24 Scheduling Coordinator jobs in Canada

Job Description

About S.R.T. MedStaff

S.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!

Why Join S.R.T. MedStaff?

S.R.T. MedStaff provides diverse opportunities and strong career path development in a variety of professional streams, along with excellent salary and benefits such as:

• Permanent full-time position in a reputable healthcare agency
• Extensive customer service experience and ongoing education about patient care services
• RNAO Best Practice Spotlight Organization
• Accredited by Accreditation Canada with Exemplary Status 
• Competitive salary
• Weekly direct deposit
• Benefits package
• RSP matching program
• Perkopolis member
• Employee perks
• Staff appreciation events
• Supportive team environment

Job Summary:

We are currently looking for Scheduling Coordinators to join our dynamic team in the heart of Toronto Downtown. Reporting to the Senior Manager of Client Services, the Scheduling Coordinator plays a critical role in ensuring appropriate scheduling for patients and evaluating ongoing patient satisfaction. 

Responsibilities:

• In collaboration with the patient/family/caregiver help set up patient care service by scheduling PSWs according to their geographical area/availability/skill set/language, etc.
• Manage incoming requests to initiate service from referral sources and private patients.
• Manage a high volume of incoming phone calls from patients, field staff, hospital clients, LHINs, etc. regarding service requests/changes and general inquiries.
• Adjust patient schedules and share information with those in the patient’s circle of care, as needed for the delivery of service.
• Manage calls pertaining to patient feedback.
• Obtain information on patient issues/concerns and forward to a manager/supervisor as per agency protocol.
• Liaise with agency supervisors and other staff to communicate patient and/or agency information.

Qualifications:

• University degree or post-secondary education preferred.
• Previous work experience in a customer service setting and/or call center setting.
• Strong customer service and communication skills, both verbal and written.
• Experience working as a Scheduling Coordinator, Client Services Coordinator, or Client Care Coordinator is considered an asset.
• Effective organizational and problem solving skills with ability to prioritize tasks.
• Ability to learn quickly and adapt in a multitasking, fast-paced, and changing environment.
• Proficiency with Information Technology: Microsoft Office applications and Internet.
• Medical terminology and a second language are considered assets.

We thank you for applying to S.R.T. MedStaff. We will review all applications. Only those applicants selected for further discussion will be contacted. S.R.T. MedStaff is committed to creating an inclusive and diverse work environment and meeting the needs of persons with disabilities. If you require any accommodation in the application process, please let us know in advance.

#hiring1

                                                                   

Powered by JazzHR

efWC9pw9v8

Job Description

Salary: $47,000 and up

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company), is the place for you!

WHO ARE WE?

Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada. Onyx-Fire has provided 34 years of fire prevention services to a diverse range of valued clients. Our Western Canada division is rapidly expanding with the assembly of some of the best fire protection talent in BC (Community Fire Prevention, Pacific Coast Fire, and Vanco Fire Protection).

Community Fire Prevention Ltd (an Onyx-Fire Family Company) is a modern company with old-fashioned values. We pride ourselves on being (and remaining) a trusted leader within the local Fire Prevention industry. In addition to maintaining safe communities, our teams core focus is to provide 'next-level' service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:

People First, Wow Every Customer, Everything is Possible and Own it!

Interested in learning more about our team? Check out ourInstagram page!

THE OPPORTUNITY:

We are seeking outgoing individuals with a passion for providing excellent customer service to join Onyx-Fire BC as a full-timeScheduling Coordinator!As a Scheduling Coordinator you will liaise between Field Technicians and clients by coordinating the scheduling of our services. Scheduling Coordinators multi-task between managing the schedules of our Field Technicians and collaborating with internal teams to ensure scheduled jobs are set up for success.This position offers an exciting opportunity to contribute to the growth and success of our organization while working in a dynamic and collaborative environment.

Objectives & Responsibilities of the Scheduling Coordinator:

• Communicate with clients regarding the scheduling of their inspections, repairs, and services. Including creating and sending test notices, retrieving any relevant information such as access codes, special requests etc.
• Ensure all scheduled services are confirmed and scheduled appropriately (ie. Technicians with required stamps, technical level, and certification are assigned to the work order).
• Ensure all technicians are fully scheduled in most efficient/effective manner.
• Coordinate with Warehouse Team for parts required for each work order.
• Liaise with third-party contractors as required; ensuring all necessary parties are on site for successful completion of work scope.
• Providing technicians with required documentation (past inspection reports etc.) to complete scope of work.
• Communicating and coordinating with Technicians regarding key information for their schedule (eg. Check in time, special requests, etc.)
• Collaborate with Service Team (The Board) regularly regarding re-scheduling incomplete work orders.
• Work with Account Managers to ensure customers' needs regarding scheduling are being met.
• Follow department guidelines and metrics as advised to achieve company strategic goals.
• Adhere to and promote the companies core values, processes, policies and Occupational Health and Safety protocols.
• Additional coordination and administrative duties as they may arise.

OUR IDEAL CANDIDATE:

You are an enthusiastic and optimistic individual seeking a career full of growth and believe in our core values; you put people first and strongly believe in creating connection and empowering others. Youre comfortable working in fast paced environments both independently and as part of a team. The successful applicant will contribute to a respectful, flexible, and upbeat team environment that values diversity and inclusion for all.

The ideal candidate would have the following attributes, strengths, and experience:

• Previous experience as a Dispatcher, Scheduler, or similar role.
• Excellent customer service skills.
• Ability to think critically with a customer centric focus to problem solving and task prioritization.
• Computer literate; confident utilizing various software systems.
• Strong attention to detail, strategic thinking, and analytical skills.
• Experience in or general/technical knowledge of the Fire Prevention Industry is considered an asset.
• Excellent time management and task prioritization skills; ability to manage various high priority tasks while planning for and meeting deadlines as needed.
• Resourceful nature and ability to think critically; able to proactively problem-solve and provide customer centric focused solutions.

PLEASE NOTE: Local candidates only. Hours of work are 8:00am 4:30pm Monday though Friday.

WHATS IN IT FOR YOU?

• Competitive Salary with incentive structures.
• On the job training and opportunity for company paid education.
• Career growth and advancement opportunities.
• A supportive and energetic work environment / family friendly culture.
• Company social events (BBQ's, sporting events, holiday parties etc.)
• Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability, and vision care after three months.

INTERESTED IN THE NEXT STEP TO JOIN US?

If this opportunity sounds like the right fit for you, please submit your resume today.

Onyx Fire is proud to be an equal opportunity employer and encourages applications from all qualified individuals. Should you have any questions regarding accommodation or how your unique abilities translate to the role please contact note that only short-listed candidates will be contacted

Job Description

Planning (Scheduling) Coordinator
Part-Time 6-Month Contract - 20-Hours a Week
Our Values: Care and Compassion, Empowerment, Innovation, Respect and Inclusivity
 

Who we are:
Independent Living Services Simcoe County (ILS) is a leading Ontario Health funded Not for Profit Agency providing support and services to adults wishing to live independently and well in their homes. Through our programs and services, we are able to assist adults living with permanent physical disabilities and seniors aging at home lead dignified, productive and independent lives. You can learn more by visiting  you would be doing:
Reporting to the Manager of Coordination and Planning, the Coordinator of Planning’s purpose is to be responsible for developing master schedules for the daily maintenance, coordination and monitoring of employee and client schedules. Through timely   and accurate deployment of staffing resources, effectively manages client requests and daily schedule adjustments.  Responsible for assisting with maintaining accurate timekeeping for the purpose of statistics and Payroll processing within the Agency’s established practices and guidelines. 

The ideal candidate will possess:

• Post-secondary degree or diploma in related field preferred or equivalent in working experience.
• 1 – 2 year’s demonstrated experience in employee scheduling or equivalent preferred.
• Proven Experience using technology and Goldcare database or similar data base for the purpose of scheduling, statistical tracking and reporting.
• Demonstrated work experience regarding attention to details.
• Able to seek support when needed and deal with constructive feedback.
• Demonstrated experience working in a unionized setting.
• Effective communication skills (verbal, written and active listening).
• Demonstrated customer service, conflict resolution and problem-solving skills.
• Knowledge of Occupational Health and Safety legislation relating to community support.
• Ability to work collaboratively and to identify and mitigate risk to the agency.

• In-office attendance required during shifts.
• Must participate in coverage needs for the Planning Center.
• Ability to work non-traditional hours, evenings and weekends.
• Please note this is a non-union position.

In keeping with our continuing efforts towards greater representation, we welcome applicants with relevant lived experience and candidates with a broad reflection of identities including Black, Indigenous, People of Colour (BIPOC), 2SLGBTQI+, age, abilities and socioeconomic background.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), ILS provides accommodation, accessible formats, and communication supports at all stages of the hiring process. We ask applicants to make their needs known in advance by contacting or phoning ( .

ILS offices are located in Simcoe County. We acknowledge that the land on which we work in is the traditional territory of the Anishinaabek Nation. The Wendat and the Haudenosaunee Nations have also walked on the territory over time. We acknowledge the enduring presence of Indigenous people and are grateful to have the opportunity to be present in the territory.

Please note, only successful candidates will be contacted.

Powered by JazzHR

GqyQzfR0tc

Job Description

Company Description

Grow your career with a company that shares your passion! Our Healthcare Division has an exciting new opportunity to join the Sodexo team as our next Recruitment & Scheduling Coordinator  on-site in London, Ontario. 

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. 

Wage:  $25.00 per hour
Schedule:  Sunday 6:00 AM – 2:00 PM, Monday to Thursday 9:00 AM – 5:00 PM

About the Role:
We’re looking for a proactive and organized Recruitment & Scheduling Coordinator   to lead end-to-end recruitment and scheduling for our frontline hourly workforce. This role is a great fit for someone who enjoys building connections, coordinating staffing logistics, and creating smooth, welcoming onboarding experiences for new team members

How You'll Make an Impact:

• Manage frontline scheduling, including call-outs and sick calls
• Lead full-cycle recruitment for frontline hourly roles: posting jobs, screening candidates, scheduling and conducting interviews
• Prepare and manage onboarding documentation and processes
• Coordinate start dates and ensure a smooth transition for new hires
• Maintain accurate staffing records and support workforce planning

What You'll Need to Succeed:

• Strong communication and organizational skills
• Experience with recruitment and onboarding processes
• Unionized environment experience is an asset
• Ability to work independently and respond quickly to staffing needs
• Ability to manage confidential information with discretion
• Professionalism and attention to detail in a fast-paced environment

 What Makes Sodexo Different:    

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

• Flexible work environment  
• Competitive compensation & great employee benefits 
• Training and development programs  
• Countless opportunities for growth  
• Corporate responsibility & sustainability  
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
• And so much more!     

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.  

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.  

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted.  

Follow us on social media to see first-hand what we are all about!  

Instagram: Sodexo Canada (@sodexocanada)

Twitter: Sodexo Canada (@SodexoCanada)

LinkedIn: Sodexo Canada Careers

Facebook: Sodexo Canada | Facebook

SodexoSJS

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.” 

View more comments from our clients and their family members.

Pay Range

OPSEU/VHA Pay Scale Level 4B: $24.44 per hour

Location: Lawrence Office

Shift option available:

• 1:30pm-9:30pm: Monday to Friday (with rotating weekends including the STAT Holidays.)

The incumbent must be available to attend a 3-week full-time in-person training starting on September 22, 2025, including weekdays and weekends, from 8:30am-4:30pm. You must also possess the ability to work the shift schedule above, including weekends and STAT holidays.

Key Areas of Accountability

VHA's Scheduling Coordinator have the following key areas of accountability, but not limited to:

• Acceptance of new client offers.

• Scheduling, service changes and updates by using a scheduling software.

• Maintenance of service plans.

• Regular communications with clients, caregivers, and funders.

Required Qualifications

• Post-Secondary School Education: a certificate/diploma in healthcare education is preferred

• Minimum of three years related work experience in a healthcare organization/agency (preferably in the community) or in an administrative position that required extensive scheduling

• Excellent telephone skills—the ability to interact professionally with callers

• Strong organizational skills with attention to detail and the ability to prioritize multitask and change priorities and direction easily.

• Excellent communication and interpersonal skills

• Must be able to support client needs that are consistent with our client and family-centered approach and provide the client and family with a positive experience with each contact.

• Knowledge of the GTA and TTC routes or relevant contracted areas

• Strong computer and data entry skills

• Speed and accuracy in computer inputting (50 wpm)

What makes VHA’s compensation unique?

• Benefits and pension plan for permanent eligible employees

• Compensation for education and professional development

• VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career

• Mentorship and peer support

• Career development opportunities

• Employee and family assistance program

• Wellness resources

• Perks & discounts

• Staff & service provider events

Accommodation and VHA’s commitment to DEI

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups. If you require any accommodation, please let us know in advance as we are happy to comply.

How to Apply?

Our online application should take about 5 to 10 minutes to complete.

VHA is accredited with Exemplary Standing by Accreditation Canada; an RNAO Best Practice Spotlight Organization designate; and a founding member agency of United Way Greater Toronto.

Thank you to everyone who applies. We will review applications as they are received. We’ll only be contacting those selected for further discussion.

In every role and at every level, we lead with purpose, build bonds that matter, and we’re passionate about providing spectacular care.

Job Description

We are seeking a detail-oriented and proactive Mills Scheduling Coordinator to manage order processing, production scheduling, and customer communications in a fast-paced manufacturing environment. This role is key to ensuring smooth operations from order entry to final delivery, working closely with internal teams and external customers to meet production timelines and maintain high service standards. This will be an Hybrid work arrangement located in Scarborough.

Responsibilities:

• Process debits and credits, while maintaining customers and price files
• Maintain and create orders for both internal and external customer
• Coordinate shipping information for pickup or deliver
• Maintain production scheduling through entering reviewing and adjusting where required
• Invoicing and checking of price exceptions
• Responsible for scheduling the projects from the time the order is received, through engineering and production to final on-time delivery
• Work with internal and external customers and expedite where necessary
• Communicate with customers on their project status, answering enquiries on shipment dates, etc.
• Coordinate the needs of all areas to meet the production
• Handle various special projects from time to time

Essential Skills / Experience:

• Bachelor’s Degree / College diploma or equivalent related work experience required
• Two (2) to three (3) years experience in manufacturing/customer service packaging environment
• Must have ability to work overtime on occasion, as required
• Intermediate knowledge of Microsoft Office products
• Strong/effective communication skills
• Good organizational skills and the ability to prioritize
• Ability to work autonomously and with little direction in a high volume, fast paced environment
• Ability to present themselves in a professional manner

Atlantic Packaging is dedicated to fostering an inclusive environment where all colleagues and customers feel valued and supported. We are committed to developing our team to reflect the diversity of our communities in which we live and work and seek applicants with a wide range of abilities. Accommodations for persons with disabilities required during the recruitment process are available upon request.

Job Description

Administrative Support
We’re looking for a detail-oriented Administrative Support specialist to assist our Accounting Department. While this role is primarily administrative—focused on organizing documents, managing correspondence, and supporting the team with various office tasks—some familiarity with accounting processes is a plus. This is not an accounting position, but an understanding of cash handling practices and general accounting terminology can be beneficial. If you thrive in a structured environment and enjoy keeping operations running smoothly, we’d love to hear from you

This is a temporary in-office position, based out of our Langford head office, to provide coverage during parental leave, with an expected duration of approximately 9 months. The preferred start date is September 1, 2025.

This is YOU to a ‘T’:

• You are confident, kind, patient, a great listener and above all else have a team centric approach.
• You build consensus within diverse groups and manage expectations clearly.
• You diffuse situations and handle conflict and negative emotions effectively.
• You enthusiastically support positive changes and see opportunities rather than challenges.
• You take initiative and go above and beyond to get things done. You're always ready to step up and contribute wherever needed.
• You have a sense of humor and have fun.
• You create systems to keep organized and stay on top of lots and lots of emails and tasks.
• You love learning, setting goals, and are open to guidance and feedback.

The role day to day:

• Assist with various administration/office duties such as mailing, filing, and scanning.
• Update and maintain our property management database.
• Handle confidential documents with complete discretion.
• Effectively support the Accounting Supervisor and team.
• Work with the Arrears team whose core responsibility is the delivery of positive, appropriate, and sustainable outcomes for our clients, which help them to maintain and regain financial stability.
• Assist with answering department office phone calls and transferring them to the appropriate person where needed.
• Verify cash deposits
• Follow office and company protocol regarding service.
• Attend regular meetings.
• Positively represent the company in the community.
• Provide in office support to remote members of the accounting department.
• Other duties as required.

A little about us:

• We are friendly, hardworking and a little weird.
• Our purpose is helping people live and grow together in every way possible.
• Our paradigms we strive for are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism and our Purpose is helping people live and grow together.
• Do you want to know more? Visit our website

Experience & Qualifications:

• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Effective attention to detail and a high degree of accuracy.
• Excellent typing and knowledge of computer systems including Outlook, Word and Excel is required.
• Valid driver's license and reliable motor vehicle is an asset.
• Clean criminal record check.
• Ability to handle multiple things going on at once including multitasking, meeting deadlines, and maintaining clear communication with the team and clients.

Position Details:

• This is a temporary, full-time, in-office position. However, we also welcome applications from qualified part-time candidates who can commit to at least 20 hours per week, with a set schedule of Monday to Friday, 9:00 AM – 2:00 PM.
• $40,000-44,000 annually to start, based on experience and qualifications; $0.51- 22.56 per hour, if not working a full-time schedule of 37.5 hours per week.
• Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
• Weekends and statutory holidays off.

Other Details:

• Wellness and Social Committees.
• RRSP matching.
• Health Benefits.
• Paid days off on your birthday and job anniversary.
• Paid volunteer days and other volunteer opportunities.
• Monthly get-togethers for lunch.
• Seasonal staff parties.
• Employee referral program.
• Education reimbursement program.
• Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administrative Support role with us. We are looking forward to reviewing your application!

Please note that only selected for the interview process candidates will be contacted.

With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

A Chat Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.