362 Administrative Assistant Positions jobs in Toronto
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
WSP is currently seeking an organized, proactive and detail-oriented Project Administrative Secretary to join our team located at one of our client offices in Toronto. Reporting to the Project Manager you will be responsible for providing clerical and administrative support for an assigned project team.
The ideal candidate will possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. This role requires a high degree of professionalism, and the ability to work independently with minimal supervision.
Why choose WSP?
· We value and are committed to upholding a culture of inclusion and belonging
· Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
· A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
· Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
· Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
· A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
What you can expect to do here:
+ Provide proactive, high-level administrative support to the team, ensuring smooth day-to-day operations
+ Draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
+ Monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
+ Support project tracking by monitoring timelines, deliverables, and dependencies, ensuring alignment.
+ Assist in compiling project status reports, tracking approvals, and maintaining documentation for audits and stakeholder reviews.
+ Organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
+ Guide staff on office procedures, policies, and administrative standards, train new support team members, and supervise temporary workers.
+ Manage payroll and mileage submissions with accuracy and attention to detail.
+ Oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
+ Build and maintain positive relationships with key stakeholders to support effective collaboration.
+ Handle sensitive information with the utmost confidentiality and discretion.
+ Contribute to team success by taking on additional responsibilities and supporting evolving priorities as needed.
What you'll bring to WSP:
+ Post-secondary education in Office or Business Administration, or equivalent experience.
+ Public sector experience (TTC, Metrolinx, City of Toronto) is an asset.
+ Strong grasp of business administration and modern office practices.
+ Proficient in Microsoft Office Suite and relevant software; comfortable with databases and automated systems.
+ Experience developing and maintaining SharePoint sites.
+ Skilled at managing multiple priorities, meeting deadlines, and delivering consistent, high-quality work.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
WSP is currently seeking an organized, proactive and detail-oriented Project Administrative Secretary to join our team located at one of our client offices in Toronto. Reporting to the Project Manager you will be responsible for providing clerical and administrative support for an assigned project team.
The ideal candidate will possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. This role requires a high degree of professionalism, and the ability to work independently with minimal supervision.
Why choose WSP?
· We value and are committed to upholding a culture of inclusion and belonging
· Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
· A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
· Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
· Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
· A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
What you can expect to do here:
+ Provide proactive, high-level administrative support to the team, ensuring smooth day-to-day operations
+ Draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
+ Monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
+ Support project tracking by monitoring timelines, deliverables, and dependencies, ensuring alignment.
+ Assist in compiling project status reports, tracking approvals, and maintaining documentation for audits and stakeholder reviews.
+ Organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
+ Guide staff on office procedures, policies, and administrative standards, train new support team members, and supervise temporary workers.
+ Manage payroll and mileage submissions with accuracy and attention to detail.
+ Oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
+ Build and maintain positive relationships with key stakeholders to support effective collaboration.
+ Handle sensitive information with the utmost confidentiality and discretion.
+ Contribute to team success by taking on additional responsibilities and supporting evolving priorities as needed.
What you'll bring to WSP:
+ Post-secondary education in Office or Business Administration, or equivalent experience.
+ Public sector experience (TTC, Metrolinx, City of Toronto) is an asset.
+ Strong grasp of business administration and modern office practices.
+ Proficient in Microsoft Office Suite and relevant software; comfortable with databases and automated systems.
+ Experience developing and maintaining SharePoint sites.
+ Skilled at managing multiple priorities, meeting deadlines, and delivering consistent, high-quality work.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
The Receptionist and Facilities Coordinator plays a key role in ensuring the smooth operation of the office environment. This position provides professional front desk support and coordinates a variety of administrative and facilities-related services. The role supports day-to-day operations, promotes a welcoming and efficient workplace, and ensures adherence to company standards and procedures.
Key Responsibilities:
- Serve as the first point of contact for visitors and callers, providing professional and courteous service.
- Manage calendars, schedule meetings, and coordinate room bookings and resources.
- Support planning and execution of internal events and meetings.
- Maintain organized filing systems and ensure timely access to business documentation.
- Monitor and respond to inquiries via the central phone line and email, escalating as needed.
- Sort and distribute incoming mail and dispatch outgoing communications.
- Process invoices and vendor payments in accordance with company guidelines.
- Liaise with internal teams and external vendors to coordinate office moves, furniture needs, and contractor access.
- Maintain inventory of office supplies and place orders as needed.
- Coordinate staff training logistics including scheduling, confirmations, and cancellations.
- Prepare regular and ad-hoc reports and dashboards using collected data.
- Ensure all office facilities, supplies, and technology are functioning properly.
- Manage floor access and security protocols to maintain a safe work environment.
- Support change management initiatives and contribute to continuous improvement efforts.
- Build and maintain effective relationships with internal and external stakeholders.
Qualifications:
- 1-2 years of relevant experience in administrative or facilities coordination.
- Post-secondary education in a related field is preferred, or an equivalent combination of education and experience.
- Strong organizational and multitasking skills with the ability to prioritize effectively.
- Excellent verbal and written communication skills.
- Strong customer service orientation and problem-solving abilities.
- Ability to exercise sound judgment and act quickly when needed.
- Proficient in Microsoft Office Suite and other relevant tools.
- Collaborative team player with a proactive and adaptable approach.
Job Details:
+ Length of Contract: 12 months
+ Possibility of Extension?: Yes
+ Possibility of FTE?: Yes
+ Toronto, Ontario
+ Is this role remote?: No - in office 5 days/ week
+ Hours of Operation: 8:30 pm - 5 pm
Pay and Benefits
The pay range for this position is $18.00 - $23.00/hr.
Workplace Type
This is a fully onsite position in Toronto,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l'entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d'Allegis Group. Découvrez d'autres informations à TEKsystems.com.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
-Previous administrative experience
-Strong communication skills
-Experience working with virtual platforms
-Strong MS Suite experience
-Comfortable navigating multiple screens -Completed Post-secondary Degree or Diploma null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
SUMMARY: We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives The successful candidates must possess the following Knowledge, Skills and Abilities: * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated. This is not a remote role. We offer a competitive wage, and group benefit package.
administrative assistant
Posted today
Job Viewed
Job Description
Job Description
Tasks
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
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Administrative Assistant
Posted today
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Job Description
Job Description
Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?
If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant. This role is essential to the success of our work at POGO, providing a wide range of administrative support.
As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.
About POGO:
POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status.
POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions.
Responsibilities:
Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others
Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks
Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items
Prepare, edit and format documents including correspondence, reports, presentations
Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics
Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers
Assist with invoicing, expense reporting and other financially related administrative activities
Ensure the privacy and security of personal health and confidential information
Participate in special projects, assignments and program initiatives
Qualifications:
3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting
Completion of college degree/diploma
Excellent oral and written communication skills
Detail oriented and able to work with a high degree of accuracy
Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met
Demonstrated project tracking skills
Self-direction and the ability to creatively problem solve, gather and summarize information
Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization
Analytical, critical-thinking skills
Able to work independently and as part of a collaborative team
Experience with Asana Project Management tool is an asset
Experience with REDCap survey and database management is an asset
Demonstrated ability to handle sensitive and confidential information
Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)
What we offer:
Hybrid work model (employees are required to work from our Toronto office for 2 days/week)
A competitive compensation package including comprehensive health benefits
3 weeks of paid vacation time
Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP)
To apply, please include a cover letter with your resume.
We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.
POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.
For more information visit:
• />• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids
We gratefully appreciate all interest; however, only those selected for an interview will be contacted.
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Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Salary:
About Us
AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.
AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.
AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.
Why Work With AllRock Consulting
Our commitment to supporting the whole person is reflected in how we reward our employees:
- Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
- A Health Spending Account to help manage your medical expenses.
- Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.
The Position
AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast-growing team. This is a unique opportunity to deliver administrative assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Toronto office.
Job Duties and Responsibilities
- Order and manage office and lab supplies and equipment.
- Manage receipts, subscriptions and pay invoices.
- Handle insurance, registration, and maintenance appointments for company vehicles.
- Record meeting minutes and set up meetings.
- Draft templates and proofread documents.
- Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff.
- Enroll employees in training courses.
- Request and file employee handbooks and training/safety certificates.
- Schedule premobilization drug/alcohol and medical testing for staff.
- Set up projects in our safety management software.
- Send mobilization forms for rotational jobs.
- Maintain social media presence on LinkedIn and Facebook.
- Organize monthly recognition, newsletters, anniversary, and birthday celebrations.
- Complete a variety of general administrative tasks.
Qualifications
- Completed an Office Administration diploma or equivalent is an asset.
- Experience as an administrative assistant or in a similar role is an asset.
- Maintain a full and valid drivers license.
- Have access to a vehicle for work related duties.
Preferred Skills
- Strong capability to develop and maintain relationships with clients and all team members.
- Exceptional time management and organizational skills.
- Advanced understanding of word processing and spreadsheet software.
- Exceptional communication skills (verbal and written).
- Attention to detail and problem-solving skills.
- High level of discretion and confidentiality.
Equal Opportunity Statement
At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.
How to Apply
To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to with "Administrative Assistant - Toronto" in the subject line. We look forward to hearing from you!
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Salary:
Join Fuller Landau:
Youll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.
Your opportunity
The Administrative Assistant is dedicated to our Advisory practice and partners with internal and external stakeholders
Your major responsibilities
- Prepare and format correspondence, reports and presentations in accordance with marketing standards
- Provide assistance in formatting financial statements and other documents using Caseview/Caseware
- Complete conflict check process from beginning to end including tracking
- Manage work in process for a number of billing partners and managers
- Calendar management including scheduling meetings, catering, off site and on site meetings
- Meeting planning and coordination for internal and external clients
- Ensure file integrity, management and back up digitally and physical copies
- Prepare corporate T2 assemblies and assist with T1 assembly during tax season
- E filing T2s, T1s and trusts returns
- Manage billing, client invoices, and internal expenses for the advisory function
- General office support as needed and shared reception duties
What we look for
- Must have 3-5 years experience as an administrative assistant in an accounting services firm
- Experience working with senior leadership in an administrative capacity
- Experience using Caseware/Caseview is required
- Experience using Tax Prep is an asset
- Expert level in Microsoft Office Suite
- Excel utilizing pivot tables, vlookups, conditional formatting
- Word comfort in the Design, Reference and Layout panels
- Working knowledge of Adobe Acrobat
- Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
- Experience supporting a team of five within the legal or accounting profession preferred
- Skilled in communicating with all levels of professionals including those in the legal field
What we offer
- A competitive compensation package, including an annual performance-based bonus
- Balance your work and personal life through flexible hours and hybrid working
- Additional paid time off during the summer
- A comprehensible and competitive group RRSP and Benefits plan
- Commitment to your career development with clearly defined career roadmaps
- Mentorship and support to any team member pursuing their CPA designation
- Rigorous and ongoing training thats customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information
- Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee
- A weekly on-site massage therapist and healthy snacks during busy season
- An opportunity to give back to the community through our very own Fuller Giving Foundation
About Fuller Landau
We arean accounting, tax and advisory firm with a team of over 150 people.
Our clients areleaders of private businesses, high net worth families, and the advisors who serve them.
Youll bea part of a collaborative team that supports your success and welcomes your ideas and ambition.
Diversity, Equity, and Inclusion
Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you.
Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!