Administrative Assistant

Toronto, Ontario WSP USA

Posted today

Job Viewed

Tap Again To Close

Job Description

The Opportunity:
WSP is currently seeking an organized, proactive and detail-oriented Project Administrative Secretary to join our team located at one of our client offices in Toronto. Reporting to the Project Manager you will be responsible for providing clerical and administrative support for an assigned project team.
The ideal candidate will possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. This role requires a high degree of professionalism, and the ability to work independently with minimal supervision.
Why choose WSP?
· We value and are committed to upholding a culture of inclusion and belonging
· Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
· A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
· Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
· Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
· A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
What you can expect to do here:
+ Provide proactive, high-level administrative support to the team, ensuring smooth day-to-day operations
+ Draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
+ Monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
+ Support project tracking by monitoring timelines, deliverables, and dependencies, ensuring alignment.
+ Assist in compiling project status reports, tracking approvals, and maintaining documentation for audits and stakeholder reviews.
+ Organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
+ Guide staff on office procedures, policies, and administrative standards, train new support team members, and supervise temporary workers.
+ Manage payroll and mileage submissions with accuracy and attention to detail.
+ Oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
+ Build and maintain positive relationships with key stakeholders to support effective collaboration.
+ Handle sensitive information with the utmost confidentiality and discretion.
+ Contribute to team success by taking on additional responsibilities and supporting evolving priorities as needed.
What you'll bring to WSP:
+ Post-secondary education in Office or Business Administration, or equivalent experience.
+ Public sector experience (TTC, Metrolinx, City of Toronto) is an asset.
+ Strong grasp of business administration and modern office practices.
+ Proficient in Microsoft Office Suite and relevant software; comfortable with databases and automated systems.
+ Experience developing and maintaining SharePoint sites.
+ Skilled at managing multiple priorities, meeting deadlines, and delivering consistent, high-quality work.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Thornhill, Ontario WSP USA

Posted today

Job Viewed

Tap Again To Close

Job Description

The Opportunity:
WSP is currently seeking an organized, proactive and detail-oriented Project Administrative Secretary to join our team located at one of our client offices in Toronto. Reporting to the Project Manager you will be responsible for providing clerical and administrative support for an assigned project team.
The ideal candidate will possess exceptional communication and organizational skills, along with the ability to manage multiple tasks simultaneously. This role requires a high degree of professionalism, and the ability to work independently with minimal supervision.
Why choose WSP?
· We value and are committed to upholding a culture of inclusion and belonging
· Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
· A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
· Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
· Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
· A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
What you can expect to do here:
+ Provide proactive, high-level administrative support to the team, ensuring smooth day-to-day operations
+ Draft and edit correspondence, respond to internal and external inquiries, and prepare reports, summaries, and recommendations.
+ Monitor departmental priorities, track progress, and provide timely updates on key initiatives and issues.
+ Support project tracking by monitoring timelines, deliverables, and dependencies, ensuring alignment.
+ Assist in compiling project status reports, tracking approvals, and maintaining documentation for audits and stakeholder reviews.
+ Organize meetings, prepare background materials, take notes, and follow up on action items to ensure seamless execution.
+ Guide staff on office procedures, policies, and administrative standards, train new support team members, and supervise temporary workers.
+ Manage payroll and mileage submissions with accuracy and attention to detail.
+ Oversee multiple SharePoint sites and access requests, ensuring site materials and links are always current.
+ Build and maintain positive relationships with key stakeholders to support effective collaboration.
+ Handle sensitive information with the utmost confidentiality and discretion.
+ Contribute to team success by taking on additional responsibilities and supporting evolving priorities as needed.
What you'll bring to WSP:
+ Post-secondary education in Office or Business Administration, or equivalent experience.
+ Public sector experience (TTC, Metrolinx, City of Toronto) is an asset.
+ Strong grasp of business administration and modern office practices.
+ Proficient in Microsoft Office Suite and relevant software; comfortable with databases and automated systems.
+ Experience developing and maintaining SharePoint sites.
+ Skilled at managing multiple priorities, meeting deadlines, and delivering consistent, high-quality work.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Mississauga, Ontario Sedgwick

Posted 4 days ago

Job Viewed

Tap Again To Close

Job Description

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Toronto, Ontario TEKsystems

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

Position Summary:
The Receptionist and Facilities Coordinator plays a key role in ensuring the smooth operation of the office environment. This position provides professional front desk support and coordinates a variety of administrative and facilities-related services. The role supports day-to-day operations, promotes a welcoming and efficient workplace, and ensures adherence to company standards and procedures.
Key Responsibilities:
- Serve as the first point of contact for visitors and callers, providing professional and courteous service.
- Manage calendars, schedule meetings, and coordinate room bookings and resources.
- Support planning and execution of internal events and meetings.
- Maintain organized filing systems and ensure timely access to business documentation.
- Monitor and respond to inquiries via the central phone line and email, escalating as needed.
- Sort and distribute incoming mail and dispatch outgoing communications.
- Process invoices and vendor payments in accordance with company guidelines.
- Liaise with internal teams and external vendors to coordinate office moves, furniture needs, and contractor access.
- Maintain inventory of office supplies and place orders as needed.
- Coordinate staff training logistics including scheduling, confirmations, and cancellations.
- Prepare regular and ad-hoc reports and dashboards using collected data.
- Ensure all office facilities, supplies, and technology are functioning properly.
- Manage floor access and security protocols to maintain a safe work environment.
- Support change management initiatives and contribute to continuous improvement efforts.
- Build and maintain effective relationships with internal and external stakeholders.
Qualifications:
- 1-2 years of relevant experience in administrative or facilities coordination.
- Post-secondary education in a related field is preferred, or an equivalent combination of education and experience.
- Strong organizational and multitasking skills with the ability to prioritize effectively.
- Excellent verbal and written communication skills.
- Strong customer service orientation and problem-solving abilities.
- Ability to exercise sound judgment and act quickly when needed.
- Proficient in Microsoft Office Suite and other relevant tools.
- Collaborative team player with a proactive and adaptable approach.
Job Details:
+ Length of Contract: 12 months
+ Possibility of Extension?: Yes
+ Possibility of FTE?: Yes
+ Toronto, Ontario
+ Is this role remote?: No - in office 5 days/ week
+ Hours of Operation: 8:30 pm - 5 pm
Pay and Benefits
The pay range for this position is $18.00 - $23.00/hr.
Workplace Type
This is a fully onsite position in Toronto,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l'entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d'Allegis Group. Découvrez d'autres informations à TEKsystems.com.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Toronto, Ontario Insight Global

Posted 11 days ago

Job Viewed

Tap Again To Close

Job Description

Job Description
Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
-Previous administrative experience
-Strong communication skills
-Experience working with virtual platforms
-Strong MS Suite experience
-Comfortable navigating multiple screens -Completed Post-secondary Degree or Diploma null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Concord, Ontario Express Employment Professionals

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Description

Job Description

Express Employment Professional is recruiting an Administrative Assistant for our client, a wealth management firm specializing in financial planning, retirement planning, and advisory services. This is an excellent opportunity to grow your career in financial services with a well-respected and established firm.

Position: Administrative Assistant - Hybrid
Location: Vaughan, ON
Employment Type: Full-time, 24-month contract with the potential for extension (maternity coverage)
Hours: 40 hours per week, Monday to Friday, 2 days per week onsite, 3 days remotely.

Key Responsibilities:

  • · Support wealth management advisors by scheduling appointments, preparing meeting materials, reviewing account details, and assisting with the setup and follow-up of new accounts.
  • · Prefill and send digital or paper forms (as needed) to clients for signature. Provide clear instructions to help clients complete forms accurately and respond to any related questions.
  • · Submit completed documentation to the appropriate processing office and ensure all forms are handled accurately and on time. Follow up on outstanding items as needed.
  • · Serve as a point of contact for client inquiries related to account setup, documentation status, and general account questions.
  • · Perform other administrative duties as assigned

·

Qualifications:

  • · Excellent written and verbal communication skills with a client-focused approach
  • · Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment
  • · 1–2 years of experience in a client-facing administrative or support role, preferably within the financial services industry
  • · Post-secondary education in business, finance, or a related discipline is considered an asset
  • · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); confident using digital tools and document management systems
  • · Proven ability to handle sensitive information and maintain strict client confidentiality

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

This advertiser has chosen not to accept applicants from your region.

administrative assistant

Mississauga, Ontario Maple Supply Chain Management

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Description

Job Description

Tasks

  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

This advertiser has chosen not to accept applicants from your region.
Be The First To Know

About the latest Administrative services Jobs in Toronto !

Administrative Assistant

Richmond Hill, Ontario M. Taylor Services Inc.

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Description

Job Description

Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

This advertiser has chosen not to accept applicants from your region.

Administrative Assistant

Toronto, Ontario HR à la carte

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Description

Job Description


Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?   

If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant.  This role is essential to the success of our work at POGO, providing a wide range of administrative support.  

As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.  

About POGO: 

POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status. 

POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions. 

Responsibilities: 

  • Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others 

  • Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks 

  • Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items 

  • Prepare, edit and format documents including correspondence, reports, presentations 

  • Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics 

  • Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers  

  • Assist with invoicing, expense reporting and other financially related administrative activities 

  • Ensure the privacy and security of personal health and confidential information  

  • Participate in special projects, assignments and program initiatives 

Qualifications: 

  • 3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting 

  • Completion of college degree/diploma  

  • Excellent oral and written communication skills  

  • Detail oriented and able to work with a high degree of accuracy  

  • Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met  

  • Demonstrated project tracking skills  

  • Self-direction and the ability to creatively problem solve, gather and summarize information  

  • Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization  

  • Analytical, critical-thinking skills  

  • Able to work independently and as part of a collaborative team  

  • Experience with Asana Project Management tool is an asset 

  • Experience with REDCap survey and database management is an asset 

  • Demonstrated ability to handle sensitive and confidential information  

  • Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)  

What we offer: 

  • Hybrid work model (employees are required to work from our Toronto office for 2 days/week) 

  • A competitive compensation package including comprehensive health benefits 

  • 3 weeks of paid vacation time 

  • Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP) 

To apply, please include a cover letter with your resume.

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

For more information visit:
• />• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.

Powered by JazzHR

W14eE2gkQJ

This advertiser has chosen not to accept applicants from your region.
 

Nearby Locations

Other Jobs Near Me

Industry

  1. request_quote Accounting
  2. work Administrative
  3. eco Agriculture Forestry
  4. smart_toy AI & Emerging Technologies
  5. school Apprenticeships & Trainee
  6. apartment Architecture
  7. palette Arts & Entertainment
  8. directions_car Automotive
  9. flight_takeoff Aviation
  10. account_balance Banking & Finance
  11. local_florist Beauty & Wellness
  12. restaurant Catering
  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
View All Administrative Services Jobs View All Jobs in Toronto