29 Administrative Roles jobs in Ingersoll

Job Description

POSITION TITLE:   

Administrative Assistant

REPORTS TO:   

Administrative Manager or Health Services Manager 

LOCATION:   

London, Ontario

STATUS:   

Casual

HOURS OF WORK:   

M/W/F 8:45am -12:45pm 

T/Th 10:45 am -2:45pm

EFECTIVE DATE:   

ASAP

SUMMARY

Under the direction of the Health Services Manager and/or Administrative Manager in London, ON, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering client’s questions and inquires.

Ideal candidate will be flexible and able to occasionally extend their hours to support clinic closing during clinic closing during staff sick days or vacation coverage, if needed. Access to a personal vehicle and valid driver's license is an asset.

RESPONSIBILITIES

• Greets all clients and assists with signing in the attendance sheet;
• Booking client appointments, taking payments;
• Administration of rehab programs;
• Balancing end of day;
• Preparing bank deposits; taking them to the bank weekly to be deposited;
• Preparing Clinical Records;
• Initial client orientation and documentation collation;
• Assists clients in waiting area and helping with client flow;
• File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
• Monitor MVA and WSIB rejections
• General office administration as required;
• Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
• Responds to various client, customer and staff needs;
• Answers and transfers telephone calls;
• Receives and distributes mail, uploading medicals;
• Distribute locks and parking passes to clients if needed;
• Work with third party payors including extended health companies and Blue Cross on a daily basis. 
• Faxing Physiotherapist reports to Doctors.
• Coordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
• Coordinating client files upon discharge;
• Scoring various questionnaires and entering information into CRM;
• Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
• Health and Safety/ Office Coordinator Roles (if applicable)
• Keeping track of clinic inventory, preparing monthly orders
• Send contractors revenue reports daily
• Providing back up support for other administrative staff when needed.

QUALIFICATIONS 1.Minimum Qualifications:

• Minimum of two (2) years of administrative support in a similar or healthcare work environment, preferred.
• Experience working with a multi-cultural population.
• Meets deadlines.

2.Skills & Attributes:

• Required
• Professional manner and strong communication skills. 
• Excellent customer service skills
• Ability to work collaboratively with a team as well as independently. 
• Excellent attention to detail.
• Effective time management skills.
• Shows initiative; can work with little supervision.
• Excellent organizational skills.
• Desirable Skills
• Knowledge of Jane Booking system
• Technical Skills
• Strong proficiency with Microsoft Office, database systems and basic admin tasks, office equipment and software applications.

We thank all applicants however only those who are eligible to work in Canada with the above qualifications will be considered.

Job Description

Job Title: Administrative Assistant
Job Description

Provide essential administrative support to the department, ensuring smooth operations and effective communication. This role involves coordinating travel, managing departmental records, and assisting with onboarding and office management tasks.

Responsibilities

• Serve as the primary point of contact for answering questions and providing support to departmental employees.
• Assist with onboarding new employees, including inputting Personnel Movement Requisitions (PMRs) for personnel moves and team changes.
• Order and manage office supplies to maintain a well-stocked department.
• Efficiently distribute internal mail within the department.
• Initiate, submit, and follow-up on facilities-related tickets for office/desk moves and meeting room setups.
• Submit and follow up on IT-related tickets to ensure timely resolution of technical issues.
• Coordinate visits for external customers, arranging meetings, catering, and visitor forms.
• Maintain knowledge of company policies and procedures to ensure compliance and provide accurate information.
• Organize departmental records, files, and databases on electronic drives for accurate file storage.
• Coordinate and book travel services, ensuring efficient travel plans and timely expense processing.
• Work with stakeholders to resolve travel-related issues or discrepancies.
• Process and audit bi-weekly departmental payroll, ensuring accuracy and timely processing.
• Collaborate with the administrative team to provide cohesive support across departments.
• Work with HR, Finance, and IT to streamline processes and ensure efficient communication.
• Assist in planning and coordinating departmental events, meetings, and training sessions.
• Identify opportunities for process improvements and contribute to best practices within the department.

• Administrative support
• Travel coordination and expenses
• Payroll processing
• Proficiency in Excel and Oracle
• Strong organizational and communication skills
• Experience with data entry and Microsoft Office
• Familiarity with travel policies

• Ability to manage multiple tasks simultaneously
• Flexibility in handling special projects
• Experience in a manufacturing environment

This position requires on-site work five days a week in an office setting within a manufacturing environment. The role involves close collaboration with a supportive team to facilitate various business operations.

Job Type & Location

This is a Contract position based out of London, Ontario.

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Workplace Type

This is a fully onsite position in London,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à pour connaître d’autres options d’accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description

Job Title: Administrative Assistant
Job Description

Provide essential administrative support to the department, ensuring smooth operations and effective communication. This role involves coordinating travel, managing departmental records, and assisting with onboarding and office management tasks.

Responsibilities

• Serve as the primary point of contact for answering questions and providing support to departmental employees.
• Assist with onboarding new employees, including inputting Personnel Movement Requisitions (PMRs) for personnel moves and team changes.
• Order and manage office supplies to maintain a well-stocked department.
• Efficiently distribute internal mail within the department.
• Initiate, submit, and follow-up on facilities-related tickets for office/desk moves and meeting room setups.
• Submit and follow up on IT-related tickets to ensure timely resolution of technical issues.
• Coordinate visits for external customers, arranging meetings, catering, and visitor forms.
• Maintain knowledge of company policies and procedures to ensure compliance and provide accurate information.
• Organize departmental records, files, and databases on electronic drives for accurate file storage.
• Coordinate and book travel services, ensuring efficient travel plans and timely expense processing.
• Work with stakeholders to resolve travel-related issues or discrepancies.
• Process and audit bi-weekly departmental payroll, ensuring accuracy and timely processing.
• Collaborate with the administrative team to provide cohesive support across departments.
• Work with HR, Finance, and IT to streamline processes and ensure efficient communication.
• Assist in planning and coordinating departmental events, meetings, and training sessions.
• Identify opportunities for process improvements and contribute to best practices within the department.

• Administrative support
• Travel coordination and expenses
• Payroll processing
• Proficiency in Excel and Oracle
• Strong organizational and communication skills
• Experience with data entry and Microsoft Office
• Familiarity with travel policies

• Ability to manage multiple tasks simultaneously
• Flexibility in handling special projects
• Experience in a manufacturing environment

This position requires on-site work five days a week in an office setting within a manufacturing environment. The role involves close collaboration with a supportive team to facilitate various business operations.

Job Type & Location

This is a Contract position based out of London, Ontario.

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Workplace Type

This is a fully onsite position in London,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à pour connaître d’autres options d’accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description

Join LendCare — one of Canada’s fastest-growing point-of-sale financing providers and a proud part of the goeasy family. At goeasy, our people and culture are the heartbeat of everything we do, and we’re proud to be recognized for it. We’ve earned prestigious accolades including being named one of Canada’s Top Growing Companies , certified as a Great Place to Work® , and recognized among the Best Workplaces for Women and for having one of the Most Trusted Executive Teams , and included on TIME Magazine’s 2025 list of Canada’s Best Companies . These achievements speak to our commitment to building an inclusive, high-performance culture where people thrive and innovation drives us forward.

At LendCare , we do more than provide financing — we help Canadians access life’s essential moments. Whether it’s healthcare, home improvement, powersports or retail purchases, we deliver fast, flexible financing solutions that make it easier for people to move forward with confidence. Backed by cutting-edge technology and a customer-first mindset, we’re redefining how Canadians pay for what matters. If you’re driven to create real impact, join us and help empower people to live life on their terms — one approval at a time.

Why work with us ?

• Leverage our RRSP match and Employee Share Purchase Plan programs. 
• Employee discounts on furniture, electronics, and appliances. 
• Access 24/7 healthcare with Virtual Doctor Appointments. 
• Personalize your benefits with a customizable package including options for 100% coverage. 
• Internal development training programs and platforms including job-specific training, career coaching, leadership excellence, mentorship, and many others. 
• Celebrate properly, with your birthday off PAID ! Along with paid vacation and personal days.  
• For complete picture of total rewards, please click here.

Day in the life of a Bilingual Legal Administrative Assistant:

• Efficiently manage a high volume of legal notices, correspondence, and mail, ensuring timely distribution and response.
• Open, organize, and maintain legal files with precision, ensuring confidentiality and ease of access.
• Coordinate email communications and handle incoming and outgoing calls, serving as a vital link for the legal department.
• Gain proficiency in legal file management and administrative tasks to support the legal process.
• Draft and prepare correspondence with attention to detail and accuracy.
• Scan, file, and organize company documents, ensuring proper maintenance of records.
• Manage all insolvency files including but not limited to completing proof of claims and corresponding with trustee offices
• Support the team of Paralegals in drafting legal documents
• Administer and maintain registrations of liens within the Personal Property Registry to secure company assets.

What we are looking for :

• Exceptional communication skills, both verbal and written in French and English.
• Proficency with computer tools such as MS Office Suite (Word, Excel) and Adobe Acrobat.
• Proven ability to multitask and prioritize tasks in a deadline-driven environment
• Strong organizational skills, with a keen eye for detail and file management.
• Outstanding customer service orientation, with a focus on providing a positive client experience.
• The capability to operate both independently and collaboratively within a team structure.
• Initiative and forward-thinking in managing files and departmental needs.
• Resilience and composure to maintain high performance under pressure.
• Ability to work in our head office in Pickering, ON
• Able to pass background checks (criminal, employment, and credit).
• Must be legally eligible to work in Canada on a full-time basis at the time of application; we are not able to provide sponsorship.

Diversity, Inclusion, and Equal Opportunity Employment : 

 At goeasy, we believe that we can only be the best when people are able to bring their best selves to work every day. goeasy is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. As an equal opportunity employer, we are committed to providing accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process. Please let the talent acquisition team know if you require an accommodation during any aspect of the recruitment process and we will work with you to address your needs. 

 Additional Information: All candidates considered for hire must successfully pass a criminal background check, credit check, and validation of their work experience to qualify for hire.  

 We thank all interested applicants; however, we will only be contacting those for interview who possess the skills and qualifications outlined above. 

Job Description

POSITION TITLE:               Administrative Assistant
REPORTS TO:                   Administrative Manager or Health Services Manager 
LOCATION:                      London, Ontario
STATUS:                          Casual
HOURS OF WORK:           M/W/F 8:45am -12:45pm 
                                       T/Th 10:45 am -2:45pm

EFECTIVE DATE:              ASAP

• Greets all clients and assists with signing in the attendance sheet;
• Booking client appointments, taking payments;
• Administration of rehab programs;
• Balancing end of day;
• Preparing bank deposits; taking them to the bank weekly to be deposited;
• Preparing Clinical Records;
• Initial client orientation and documentation collation;
• Assists clients in waiting area and helping with client flow;
• File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
• Monitor MVA and WSIB rejections
• General office administration as required;
• Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
• Responds to various client, customer and staff needs;
• Answers and transfers telephone calls;
• Receives and distributes mail, uploading medicals;
• Distribute locks and parking passes to clients if needed;
• Work with third party payors including extended health companies and Blue Cross on a daily basis. 
• Faxing Physiotherapist reports to Doctors.
• Coordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
• Coordinating client files upon discharge;
• Scoring various questionnaires and entering information into CRM;
• Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
• Health and Safety/ Office Coordinator Roles (if applicable)
• Keeping track of clinic inventory, preparing monthly orders
• Send contractors revenue reports daily
• Providing back up support for other administrative staff when needed.

• Minimum of two (2) years of administrative support in a similar or healthcare work environment, preferred.
• Experience working with a multi-cultural population.
• Meets deadlines.

• Required
  • Professional manner and strong communication skills. 
  • Excellent customer service skills
  • Ability to work collaboratively with a team as well as independently. 
  • Excellent attention to detail.
  • Effective time management skills.
  • Shows initiative; can work with little supervision.
  • Excellent organizational skills.
• Desirable Skills
  • Knowledge of Jane Booking system
• Technical Skills
  • Strong proficiency with Microsoft Office, database systems and basic admin tasks, office equipment and software applications.

We thank all applicants however only those who are eligible to work in Canada with the above qualifications will be considered.

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Job Title: Administrative Assistant Work From Home - Remote Panelists

Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

• Child Related (individuals with children 18 yrs or younger)
• Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
• Entertainment (TV shows, movies, and video games)
• Food (If you buy fast food, casual dining, or upscale dining)
• Sports (Casual viewers and die-hard fans)
• Electronics (Tell us which devices you prefer and why)
• Pets (Animal lovers needed! Dogs, cats, and other pets)
• Automobiles (Do you own, make payments, or lease your vehicle?)

• Show up at least 10 minutes prior to discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

• Must have either a smart phone with working camera or webcam on desktop/laptop.
• Must have access to a reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative Assistant experience is not necessary

• Flexibility to take part in discussions online or in-person.
• No commute needed if you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are launched to the public.

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.

Job Title: Administrative Assistant Work From Home - Remote Panelists

Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

• Child Related (individuals with children 18 yrs or younger)
• Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
• Entertainment (TV shows, movies, and video games)
• Food (If you buy fast food, casual dining, or upscale dining)
• Sports (Casual viewers and die-hard fans)
• Electronics (Tell us which devices you prefer and why)
• Pets (Animal lovers needed! Dogs, cats, and other pets)
• Automobiles (Do you own, make payments, or lease your vehicle?)

• Show up at least 10 minutes prior to discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

• Must have either a smart phone with working camera or webcam on desktop/laptop.
• Must have access to a reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative Assistant experience is not necessary

• Flexibility to take part in discussions online or in-person.
• No commute needed if you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are launched to the public.

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.