120 Diary Management jobs in Canada

Job Description

Our client, a successful Vancouver business leader and philanthropist is seeking a Personal Executive Assistant to support his day to day personal and business related activities. If you have relevant experience, a flexible schedule, and live in or near downtown Vancouver, please read on.

What you will be doing:

• Daily planning and organization
• Travel and packing support
• Health and wellness oversight
• Household and wardrobe management
• Social and personal coordination
• Communication management
• Errands and ad hoc projects
• Legacy and document organization
• Technology and digital support
• Business activity support

• You have experience as a Personal Assistant/Executive Assistant
• You have excellent spoken and written English communication skills
• You have the ability to proactively anticipate the needs of others
• You are a multitasker able to manage & prioritize competing priorities
• You have flexibility in your schedule and are able to work outside of "normal" business hours with the likelihood that each week will be different from the last
• You are able to travel from time to time as required
• You are able to treat confidential information with discretion
• You are comfortable using various digital tools, apps, and devices to stay organized, manage schedules, and communicate effectively.
• You have a Class 5 drivers license and, ideally, your own car.

Job Description

Position: Executive & Personal Assistant to CFO
JOB ID: #16714381
Location: North York (In-Office)
Salary: $85,000-$100,000
Industry: Real Estate

Role Overview

We are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this unique role, you will act as both a Personal Assistant and Executive Assistant , handling a wide variety of responsibilities that keep both personal and professional operations running smoothly. Reporting directly to the CFO, this is a hands-on, in-office role suited to someone who thrives in a fast-paced environment.

Main Responsibilities

Personal Assistant

• Manage day-to-day personal tasks and errands including paying personal bills, scheduling appointments, and handling household-related matters.

• Coordinate personal and business travel arrangements (flights, accommodations, itineraries).

• Act as a gatekeeper and trusted right hand for all personal affairs, using discretion and sound judgment.

• Oversee vendors and service providers related to home or personal services.

Executive Assistant

• Manage a busy and ever-changing calendar including meetings, appointments, and follow-ups.

• Set up boardrooms, prepare materials, take and distribute meeting minutes.

• Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Screen and respond to emails, calls, and internal/external communications on behalf of the CFO.

• Support day-to-day operations in a small office environment with little formal SOP structure.

Qualifications

• 5+ years of experience supporting a senior executive in a hybrid personal/executive capacity.

• Strong proficiency with Microsoft Office Suite and calendar management tools.

• Naturally assertive with excellent judgment—knows when to push back and when to let go.

• Comfortable working independently with limited direction or structure.

• Exceptional organizational, communication, and multitasking skills.

• Must be comfortable working full-time in-office in North York.

This is not a role for someone looking to reinvent systems—it's ideal for someone who knows how to make things work, stay two steps ahead, and adapt quickly.

APPLY TODAY!
TSSHP
#LI-TS1

Job Description

Elite Wealth Management, a well-established and dynamic financial firm celebrating its 20th anniversary, is seeking a highly organized and proactive Executive Personal Assistant to support the President.

This role is ideal for someone who thrives in a high-performance, fast-moving environment and brings calm, clarity, and structure to a visionary executive’s world.

Our website:

Title: Executive Personal Assistant

Duties and Responsibilities:

• Manage and prioritize President’s calendar, meetings, travel, and personal commitments
• Screen and manage emails, calls, and communications with discretion
• Act as a gatekeeper and liaison between President and internal/external stakeholders
• Anticipate needs and handle tasks before being asked
• Organize company events, speaking engagements, and personal appointments
• Maintain confidentiality in all matters with a high level of professionalism
• Assist in light project management and follow-up on deadlines
• Carry out other ad-hoc duties as required.

Qualifications:

• Bachelor Degree in Business Administration or equivalent
• At least 3 years of relevant working experience of supporting senior executives or entrepreneurs
• Fluency in English and Cantonese
• Proficiency in Microsoft Office application, including Words, Excel, PowerPoint and Teams
• Highly organized, meticulous, and detail-oriented
• Emotionally intelligent with strong people skills
• Proactive and independent — you take initiative and get things done
• Calm under pressure and able to manage competing priorities
• Comfortable working closely with a high-achieving, direct, and fast-thinking President
• Discreet and trustworthy — you handle sensitive information with care
• Knowledge of financial industry preferred but not required

Job Types: Full-time, Permanent

Salary: $63,000-$73,000 per year subject to working experiences

Schedule: 7 hours

Benefits subject to years of service:

· Group extended health & dental benefit plan

· Group life insurance

· Group retirement savings plan matching

· Critical illness insurance

· Course subsidy program

Please submit your resume along with a brief cover letter outlining your organizational approach, preferred productivity tools, and strategies for managing high-level executive priorities.

Job Description

Executive Assistant

Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.

Key Responsibilities:

Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support: Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management: Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination: Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management: Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports: Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation: Prepare PowerPoint presentations and provide project support, including hours submission and review.

Qualifications:

Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.

Job Description

Personal Assistant

Job description

Our client is a leading law firm serving the GTA across multiple practice areas. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Founder & Principal of the firm located in Mississauga.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 2 years relevant experience. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

Become Our Executive Assistant 

Who we are 

The Loomex Group is a North American group of companies that provides strategic, operational, and tactical services for clients across Canada and the United States. Our clients include airports and aerospace industries, emergency services providers, private corporations, institutions, communities, and all levels of government. 

About this role 

The Loomex Group is looking for an executive assistant to join its team. This role will work under the supervision of our CEO & President. 

The executive assistant is a key administrative professional at The Loomex Group, supporting the CEO and the broader executive team to ensure smooth, efficient operations at the highest levels of leadership. This role is ideal for a highly organized, proactive, and discreet individual who thrives in a dynamic environment and takes pride in making things run seamlessly behind the scenes. The executive assistant will manage complex scheduling, correspondence, meeting preparation, and project coordination, playing a critical role in maintaining focus and momentum on key strategic priorities. Most of all, we need someone who shares our values: putting customers and communities first, working as a team, and always looking for ways to be better than yesterday. 

The salary range for this position is between $60,000 and $65,000 per year. 

Don’t miss this exciting opportunity—join our growing team today! 

What you’ll do

Executive Support: 

• Manage day-to-day schedules and calendars for the executive team, including coordinating meetings, appointments, and travel logistics. 

• Screen and prioritize emails, phone calls, and meeting requests with sound judgment and professionalism. 

• Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives. 

• Support the coordination and documentation of executive team meetings, including agenda preparation, note-taking, and tracking follow-up actions. 

• Assist with confidential and time-sensitive projects, maintaining discretion and tact at all times. 

Communication & Coordination: 

• Serve as a primary point of contact between the executive team and internal/external stakeholders. 

• Draft polished communications and briefing notes for executives to support stakeholder relations. 

• Liaise with the divisions to collect and compile information and materials for reports, strategic plans, and board updates. 

Project & Task Management: 

• Track and support the completion of key action items arising from executive meetings and strategic initiatives. 

• Maintain an organized system of records and ensure timely reminders and follow-up on outstanding tasks. 

• Provide administrative support for special projects, events, and internal initiatives as required. 

Administrative Operations: 

• Maintain an efficient filing system (digital and physical) to organize records, meeting materials, and reference documents. 

• Coordinate logistics and materials for executive offsites, board meetings, and leadership retreats. 

• Support the coordination of annual planning cycles, budgeting timelines, and reporting deliverables. 

L•Hub and Marketing Support: 

• Provide occasional support to the L•Hub, The Loomex Group’s internal support hub. 

• Assist with scheduling and posting content for social media platforms.

Qualifications 

• A post-secondary diploma or degree in business administration, office management, communications, or a related field. 

• 5+ years of experience in an executive assistant or senior administrative support role, preferably supporting a leadership team. 

• Experience in a fast-paced, multi-disciplinary organization with shifting priorities

• Exceptional organizational skills, with an ability to manage multiple priorities and deadlines with minimal supervision. 

• Strong written and verbal communication skills, including the ability to draft high-quality correspondence and presentations. 

• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), online scheduling tools, and document management systems. 

• High level of discretion, integrity, and confidentiality when handling sensitive information. 

• Strong problem-solving skills and a proactive mindset. 

• Unwavering professionalism and attention to detail. 

• Calm under pressure with a “can-do” attitude and a solutions-oriented approach. 

• Strong interpersonal skills with the ability to interact effectively at all levels of the organization. 

• Dedicated to The Loomex Group's values and mission, including a focus on putting customers and communities first, fostering teamwork and collaboration, taking pride in delivering high-quality work, and maintaining a positive attitude with a willingness to help. 

Working conditions 

• This is a full-time permanent position with a 40-hour work week. Most work is performed Monday to Friday. 

• This position requires some flexibility to work evenings and weekends when required due to deadlines. 

• This position is based at The Loomex Group’s headquarters at the Peterborough Airport and may require occasional travel from time-to-time.

Join Us

 
At The Loomex Group, we care about our people and the communities we serve. If you enjoy helping others succeed, keeping things organized, and being part of a supportive and forward-thinking team, we’d love to hear from you. 
 

The Loomex Group is an equal opportunity employer. This means that we are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We genuinely believe that the more inclusive we are, the better our work will become. 

We encourage applications from all qualified candidates, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic. To put it simply: At The Loomex Group, everyone is welcome. 

Our goal is to ensure that each member of our team feels supported and valued and that our workplace is a space where everyone can thrive and contribute to our success. 

Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Canadian Human Rights Act and the Canadian Labour Code. Please reach out to if you require this type of accommodation. 

Powered by JazzHR

2JXDeEJ54q

Job Description

Position: Executive Assistant

Reports To: Executive Vice President, Learning & Engagement

Contract Type: Indefinite, Full Time

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail oriented, collaborative and results-driven individual for the position of Executive Assistant. We are proud and honoured to have been recognized as one of BC’s Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

Job Summary
The Executive Assistant to the Executive Vice President, Learning & Engagement provides confidential and senior-level administrative support. In addition, this role will also provide ongoing support to CPA’s Education Foundation (CPAEF), Benevolent Fund (CPABF) and CPABC Chapters. The Executive Assistant will also be responsible for the general administrative support of the Division, including supporting leadership with their involvement on national committees, and assisting with ad-hoc projects.

Key Responsibilities:

Executive Support to the EVP and Administrative Support to L&E Division (45%)

EVP Support

• Provide confidential administrative support to the EVP, Learning & Engagement, including email and calendar management, monthly expense reporting, travel and accommodation bookings;
• Track and coordinate assigned projects, providing regular status updates and follow-ups as required;
• Review and proofread reports for clarity, grammar, and presentation;
• Conduct research and compile information for special projects as requested;
• Provide divisional material to CPABC members and groups as required;
• Proactively manage reminders for key deadlines and deliverables across the Division;
• As time permits, provide confidential administrative support to the Learning & Engagement Division on an as needed basis, including:
  • Arranging staff meetings, including catering, A/V setup, and minute-taking;
  • Managing the Division’s credit card expenses and monthly reconciliation;
  • Assisting with Division-requested surveys (e.g. Chapter, Member, Student, etc.);
  • Coordinate national committee meetings and attend as assigned.

CPA Education Foundation (CPAEF) and Benevolent Fund (CPABF) Administrative Support (35%)

• Monitor the CPAEF inbox, answer inquiries and escalate issues as needed;
• Support the development, coordination and release of CPAEF and CPABF related communications (e.g. articles, social media posts, blogs, etc.);
• Regularly assess and update CPAEF and CPABF website content, including online applications, ensuring compliance with FOIPPA and accessibility legislation;
• Schedule CPAEF and CPABF Board of Governors and/or Executive Committee meetings, prepare datasheets, build and distribute meeting packages, and take minutes;
• Support CPABC Academic Forum, distributing CPAEF news updates and surveys to solicit feedback on speaking topics and current trends;
• Collect and evaluate the CPAEF adjudicated award applications, recommending recipients to the Vice President, Student Recruitment & Employer Relations;
• Create and distribute CPAEF award and rejection letters;
• Collect and store CPAEF donation receipts, and conduct preliminary evaluation new award, donation, and endowment requests;
• Coordinate and send annual Education Passport notification emails.

Member Engagement and Events Support (20%)

• Assemble new member welcome packages monthly;
• Support ad hoc distribution of gifts to members/volunteers;
• Assist with the packing and delivery of event materials to venues or volunteers across the province;
• Collect confidentiality pledges from Chapter volunteers;
• Maintain and update swag inventory listings.

And other duties and responsibilities as assigned by the Executive Vice President, Learning & Engagement

Key Requirements:

Knowledge and Experience

• Post-Secondary qualification in Business, Administration or a related discipline; or equivalent experience;
• Five (5) to seven (7) years experience providing Senior Administrative Support, preferably to executive leadership;
• Experience supporting governance bodies such as Boards or Committees, including preparing meeting materials and coordinating logistics.

Demonstrated Skills and Abilities

• Intermediate to advanced proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint);
• Demonstrated ability to manage confidential and highly sensitive information and interactions with professionalism, diplomacy and tact;
• Prior experience in Board governance structures and interactions;
• Proficiency with digital tools for surveying and scheduling (e.g. Survey Monkey);
• Adept at managing multiple competing priorities;
• Excellent interpersonal skills and relationship-building skill;
• Strong written and verbal communication skills, including minute-taking and presentation preparation;
• Ability to work both collaboratively and independently within a team environment;
• Meticulous attention to detail, refined organizational and superior time management skills

Preferred Knowledge, Experience, Skills and Abilities

• Experience supporting C-suite or senior executives in a non-profit, education, or professional association environment preferred.
• Prior experience with governance protocols such as Roberts Rules of Order, Bourinot's Rules of Order, and/or Chatham House Rule
• Knowledge of FOIPPA (Freedom on Information and Privacy Protection Act) and CASL (Canadian Anti-spam Legislation) is an asset

The starting annual salary for this position is between $60,000 and 75,000.00 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

• We Are Open
• We Work Together
• We Communicate
• We Improve Every Day
• We Are Professional
• We Laugh and Celebrate

About CPABC
The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a sixth consecutive BC Top Employer award in 2025.

Job Description

Realtris Inc, a real estate company is seeking a highly organized and proactive Executive Assistant to join our dynamic team. This role is pivotal in ensuring the smooth operation of our executive functions, supporting our executive team- our COO and CEO with day-to-day administrative tasks, and facilitating communication across various departments. The ideal candidate will possess exceptional organizational skills and a keen attention to detail, ensuring that our executives can focus on strategic initiatives that drive our business forward. As an Executive Assistant at Realtris Inc, you will engage with diverse stakeholders, manage schedules, coordinate meetings, and assist in real estate admin tasks, all while contributing to a collaborative and fast-paced work environment. This is a fantastic opportunity for someone looking to make a substantial impact in a growing company while enhancing their professional skills in a supportive and innovative atmosphere. If you thrive in a fast-paced environment and are passionate about helping others succeed through effective organization and communication, we invite you to apply and join our team.

• Manage the executives' calendars, scheduling meetings, and prioritizing appointments.
• Coordinate and prepare agendas, materials, and meeting minutes for executive-level meetings.
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain an organized filing system for all important documents and correspondence.
• Handle confidential information with integrity and discretion.
• Support project management tasks as assigned, ensuring deadlines are met. Collect and analyze information for decision-making purposes.

Requirements

• Proven experience as an Executive Assistant or similar role in a fast-paced environment.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Exceptional communication skills, both written and verbal, with an ability to convey information clearly and professionally.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaboratively as part of a team.

Benefits

• Company events
• On-site parking
• Salary - $40,000 - $45,000 Per Annum

Job Description

Salary: $30-$40/hour

Position Overview

Giffen Consulting Ltd. (Giffen) is looking to hire an Executive Assistant (EA) to join our growing team and support our CEO. We are looking for an individual to join us on a part-time basis, working approximately 24 hours per week on a hybrid work arrangement, with one day in our Vancouver office every two weeks and the remainder remote.

About Us

Giffen is a Canadian company with offices in Vancouver, BC, and Toronto, ON. that provides fit-for-purpose engineering and project delivery solutions, specializing in the mining, utility, and heavy industrial sectors.

At Giffen, we take pride in our ability to deliver flexible strategies that are tailored to the specific needs of our clients. We value relationships above all else within our team and with our clients. We hold our team to the highest level of accountability to ensure we provide tailored solutions to successfully execute our clients projects.

We believe that open communication is the key to fostering reliable and lasting relationships within our company and those with whom we conduct business.

Key Responsibilities

The ideal candidate will be able to:

• Handle information with an extremely high degree of sensitivity and confidentiality.
• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, email, and travel arrangements.
• Maintain the Outlook Calendar, ensuring all meetings are scheduled efficiently and conflicts are resolved promptly.
• Track and follow up on key tasks, conversations, and strategic initiatives.
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders.
• Prepare, edit and format reports, presentations, memos, and other executive communications.
• Perform clerical duties such as filing, photocopying, and managing office supplies to ensure a well-functioning office environment.
• Organize and support high-level meetings: Takeminutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; proactively manage action items and follow-ups.
• Handle confidential and time-sensitive information with discretion and care.
• Leverage AI tools to improve workflow efficiency.
• Assist in process automation and CRM management (HubSpot).
• Assist with personal and business admin tasks to ensure maximum focus and productivity.
• Manage company season ticket packages, including assignment and distribution of tickets.

Qualifications+ Experience

• At least 8+ years experience as an Executive Assistant or in a senior administrative role directly supporting top executives.
• Experience supporting founders or C-suite executives in a high-growth or entrepreneurial environment.
• Post-secondary diploma in Business, Communications, Administration or similar an asset.
• Experience planning multi-day events, meetings and conferences.
• Technology adept and skilled in using various digital tools and platforms.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook).
• Outstanding organizational skills with the ability to shift priorities and multitask.
• Experience working independently.
• Exceptional communicator, both written and verbal.
• Experience working with highly confidential information discreetly and diplomatically.
• Ability to flex your work location and/or hours to meet the needs of the President & CEO.
• Strong organizational skills with the ability to prioritize tasks effectively in a dynamic work environment.
• A customer-focused mindset with excellent interpersonal skills to interact positively with colleagues and clients alike.
• Comfortable using AI tools to boost productivity (e.g., ChatGPT, Gemini, scheduling assistants): you leverage technology to move faster, not slower.
  

What We Offer

Giffen is an open, welcoming, accepting, and positive space for all our employees and contractors. Here are some of the perks
of working for us!

• Connect through monthly, continuous performance management meetings
• Encourage continual learning through courses and conferences
• Support professional designation certification
• Invest in our people through a variety of corporate programs
• Host company-wide social events

Why Join Our Team?

• Small, growing team
• Competitive compensation package including RRSP matching program
• Employee Health Spending Account
• Short + Long-Term Incentives
• Flexible Work-From-Home option
• Offices in Downtown Vancouver & Downtown Toronto