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Showing 33 Visa Assistance jobs in Canada
Job Description
**Job Requisition ID #**
26WD98656
**26WD98656, Executive Assistant**
_French translation to follow!/Traduction française à suivre!_
**Position Overview**
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support - you'll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.
**Responsibilities **
**Executive Support**
+ Manage calendar, schedule meetings, and coordinate travel arrangements
+ Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
+ Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
+ May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management
**Minimum Qualifications**
+ Bachelor's degree
+ 3-5 years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
+ Not afraid of AI tools and can proficiently use them. Tech savvy
+ Strong interpersonal and written/verbal communication skills in English
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
+ Understands the value of integrity and honesty in the workplace and takes ownership of their work
**26WD98656, Assistant(e) de direction**
**Présentation du poste**
Nous recherchons un(e) assistant(e) de direction dynamique, minutieux(se) et proactif(ve) pour apporter un soutien administratif au directeur principal de l'équipe Divertissement et Médias, en particulier pour Flow Studio. Ce poste va au-delà du simple soutien administratif : vous serez un partenaire clé pour aider nos dirigeants et notre équipe à fonctionner efficacement et à rester concentrés sur l'essentiel.
Vous accomplirez un large éventail de tâches, gérerez des détails de nature confidentielle et critique, tout en mettant à profit votre expérience pour anticiper les problèmes potentiels et garantir le bon fonctionnement de l'équipe.
**Responsabilités **
**Soutien de direction**
+ Gérer l'agenda, planifier les réunions et coordonner les déplacements
+ Suivre les dépenses de la direction et établir les notes de frais. Soumettre les notes de frais dans les délais impartis. Comprendre les échéances budgétaires et les délais
+ Collaborer avec l'équipe de direction selon les besoins pour préparer les ordres du jour et les documents de réunion, rédiger les comptes rendus, suivre les actions à mener et assurer le suivi des livrables
+ Planifier et coordonner les événements et réunions virtuels et en présentiel, sur site et hors site, y compris la préparation des documents de réunion, la logistique, le lieu, les activités et la restauration
+ Gérer les alias de messagerie, les listes de diffusion et les répertoires partagés, y compris la gestion des autorisations
+ Collaborer de manière optimale avec les autres administrateurs de l'équipe de direction pour organiser les réunions et coordonner les événements à l'échelle de l'organisation
+ Peut servir de personne de contact pour les achats du département, y compris, mais sans s'y limiter, le suivi des PC et la gestion globale des actifs
+ Collaborer avec les équipes d'externalisation sur les commandes de personnel et les contrats, et veiller au respect des réglementations locales
+ Émettre des bons de commande, vérifier les factures et traiter les paiements pour les coûts et dépenses liés à CW
+ Utiliser le portail Supplier Central pour émettre des bons de commande, intégrer les fournisseurs et suivre les validations, les commandes et les factures de bout en bout
+ Peut servir de personne de référence pour les achats du département, y compris, mais sans s'y limiter, le suivi des PC, la gestion des fournisseurs et la gestion globale des actifs
**Qualifications minimales**
+ Licence
+ 3 à 5 ans d'expérience dans l'assistance aux cadres supérieurs dans un environnement multinational au rythme soutenu
+ Excellentes compétences en gestion du temps, en organisation et en multitâche. Comprendre que ce poste ne suit pas un horaire classique de 9 h à 17 h
+ Être prêt à s'adapter à un environnement en constante évolution ainsi qu'à de nouveaux processus et responsabilités
+ Capacité avérée à travailler sous pression, à communiquer efficacement et à respecter les délais
+ Maîtrise de la suite Microsoft Office, des systèmes d'exploitation Mac et Windows et des applications professionnelles associées telles que Slack, Microsoft Teams et Microsoft SharePoint
+ N'a pas peur des outils d'IA et sait les utiliser avec aisance. A l'aise avec les technologies
+ Solides compétences en communication interpersonnelle et en expression écrite/verbale en anglais
+ Capable et disposé à se déplacer pour assister à des événements ou à des réunions internes, au niveau local et international, selon les besoins
+ En raison de la répartition géographique de notre équipe, vous pourrez être amené(e) à travailler occasionnellement en dehors des heures de bureau habituelles
+ Discret(te) et expérimenté(e) dans le traitement d'informations sensibles et confidentielles.
**Le candidat idéal**
+ Fait preuve d'initiative et est autonome, capable de s'épanouir avec un minimum de supervision
+ Excelle dans la gestion de projets complexes et l'obtention de résultats, tant de manière indépendante qu'en collaboration
+ Aime établir des relations de travail positives à tous les niveaux et dans toutes les zones géographiques
+ Très organisé, soucieux du détail et capable de jongler avec de multiples responsabilités
+ Accueille le changement, apprend rapidement et s'adapte bien aux environnements dynamiques
+ Comprend la valeur de l'intégrité et de l'honnêteté sur le lieu de travail et s'approprie son travail
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. For Canada based roles, we expect a starting base salary between $68,000 and $100,100. Offers are based on the candidate's experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).
26WD98656
**26WD98656, Executive Assistant**
_French translation to follow!/Traduction française à suivre!_
**Position Overview**
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support - you'll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.
**Responsibilities **
**Executive Support**
+ Manage calendar, schedule meetings, and coordinate travel arrangements
+ Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
+ Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
+ Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
+ Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
+ Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
+ May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
+ Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
+ Raise purchase orders, verify invoices, and process payments for CW costs and expenses
+ Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
+ May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management
**Minimum Qualifications**
+ Bachelor's degree
+ 3-5 years' experience supporting senior executives in a fast-paced, multinational environment
+ Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5
+ Willing to adapt to a rapidly changing environment and new processes and responsibilities
+ Proven ability to work under pressure, communicate effectively, and meet deadlines
+ Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
+ Not afraid of AI tools and can proficiently use them. Tech savvy
+ Strong interpersonal and written/verbal communication skills in English
+ Able and willing to travel to events or internal meetings, locally and internationally as required
+ Due to our globally distributed team, you may occasionally work outside of normal business hours
+ Discreet and experienced in handling sensitive and confidential information.
**The Ideal Candidate**
+ Takes initiative and is a self-starter who thrives with minimal supervision
+ Excels at managing complex projects and delivering results both independently and collaboratively
+ Enjoys building positive working relationships across all levels and geographies
+ Highly organized, detail-driven, and capable of juggling multiple responsibilities
+ Embraces change, learns quickly, and adapts well to dynamic environments
+ Understands the value of integrity and honesty in the workplace and takes ownership of their work
**26WD98656, Assistant(e) de direction**
**Présentation du poste**
Nous recherchons un(e) assistant(e) de direction dynamique, minutieux(se) et proactif(ve) pour apporter un soutien administratif au directeur principal de l'équipe Divertissement et Médias, en particulier pour Flow Studio. Ce poste va au-delà du simple soutien administratif : vous serez un partenaire clé pour aider nos dirigeants et notre équipe à fonctionner efficacement et à rester concentrés sur l'essentiel.
Vous accomplirez un large éventail de tâches, gérerez des détails de nature confidentielle et critique, tout en mettant à profit votre expérience pour anticiper les problèmes potentiels et garantir le bon fonctionnement de l'équipe.
**Responsabilités **
**Soutien de direction**
+ Gérer l'agenda, planifier les réunions et coordonner les déplacements
+ Suivre les dépenses de la direction et établir les notes de frais. Soumettre les notes de frais dans les délais impartis. Comprendre les échéances budgétaires et les délais
+ Collaborer avec l'équipe de direction selon les besoins pour préparer les ordres du jour et les documents de réunion, rédiger les comptes rendus, suivre les actions à mener et assurer le suivi des livrables
+ Planifier et coordonner les événements et réunions virtuels et en présentiel, sur site et hors site, y compris la préparation des documents de réunion, la logistique, le lieu, les activités et la restauration
+ Gérer les alias de messagerie, les listes de diffusion et les répertoires partagés, y compris la gestion des autorisations
+ Collaborer de manière optimale avec les autres administrateurs de l'équipe de direction pour organiser les réunions et coordonner les événements à l'échelle de l'organisation
+ Peut servir de personne de contact pour les achats du département, y compris, mais sans s'y limiter, le suivi des PC et la gestion globale des actifs
+ Collaborer avec les équipes d'externalisation sur les commandes de personnel et les contrats, et veiller au respect des réglementations locales
+ Émettre des bons de commande, vérifier les factures et traiter les paiements pour les coûts et dépenses liés à CW
+ Utiliser le portail Supplier Central pour émettre des bons de commande, intégrer les fournisseurs et suivre les validations, les commandes et les factures de bout en bout
+ Peut servir de personne de référence pour les achats du département, y compris, mais sans s'y limiter, le suivi des PC, la gestion des fournisseurs et la gestion globale des actifs
**Qualifications minimales**
+ Licence
+ 3 à 5 ans d'expérience dans l'assistance aux cadres supérieurs dans un environnement multinational au rythme soutenu
+ Excellentes compétences en gestion du temps, en organisation et en multitâche. Comprendre que ce poste ne suit pas un horaire classique de 9 h à 17 h
+ Être prêt à s'adapter à un environnement en constante évolution ainsi qu'à de nouveaux processus et responsabilités
+ Capacité avérée à travailler sous pression, à communiquer efficacement et à respecter les délais
+ Maîtrise de la suite Microsoft Office, des systèmes d'exploitation Mac et Windows et des applications professionnelles associées telles que Slack, Microsoft Teams et Microsoft SharePoint
+ N'a pas peur des outils d'IA et sait les utiliser avec aisance. A l'aise avec les technologies
+ Solides compétences en communication interpersonnelle et en expression écrite/verbale en anglais
+ Capable et disposé à se déplacer pour assister à des événements ou à des réunions internes, au niveau local et international, selon les besoins
+ En raison de la répartition géographique de notre équipe, vous pourrez être amené(e) à travailler occasionnellement en dehors des heures de bureau habituelles
+ Discret(te) et expérimenté(e) dans le traitement d'informations sensibles et confidentielles.
**Le candidat idéal**
+ Fait preuve d'initiative et est autonome, capable de s'épanouir avec un minimum de supervision
+ Excelle dans la gestion de projets complexes et l'obtention de résultats, tant de manière indépendante qu'en collaboration
+ Aime établir des relations de travail positives à tous les niveaux et dans toutes les zones géographiques
+ Très organisé, soucieux du détail et capable de jongler avec de multiples responsabilités
+ Accueille le changement, apprend rapidement et s'adapte bien aux environnements dynamiques
+ Comprend la valeur de l'intégrité et de l'honnêteté sur le lieu de travail et s'approprie son travail
**Learn More**
**About Autodesk**
Welcome to Autodesk! Amazing things are created every day with our software - from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk - it's at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you're an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
**Salary transparency**
Salary is one part of Autodesk's competitive compensation package. For Canada based roles, we expect a starting base salary between $68,000 and $100,100. Offers are based on the candidate's experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.
**Belonging**
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: you an existing contractor or consultant with Autodesk?**
Please search for open jobs and apply internally (not on this external site).
Is this job a match or a miss?
Apply Now
0
Job Description
**Our Purpose**
_Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential._
**Title and Summary**
Executive Assistant
Overview:
The Executive Assistant will support three senior leaders within the Canada Leadership Team based out of Mastercard's Toronto office. A high energy, creative professional with strong attention to detail, integrity and trust is desired. The role includes performing general administrative duties such as scheduling meetings, making travel arrangements, and expense reporting, among other core responsibilities.
Role:
Perform general administrative duties to support day-to-day operations including scheduling and set-up of meetings, coordinating and booking travel, managing expenses in a timely manner, and overall calendar management
Ensure all meeting and technology support is appropriately coordinated for meetings and events
Work as a team with other Executive Assistants Globally within Mastercard to ensure alignment and operational coverage, serving as an administrative liaison with others inside and outside of the company - including our valued partners
May research special topics and/or work on project-based initiatives as applicable
Ensure operational efficiencies and coordination across the groups
All About You:
Executive administrative experience in a global corporate environment interfacing with senior and executive level management
Keen sense of urgency with a results-driven orientation and proactive mindset
Excellent relationship management skills with the ability to influence and persuade, to work collaboratively across functions, and to interact effectively with stakeholders
Ability to problem-solve autonomously, be a self-starter, seek solutions for every-day challenges, and anticipate the team's needs
Strong computer/ technology skills, including the ability to manage and understand internal systems
Proficiency in MS office products (Excel, PowerPoint, Word, Outlook, Teams)
Strong written & verbal communication skills and ability to maintain a high level of confidentiality
Accuracy and attention to detail with the ability to multi-task, working in fast-paced environment with grace under pressure
Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
**Corporate Security Responsibility**
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
+ Abide by Mastercard's security policies and practices;
+ Ensure the confidentiality and integrity of the information being accessed;
+ Report any suspected information security violation or breach, and
+ Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.
In line with Mastercard's total compensation philosophy and assuming that the job will be performed in Canada, the successful candidate will be offered a competitive pay based on location, experience and other qualifications for the role and may be eligible to participate in a discretionary annual incentive program. This posting reflects one or more current openings on our team.
**Pay Ranges**
Toronto, Canada: $62,000 - $99,000 CAD
_Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential._
**Title and Summary**
Executive Assistant
Overview:
The Executive Assistant will support three senior leaders within the Canada Leadership Team based out of Mastercard's Toronto office. A high energy, creative professional with strong attention to detail, integrity and trust is desired. The role includes performing general administrative duties such as scheduling meetings, making travel arrangements, and expense reporting, among other core responsibilities.
Role:
Perform general administrative duties to support day-to-day operations including scheduling and set-up of meetings, coordinating and booking travel, managing expenses in a timely manner, and overall calendar management
Ensure all meeting and technology support is appropriately coordinated for meetings and events
Work as a team with other Executive Assistants Globally within Mastercard to ensure alignment and operational coverage, serving as an administrative liaison with others inside and outside of the company - including our valued partners
May research special topics and/or work on project-based initiatives as applicable
Ensure operational efficiencies and coordination across the groups
All About You:
Executive administrative experience in a global corporate environment interfacing with senior and executive level management
Keen sense of urgency with a results-driven orientation and proactive mindset
Excellent relationship management skills with the ability to influence and persuade, to work collaboratively across functions, and to interact effectively with stakeholders
Ability to problem-solve autonomously, be a self-starter, seek solutions for every-day challenges, and anticipate the team's needs
Strong computer/ technology skills, including the ability to manage and understand internal systems
Proficiency in MS office products (Excel, PowerPoint, Word, Outlook, Teams)
Strong written & verbal communication skills and ability to maintain a high level of confidentiality
Accuracy and attention to detail with the ability to multi-task, working in fast-paced environment with grace under pressure
Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
**Corporate Security Responsibility**
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
+ Abide by Mastercard's security policies and practices;
+ Ensure the confidentiality and integrity of the information being accessed;
+ Report any suspected information security violation or breach, and
+ Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines.
In line with Mastercard's total compensation philosophy and assuming that the job will be performed in Canada, the successful candidate will be offered a competitive pay based on location, experience and other qualifications for the role and may be eligible to participate in a discretionary annual incentive program. This posting reflects one or more current openings on our team.
**Pay Ranges**
Toronto, Canada: $62,000 - $99,000 CAD
Is this job a match or a miss?
Apply Now
1
Job Description
**What if you could redefine what's possible? With us, you can.**
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP
**The Opportunity**
**Build the Future with Us**
As an Executive Assistant supporting a C‑level executive, you will operate at the heart of enterprise leadership-enabling strategic focus, seamless execution, and confident decision‑making within a complex, fast‑paced environment. Acting as a trusted partner and extension of the executive, you will bring structure, foresight, and discretion to priorities that span national or global operations.
This role is ideal for a highly experienced executive assistant who thrives in complexity, exercises sound judgement, and takes pride in enabling leadership impact at the highest level.
**Your Impact**
+ **Enable executive effectiveness** by providing high‑level, end‑to‑end support to a C‑suite leader, ensuring focus on strategic priorities and organisational outcomes.
+ **Strategically manage complex calendars and priorities** , balancing internal leadership commitments, external engagements, governance activities, and competing deadlines across time zones where applicable.
+ **Act as a trusted liaison and gatekeeper** , facilitating effective communication between the executive and senior leaders, board members, clients, partners, and key external stakeholders.
+ **Prepare and refine executive‑level materials** , including correspondence, presentations, briefing notes, and reports, ensuring clarity, accuracy, and professional tone.
+ **Coordinate high‑level meetings and governance forums** , including agenda development, preparation of briefing packages, minute‑taking, and follow‑up on actions.
+ **Support executive‑sponsored initiatives and special projects** by tracking milestones, coordinating contributors, and ensuring timely delivery of commitments.
+ **Safeguard confidential and sensitive information** , exercising mature judgement, discretion, and professionalism in all situations.
+ **Contribute to enterprise resilience** by providing backup support to other executive assistants and collaborating across administrative teams as needed.
**The Skills That Set You Apart**
+ Extensive experience (typically 10+ years) providing executive‑level support to senior leaders within large, complex organisations.
+ Proven capability supporting C‑suite executives (e.g., CEO, CFO, or equivalent) in highly confidential and fast‑moving environments.
+ Exceptional organisational and prioritisation skills, with the ability to anticipate needs, manage ambiguity, and perform under pressure.
+ Strong executive presence and communication skills, enabling confident interaction with senior leaders and external stakeholders.
+ Advanced proficiency in Microsoft Office and Outlook, including complex calendar and travel management; familiarity with enterprise systems and collaboration platforms is an asset.
+ Demonstrated sound judgement, discretion, and integrity when handling sensitive information and high‑stakes situations.
+ A proactive, resourceful mindset with the ability to work independently and bring structure to complexity.
+ Bilingual proficiency in English and French is considered an asset for roles supporting Canadian executives.
**Why Choose WSP?**
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
- Proudly Canadian - we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds - your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
- Flexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
\#WeAreWSP
**Compensation**
AB, BC, NT, NU, SK & YT: **$85,100 - $112,800**
MB & ON: **$77,700 - $107,000**
NB, NL, NS, PE & QC: **$76,900 - $102,100**
**Disclosure:**
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
**Ready to Shape the Future?**
Join a global team of visioneers and play a pivotal role in enabling leadership that shapes communities and advances humanity.
At **WSP** , we exist to shape communities to advance humanity.
It's why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what's possible and shape what comes next. We are Visioneers.
As one of the world's leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At **WSP** , you'll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
_Please Note:_
_Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here ( ._
_Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits)._
_WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process._
_WSP is committed to the principles of employment equity. Only the candidates selected will be contacted._
_WSP does not accept unsolicited resumes from agencies. Full details here ( ._
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP
**The Opportunity**
**Build the Future with Us**
As an Executive Assistant supporting a C‑level executive, you will operate at the heart of enterprise leadership-enabling strategic focus, seamless execution, and confident decision‑making within a complex, fast‑paced environment. Acting as a trusted partner and extension of the executive, you will bring structure, foresight, and discretion to priorities that span national or global operations.
This role is ideal for a highly experienced executive assistant who thrives in complexity, exercises sound judgement, and takes pride in enabling leadership impact at the highest level.
**Your Impact**
+ **Enable executive effectiveness** by providing high‑level, end‑to‑end support to a C‑suite leader, ensuring focus on strategic priorities and organisational outcomes.
+ **Strategically manage complex calendars and priorities** , balancing internal leadership commitments, external engagements, governance activities, and competing deadlines across time zones where applicable.
+ **Act as a trusted liaison and gatekeeper** , facilitating effective communication between the executive and senior leaders, board members, clients, partners, and key external stakeholders.
+ **Prepare and refine executive‑level materials** , including correspondence, presentations, briefing notes, and reports, ensuring clarity, accuracy, and professional tone.
+ **Coordinate high‑level meetings and governance forums** , including agenda development, preparation of briefing packages, minute‑taking, and follow‑up on actions.
+ **Support executive‑sponsored initiatives and special projects** by tracking milestones, coordinating contributors, and ensuring timely delivery of commitments.
+ **Safeguard confidential and sensitive information** , exercising mature judgement, discretion, and professionalism in all situations.
+ **Contribute to enterprise resilience** by providing backup support to other executive assistants and collaborating across administrative teams as needed.
**The Skills That Set You Apart**
+ Extensive experience (typically 10+ years) providing executive‑level support to senior leaders within large, complex organisations.
+ Proven capability supporting C‑suite executives (e.g., CEO, CFO, or equivalent) in highly confidential and fast‑moving environments.
+ Exceptional organisational and prioritisation skills, with the ability to anticipate needs, manage ambiguity, and perform under pressure.
+ Strong executive presence and communication skills, enabling confident interaction with senior leaders and external stakeholders.
+ Advanced proficiency in Microsoft Office and Outlook, including complex calendar and travel management; familiarity with enterprise systems and collaboration platforms is an asset.
+ Demonstrated sound judgement, discretion, and integrity when handling sensitive information and high‑stakes situations.
+ A proactive, resourceful mindset with the ability to work independently and bring structure to complexity.
+ Bilingual proficiency in English and French is considered an asset for roles supporting Canadian executives.
**Why Choose WSP?**
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
- Proudly Canadian - we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds - your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
- Flexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
\#WeAreWSP
**Compensation**
AB, BC, NT, NU, SK & YT: **$85,100 - $112,800**
MB & ON: **$77,700 - $107,000**
NB, NL, NS, PE & QC: **$76,900 - $102,100**
**Disclosure:**
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
**Ready to Shape the Future?**
Join a global team of visioneers and play a pivotal role in enabling leadership that shapes communities and advances humanity.
At **WSP** , we exist to shape communities to advance humanity.
It's why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what's possible and shape what comes next. We are Visioneers.
As one of the world's leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.
At **WSP** , you'll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.
Join us.
_Please Note:_
_Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here ( ._
_Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits)._
_WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process._
_WSP is committed to the principles of employment equity. Only the candidates selected will be contacted._
_WSP does not accept unsolicited resumes from agencies. Full details here ( ._
Is this job a match or a miss?
Apply Now
2
Job Description
Job Description
Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Financial industry experience or similar required
- Experience supporting multiple executives at once
- Ability to work with both internal and external stakeholders, ranging from junior to C-suite level
- Ability to be in-office 4x/week Downtown Toronto Experience in cap markets
Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the bank both internally and externally, working with a wide range of stakeholders, including executive-level clients. Strong organization and time management skills are essential. The Executive Assistant needs to be available around the clock including weekends and evenings.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- Financial industry experience or similar required
- Experience supporting multiple executives at once
- Ability to work with both internal and external stakeholders, ranging from junior to C-suite level
- Ability to be in-office 4x/week Downtown Toronto Experience in cap markets
Is this job a match or a miss?
Apply Now
3
Job Description
This position gives an excellent opportunity for the selected candidate to play a significant role in an exciting and critical business within Citi. As a member of our highly acclaimed Technology team, this role provides the opportunity to participate in and shape the expansion and pre-eminence of our Business working together with our team of highly skilled technologists. We believe it is even more special to do this as part of Citi, a premier financial institution that is one of the biggest and best in the market, and as a part of our team that has a high visibility for our work both inside our larger organization as well as in the global Capital Markets world. The position will enable you to leverage Citi's incomparable geographical reach, product richness, and engineering expertise and to translate these into a successful and top-of-the-class product offering for our customers.
**Responsibilities:**
+ Conduct tasks related to feasibility studies, time and cost estimates, IT planning, risk technology, applications development, model development, and establish and implement new or revised applications systems and programs to meet specific business needs or user areas
+ Monitor and control all phases of development process and analysis, design, construction, testing, and implementation as well as provide user and operational support on applications to business users
+ Utilize in-depth specialty knowledge of applications development to analyze complex problems/issues, provide evaluation of business process, system process, and industry standards, and make evaluative judgement
+ Recommend and develop security measures in post implementation analysis of business usage to ensure successful system design and functionality
+ Consult with users/clients and other technology groups on issues, recommend advanced programming solutions, and install and assist customer exposure systems
+ Ensure essential procedures are followed and help define operating standards and processes
+ Serve as advisor or coach to new or lower level analysts
+ Has the ability to operate with a limited level of direct supervision.
+ Can exercise independence of judgement and autonomy.
+ Acts as SME to senior stakeholders and /or other team members.
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
+ Follow agile methodology and address new function/enhancement/fixes for existing batches and new batches
**Qualifications:**
+ 4+ years of relevant experience in Java (JDK 1.8 or more) , experience with Spring Boot, KAFKA, GRPC, ECS, Mongo, REST API, JUNIT and SQL Basics
+ Java performance tuning
+ Kubernetes, Openshift, Gradle, Splunk, Prometheus
+ Knowledge of CI/CD Pipeline, Familiarity with TeamCity, Udeploy, Jenkins, SonarQube
+ Experience with Design Patterns, Code Review, Coding standard, Unit testing with JNIT/Mockito
+ Experience in systems analysis and programming of software applications
+ Experience in managing and implementing successful projects
+ Working knowledge of consulting/project management techniques/methods
+ Ability to work under pressure and manage deadlines or unexpected changes in expectations or requirements
**Education:**
+ Bachelor's degree/University degree or equivalent experience
**Required Skills:**
+ Java 17 or more
+ Lombok (for reducing boilerplate code)
+ Spring boot, Spring JPA, Spring Cloud Config, Spring JDBC, Spring WebFlux
+ Kafka, Apache Flink, Spring Kafka
+ Docker (for containerizing applications)
+ Kubernetes (for orchestrating containerized workloads)
+ Helm (for managing Kubernetes applications)
+ Autosys
+ Relational Databases (e.g., SQL)
+ NoSQL Databases (e.g., MongoDB, Couchbase, Redis)
+ Microservices Architecture
+ CI/CC
This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.
---
**Job Family Group:**
Technology
---
**Job Family:**
Applications Development
---
**Time Type:**
Full time
---
**Primary Location Full Time Salary Range:**
$94,300.00 - $141,500.00
---
**Most Relevant Skills**
Please see the requirements listed above.
---
**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
---
**Automated Processing and AI**
We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.
Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.
---
_This job opening is for an existing job vacancy._
---
_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review_ _Accessibility at Citi ( _._
_View Citi's_ _EEO Policy Statement ( _and the_ _Know Your Rights ( _poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.
**Responsibilities:**
+ Conduct tasks related to feasibility studies, time and cost estimates, IT planning, risk technology, applications development, model development, and establish and implement new or revised applications systems and programs to meet specific business needs or user areas
+ Monitor and control all phases of development process and analysis, design, construction, testing, and implementation as well as provide user and operational support on applications to business users
+ Utilize in-depth specialty knowledge of applications development to analyze complex problems/issues, provide evaluation of business process, system process, and industry standards, and make evaluative judgement
+ Recommend and develop security measures in post implementation analysis of business usage to ensure successful system design and functionality
+ Consult with users/clients and other technology groups on issues, recommend advanced programming solutions, and install and assist customer exposure systems
+ Ensure essential procedures are followed and help define operating standards and processes
+ Serve as advisor or coach to new or lower level analysts
+ Has the ability to operate with a limited level of direct supervision.
+ Can exercise independence of judgement and autonomy.
+ Acts as SME to senior stakeholders and /or other team members.
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
+ Follow agile methodology and address new function/enhancement/fixes for existing batches and new batches
**Qualifications:**
+ 4+ years of relevant experience in Java (JDK 1.8 or more) , experience with Spring Boot, KAFKA, GRPC, ECS, Mongo, REST API, JUNIT and SQL Basics
+ Java performance tuning
+ Kubernetes, Openshift, Gradle, Splunk, Prometheus
+ Knowledge of CI/CD Pipeline, Familiarity with TeamCity, Udeploy, Jenkins, SonarQube
+ Experience with Design Patterns, Code Review, Coding standard, Unit testing with JNIT/Mockito
+ Experience in systems analysis and programming of software applications
+ Experience in managing and implementing successful projects
+ Working knowledge of consulting/project management techniques/methods
+ Ability to work under pressure and manage deadlines or unexpected changes in expectations or requirements
**Education:**
+ Bachelor's degree/University degree or equivalent experience
**Required Skills:**
+ Java 17 or more
+ Lombok (for reducing boilerplate code)
+ Spring boot, Spring JPA, Spring Cloud Config, Spring JDBC, Spring WebFlux
+ Kafka, Apache Flink, Spring Kafka
+ Docker (for containerizing applications)
+ Kubernetes (for orchestrating containerized workloads)
+ Helm (for managing Kubernetes applications)
+ Autosys
+ Relational Databases (e.g., SQL)
+ NoSQL Databases (e.g., MongoDB, Couchbase, Redis)
+ Microservices Architecture
+ CI/CC
This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.
---
**Job Family Group:**
Technology
---
**Job Family:**
Applications Development
---
**Time Type:**
Full time
---
**Primary Location Full Time Salary Range:**
$94,300.00 - $141,500.00
---
**Most Relevant Skills**
Please see the requirements listed above.
---
**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
---
**Automated Processing and AI**
We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.
Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.
---
_This job opening is for an existing job vacancy._
---
_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review_ _Accessibility at Citi ( _._
_View Citi's_ _EEO Policy Statement ( _and the_ _Know Your Rights ( _poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.
Is this job a match or a miss?
Apply Now
4
Job Description
**Position Description & Qualifications**
**Job Description**
The Executive Assistant provides administrative and logistical support to the Director, Employment Services, and the Project Management Office. This role focuses primarily on coordination, scheduling, document management, and day‑to‑day operational support to ensure smooth and efficient business operations.
**Key Responsibilities**
Responsibilities include but are not limited to:
**Administrative Support**
+ Manage 220 Bay street office, support visitors and event coordination/ scheduling
+ Providing day‑to‑day administrative support to the Employment Services team while maintaining confidentiality, professionalism, and discretion
+ Preparing and formatting routine correspondence, documents, reports, presentations, agendas, and meeting materials
+ Maintaining organized electronic and physical filing systems in accordance with office standards and records management requirements
+ Performing accurate data entry and updates in internal, government, or CRM database systems
+ Reviewing documents for formatting, completeness, and consistency
**Logistics & Coordination**
+ Managing calendars, booking meetings, and coordinating logistics for virtual and in‑person meetings
+ Scheduling meetings, preparing agendas, sending invitations, and ensuring required materials are distributed in advance
+ Arranging meeting rooms, technology, supplies, and catering when required
+ Supporting the coordination of internal and external meetings, events, and training sessions
+ Tracking meeting action items and following up with team members to support timely completion
**Communications & Front‑Line Support**
+ Receiving, screening, and directing incoming calls, emails, mail, and visitors
+ Responding to routine inquiries and redirecting non‑routine matters to appropriate team members
+ Acting as a point of contact for internal staff and external partners on administrative and logistical matters
**Operational Support**
+ Assisting with travel arrangements, expense tracking, and administrative documentation as required
+ Supporting recurring administrative processes and deadlines
+ Working collaboratively with multiple internal teams and stakeholders to support operational needs
+ Performing other administrative and coordination tasks as assigned
**Qualifications and Experience**
To be successful in this role, you will have:
+ Strong organizational skills and attention to detail
+ Ability to manage multiple tasks, priorities, and deadlines in a fast‑paced environment
+ Professional written and verbal communication skills
+ Basic to intermediate proficiency in Outlook, Word, Excel, PowerPoint, Teams, and related business systems
+ Experience in an administrative, office support, or coordination role (1-3 years)
**Education**
+ Diploma or certificate from a recognized college in Business Administration, Office Administration, or a related field is preferred
+ A combination of relevant education and experience will be considered
**Additional Requirements and Assets**
+ Ability to pass a Criminal Record Check (CPIC)
+ Valid driver's license and access to a vehicle
+ Experience working in a multi‑stakeholder, public sector, or government‑related environment is an asset
+ Bilingual English/French is considered an asset
**Company Overview**
Serco Canada Inc. strives to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves the Canadian Federal and Provincial governments and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.
**Pay Transparency**
Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.
Salary range: The range for this position can be found at the top of the posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple provinces, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities.
To review all Serco benefits please visit: .
Serco complies with all applicable federal, provincial, and local leave laws This is a Canada-based role and this position is for an existing vacancy, unless stated otherwise in the job description. Please submit applications exclusively through Serco's external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: .
**Job Description**
The Executive Assistant provides administrative and logistical support to the Director, Employment Services, and the Project Management Office. This role focuses primarily on coordination, scheduling, document management, and day‑to‑day operational support to ensure smooth and efficient business operations.
**Key Responsibilities**
Responsibilities include but are not limited to:
**Administrative Support**
+ Manage 220 Bay street office, support visitors and event coordination/ scheduling
+ Providing day‑to‑day administrative support to the Employment Services team while maintaining confidentiality, professionalism, and discretion
+ Preparing and formatting routine correspondence, documents, reports, presentations, agendas, and meeting materials
+ Maintaining organized electronic and physical filing systems in accordance with office standards and records management requirements
+ Performing accurate data entry and updates in internal, government, or CRM database systems
+ Reviewing documents for formatting, completeness, and consistency
**Logistics & Coordination**
+ Managing calendars, booking meetings, and coordinating logistics for virtual and in‑person meetings
+ Scheduling meetings, preparing agendas, sending invitations, and ensuring required materials are distributed in advance
+ Arranging meeting rooms, technology, supplies, and catering when required
+ Supporting the coordination of internal and external meetings, events, and training sessions
+ Tracking meeting action items and following up with team members to support timely completion
**Communications & Front‑Line Support**
+ Receiving, screening, and directing incoming calls, emails, mail, and visitors
+ Responding to routine inquiries and redirecting non‑routine matters to appropriate team members
+ Acting as a point of contact for internal staff and external partners on administrative and logistical matters
**Operational Support**
+ Assisting with travel arrangements, expense tracking, and administrative documentation as required
+ Supporting recurring administrative processes and deadlines
+ Working collaboratively with multiple internal teams and stakeholders to support operational needs
+ Performing other administrative and coordination tasks as assigned
**Qualifications and Experience**
To be successful in this role, you will have:
+ Strong organizational skills and attention to detail
+ Ability to manage multiple tasks, priorities, and deadlines in a fast‑paced environment
+ Professional written and verbal communication skills
+ Basic to intermediate proficiency in Outlook, Word, Excel, PowerPoint, Teams, and related business systems
+ Experience in an administrative, office support, or coordination role (1-3 years)
**Education**
+ Diploma or certificate from a recognized college in Business Administration, Office Administration, or a related field is preferred
+ A combination of relevant education and experience will be considered
**Additional Requirements and Assets**
+ Ability to pass a Criminal Record Check (CPIC)
+ Valid driver's license and access to a vehicle
+ Experience working in a multi‑stakeholder, public sector, or government‑related environment is an asset
+ Bilingual English/French is considered an asset
**Company Overview**
Serco Canada Inc. strives to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves the Canadian Federal and Provincial governments and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.
**Pay Transparency**
Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.
Salary range: The range for this position can be found at the top of the posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple provinces, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities.
To review all Serco benefits please visit: .
Serco complies with all applicable federal, provincial, and local leave laws This is a Canada-based role and this position is for an existing vacancy, unless stated otherwise in the job description. Please submit applications exclusively through Serco's external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: .
Is this job a match or a miss?
Apply Now
5
Job Description
**Work Location:**
Toronto, Ontario, Canada
**Hours:**
37.5
**Line of Business:**
Administration
**Pay Details:**
$55,000 - $80,000 CAD
The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
**Job Description:**
**Department Overview**
At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.
**Job Details**
If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
As an Executive Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.
**What You'll Do**
No matter where you work at TD you'll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
**Make an Impact:**
+ Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
+ Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
+ Process expenses for teams ensuring timely completion
+ Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
+ Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
+ Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
+ Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
+ Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
+ Provide vacation/temporary coverage for colleagues, supporting additional leaders
**Experience Growth:**
+ Provide training to new Executive Assistants and be a Subject Matter Expert for common tasks performed
+ Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
**Cultivate our Culture of Care:**
+ Provide support while ensuring quality service and professionalism at every interaction
+ Participate fully as a member of the team and contribute to a positive work environment
**Job Requirements**
**What You Need to Succeed**
We're proud to work with a group of diverse colleagues. If you have relevant experience that isn't mentioned below, tell us about it in your resume or cover letter.
+ High school diploma with 3 to 5 years of relevant experience
+ Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
+ Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
+ Ability to collaborate with other Executive Assistants, in addition to internal and external partners
+ Can perform efficiently in a multi-task environment and ensure deadlines are met
+ Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
+ Experience coordinating travel arrangements and comfortable managing frequent changes
+ Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
+ Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
+ Strong judgment skills to support initiatives and apply discretion when working with confidential information
**Colleague Development**
Through regular development conversations and training programs, we're committed to providing our colleagues with the support they need to thrive both at work and at home.
**Applications must include:**
+ Cover letter (one letter-sized page only)
+ Resume (two letter-sized pages only)
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Who We Are:**
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.
**Our Total Rewards Package**
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more ( Information:**
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.
Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.
**Colleague Development**
If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.
If you're passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.
**Training & Onboarding**
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Accommodation**
Your accessibility is important to us. Please let us know if you'd like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.
We look forward to hearing from you!
**Language Requirement (Quebec only):**
Sans Objet
Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, equal pay, disability and genetic information.
Toronto, Ontario, Canada
**Hours:**
37.5
**Line of Business:**
Administration
**Pay Details:**
$55,000 - $80,000 CAD
The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
**Job Description:**
**Department Overview**
At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our Executive Assistants provide a broad range of organizational and general workplace support to executives within TD.
**Job Details**
If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
As an Executive Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.
**What You'll Do**
No matter where you work at TD you'll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
**Make an Impact:**
+ Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
+ Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
+ Process expenses for teams ensuring timely completion
+ Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
+ Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
+ Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
+ Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
+ Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
+ Provide vacation/temporary coverage for colleagues, supporting additional leaders
**Experience Growth:**
+ Provide training to new Executive Assistants and be a Subject Matter Expert for common tasks performed
+ Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
**Cultivate our Culture of Care:**
+ Provide support while ensuring quality service and professionalism at every interaction
+ Participate fully as a member of the team and contribute to a positive work environment
**Job Requirements**
**What You Need to Succeed**
We're proud to work with a group of diverse colleagues. If you have relevant experience that isn't mentioned below, tell us about it in your resume or cover letter.
+ High school diploma with 3 to 5 years of relevant experience
+ Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
+ Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
+ Ability to collaborate with other Executive Assistants, in addition to internal and external partners
+ Can perform efficiently in a multi-task environment and ensure deadlines are met
+ Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
+ Experience coordinating travel arrangements and comfortable managing frequent changes
+ Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
+ Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
+ Strong judgment skills to support initiatives and apply discretion when working with confidential information
**Colleague Development**
Through regular development conversations and training programs, we're committed to providing our colleagues with the support they need to thrive both at work and at home.
**Applications must include:**
+ Cover letter (one letter-sized page only)
+ Resume (two letter-sized pages only)
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Who We Are:**
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.
**Our Total Rewards Package**
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more ( Information:**
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.
Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.
**Colleague Development**
If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.
If you're passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.
We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.
**Training & Onboarding**
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Accommodation**
Your accessibility is important to us. Please let us know if you'd like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.
We look forward to hearing from you!
**Language Requirement (Quebec only):**
Sans Objet
Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, equal pay, disability and genetic information.
Is this job a match or a miss?
Apply Now
6
Job Description
We are looking for a motivated Executive Assistant to join our growing Advanced Analytics team to support 2-3 Vice President/s (VPs). He/she will be responsible for the effective management of priorities through high quality administration.
**Position Responsibilities:**
**Administrative** **S** **upport:**
+ Provide diverse and advanced administrative support VP level staff
+ Within established guidelines, relieve executive and/or officer of details and advanced administrative duties.Personally, take action whenever possible.
+ Schedule meetings and prepare agendas.
+ Manage complex calendars that changefrequentlyown the draft of invites and be proactive to incorporateadditionalcontext for attendees
+ Serve as thedefactooffice manager for staff on the floor.
+ Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings.
+ Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas.
+ Complete expense reports andmaintaindetailed records of expenses.
+ May prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
+ Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
+ Manage projects as assigned and ensurethe accurateandtimelycompletion of tasks.
+ Generally, plan, organize and scheduleownwork.
+ Follow up with billing related matters or expense charge discrepancies.
+ Assistwith the planning and implementation of departmental events and activities
+ Assistin creating draft presentations
+ Minor adminassistanceto the team
+ Assistwith booking rooms and coordinating catering for the team in Boston.
+ Support Real Estate-related tasks, including assigning seats and coordinating team moves.
+ Organize Town Hall viewing rooms across sites for town halls and offsites.
+ Act as a local point of contact for Boston teamlogistics, office coordination, and day-to-day administrative support.
+ Coordinate visitorlogisticsfor Boston-based meetings, including room access, guest registration, and on-site support needs.
+ Partner with Facilities, Real Estate, and IT teams to support office-related requests, meeting room readiness, and employee onboardinglogistics.
+ Support coordination of Boston team events, leadership visits, working sessions, and employee engagement activities.
+ Helpmaintainawareness of Boston office needs and escalate administrative, space, or meeting support issues as appropriate.
+ Acts as back-up to other Executive Assistants on team
+ Ability to be agile as priorities and request change
**Shared Responsibilities:**
+ EA team
+ Work with others to ensureefficiencyof the administrative and support functions.
+ May oversee or collaborate on special projects or initiatives.
+ Mentor administrative support staff.
**Required Qualifications:**
+ Bachelor's degree in administration,businessor relevant areas
+ 2-5 years of related administrative assistant experience, some project management experience preferred
+ Proficiencyin all MS Office applications, as well as technology savvy
+ Broad understanding of the organization's policies and practices.
+ Ability to work in a global work environment
+ Strong oral/written communication skillsrequiredto interact with senior officers and representatives
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
+ Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
+ Highly collaborative and results-oriented
+ Strong interpersonal skills and ability to work effectively across cultures
**Preferred Qualifications:**
**Competencies:**
+ Activity Coordination
+ Business Partnering
+ Prioritization
+ Service Delivery Effectiveness
+ Troubleshooting/Technical Support
**Decision Authorities:**
+ Prioritizing meetings, calls, and situations for executive review.
+ Improving administrative business practices to increase effectiveness.
**_When you join our team:_**
+ We'llempower you to learn and grow the career you want.
+ We'llrecognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team,we'llsupport you in shaping the future you want to see.
\#LI-Hybrid
The role being advertised is an existing vacancy.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Ubicación principal**
Boston, Massachusetts
**Modalidades de Trabajo**
Híbrido
**Se prevé que el rango salarial esté entre**
$53,250.00 USD - $88,750.00 USD
Los empleados también tienen la oportunidad de participar en programas de incentivos y recibir una compensación vinculada al rendimiento empresarial e individual. El salario real variará según las condiciones del mercado local, la geografía y factores relacionados con el puesto como conocimientos, habilidades, requerimientos, experiencia y educación/formación. Si solicitas este puesto fuera de tu ubicación principal, por favor escríbenos a para conocer el rango salarial correspondiente a tu ubicación.
Manulife/John Hancock ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de ahorro 401(k) o de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de días libres pagos en EE. UU. contempla hasta 11 días festivos, 3 días personales, 150 horas de vacaciones y 40 horas de licencia por enfermedad (o más cuando lo exija la ley) por año, y ofrecemos todos los tipos de licencias contempladas por la ley.
We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement ( .
**Conozca sus derechos ( Familiar y Médico**
**Ley de Protección del Empleado contra el Examen Poligráfico ( al Trabajo**
**Verificación Electrónica (E-** **Verify** **)**
**Transparencia Salarial ( John Hancock Life Insurance Company (U.S.A.)
**Position Responsibilities:**
**Administrative** **S** **upport:**
+ Provide diverse and advanced administrative support VP level staff
+ Within established guidelines, relieve executive and/or officer of details and advanced administrative duties.Personally, take action whenever possible.
+ Schedule meetings and prepare agendas.
+ Manage complex calendars that changefrequentlyown the draft of invites and be proactive to incorporateadditionalcontext for attendees
+ Serve as thedefactooffice manager for staff on the floor.
+ Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings.
+ Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas.
+ Complete expense reports andmaintaindetailed records of expenses.
+ May prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters.
+ Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
+ Manage projects as assigned and ensurethe accurateandtimelycompletion of tasks.
+ Generally, plan, organize and scheduleownwork.
+ Follow up with billing related matters or expense charge discrepancies.
+ Assistwith the planning and implementation of departmental events and activities
+ Assistin creating draft presentations
+ Minor adminassistanceto the team
+ Assistwith booking rooms and coordinating catering for the team in Boston.
+ Support Real Estate-related tasks, including assigning seats and coordinating team moves.
+ Organize Town Hall viewing rooms across sites for town halls and offsites.
+ Act as a local point of contact for Boston teamlogistics, office coordination, and day-to-day administrative support.
+ Coordinate visitorlogisticsfor Boston-based meetings, including room access, guest registration, and on-site support needs.
+ Partner with Facilities, Real Estate, and IT teams to support office-related requests, meeting room readiness, and employee onboardinglogistics.
+ Support coordination of Boston team events, leadership visits, working sessions, and employee engagement activities.
+ Helpmaintainawareness of Boston office needs and escalate administrative, space, or meeting support issues as appropriate.
+ Acts as back-up to other Executive Assistants on team
+ Ability to be agile as priorities and request change
**Shared Responsibilities:**
+ EA team
+ Work with others to ensureefficiencyof the administrative and support functions.
+ May oversee or collaborate on special projects or initiatives.
+ Mentor administrative support staff.
**Required Qualifications:**
+ Bachelor's degree in administration,businessor relevant areas
+ 2-5 years of related administrative assistant experience, some project management experience preferred
+ Proficiencyin all MS Office applications, as well as technology savvy
+ Broad understanding of the organization's policies and practices.
+ Ability to work in a global work environment
+ Strong oral/written communication skillsrequiredto interact with senior officers and representatives
+ Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
+ Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
+ Highly collaborative and results-oriented
+ Strong interpersonal skills and ability to work effectively across cultures
**Preferred Qualifications:**
**Competencies:**
+ Activity Coordination
+ Business Partnering
+ Prioritization
+ Service Delivery Effectiveness
+ Troubleshooting/Technical Support
**Decision Authorities:**
+ Prioritizing meetings, calls, and situations for executive review.
+ Improving administrative business practices to increase effectiveness.
**_When you join our team:_**
+ We'llempower you to learn and grow the career you want.
+ We'llrecognize and support you in a flexible environment where well-being and inclusion are more than just words.
+ As part of our global team,we'llsupport you in shaping the future you want to see.
\#LI-Hybrid
The role being advertised is an existing vacancy.
**Acerca de Manulife y John Hancock**
Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite .
**Manulife es un empleador que ofrece igualdad de oportunidades**
En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.
Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a .
**Ubicación principal**
Boston, Massachusetts
**Modalidades de Trabajo**
Híbrido
**Se prevé que el rango salarial esté entre**
$53,250.00 USD - $88,750.00 USD
Los empleados también tienen la oportunidad de participar en programas de incentivos y recibir una compensación vinculada al rendimiento empresarial e individual. El salario real variará según las condiciones del mercado local, la geografía y factores relacionados con el puesto como conocimientos, habilidades, requerimientos, experiencia y educación/formación. Si solicitas este puesto fuera de tu ubicación principal, por favor escríbenos a para conocer el rango salarial correspondiente a tu ubicación.
Manulife/John Hancock ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de ahorro 401(k) o de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de días libres pagos en EE. UU. contempla hasta 11 días festivos, 3 días personales, 150 horas de vacaciones y 40 horas de licencia por enfermedad (o más cuando lo exija la ley) por año, y ofrecemos todos los tipos de licencias contempladas por la ley.
We use data and analytics technologies, such as artificial intelligence (AI), and automated processing tools, to analyze and process the information you provide to us or third parties in the application process. For more information, please refer to our personal information collection statement ( .
**Conozca sus derechos ( Familiar y Médico**
**Ley de Protección del Empleado contra el Examen Poligráfico ( al Trabajo**
**Verificación Electrónica (E-** **Verify** **)**
**Transparencia Salarial ( John Hancock Life Insurance Company (U.S.A.)
Is this job a match or a miss?
Apply Now
7
Job Description
_When applicable, Bombardier promotes flexible and hybrid work policies._
**Why join us?**
At Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.
Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.
**Bombardier's Benefits Program**
With our employees' well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:
+ Insurance plans _(Dental, medical, life insurance, disability, and more)_
+ Competitive base salary
+ Retirement savings plan
+ Employee Assistance Program
+ Tele Health Program
**What are your contributions to the team?**
We are looking for an Executive Assistant to support our Corporate Legal Affairs team. This full-time position is based at our head office in Dorval with our team working in a hybrid office-remote environment.
In your role, you will:
+ Accomplish various administrative tasks which will require a good understanding of the business activities and department practices.
+ Coordinate agendas, schedule meetings (internal and external), support material preparation and attend to logistics.
+ Draft certain documents and coordinate various signatures.
+ Support the team in managing various reports, deliverables, and timelines.
+ Coordinate travel reservations and prepare expense claims.
+ Coordinate invoice approvals and payments.
+ Ensure diligent follow-up on a variety of department activities and files.
+ Create and maintain databases/business records and see to organize and maintain these records.
+ Perform other duties as assigned.
**How to thrive in this role?**
+ You hold a College Diploma in office management, business administration or equivalent.
+ You have more than 5 years of relevant experience or equivalent combination of education and experience.
+ You are a team player and appreciate the dynamic of working as part of a group.
+ You are discreet and professional.
+ You are a good communicator and feel comfortable interacting with all levels of the organization.
+ You are flexible and can manage rapidly changing and time-sensitive demands.
+ You are autonomous and self-driven.
+ You have a clear attention to details and work with rigor and discipline.
+ You have mastered the advanced tools of the Microsoft Office suite, and you have practical experience using various computer applications (i.e., Outlook, Word, Excel, Powerpoint, SAP, Concur, etc.).
+ You are bilingual, English and French, spoken and written and have excellent grammar.
+ You are excellent at identifying and managing priorities and respecting deadlines.
+ You are able to work under pressure and remain calm and will be available to provide support outside of usual business hours, if and when required.
**Now that you can see yourself in this role, apply and join the Bombardier Team!**
Please note: You don't need _all_ the skills, knowledge, and experience listed to apply for this position. We're not looking for the perfect candidate, we're looking for great talent and passionate individuals.
Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.
**Job** Executive Assistant, Corporate Legal Affairs
**Primary Location** Administrative Centre (CA)
**Organization** Aerospace Canada
**Shift**
**Employee Status** Regular
**Requisition** 12837 Executive Assistant, Corporate Legal Affairs
\#LI-hybrid
**Why join us?**
At Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.
Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.
**Bombardier's Benefits Program**
With our employees' well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:
+ Insurance plans _(Dental, medical, life insurance, disability, and more)_
+ Competitive base salary
+ Retirement savings plan
+ Employee Assistance Program
+ Tele Health Program
**What are your contributions to the team?**
We are looking for an Executive Assistant to support our Corporate Legal Affairs team. This full-time position is based at our head office in Dorval with our team working in a hybrid office-remote environment.
In your role, you will:
+ Accomplish various administrative tasks which will require a good understanding of the business activities and department practices.
+ Coordinate agendas, schedule meetings (internal and external), support material preparation and attend to logistics.
+ Draft certain documents and coordinate various signatures.
+ Support the team in managing various reports, deliverables, and timelines.
+ Coordinate travel reservations and prepare expense claims.
+ Coordinate invoice approvals and payments.
+ Ensure diligent follow-up on a variety of department activities and files.
+ Create and maintain databases/business records and see to organize and maintain these records.
+ Perform other duties as assigned.
**How to thrive in this role?**
+ You hold a College Diploma in office management, business administration or equivalent.
+ You have more than 5 years of relevant experience or equivalent combination of education and experience.
+ You are a team player and appreciate the dynamic of working as part of a group.
+ You are discreet and professional.
+ You are a good communicator and feel comfortable interacting with all levels of the organization.
+ You are flexible and can manage rapidly changing and time-sensitive demands.
+ You are autonomous and self-driven.
+ You have a clear attention to details and work with rigor and discipline.
+ You have mastered the advanced tools of the Microsoft Office suite, and you have practical experience using various computer applications (i.e., Outlook, Word, Excel, Powerpoint, SAP, Concur, etc.).
+ You are bilingual, English and French, spoken and written and have excellent grammar.
+ You are excellent at identifying and managing priorities and respecting deadlines.
+ You are able to work under pressure and remain calm and will be available to provide support outside of usual business hours, if and when required.
**Now that you can see yourself in this role, apply and join the Bombardier Team!**
Please note: You don't need _all_ the skills, knowledge, and experience listed to apply for this position. We're not looking for the perfect candidate, we're looking for great talent and passionate individuals.
Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.
**Job** Executive Assistant, Corporate Legal Affairs
**Primary Location** Administrative Centre (CA)
**Organization** Aerospace Canada
**Shift**
**Employee Status** Regular
**Requisition** 12837 Executive Assistant, Corporate Legal Affairs
\#LI-hybrid
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8
Assistant Store Manager (Student Loan Payment Assistance)
N8X 3Y8 Windsor
Journeys
Posted 4 days ago
Job Viewed
Job Description
COMPANY OVERVIEW
Journeys is a teen retail leader with an emphasis on footwear and unique specialty items including apparel, backpacks, hats and accessories. With more than 800 stores in all 50 US states, Puerto Rico and Canada, Journeys offers the most popular brands that cater to the teen lifestyle such as Converse, Vans, Dr Martens, UGG, Adidas, Timberland, Birkenstock, Crocs and Hey Dude. Through strategic artistic partnerships, event sponsorships, exclusive content, creative collaborations with musicians, and a focus on giving back to the community through charitable events and volunteer programs— Journeys has become more than just a retailer, but a universal part of teen and youth culture. The in-store Journeys experience features an energetic environment, friendly, passionate staff, and an inclusive atmosphere where self-expression is not just accepted – but encouraged and embraced. Journeys is an attitude you can wear.
Journeys is always looking for great people to join our team!
For more information check out:
WHY WORK FOR JOURNEYS?
- We celebrate and reward success!
- Rapid promotion opportunities for top performers - we promote from within
- We are a family with an Attitude That Cares
- We encourage you to embrace your individuality
- You get to work in a fun environment with the coolest people around
- We conduct business with integrity and passion
- Excellent benefits and employee discount
- Compensation includes base pay, sales commission, and bonus potential*
JOB SUMMARY
To assist Store Manager and Manager In Training with recruiting, hiring, training, and managing store personnel to achieve store and personal sales goals, control expenses, and to protect company assets.
ESSENTIAL JOB FUNCTIONS
- Meet and exceed store and personal sales goals and standards of performance
- Assist in recruiting and hiring of high caliber employees with in-store needs
- Assist in training and developing a successful sales team
- Provide feedback, coaching, and accountability to all employees by enforcing all company policies and practices
- Ensure that all company initiatives are properly implemented and to the standard of the company direction
- Recognize talented staff and develop them for growth within the company
- Supervise and manage all aspects of daily store operations in Store Manager and Manager In Training’s absence
- Supervise and manage all aspects of Loss Prevention practices in Store Manager and Manager In Training’s absence
- Effectively communicate all store needs to Store Manager and Manager In Training
- Resolve customer issues effectively
- Provide a fun, full service experience to all customers
- Complete bank deposits
- Understand the Journeys culture and demonstrate it to the team
JOB REQUIREMENTS
- Prior retail management experience preferred
- 6–12 months retail sales experience
- Excellent interpersonal and customer service skills
- Desire to succeed in fast-paced retail environment
- Willingness to learn
- Completion of all training programs leading up to Co-Manager position or equivalent training
- Ability to work 45 hours per week
- Ability to work night and weekend shifts
- Ability to climb, reach, bend, and lift up to 50 pounds
- Stand for long periods of time
- Must be at least 18 years of age*
* Age requirements for full-time employment may vary based on state
PAY AND BENEFITS
Check out the following website for more information on all our awesome benefits:
*The pay rate, commission, and bonus structure varies per job title, county, city, state or province. Benefits offered may include medical, vision, and dental insurance, a vacation package, and community service hours but may also vary by state, province, or territory. For clarification, refer to
PRE-APPLICATION DISCLOSURES
Equal employment opportunity is provided to all employees and applicants for employment without regard to race, color, sex, religion, national origin, age, veteran status, pregnancy, childbirth, or related medical condition, physical or mental disability of otherwise qualified individuals, medical condition, genetic information, sexual orientation, citizenship, marital or registered domestic/civil union partner status, gender identity and/or expression, or any other factor that the law protects from employment discrimination.
All employment decisions are based on business needs, job requirements and individual qualifications. This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, placement, promotion, termination, reductions in force, recall, transfer, leaves of absence, compensation and training. Any applicant or employee who needs a reasonable accommodation to apply for employment or to perform the essential functions of his or her job should email or call . Genesco’s employment practices will continue to be directed toward full utilization of all available human resources. We believe that this approach to our human resources is not only legally and morally proper, but also is an intelligent and economic business practice.
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