105 Office Manager jobs in Canada

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

Job Description

Salary: $70,000-80,000 per annum based on experience

The Krahn Group of Companies is a multi-disciplinary firm providing engineering and design services to support development projects of any size or scope. Established in 1984, we design vibrant, dynamic spaces throughout the communities we call home.

By being involved with projects from concept to construction, we aim to offer clients a well-rounded, cost-effective service that enhances their propertys long-term value.

We are currently seeking an Office Manager to join our teaminEdmonton, Alberta.

Are you an organized, proactive, and people-oriented professional looking for a challenging and rewarding role? We are searching for an experienced Office Manager to oversee the daily operations of our Edmonton office and ensure a productive and harmonious work environment. This role is responsible for managing day-to-day administrative tasks, overseeing various office administration functions. coordinating project delivery, preparing proposals, and providing vital tracking summary reports on key metrics. This position will play a crucial role in assisting with presentations to staff and ensuring the smooth functioning of both the administrative and operational aspects of our Edmonton office.

Responsibilities

• Oversee the day-to-day operations of the office, ensuring that all facilities are well-maintained and fully functional
• Manage office supplies and inventory, ensuring timely procurement and cost-effectiveness
• Coordinate with building management and external vendors to address maintenance and operational needs
• Coordinate and manage the proposal development process from start to finish
• Collaborate with cross-functional teams to gather information for proposals
• Write, edit, and proofread proposal content to ensure accuracy and clarity
• Develop and maintain a library of proposal templates, boilerplate content, and graphics
• Ensure compliance with proposal requirements and deadlines
• Coordinate with subject matter experts to gather technical information for proposals
• Review and analyze RFPs (Request for Proposals) to determine proposal requirements
• Provide administrative support to the leadership team, including scheduling meetings, managing calendars, and preparing reports
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication
• Maintain and update company records, files, and databases
• Support and enhance employee engagement by fostering a positive and collaborative work culture
• Assist in organizing company events, meetings, and team-building activities for the Edmonton office
• Facilitate onboarding for new hires and ensure they are set up for success with the necessary tools and resources
• Coordinate with the finance department to handle invoices, payments, expense reports, and provide payroll support as needed
  
  

Qualifications

• 3-5 years of experience in office management, administration, or a similar role; preference will be given to those with backgrounds in construction/development, architectural/design, and/or engineering consultancy experience
• Post-secondary degree or diploma in business administration, management, or a related field is preferred
• Exceptional organizational skills, strong attention to detail, and the ability to multitask effectively
• Excellent verbal and written communication skills with a professional demeanor
  
• Proficiency in office software, including Microsoft Office Suite
  
• Experience with project management software is a bonus
  
• Ability to work proactively and responsibly under minimal supervision
  

Perks and Benefits

• Competitive compensation and benefits
• Opportunities for professional growth and development
• A supportive and inclusive company culture
• The chance to work with a dynamic and passionate team
• Modern office facilities in a convenient location
  

If you have the ambition, expertise, and enthusiasm to thrive as our Office Manager, wed love to hear from you. Join us in shaping the future of our organization and making a difference every day.

We look forward to welcoming you to our team!

Please note that due to the volume of applications, only those candidates selected for an interview will be contacted.

Candidates will only be contacted from an email associated with krahn.com or BambooHR.com.

Job Description

S3 Group Ltd. in Medicine Hat is looking for a talented Office Manager with an eye for detail. Give us your best and we'll give you ours.

Since 1966, our company has been designing and building specialized equipment, products, and custom components for end-users and other manufacturers around the world. We know that being a great place to work means far more than getting paid. S3 fosters a respectful, teamwork environment where ideas are valued and everyone contributes with significance.

The ideal candidate should have strong analytical skills and supervisory skills with well-rounded overall experience accounting transactions and reporting. Experience in the manufacturing sector is preferred. The job centers on ensuring daily transactional activities are efficient, on time, and compliant.

This is a great fit for someone looking to join a dynamic and growing organization where they can have a positive impact on the team around them.

Duties and Responsibilities

• Supervise administrative staff to ensure vouchering, invoicing, cheque runs, bank reconciliations, month-end financial statements and reports are accurate and sent to internal and external destinations on a timely basis.

• Work closely with S3 Group bankers, customers and suppliers to ensure cash requirements for the company are met.

• Become the company expert in business systems such as; QuickBooks, MAX, Crystal Reports, and Excel.

• Assist Management in analyzing and determining future staffing needs and maintaining succession plans by coordinating ongoing recruitment, training and retention programs.

  
  
  

To be considered please have:

• Minimum 3 years experience in an office environment, preferably with a Manufacturing company

• Experience with QuickBooks accounting software and using inventory management systems required

• Excellent knowledge of Microsoft software, especially Word and Excel and a solid understanding of GAAP

• Preferred with some experience in general accounting functions such as bank reconciliations, cash flow analysis, invoicing, vouchering

• Experience with financial month-end preparations and reconciliation and in troubleshooting and problem-solving

• Able to organize multiple tasks and maintain a positive and cooperative team player.

• Capable of working with minimal supervision, and the ability to communicate effectively and to inspire confidence from supervisors, peers and subordinates.

Please apply with cover letter & resume

Job Description

Job Summary:

The Office Manager will oversee the general administrative function and activities of the office.

• Oversee the daily work activities of the office.

• Provide high-level administrative support and assistance to the CEO and other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions.
• Oversee telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
• Oversee petty cash fund.
• Maintain inventory of office supplies; orders new supplies as needed.
• Maintain office files; implements an efficient system for other staff to access files and records.
• Perform other related duties as assigned.

• Associates degree required; Bachelors degree in Business Administration or related field preferred.
• At least two years of administrative and clerical experience required.
• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Job Description

Handyman Connection of Edmonton is a leading locally owned and operated home improvement company with the backing of an international franchise and we are looking for a full-time, top-notch Office Manager to join our team. We are a well-established home improvement company dedicated to excellent customer service and quality workmanship.

We are known for our commitment to excellent customer service and quality workmanship. We need a proactive and enthusiastic individual to be the hub of our operations, keeping our talented craftsmen and valued customers on track. If youre the best of the best in Edmonton, with an upbeat attitude and desire to contribute to a positive team environment, we want to hear from you.

Why youll love working with us :

• Earn competitive pay that reflects your skills, experience and availability
• Enjoy traditional business hours, promoting a healthy work-life balance
• Work in a professional, small office where a friendly atmosphere and excellent training and support are priorities
• Our business casual dress code ensure youre comfortable while you work
  
  

• Primary point of contact for both customers and skilled craftsmen, providing exceptional service and support
• Manage daily administrative tasks and streamline operations to enhance efficiency
• Coordinate schedules, job bookings, and manage team logistics to keep projects moving forward
• Create professional project proposals for clients, ensuring clear communication
• Proactively address and resolve issues and complaints, maintaining high customer satisfaction
• Frequently update customer and technician files to ensure accuracy
• Track job performance, follow up on projects, and ensure timely communication and completion
• Skillfully multi-task and maintain composure in a fast-paced environment
• Directly support the owner in driving team results and fostering a positive and productive work environment

• Minimum of three (3) years of direct work experience is customer service role. Previous experience in home repair, property management or warranty environment is highly preferred
• A solid understanding of home repair and light remodeling is a MUST
• Confident with typical office equipment and computer skills including Microsoft products such as Outlook, Excel, Word, CRM, etc.
• Strong telephone and written communication skills are essential
• Excellent problem-solving skills to navigate challenges effectively
• Strong leadership skills
• An outgoing personality and excellent interpersonal skills that foster positive relationships
  
  

Job Description

Job Summary:

The Office Manager will oversee the general administrative function and activities of the office.

• Oversee the daily work activities of the office.

• Provide high-level administrative support and assistance to the CEO and other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions.
• Oversee telephone services, email correspondence, and mail distribution.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs.
• Oversee petty cash fund.
• Maintain inventory of office supplies; orders new supplies as needed.
• Maintain office files; implements an efficient system for other staff to access files and records.
• Perform other related duties as assigned.

• Associates degree required; Bachelors degree in Business Administration or related field preferred.
• At least two years of administrative and clerical experience required.
• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Job Description

Summary

The Office Manager oversees Human Resource and Office Management functions within all departments, and reports to the Executive Director. Office Manager administers health and welfare benefit plans and assists employees with their insurance and health care claims and benefit packages. This position acts on behalf of the employees to resolve any outstanding problems with insurance providers. Provides support to the Human Resource department as requested by management, which can include, data entry, file maintenance, policy and procedure writing as well as participation in the recruiting process.

Job Duties

• Administer health and welfare plans including enrolments, changes, and terminations
• Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions
• Answer all employee questions regarding healthcare and wellness plans
• Perform customer service functions by answering employee requests and questions
• Recommend new policies and procedures to effect company improvements and organizational efficiencies
• Check prospective employee references
• Reconcile benefits statements
• Conduct audits of payroll, benefits or other HR programs and recommend corrective action
• Assist with processing of terminations
• Assist with recruitment and interview process
• Track the status of candidates and respond with follow-up letters at the end of the recruiting process
• Schedule meetings and interviews as requested by the Executive Director
• Make photocopies, fax documents and perform other clerical functions
• File papers and documents into appropriate employee files
• Assist on and prepare correspondence
• Assist with the preparation of the performance review process
• Prepare new employee files
• Perform other duties as assigned

Requirements

• Bachelor’s degree in Human Resources, finance, business management or business administration or a certified human resources specialist designation
• 3 to 5 years of experience
• Experience in the finance, payroll, and not-for-profit society
• Strong knowledge of current employment law matters with a strong commitment to diversity management
• Politically and culturally sensitive
• Strong presentation, written and verbal skills
• Ability to identify developmental needs of employees and to provide coaching, mentoring and other help
• Strong morals and ethics, along with a commitment to staff privacy
• Knowledge of principles, theories, and techniques related to job classification, job analysis and job descriptions
• Effective communication skills with individuals at all levels of the organization
• Able to work efficiently as a part of a team as well as independently
• Computer literacy, including effective working skills of MS Word, Excel, PowerPoint, Microsoft Teams, and email is required
• Attention to detail in all areas of work
• Able to work well under pressure and meet set deadlines
• Ability to use general office equipment
• Professional appearance and manners

Working Conditions

• Travel may be required
• Ability to attend and conduct presentations
• Manual dexterity required to use desktop computer and peripherals
• Overtime as required
• Lifting or moving up to 10lbs may be required