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Senior Lead, Administrative Support

Toronto, Ontario Kyndryl

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**Who We Are**
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
We are seeking a highly organized, proactive, and resourceful professional to serve as both **Office Manager** and **Executive Assistant** to the Financial Services Sector (FSS) Leader at Kyndryl Canada. This hybrid role is critical to ensuring smooth day-to-day operations of Kyndryl's Toronto office and more importantly, providing high-level administrative support to the executive leader. This role reports to the leader's Head of Transformation.
**Executive Assistant Duties:**
+ Manage complex calendar(s), schedule meetings and follow-ups, and coordinate travel arrangements.
+ Prepare briefing materials, presentations, and communications for internal consumption as it relates to administrative functions.
+ Handle confidential information with discretion and professionalism.
+ Support meeting logistics including agendas, minutes, and follow-ups, as necessary.
+ Coordination with customers and partners for calendaring.
+ Manage expense reports.
+ Assisting with employee onboarding/offboarding within FSS.
**Office Manager Duties:**
+ Office Reception - greeting and signing in clients and partners upon arrival.
+ Managing the office budget.
+ Setting up and helping organize the office for internal or external meetings as needed (e.g. order catering, assisting with AV functions, office furniture needs, etc.).
+ Overseeing office operations such as, ordering supplies, vendor relationships, key card access, office cleanliness, etc. This will also include coordination with building management, cleaners, mail room and other facility services as required.
+ Help coordinate team events, workshops, and sector-wide communications.
+ Maintain office systems and ensure compliance with company policies.
+ Support onboarding of new team members and manage workspace logistics.
+ Act as a point of contact for facilities, IT, and administrative support.
+ Managing health and safety policies.
+ Assisting with orientation and onboarding of new employees.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here.
**Who You Are**
Who you Are
You're good at what you do and possess the required experience to provide it. However, equally as important - you have a growth mindset; keen to drive your own personal and professional development. You are customer-focused - someone who prioritizes customer success in your work. And finally, you're open and borderless - naturally inclusive in how you work with others.

+ 5+ years of experience in executive support, office management, or a similar role where you've balanced multiple priorities and stakeholders.
+ Proven ability to manage complex calendars, coordinate travel, and prepare executive-level materials with accuracy and discretion.
+ Strong track record of overseeing office operations, including vendor management, budgeting, and facilities coordination.
+ Demonstrated experience in handling confidential information and maintaining professionalism in high-pressure environments.
+ Skilled in building relationships across teams, clients, and partners to ensure smooth communication and collaboration.
+ Proficiency with productivity tools such as Microsoft Outlook, Teams, Excel, and PowerPoint (or equivalent platforms).
+ Ability to anticipate needs, solve problems proactively, and adapt quickly to changing priorities.
+ Commitment to inclusive practices and creating a welcoming, efficient workplace for all team members.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
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Administrative and Gardening Support

Mississauga, Ontario MHMI

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Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

  • Coordinate daily office operations to keep everything running smoothly.
  • The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience
  • Maintain organized filing systems and help optimize workflow efficiency.
  • Act as the communication bridge between office staff and field teams.
  • Take and distribute meeting notes to ensure everyone stays aligned.
  • Keep accurate employee and project records.
  • Support post-project documentation, material tracking, and inventory management.
  • Assist with recruiting: post jobs, screen applications, and schedule interviews.
  • Support onboarding of new team members, ensuring all paperwork and training steps are complete.
  • Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

  • Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.
  • Operate small landscaping tools like backpack blowers and hedge trimmers.
  • Help plant and care for trees, shrubs, annuals, and perennials.
  • Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

  • High school diploma required.
  • Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

  • At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Strong multitasking, organizational, and communication skills.
  • Comfortable working both indoors and outdoors in varying weather conditions.
  • A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.

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Executive Administrative Assistant

Mississauga, Ontario The Pod Group

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Job Description

Our client is a growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for their commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Ready to put your skills to work where they truly matter?

The Pod Group is partnering with this amazing organization to place a organized, motivated, and compassionate individual to fulfill the role of Executive Administrative Assistant.

WHY YOUR ROLE MATTERS

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Administrative Assistant

Markham, Ontario Stantec

Posted 1 day ago

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Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.
Your Key Responsibilities
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all of Stantec's ISO requirements.
- Prepare Project Set-up forms for initiation into Oracle.
- Assist Project Managers in the preparation of project risk assessments and other safety forms
- Prepare and set-up IWO's (including scope of work, budget, and timing considerations), as required.
- Assist the Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the PM and team leads on a weekly basis.
- Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.
- Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key Team members.
- Take and circulate minutes of project team meetings.
- Monitor accounts receivable and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key QA requirements and update master peer review schedule for all projects.
- Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Liaise with Project Manager/Team, and with client where agreed with Project Manager.
- Assist in negotiation of additional fees and invoice payment where appropriate.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
- Formal training in Project Management principles will be considered an asset.
- Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe.
- Familiarity with Oracle will be an asset.
- Must be comfortable using a wide variety of forecasting and planning tools.
- Willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong multi-tasking skills a necessity.
- Self-motivated and eagerness to learn are definite assets.
- Experienced in providing administrative support to a large group of people considered an asset.
- Excellent problem-solving skills.
- Demonstrated attention to detail.
- Ability to negotiate.
- Ability to be persistent when needed.
Education and Experience
- Minimum of 3 years' experience in an Engineering or Architectural consulting company, in a Project Coordinator or Administrative capacity, assisting a Project Management team.
- Previous experience with financial documents, including budgets is required. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Ottawa
**Organization:** BC-1316 Buildings-CA East BSS
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 29/09/ :09:13
**Req ID:**
#additional
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Administrative Assistant

Mississauga, Ontario Sedgwick

Posted 21 days ago

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By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
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Administrative Assistant

Brampton, Ontario Export Packers

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Job Description

Salary:

About the Company

Export Packers Company Limited is a multi-faceted, growth-oriented international food company. Since 1937, this privately owned family company based in Ontario, Canada, has built itself into a global food expert, providing exceptional service and innovative solutions to its industry partners. The companys success is driven by its dedicated employees' professionalism and entrepreneurial spirit. Our Head office is located in Brampton, Ontario.

Role Summary

We are seeking a detail-oriented and proactive Administrative Assistant to join our Fresh Seafood team. This position requires strong administrative skills, excellent multitasking abilities, and a problem-solving mindset in a fast-paced environment. You will play a vital role in coordinating logistics functions, maintaining accurate data, and supporting both internal teams and external partners. The successful candidate must be highly organized, adaptable, and capable of managing on-call responsibilities every other weekend.

Responsibilities

  • Provide administrative support, including accurate and timely data entry and document handling.
  • Manage multiple spreadsheets and generate summary reports using Microsoft Excel.
  • Update and balance weekly sales reports and purchase orders.
  • Post weekly sales data and manage returns for both sales and purchases.
  • Update and track supplier and vendor claims.
  • Coordinate product transfers internally and with external partners.
  • Process invoicing and update the logistics system accordingly.
  • Create new accounts and maintain accurate records of existing accounts.
  • Match vendor documentation with corresponding purchase orders.
  • Draft and respond to emails and correspondence professionally and promptly.
  • Facilitate onboarding documentation for new hires and forward completed forms to head office.
  • Track and report weekend shift hours to corporate payroll.
  • Participate in extra hours as needed to meet business demands.
  • Remain on-call every other weekend to troubleshoot and coordinate inbound shipments.
  • Other duties as assigned

Qualifications/Skills

  • Minimum 2-3 years of experience in logistics, supply chain support, or a related administrative role.
  • Proficient in Microsoft Excel with experience creating and managing spreadsheets and reports.
  • Strong mathematical skills with the ability to calculate weights and reconcile data accurately.
  • Exceptional attention to detail and organizational skills.
  • Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proven ability to work independently and as part of a collaborative team.
  • Experience with logistics software or ERP systems is an asset.

Benefits

  • Hybrid - 1 day work from home per week
  • Summer hours (half day off every Friday between Victoria Day weekend and Labor Day weekend)
  • Competitive vacation and Personal day policy
  • Employee Discounts on the consumables
  • Employee Assistance Program
  • Company Paid Benefits
  • RRSP Match Program

Export Packers is an equal opportunity employer committed to promoting diversity of thought, ideas, perspective and people. We create an inclusive environment that attracts, retains and values people of all backgrounds by treating all people in a way that allows them to maintain their dignity and independence through inclusion, integration and equal opportunity. We are committed to meeting the needs of those who interact with Export Packers in accordance with Federal and provincial laws.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, Export Packers has an Accommodation Policy as part of our hiring process. Should you require accommodation, please advise the People & Culture Department.

Please note: A criminal background check is required for all candidates and will be conducted in the final stages of the hiring process. This will be facilitated by our team, with full details provided during the selection process.

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Administrative Assistant

Toronto, Ontario Canada's National Ballet School

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Job Description

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us:
At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.

Your Role:
The Administrative Assistant plays a key supporting role in advancing the work of the Executive team at Canada’s National Ballet School (NBS). Reporting to the Senior Executive Assistant & Board Liaison, the Administrative Assistant provides day-to-day administrative and clerical support that enables the smooth functioning of the Executive Director, Artistic Director, and Board of Directors. The job duties will be performed in a regular office environment with frequent interruptions. 

Major Duties and Responsibilities

  • Provide daily administrative support to the Senior Executive Assistant & Board Liaison, including calendar coordination, document formatting, data entry, and follow-ups.
  • Assist in preparing and proofreading presentations, correspondence, meeting agendas, and reports
  • Coordinate internal and external meetings, including scheduling, room bookings, catering, technology support, and minute-taking as needed
  • Provide administrative support to senior artistic staff, including drafting communications, and coordinating meetings and logistics
  • Attend and take minutes for Board and committee meetings, ensuring accurate records and timely distribution
  • Track and organize key deadlines and communications related to Board meetings and other governance activities
  • Handle general inquiries from staff, board members, and external stakeholders with professionalism and discretion
  • Assist with special projects and cross-departmental initiatives as assigned
  • Prepare and process purchase orders, track expenses, and support invoice submission processes
  • Maintain physical and digital files, ensuring organized and secure document management
  • Provide backup coverage for the Senior Executive Assistant when required
  • Other administrative duties as assigned
What We’re Looking For:
We value enthusiasm and a willingness to learn just as much as experience. We encourage you to apply even if you don’t meet every qualification listed. If you have strong interpersonal skills, a knack for problem-solving, and a passion for contributing to a creative and supportive environment, we’d love to hear from you!

Skills and Qualifications:
  • Completion of college diploma in Office Administration or related field considered an asset
  • Open to new graduates, previous internships or administrative experience considered an asset
  • Experience working under pressure and managing multiple, competing tasks and priorities
  • Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives
  • Experience working in arts, education, or nonprofit environments is an asset
  • Commitment to equity and social justice, and strong alignment with our organizational values
  • Desire and ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
  • Maintain a high standard of confidentiality, professionalism, and accuracy at all times
  • Strong verbal and written communication skills combined with the ability to listen deeply and authentically
  • Demonstrated ability to take initiative and contribute to the goals of a dynamic organization
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What's in it for you:

  • Comprehensive Health Benefits: Dental, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
  • Employer-Sponsored Retirement Plan
  • Generous Paid Time Off: 4 weeks of Vacation, plus Personal and Sick days
  • Commitment to Work-Life Balance: Standard 35-hour work week
  • Professional and Personal Development Opportunities
  • Bright and Beautiful Campus: Work in an environment surrounded by contemporary and historic architecture, live music and inspiring artists
  • Employee Discounts: NBS Ballet Programs, The Shoe Room and at the NBS Café (onsite lunch, snacks and coffee)
  • Monthly Staff Socials: Our EDI and Social Committees host monthly events, i.e. Book Club, Blue Jays Games, Drag Bingo, Lunch + Learns, Costume Contests, Bake Sales, Holiday Celebrations and more!

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department at NBS.
 

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administrative assistant

Mississauga, Ontario Maple Supply Chain Management

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Tasks

  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

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Administrative Assistant

Richmond Hill, Ontario Fitzii Organic

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Job Description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives   The successful candidates must possess the following Knowledge, Skills and Abilities:   * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated.  This is not a remote role.   We offer a competitive wage, and group benefit package.

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Administrative Assistant

Toronto, Ontario Fuller Landau

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Job Description

Salary:

Join Fuller Landau:


Youll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.


Your opportunity


The Administrative Assistant is dedicated to supporting our Partners with internal and external stakeholders


Your major responsibilities

  • Prepare and format correspondence, reports and presentations in accordance with marketing standards
  • Provide assistance in formatting financial statements and other documents using Caseview/Caseware
  • Complete conflict check process from beginning to end including tracking
  • Manage work in process for a number of billing partners and managers
  • Calendar management including scheduling meetings, catering, off site and on site meetings
  • Meeting planning and coordination for internal and external clients
  • Ensure file integrity, management and back up digitally and physical copies
  • Prepare corporate T2 assemblies and assist with T1 assembly during tax season
  • E filing T2s, T1s and trusts returns
  • Manage billing, client invoices, and internal expenses for the advisory function
  • General office support as needed and shared reception duties


What we look for

  • Must have3-5 years experience asanadministrative assistant in an accounting services firm
  • Experience working with senior leadership in an administrative capacity
  • Experience using Caseware/Caseview is required
  • Experience using Tax Prep is an asset
  • Expert level in Microsoft Office Suite
    • Excel utilizing pivot tables, vlookups, conditional formatting
    • Word comfort in the Design, Reference and Layout panels
  • Working knowledge of Adobe Acrobat
  • Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
  • Experience supporting a team of five within the legal or accounting profession preferred
  • Skilled in communicating with all levels of professionals including those in the legal field


What we offer

  • A competitive compensation package, including an annual performance-based bonus
  • Balance your work and personal life through flexible hours and hybrid working
  • Additional paid time off during the summer
  • A comprehensible and competitive group RRSP and Benefits plan
  • Commitment to your career development with clearly defined career roadmaps
  • Mentorship and support to any team member pursuing their CPA designation
  • Rigorous and ongoing training thats customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information
  • Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee
  • A weekly on-site massage therapist and healthy snacks during busy season
  • An opportunity to give back to the community through our very own Fuller Giving Foundation


About Fuller Landau

We arean accounting, tax and advisory firm with a team of over 150 people.

Our clients areleaders of private businesses, high net worth families, and the advisors who serve them.

Youll bea part of a collaborative team that supports your success and welcomes your ideas and ambition.


Diversity, Equity, and Inclusion

Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you.

Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!

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  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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