25 Administrative Roles jobs in Fredericton

The Toronto GI Clinic is looking for a new medical receptionist to join our team.

Responsibilities:

• Greet and check-in patients upon arrival, ensuring all necessary paperwork is completed
• Answer phone calls and emails to provide patient assistance
• Coordinate with patients and healthcare providers to book appointments for consultations, follow ups, and procedures
• Filing, scanning, faxing, and emailing documents such as lab and imaging requisition forms, insurance claims, and medical records
• Maintain accurate and up-to-date electronic medical records

Skills

• Previous experience working in an endoscopy center strongly preferred
• Familiarity with electronic medical records systems, particularly OSCAR
• Knowledge of medical terminology and endoscopy procedures
• Fluency in English
• Excellent communication skills, both written and verbal
• Strong ability to work both independently and in a team
• Strong organizational skills and attention to detail with the ability to multitask effectively

Schedule

• Full time: Monday to Saturday

This job is in person and is located in North York, Ontario (M2J).

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Paid time off

Experience:

• Endoscopy Center: 1 year (preferred)

Language:

• Mandarin (preferred)
• Cantonese (preferred)
• Farsi (preferred)

Work Location: In person

Village of New Maryland

Administrative Assistant

The Village of New Maryland is a growing community with a dynamic and engaging team working together to support Council and our residents. We are currently in search of an Administrative Assistant to join our team and work with us to successfully meet the needs and expectations of our community.

Position Summary: Reporting to the Village's Chief Administrative Officer, the incumbent will work with both the Clerk's Office and the Development Services Department teams, serving as administrative support staff. The Administrative Assistant also plays a key role for the Emergency Response Plan Committee and serves as the point of contact for WorkSafe NB files. A detailed job description is available at

The ideal candidate will possess a post-secondary diploma or certificate in Office Administration, or equivalent training in that discipline. Bilingualism will also be considered an asset.

Qualifications:

• High school graduation supplemented by post-secondary education/diploma in Office Administration or equivalent program;

• Two to three years of experience in an administrative position; and

• Equivalent combinations of education and experience may be considered.

Knowledge, skills and abilities:

• Knowledge of secretarial and administrative practices and procedures;

• Skill in using office equipment, computers and software, including proficiency in Microsoft Office programs;

• Client services orientation, including the ability to provide service in a friendly and helpful manner;

• High degree of discretion and ability to maintain confidentiality;

• Flexibility, including the ability to adapt to and work effectively within, a variety of situations and with various individual and/or groups;

• Effective verbal and written communication skills;

• Research and analysis skills;

• Planning and organizational skills; and

• Excellent time and stress management skills.

Salary: $50, 689 - $8,430 plus a generous benefits package and room to grow.

Working conditions: This is an in-person position in New Maryland, NB. Work is required some evenings or weekends to attend meetings and/or community events.

To apply: Submit a detailed resume with covering letter and three references to:

Kilby McFarlane, Assistant Treasurer

Village of New Maryland

584 New Maryland Highway,

New Maryland, NB, E3C 1K1

or via email to:

Deadline for Applications: Friday, 10 October 2025 @ 4:00 p.m.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: 50,689.00- 68,430.00 per year

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Language:

• English (required)

Work Location: In person

Job Description

First Onsite is seeking to hire a full-time Administrative Assistant to manage the life cycle of construction job files from initiation through to receipt of payment. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on!

This Administrative Assistant position comes with a competitive salary and a typical schedule of Monday-Friday . We also offer an exceptional extended health plan including medical, dental, and vision . Our other benefits include an employee assistance program, educational assistance, professional development, internal growth opportunities, the opportunity for national career movement , and a healthy work/life balance . If this sounds like the office position for you, apply today!

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT

As an Administrative Assistant, you are an organizational expert! You manage multiple job files at one time from initiation through to receipt of payment. You are responsible for the quality of each file in terms of accuracy and completeness combined with making sure that timelines are met. Following our standard operating procedures, you complete data entry, tracking, and updates. If any filing issues occur, you report them to the management lead and assist in providing a plan of action.

On a daily basis, you collaborate with Project Managers (PM) and Construction Managers (CM) regarding projects requiring attention and/or approaching deadlines to ensure no slippage in project planning. You continuously review projects to make sure that both the customers' and our standards/key performance indicators are being met. Following up with PMs, CMs, and other stakeholders, you ensure that all tasks and filing of documentation are completed.

You provide critical analysis of job performance including job costing, profitability, invoice accuracy, and application of customer standards. To achieve weekly billing goals, you ensure that all invoicing is completed. You enjoy your job as you are never bored and get to work in an exciting fast-paced office!

QUALIFICATIONS

• Intermediate computer skills including ClaimTrak, Word, Excel, Outlook, Xactimate, and XactAnalysis
• Ability to type at least 50 WPM
• Basic administrative/accounting math skills

Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record-keeping abilities? If so, you may be perfect for this office position!

ARE YOU READY TO JOIN OUR OFFICE TEAM?

If you feel that you would be right for this Administrative Assistant position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

We thank all applicants, however, only those selected for an interview will be contacted.

Job Description

We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. In choosing a career with Yorkville University, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people.

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need

We are looking for a Senior Administrative Assistant to support the Vice President, Academics & Campus Principal in Fredericton. As our new Senior. Administrative Assistant, you will coordinate a range of academic activities and initiatives, communicate with students and staff, track the progress of projects, and assist academic leaders in meeting strategic goals. You will help manage day-to-day academic and campus operations and ensure efficient communication and workflow. You will be a bridge between different teams, providing seamless collaboration and communication and playing a key part in fostering an inclusive working environment where all team members can be their best selves, grow and thrive to support our mission of championing student success.

This is a full time role, currently following a hybrid model working both on-site at our Fredericton Campus and remotely.

Who you are

You want to be a visible and critical member of the Yorkville team. You have extensive administrative and executive support experience and thrive in a role where you can bring adaptability, resilience, innovation, and process while acting as the in-person point of contact for leaders, colleagues, faculty, and students. Collaborative and analytical, you are known for being responsive, proactive, and professional. You operate with discretion, efficiency, and a strong sense of initiative.

What's in it for you

Impact and ownership. You will be part of a progressive, private university undergoing transformation. This is a highly visible and rewarding role for someone curious, energetic, and driven to make an impact. You will take ownership of a high-profile office, tasks and projects, introduce best practices, and implement meaningful solutions. You will have the autonomy to manage your responsibilities and earn recognition for your contributions to institutional excellence.

Exposure, influence, and growth. You will work closely with the University’s senior leadership, gaining insight into operations, strategy, and new initiatives. You will collaborate with passionate leaders and changemakers committed to mentorship, innovation, and continuous improvement. With the Fredericton campus expanding and new programs launching, now is a great time to join and grow with us—while building your understanding of how institutional priorities are shaped and executed.

Supportive leadership and career development. You will report to a leader who values mentorship and is committed to supporting the career progression of those they work with. This is a career-defining opportunity for someone passionate about education, project coordination, and relationship building. Whether your goal is to grow within a senior administrative function, lead projects, or explore new paths across the university, this position offers the foundation and support to help you succeed.

As the new Senior Administrative Assistant, you will:

• Provide high-level executive support. You will ensure efficient, accurate, and confidential support,  managing the daily operations of the office with precision and discretion. You will oversee and align complex calendars, schedules, and meetings, proactively resolve conflicts, provide briefs, and coordinate travel logistics when needed. You will manage office supply and equipment ordering. You will prepare and submit invoices and expense reimbursement reports and support budget planning and tracking for the academic teams. 
• Coordinate projects. You will play a supporting role in academic operations projects. You will conduct research, analyze materials, and develop insights to guide decision-making. You will create project schedules, establish documentation to track deliverables and report on progress. You will review and support projects and ensure alignment with institutional goals and desired outcomes. 
• Manage communication and documentation. You will serve as the primary point of contact between the office and all internal and external stakeholders, addressing inquiries and concerns from team members and stakeholders. You will create presentations and generate reports. You will draft and edit documents, produce meeting summaries and action items, and archive essential records. 
• Coordinate events. You will organize and support meetings and events. You will manage end-to-end logistics, including arranging venues, coordinating technology, preparing materials, and supporting follow-up actions. You will actively promote and support a culture that aligns with our core values. 

You have:

• The education and experience. You may have a diploma or degree in a business-related field—or have gained equivalent knowledge through experience. You have supported a fast-paced executive office and a dynamic, high-performing leader. You bring a strong foundation of best practices for managing competing priorities, complex schedules, communications, and meetings. You operate with confidence, discretion, and sound judgment. You are resourceful, adaptable, and think strategically.
• The project management skills. You have experience coordinating projects from end to end. You are a creative problem solver, able to balance and change priorities, anticipate and respond to issues, and manage details. You focus on accomplishing - or ensuring others have completed - every milestone, following processes and proactively resolving or circumventing issues.
• The technical skills. You have expertise in MS Office Suite and are familiar with project management, productivity, and communication tools. 
• The interpersonal skills. You have exceptional communication skills and consistently demonstrate professionalism in your interactions. You are adept at preparing documentation and presentations, conducting research, analyzing data, and delivering clear, concise reports. You build trust and influence others without relying on formal authority, navigate conflict with diplomacy, and adapt your communication style to suit diverse audiences—from senior executives to external stakeholders. You are responsive, exercise sound judgment, and understand the importance of tone, timing, and clarity in every exchange. You value inclusivity and respect differing perspectives.

Why work at Yorkville University? 

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students - from mentorship to teaching, from creative outlets to analytical ones. 
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access. 
• The opportunity to grow with access to free courses, certifications and programs - right up to our Masters' offerings. 
• An appreciation for the insights and skills you bring to work with a competitive salary and comprehensive benefits, including a wide breadth of wellness services and a work-life balance.

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest. 

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role and your professional and academic background. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.
• A virtual panel interview with the Vice President of Academics and Campus Principal, the Director of Human Resources, and the Assistant Vice President of Learning.
• An at-home case study.
• A final in-person interview with the Vice President of Academics and Campus Principal.  

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at .

#LI-Hybrid
#LI-DNI 

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Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy.

Founded in 1963, Webber, part of Ferrovial Construction, is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

The Office Administrative Assistant is instrumental in supporting the company's administrative, operational, playing a pivotal role in ensuring the smooth execution of daily activities. This role demands a high level of efficiency in finance functions, document management expertise, and human resources support, closely mirroring the responsibilities of the Office Manager but tailored to the assistant level. The assistant will act as a liaison, facilitating communication between departments, supporting the management team, and ensuring that office operations are conducted in compliance with company policies and legal standards.

• Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events.
• HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the implementation of HR policies.
• Document Control and Compliance: Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required.
• Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met.
• Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable.
• Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards.
• Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment.
• Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations.
• Responds to urgent inquiries, coordinating timely assistance as needed.
• Required to be available for as needed for overtime.
• All other duties as assigned.

• Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology.
• Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels.
• A high degree of professionalism and the ability to handle confidential information with the utmost discretion.
• Demonstrated problem-solving skills and the ability to work independently as well as part of a team.
• A strong understanding of business operations, human resources management, and financial processes.

• HS Diploma or GED (Required)
• Minimum 3 to 5 years' experience in office administration / customer relations (Required)
• Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required)
• Driver's License with good driving record (Required).
• Great communication and interpersonal skills.
• Ability to identify inefficient practices and develop best practice solutions.
• SAP experience strongly preferred

• Regularly required to sit for extended periods.
• Occasionally required to stand and walk for brief periods.
• Frequent use of hands and fingers for handling or feeling and reaching with hands and arms.
• Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments.

• Primarily an office setting.
• Typically experiences a moderate noise level.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Canada Limited, Ferrovial Webber Energy, LLC), is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

Seize the challenge. Move the world together Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.

#WeAreFerrovial

Job Title: Administrative Assistant Work From Home - Remote Panelists

Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

• Child Related (individuals with children 18 yrs or younger)
• Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
• Entertainment (TV shows, movies, and video games)
• Food (If you buy fast food, casual dining, or upscale dining)
• Sports (Casual viewers and die-hard fans)
• Electronics (Tell us which devices you prefer and why)
• Pets (Animal lovers needed! Dogs, cats, and other pets)
• Automobiles (Do you own, make payments, or lease your vehicle?)

• Show up at least 10 minutes prior to discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

• Must have either a smart phone with working camera or webcam on desktop/laptop.
• Must have access to a reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative Assistant experience is not necessary

• Flexibility to take part in discussions online or in-person.
• No commute needed if you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are launched to the public.

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.