6 Facility Management jobs in Canada

Kelly's customer, located in Mississauga, ON, is seeking a highly organized and proactive **Administrative & Property Management Coordinator** to support a dynamic team of co-owners in a multifaceted high-impact role.
This is a **critical onsite position** that blends responsibilities across property management, administrative support, and basic accounting. The ideal candidate is personable, detail-driven, solution-oriented - someone who thrives in a fast-paced, people focused environment and can build trusted relationships across tenants, leaderships, and vendors.
**RESPONSIBILITIES:**
**Administrative Support:**
+ Provide administrative support to the Director of Marketing and Sales, and the broader leadership team
+ Assist with managing calendars, booking travel, providing administrative support for events, and coordinating internal communications
+ Assist in preparing documentation, reports, and general correspondence
+ Handle general office duties including data entry, scheduling, and supply coordination
**Accounting Support:**
+ Process invoices and support QuickBooks entries
+ Assist with vendor billing, expense tracking, and reporting
**Property Management (Residential & Commercial):**
+ Serve as the first point of contact for tenant inquiries (repairs, inspections, rent collection)
+ Maintain accurate records of leases, payments, inspections, and communications
+ Coordinate contractors and vendors for maintenance and service work
+ Conduct quarterly site visits and document findings
**REQUIREMENTS:**
+ Minimum 2 years of experience in administration, accounting, or property management
+ Proactive, high-energy individual with a go-getter mindset
+ Excellent verbal and written communication skills
+ Highly organized, with strong time management and multitasking abilities
+ Proficient with Microsoft Office Suite; QuickBooks experience is an asset
+ Confident managing relationships with multiple stakeholders
+ Proactive mindset, able to adapt to changing business needs, and able to remain calm under pressure
**PERKS:**
+ Permanent role working onsite Monday to Friday with flexible start time (9am - 5pm or 8am - 4pm)
+ Salary ranges from $60k - $65k, plus benefits after probationary period
+ Work in a collaborative, family-oriented workplace with a hands-on leadership team
+ Autonomy and initiative are valued-this is a role with room to grow and define your workflow
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**About Kelly®**
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Job Description

Job Description

Employment Type:  Full-time, Permanent
Department : Finance
Union:  Excluded
Salary Range- $80,000-$85,000 (CAD)
File #:  25-FA-05
Posting Date:  June 13, 2025
Posting Close : June 27, 2025

Position Summary

Reporting to the Director, Finance, the Manager, Finance- Property Management (PM) -will play a significant role in advancing Dixon Hall’s mission by maintaining high standards and supporting the continuous improvement of Dixon Hall’s Finance department. The Manager, Finance- PM is responsible for supporting the effective delivery of projects in Supportive Housing and Real Estate & Property Management divisions. The Manager, Finance- PM will also ensure oversight for all matters related to financial expenditure and reporting, as well as aiding the financial and operational reporting, day-to-day management, and external audits. 

Duties and Responsibilities

The Manager, Finance- PM role in the realm of property management, is multifaceted and crucial for the financial health and success of the properties you oversee. The following are the specifics:  

• Strategic Financial Planning: Collaborate with colleagues to align financial strategies with organizational goals. 
• Develop innovative approaches to maximize rental income and enhance property management practices with Property Management. 
• Monitor key performance indicators (KPIs) to measure operational success with Property Management. 
• Identify and implement improvements to streamline workflows and optimize processes. 
• Manage vendor relationships to ensure timely and cost-effective goods/services. 
• Develop and implement financial policies, procedures, and controls specific to RGI properties. 
• Prepare and manage annual budgets (operating, capital Improvement and capital replacement) for property operations, including forecasting revenue and controlling expenses.  
• Create 10-year cash flows projections for RGI properties. 
• Manage relations with all lending agencies and organizations. 
• Work closely with partners and stakeholders to support the programs and processes that will drive financial stability and compliance. 
• Monitor financial performance and provide regular reports for senior management and the board of directors on a timely basis (monthly, quarterly, and annual financial statements. 
• Ensure compliance with government regulations, funding requirements, and reporting standards related to RGI housing programs. 
• Coordinate with external auditors, funding agencies, and regulatory bodies as needed. 
• Stay updated on changes in regulations and industry best practices related to RGI housing finance and accounting. 
• Responsible for all financial transactions, such as rent calculations, subsidies, and lease agreements, accounts payable, and general ledger to ensure accuracy and compliance.  
• Identify financial risks and implement effective risk mitigation strategies. 
• Establish and maintain internal controls to safeguard assets and ensure integrity of financial data. 
• Conduct regular audits and reviews to assess compliance and identify areas for improvement.
• Other duties as assigned.

Qualifications

• Bachelor's degree in finance, accounting, business administration, or related field; CPA designation preferred. 
• Minimum of 5 years of experience in finance and accounting, with at least 2 years of experience in property management or affordable housing finance. 
• Strong knowledge of RGI housing programs, regulations, and funding mechanisms in Ontario, particularly in the Toronto area. 
• Proficiency in financial analysis, budgeting, and reporting software (e.g., Yardi, Microsoft Excel and other financial software packages). 
• Excellent communication, leadership, and interpersonal skills. 
• Ability to work effectively in a collaborative team environment and manage multiple priorities in a fast-paced, dynamic organization. 
• Must be qualified to work in Canada legally for the employer. 
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency. 
• Must have up-to-date vaccinations against COVID-19 with a vaccine that has been approved for use in Canada. 

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.

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Job Description

Job Description

Salary:

You know your way around a building - from the maze of hallways in the basement to the roof and everything in-between. You get along well with all types of people. Youre cool under pressure-cooker situations.

You are

• Someone who thrives in a fast-paced outdoor retail centre and office environment
• A person who can see a problem, recognize it and work quickly to resolve it on your own and/or as a strong team player
• Flexible scheduled work can, and will, change hourly due to the nature and size of property
• Someone who prioritizes safety
• An excellent communicator who stays calm under pressure
• Dependable and proactive
• Someone who enjoys challenges, likes to stay busy and are satisfied when work is done
• Not afraid to roll up your sleeves to help your co-workers
• Good with time management and documentation

You will

• Clean public and office washrooms and common areas daily
• Water plants, collect and sort trash and recycling
• Power wash, and use a deck scrubber
• Perform minor carpentry, electrical, paint and plumbing repairs and preventative maintenance
• Perform general site maintenance
• Assist with on-site event set ups
• Complete inspections of all assigned areas
• Ensure walkways are safe and clean
• Assist in maintaining building supply inventories
• Maintain access control and key control system
• Assist in maintaining tracking systems for fire and life safety
• Respond to tenant service requests as assigned
• Work directly with, and be directed by the Property Manager, and Maintenance team members

You have

• High school diploma or equivalent; technical certification or relevant degree is a plus
• Strong communication skills and a high degree of comfort interacting with the public
• Proven experience in a maintenance role(s), preferably within the retail property industry
• Skilled in the use of hand and power tools
• No problem working outdoors in a variety of weather - a good majority of our properties are open public spaces
• Valid BC Drivers License with a clean driving record, access to a vehicle and ability to travel between properties.
• Good computer skills (Microsoft Office)
• Able to meet the physical demands of the job, including, but not limited to:
• Manual labour in all types of weather conditions;
• Appetite to train for boom lift operating
• Lifting equipment and materials of 50 lbs or more up stairs and around ramps;
• Full days on your feet and able to walk the perimeter of the asset which encompasses a city block; and
• Scaling ladders and navigating heights.

We have

• Great, diverse, authentic people!
• Unlimited career growth opportunities
• Corporate Giving Strategy supporting community development
• Annual salary reviews and performance bonuses
• A robust Benefit Plan and Employee Assistance Program
• Educational Assistance Program

Working Hours:
Full-time permanent; 8:00 am 4:30 pm Wednesday - Sunday, with flexibility to work the occasional evening or weekend and ability to participate in on-call rotation as needed

Salary Range: $50,000 - $55,000

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed alone or in partnership more than 400 residential and commercial projects across North America.

Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes. We own, co-own, manage or have previously owned 12 million square feet of retail, industrial and office space, and our land portfolio includes more than 60 communities, spanning 9,100 acres across Canada and the United States.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumeson our website.

Job Description

Job Description

Lead of Operations

Location: Edmonton, AB
I ndustry: Real Estate / Property Management

About the Company:

Our client is a privately held and well-established property management company with a diverse portfolio of commercial properties across Edmonton. Known for their high standards of service and strong community roots, the company is seeking a skilled and hands-on Lead of Operations to oversee daily operations and help drive organizational efficiency as they continue to grow.

Position Summary:

The Lead of Operations plays a pivotal role in ensuring the smooth, compliant, and cost-effective operation of the company’s property portfolio. This individual will oversee site and office operations, lead internal teams, manage vendor relationships, and support the executive team with operational planning and execution. The role requires a blend of leadership, problem-solving, and systems thinking to maintain service excellence across all facets of the business.

Key Responsibilities:

• Oversee daily operations for residential and commercial properties across the portfolio
• Supervise maintenance teams, property administrators, and third-party vendors
• Ensure compliance with regulatory standards, lease obligations, and safety requirements
• Develop and implement systems and procedures to streamline workflows and reduce inefficiencies
• Assist with budgeting, forecasting, and cost control in collaboration with ownership and finance team
• Manage service contracts, vendor negotiations, and procurement processes
• Monitor building performance and implement proactive maintenance strategies
• Support leasing and occupancy objectives by working closely with property and leasing teams
• Coordinate special projects, renovations, and capital improvement initiatives
• Serve as a point of escalation for tenant concerns and ensure timely resolution

Qualifications:

• 5+ years of progressive experience in property management operations or a similar field
• Strong knowledge of building systems, service contracts, and property operations
• Proven leadership and team management skills
• Experience with residential and/or commercial real estate operations
• Tech-savvy, with experience using property management software and systems
• Organized, proactive, and solutions-oriented
• Excellent communication and interpersonal skills
• Post-secondary education in business, real estate, or related field preferred

What’s in It for You:

• A strategic and operational leadership role in a stable, privately owned company
• Collaborative work environment with direct access to ownership
• Opportunity to shape and improve systems as the company grows
• Competitive compensation and benefits
• Autonomy and variety in your day-to-day responsibilities