29 Administrative Supervisor jobs in Toronto

Job Description

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities :

• Provide reception services while managing the Mail and Packages. Will serve as the facility and security point person.
• Manages the office including resolving all facility related issues in a timely fashion.
• Perform daily facility walk through of building space to ensure the facility is in good working conditions.
• Provide mailroom/shipping/receiving/exporting duties.
• Scans all incoming mail into the proper DMS queues
• Provide reception duties.
• Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy.
• Appropriately direct visitors and guests by announcing to employee that their guest(s) has arrived.
• Maintains safe and clean lobby area.
• Assist in site space planning activities and implementation.
• Act as liaison with Property Management in handling daily issues
• Keeps office and kitchen area clean while performing some porter duties
• Assists with the AP process; coding, scanning and creating Purchase Orders on behalf of PayPal
• Creates employee and visitor badges

Qualifications :

• 3-5 years related experience; Facilities and/or Office management experience required.
• Enthusiastic positive individual.
• Proficient in computer and internet skills, especially Outlook, Excel, Word and Power Point.
• Bachelor's degree or equivalent experience will be considered.
• Team Player with a professional presence and exceptional customer service

We are currently seeking a friendly, highly sociable, and experienced individual to fill the role of full-time Admin Office Manager.

In this position, your responsibilities will include:
* Greeting and welcoming visitors with professionalism and a friendly demeanor.
* Answering and directing phone calls, taking messages, and providing information as needed.
* Collaborating closely with the HR Manager and other department heads.
* Scheduling appointments and managing calendars.
* Performing clerical tasks such as filing, photocopying, and faxing.
* Handling incoming and outgoing mail and packages.
* Assisting with various administrative duties as required.

To excel in this role, we require:

* Fluency in English, both spoken and written. French is a plus.
* Previous experience as a front desk receptionist or in a similar position is preferred.
* Professional phone etiquette and the ability to handle inquiries courteously.
* Exceptional customer service and interpersonal communication skills.
* Strong organizational abilities and the capacity to manage multiple tasks efficiently.
* Proficiency in QuickBooks, Microsoft 365 or other accounting software is a plus.
* Attention to detail for proofreading documents and forms.
* Familiarity with standard office equipment and computer systems.


If you meet these qualifications and are interested in joining our team, we look forward to receiving your application.

Job Description

We're seeking a highly organized Compliance & Office Manager to join a busy team in Mississauga! This position will play a key role in driving the organization's continued success. This role offers up to $90K (commensurate with experience), immediate benefits, 3 weeks vacation, RRSP Program, business casual work environment and will require working in office Monday-Friday, 9-5pm.

We're seeking a highly organized Compliance & Office Manager to join a busy team in Mississauga! This position will play a key role in driving the organization's continued success. This role offers up to $90K (commensurate with experience), immediate benefits, 3 weeks vacation, RRSP Program, business casual work environment and will require working in office Monday-Friday, 9-5pm.

We are seeking a highly organized and detail-oriented Compliance & Office Manager to oversee day-to-day office operations while ensuring adherence to pharmaceutical and healthcare regulatory standards. This role plays a key part in maintaining operational efficiency, supporting compliance initiatives, and assisting with HR administration. The ideal candidate will have strong administrative experience within a regulated environment and a proactive approach to ensuring compliance and quality in all processes.

Key Responsibilities:

• Oversee daily office operations to ensure smooth workflow and compliance with Health Canada, FDA, and other applicable regulations.
• Coordinate and track annual renewals, inspections, audits, and certifications related to facilities, licenses, and products.
• Monitor and document product recalls, returns, deviations, and corrective actions, ensuring proper reporting and documentation.
• Maintain and update compliance records, including equipment calibration logs, device maintenance logs, and license registers.
• Support HR and quality initiatives, including onboarding/offboarding, training documentation, policy updates, and health & safety compliance.
• Assist with internal audits and support external regulatory inspections by preparing and maintaining required documentation.
• Manage office and facility operations, including supplies, vendor coordination, and administrative support for management teams.
• Contribute to special projects and process improvement initiatives related to compliance, documentation, or operational efficiency.

• Previous experience in office management, compliance coordination, or administrative support within the pharmaceutical, medical device, or healthcare sector.
• Post-secondary education in Life Sciences, Pharma, Business Administration or related disciplines.
• Familiarity with GMP, GDP, GPP, or other quality/compliance frameworks is an asset.
• Strong organizational and documentation skills with the ability to manage multiple priorities in a regulated environment.
• Excellent attention to detail and discretion when handling confidential or compliance-related information.
• Proficient in MS Office Suite, and experience with SAP, NetSuite, or other ERP/compliance systems preferred.
• Strong communication skills and the ability to collaborate effectively with internal teams, auditors, and regulatory bodies.
• On-site role: Monday to Friday, 9:00 a.m. to 5:00 p.m.

Job Description

SRED.io is at the forefront of helping companies fund their innovation goals.

As we expand to meet the needs of the business, we are seeking a cross-functional Bookkeeper - Office Manager who will play a key role in both managing office operations and supporting the accounting function.

The ideal candidate is a detail-oriented, highly organized individual who excels in multi-tasking to ensure the office functions smoothly while also maintaining accuracy in financial reporting, compliance, and accounting activities.

Key Responsibilities:

Bookkeeping Responsibilities:

• Prepare and review financial statements (GAAP compliance).
• Oversee tax filings and ensure compliance with relevant regulations.
• Manage month-end and year-end close processes, including journal entries and reconciliations.
• Conduct internal audits and assist with external audits.
• Assist in budgeting, forecasting, and financial analysis to support business decisions.
• Ensure accurate general ledger reconciliations and drive continuous improvements in accounting processes.

Office Management Responsibilities:

• Oversee office operations, including facility management, office supplies, and vendor relationships.
• Coordinate meetings, corporate events, and conferences ensuring smooth logistics and communication.
• Manage administrative tasks such as scheduling, travel coordination, and office communications.
• Implement and maintain office policies, procedures, and best practices to ensure a productive work environment.
• Manage new employee onboarding, including office equipment, system access and office space.

Qualifications:

• CPA certification in good standing required.
• Bachelor’s in Accounting, Finance, or a related field.
• 5+ years of accounting experience, with exposure to office management duties a plus.
• Strong proficiency in accounting software and Microsoft Excel.
• Excellent organizational, analytical, and communication skills.
• Ability to manage multiple priorities and tasks with attention to detail.
• Prior experience in office management or administrative roles in a face paced environment is a plus.

Why SRED.io?
At SRED.io, you’ll be part of a cutting-edge company that’s helping shape the future of innovation funding. We’re a team of forward-thinkers, and we want you to bring your expertise to the table as we continue to grow. If you’re looking for a dynamic position where your organizational skills and accounting expertise can truly make an impact, we want to hear from you.

Apply today and join our fast-growing team at SRED.io, where innovation and success go hand-in-hand.

Job Description

Job description:

Shore Breeze Dental is Hiring – Office Manager

Position: Full-Time Dental Office Manager

Location: Shore Breeze Dental, Toronto

Pay: Starting at $36/hour + Comprehensive Dental Benefits + Performance-Based Bonus
Shore Breeze Dental is seeking an experienced and dynamic Office Manager to lead our growing team. We are a busy practice with 2–3 providers seeing patients daily, and we need a manager who can keep operations running smoothly while fostering a positive, patient-centered environment. Experience with ORYX dental software is required.

Key Responsibilities:

• Oversee daily operations of the dental office
• Lead, train, and support front desk and administrative staff
• Ensure smooth patient flow and an excellent patient experience
• Manage scheduling, billing, insurance claims, and reporting
• Implement and maintain office policies and procedures
• Collaborate closely with dentists and clinical team

Requirements:

• Previous management or supervisory experience in a dental/medical office

• Proficiency with ORYX dental software (must-have)

• Strong leadership, communication, and organizational skills

• Ability to manage a fast-paced environment with attention to detail

• Proficiency in Microsoft Office Suite

• Positive, solution-focused mindset

Why Join Shore Breeze Dental?

• Comprehensive dental benefits for you and your family

• Bonus provided based on performance and goals achieved

• Leadership role in a supportive, team-focused practice

• Opportunities for professional growth and development

If you are interested, Apply now!

Job Type: Full-time

Benefits:

• Dental care

Work Location: In person

Job Description

Dental Office Manager - Scarborough

We are now seeking that special someone to join our team as an Office Manager. This is a 12-14 month contract position and requires a positive attitude and strong leadership and organizational skills.

The Office Manager will help manage the daily operations and protocols for the office. They are the point person for the entire team and are required to oversee the administrative operations of the business. They will be required to work “hands-on” in the office and lead by example.

Role Accountabilities

• Effective coordination of schedules for optimal practice efficiencies for both the clinical an administrative area of the office.
• Supervision of team members and ensuring everyone follows the office protocols and policies.
• Have strong understanding of Abeldent practice management software.
• Track and maintain monthly budgets for payroll, office expenses and sundry costs.
• Delegation of work load and hiring of new team members when necessary. This will include the on-boarding process for all roles in the office.
• Maintaining a positive attitude that promotes teamwork within the dental practice and motivating the team to achieve their goals.
• Scheduling and leading monthly team meetings. The goal is to keep the team engaged and informed and appreciated.
• Conflict resolution. Always maintaining a respectful and considerate work environment for both patients and employees.
• Reporting on budget and production goals.
• Control AR and provide monthly reporting.
• Attaining production goals by effective booking and engaging the team to strive to achieve these goals.
• All financial reporting from practice level.
• Ensure the facility and equipment are well maintained and the office is clean and presents the positive professional desired image.
• Start each day with an action plan

Key Requirements

Previous dental management experience and a strong business acumen.

Job Description

Law Office Manager

Job description

Our client is a leading Mississauga law firm serving the GTA across multiple practice areas. They are currently in expansion mode and looking to add an experienced office manager to their team.

Your new role

In this new role you will often be the first point of contact both virtually and in person and will be required to lead/provide professional administrative support across the firm. In this new role you will maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. You will also liaise with Property Management, leasing, building maintenance and security to ensure a smooth-running office. You will assist with onboarding and offboarding employees including organizing welcome packages, equipment requests, maintaining access passes etc. As the Office Manager you will also be responsible for developing intra-office communication protocols, streamlining administrative procedures, customer management and billing software, office staff supervision, and task delegation.

What you will need to succeed

To be considered for this position, you must have minimum of 3-years office management and administration experience preferably in a law firm. The ability to both multi-task and take initiative to work independently will be a key success factor this new role. A pleasant personality will go a long way in this role. Proficiency with software such as PCLaw will be an added advantage. To be successful in this role you will be highly professional, extremely organized, detailedoriented, punctual, with excellent time management and project management skills.

What you will get in return

This is a great opportunity for an ambitious individual that is looking to make an immediate and lasting impact on the daily operations of the firm. The role also offers a competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

About the Job:

Are you an organized, detail-oriented professional seeking a multifaceted role in a fast-growing company? Modern Air Filtration is looking for a dynamic Assistant Office Manager to join our team and contribute to our mission of delivering top-notch air filtration solutions.

Key Responsibilities:

• Order Management: Process and oversee customer orders, ensuring accuracy and timely fulfillment.
• Production Coordination: Work with the production team to manage schedules, track inventory, and ensure smooth operations.
• Bookkeeping: Perform basic accounting tasks, including recording transactions, managing invoices, and reconciling accounts.
• Administrative Support: Handle office operations such as scheduling, correspondence, and record maintenance.
• Customer Interaction: Provide excellent customer service by addressing inquiries and resolving issues.

Qualifications:

• Proven experience in office management, production coordination, or a similar role.
• Basic knowledge of bookkeeping or accounting (experience with QuickBooks or similar software is a plus).
• Proficiency in Microsoft Office Suite and order management systems.
• Excellent organizational and multitasking skills.
• Strong communication skills and attention to detail.
• A proactive attitude with the ability to work both independently and as part of a team.

What We Offer:

• Competitive salary based on experience.
• A positive and collaborative work environment.
• Opportunities for growth within a forward-thinking company.
• Comprehensive training and support to ensure your success.

If you’re ready to make an impact and grow with a company that values innovation and sustainability, we want to hear from you!

How to Apply:

Please send your resume and a brief cover letter to us with the subject line Assistant Office Manager Application.

Be a part of Modern Air Filtration, where clean air and exceptional service are our priorities!