21 Administrative Assistants jobs in St. John's

Job Description

UPDATING DATABASE FOR POTENTIAL FUTURE OPPORTUNITIES

NO START DATE FOR THIS POSITION

Job Summary: The Administrative Assistant will be responsible for completing all administrative duties necessary to the operation of the business at the respective location. In this role the person must have the ability to work with minimum supervision, work in a fast-paced environment and be very detailed orientated.

QUALIFICATIONS:

• High School Diploma or equivalent
• +1 Year of Previous experience in an administrative role
• Diploma in Office Administration considered an asset
• Excellent communication skills, both verbal and written
• Strong computer skills, experience working with Microsoft Office
• Must be well organized; accuracy and attention to detail required
• Ability to deal with people sensitively, confidentially, and professionally at all times
• Ability to handle and complete multiple tasks at a time
• Ability to work as part of a team as well as independently
• Must have good time management skills and the ability to work in a busy environment with frequent interruptions

DUTIES AND RESPONSIBILITIES:

• General reception duties including processing daily paperwork
• Greet office guests and provide customer service
• Perform data entry
• Sort and distribute mail and other materials
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database
• Schedule and confirm appointments
• Perform miscellaneous administration functions and projects as assigned
• Other duties as required

The above is intended as a summary of the key requirements for the position and is not intended to be a complete list of all duties and responsibilities.

It is the objective of Puglisevich to ensure employment equity within the workplace. We encourage applications from Indigenous peoples, visible minorities, women, and persons with disabilities having the capability, qualifications, and experience to make application for this position. Qualified residents of Newfoundland and Labrador will be given first consideration in the staffing of these positions.

Job Description

Salary:

Are you a proactive, detail-oriented professional with a talent for organization and project coordination? CBCL is looking for an Administrative Assistant to be an essential part of our daily operations in our St. Johns office. In this role, youll handle a range of responsibilities, including greeting clients, coordinating project activities, formatting documents, and ensuring smooth office operations to support our engineering and project teams. If you enjoy streamlining processes and excel in both client service and document preparation, wed love to hear from you!

The ideal candidate will consistently demonstrate a positive, approachable attitude and maintain a high level of professionalism in all interactions, both internally and externally. Strong interpersonal skills and a customer-focused mindset are essential.

Your Key Responsibilities:

The candidate will be responsible for the reception and office administration duties in the St. Johns branch office including, but not limited to:

• Greeting the public in person and on the phone;
• Formatting and preparation of letters, reports and proposals;
• Tracking proposals, project filing, and project archiving;
• Compiling expense reports, and completing minor accounting functions;
• Organizing and booking travel for staff;
• Compiling and taking meeting minutes; and
• Other general office duties as required.

Your Capabilities and Credentials:

• A college diploma in a business-related field or office management course;
• Experience in formatting and preparation of reports and proposals;
• Advanced knowledge of MS Office software (e.g., Word, Excel, PowerPoint);
• Excellent verbal and written communication skills;
• Strong interpersonal, organization and time management skills;
• Highly professional demeanor with emphasis on client service;

Assets:

• Experience with ISO 9001 policies and procedures and engineering consulting firms;
• Experience with MS Project, Visio and Adobe software;

What we can offer You

• A competitive compensation package effective on your first day of employment:
  • Comprehensive health and dental benefits
  • DBPlus Pension Plan with employer contributions
  • Generous vacation allowance commensurate with experience
• Maternity or Parental leave top-up
• Health spending account
• Wellness incentive
• Membership dues reimbursement
• Education and lifelong learning subsidization
• Community volunteering incentive
• Employee Family Assistance Program
• Public transit subsidy

In addition to the above benefits, we offer:

• Diverseteam with a wide range of experience and expertise;
• Exposureto a variety of projects;
• Supportto develop skills and pursue projects related to your own interests;
• Collaborationbetween multiple disciplines and levels of expertise;
• Mentoringopportunities to foster your personal and professional development;
• Accessibleand central offices in Atlantic Canada and Ottawa; and
• Access to trainingopportunities in areas ranging from technical development to leadership skills.

About Us

At CBCL our purpose is to create a positive and lasting impact on people and our planet. As an employee-owned firm, at CBCL, our people are everything. We are committed to promoting inclusivity and diversity for a workplace where everyone can thrive, and we build long-term relationships with our clients while providing them with innovative solutions.

We have earned recognition as one of Canadas Top 100 Employers and one of Canadas Best Managed Companies.Our multitalented group of professionals offer consulting in the Infrastructure, Water and Wastewater, Buildings, Industrial, and Earth and Environment sectors. We value our people, our communities, and our history and look forward to continuing our steady growth.

Along with our commitment to reducing our carbon footprint corporately, CBCL develops and implements sustainable engineering solutions that respect the current social and environmental impacts, as well as future implications of our designs.

CBCL operates from its offices in Halifax and Sydney, NS; Charlottetown, PE; Saint John, Fredericton and Moncton, NB; St. John's, NL, and Ottawa, ON.

CBCL Limited strives to provide a diverse workplace that is inclusive, accessible and celebrates individuals and what makes us unique.We are proud to be an employer partner with the Canadian Centre for Diversity and Inclusion and Pride at Work.

We are committed to creating an inclusive and accessible workplace for all. If you require accommodations at any stage of the recruitment or interview process, or while working with us, please email We will work with you to meet your needs in a respectful and timely manner.

Our goal is to ensure every candidate has a fair opportunity to demonstrate their abilities. We value diverse perspectives and are dedicated to removing barriers that may prevent individuals from thriving in their roles.

We thank all applicants for their interest, but only those applicants who are selected to interview will be contacted.

Job Title: Administrative Assistant Work From Home - Remote Panelists

Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

• Child Related (individuals with children 18 yrs or younger)
• Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
• Entertainment (TV shows, movies, and video games)
• Food (If you buy fast food, casual dining, or upscale dining)
• Sports (Casual viewers and die-hard fans)
• Electronics (Tell us which devices you prefer and why)
• Pets (Animal lovers needed! Dogs, cats, and other pets)
• Automobiles (Do you own, make payments, or lease your vehicle?)

• Show up at least 10 minutes prior to discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

• Must have either a smart phone with working camera or webcam on desktop/laptop.
• Must have access to a reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative Assistant experience is not necessary

• Flexibility to take part in discussions online or in-person.
• No commute needed if you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are launched to the public.

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.