7,453 Accounting Office Assistant jobs in Canada
Office Administrative Assistant
Posted today
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Job Description
Salary: 19-21
ABOUT WESTERN COMMUNITY COLLEGE:
Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 56 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.
We value diversity, equity and inclusion. Our College does not discriminate on the basis on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status. We are committed to be an equal opportunity employer and to create a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.
Position:Office Administrative Assistant
Full- Time Position: 40hours/week
Extended Health Benefits upon satisfactory completion of 3 Months Probation
Summary:
Performs front desk and administrative support functions for the Abbotsford Campus, including support for the campus director, academics, admissions staff, student services, career services, co-op placement coordinator and the faculty.
Responsibilities:
Be responsible for the following as well as other related duties as assigned:
- Performs reception and clerical duties including word processing, filing, copying, faxing, processing mail, and collating documents.
- Responsible for maintaining supplies and equipment as required to meet the needs of the instructors, students and administrative staff of the campus
- Answering and directing incoming calls and maintaining the call inquiry log
- Greeting visitors to the campus and directing them to the appropriate area
- Maintaining general security by managing access to the campus facilities and equipment and supplies
- Maintaining internal communication and messages between staff and students
- Maintaining student transcript databases through entering marks and attendance
- Maintaining policies, procedures and up to date forms files
- Keeping supplies adequately stocked
- Monitoring, and ordering general office supplies for the campus
- Liaising with external suppliers to coordinate maintenance of general office equipment
Requirements:
To be successful the individual must be committed to developing, maintaining and demonstrating the following:
- Customer service and communication and one to three years receptionist and/or customer service experience
- Advanced oral and written communication skills, including presentation, group facilitation and business writing skills
- Excellent organizational skills with ability to multi-task
- Flexible work hours
- Microsoft Office expertise
Education and Experience:
- Business diploma or equivalent
- Two to three years of experience
Work Location: In person
Administrative - Administrative Assistant
Posted 1 day ago
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Summary
Responsible for providing day-to-day administrative and business support to the Human Resources Department, specifically within the Recruiting Division, and carrying out administrative responsibilities as established through departmental needs.
Assignment Details
Location: After an initial training period, this role offers a remote working schedule
Essential Duties and Responsibilities include the following. Other duties may as assigned.
• Assist with processing background checks for applicants and employees.
• Answer the Human Resources department phone line and respond to basic inquiries.
• Serve as lead in assigning and tracking department inquiry tickets.
• Issue parking permits for new and existing employees.
• Assist with new hire orientation operations, including preparing and collecting required documentation.
• Print and issue employee badges.
• Support recruiting by sending and receiving candidate video interviews.
• Distribute and track employment assessments.
• Provide general administrative support to the Human Resources department as needed.
Minimum Qualifications
• High School Diploma or General Equivalency Diploma (G.E.D.)
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Knowledge, Skills & Abilities
• Basic skills in PC and systems applications
• Good customer service and telephone etiquette skills
• Good organizational skills
• Good oral and written communication skills
• Ability to multitask
• Ability to adapt to various working environments
• Ability to work independently and/or in a team environment
Company Details
Administrative Assistant
Posted 11 days ago
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Job Description
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role will involve a variety of tasks including managing schedules, coordinating meetings, and handling correspondence. The successful candidate will have excellent communication skills and the ability to prioritize tasks effectively.
Responsibilities:- Manage and organize office files and documents
- Answer and direct phone calls
- Coordinate meetings and appointments
- Prepare and distribute correspondence, memos, and reports
- Assist in the preparation of presentations and reports
- Manage office supplies and inventory
- Perform data entry and maintain databases
- Handle incoming and outgoing mail
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management and organizational skills
- Strong communication and interpersonal skills
- Ability to multitask and prioritize tasks
- Attention to detail and problem-solving skills
- Knowledge of office management systems and procedures
Company Details
Administrative Assistant
Posted 13 days ago
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Job Description
We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.
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Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity
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Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude
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Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support
Company Details
Administrative Assistant
Posted 20 days ago
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.
Responsibilities:- Manage and organize office files, documents, and records
- Answer and direct phone calls and emails
- Assist in scheduling appointments and meetings
- Prepare and distribute correspondence, memos, and reports
- Coordinate office supplies and equipment maintenance
- Assist with data entry and record keeping
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management skills and ability to multi-task
- Strong verbal and written communication skills
- Attention to detail and problem-solving skills
If you are a self-motivated individual with a passion for organization and administrative support, we would love to hear from you. Apply now to join our dynamic team!
Company Details
Administrative - Administrative Assistant
Posted 21 days ago
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Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Responsibilities:- Manage and maintain office supplies inventory
- Organize and schedule appointments
- Assist in the preparation of regularly scheduled reports
- Answer and direct phone calls
- Provide general support to visitors
- Handle sensitive information in a confidential manner
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
If you are a self-starter with a positive attitude and a passion for organization, we would love to hear from you!
Company Details
Administrative Assistant
Posted today
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Job Description
Lachine, Quebec Canada
**Before you apply to a job, select your language preference from the options available at the top right of this page.**
Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowu2014people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
**Job Description:**
**Job Summary**
The Administrative Support Assistant plays a vital role in supporting raters, team leads, and office staff by performing a variety of clerical and administrative tasks. This position is responsible for accurately entering data into customer files, organizing documentation, and assisting with day-to-day operational duties to ensure smooth and efficient workflow across teams. No experience
**Job Type** :
**Full-Time / Permanent**
**Workda**
**ys:**
Monday to Friday (must be able to work ALL 5 days of the week)
**Shift Hours:**
8:00 AM u2013 5:00 PM (must be able to work a minimum of 40 hrs. per week).
**Shift Duration:**
8 hours a day (requires flexibility with Start and Finish time).
**Work Location:**
1221 32ND AVENUE LACHINE, QC H8T 3H2 Canada
**Hourly Wage:**
16.42
**Responsibilities:**
Assist in clerical tasks: information gathering, documentation, photocopying, faxing, splitting,etc
Performs data entry/scanning.
Completes first screen of B3 (customersu2019 files), open LVS, etc.
Assists raters in general office duties: reports, forms, claims, etc.
Answers phone calls from partners and other offices.
Operates scanning station for imaging.
**Qualifications:**
Excellent verbal and written **English (proficiency)** communication skills u2013 **Required**
Excellent verbal and written
**French (proficiency)**
-
**Required**
**No prior experience in this specific area is required.**
Basic skills in Microsoft Excel, Word and PowerPoint
Strong typing skills
Ability to read spreadsheets, extract information in Excel format, and communicate findings to management team
Excellent communication skills
Ability to prioritize daily tasks and promote a positive work environment
UPS is a diverse and equal opportunity employer.
Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.
If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.
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Administrative Assistant
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We are seeking a detail-oriented and highly organized individual for a temporary project in Winnipeg. This role is focused on reviewing, compiling, and organizing historical invoicing records to ensure accurate re-submission for payment.
Benefits & Perks
- Immediate temporary role as an Administrative Assistant
- Potential to extend
- Free Parking
Responsibilities
- Review approximately 200+ historical invoice records for completeness
- Retrieve and organize physical receipts from storage boxes and files
- Search email accounts to locate supporting digital documentation
- Reprint 500+ receipts from a POS system, if required
- Assemble and prepare all documentation for proper re-submission
- Two plus years of experience with office administration and / or accounting invoicing experience
- Strong attention to detail and organizational skills
- Ability to work independently on repetitive and high-volume tasks
- Previous administrative experience an asset (invoicing or records management experience considered a plus)
- Comfortable working with both physical and digital files
- Patience, persistence, and accuracy are essential for success
- Criminal background check is required
Administrative Assistant
Posted today
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Job Description
Job Description
Salary: $18/hr
Our award-winning real estate Team of 60+ high performing advisors is looking for a Part-time/Casual Administrative Assistant with a passion and a knack for exceptional customer service to work in our Calgary headquarters.
If you fit the bill, you will be well-spoken, outgoing, and have excellent communications skills. You will also be efficient with Google, the internet, and all things Apple/Mac.
You will handle incoming calls ensuring that our clients receive the best care and attention from you as the first point of contact for the advisor Team, and that your strong communications abilities shine through.
Your role is to gather relevant information from clients, handling all their requests with timely efficiency, accuracy, discretion, and confidentiality.
If you enjoy being on the frontlines of customer service, apply today!
Responsibilities
- Fulfill client requests for information and/or other relevant transaction services in a prompt and friendly manner
- Manage inbound sales inquiries. Gather key details, and input them in company database
- Manage inbound general inquiries. Gather key details, and input them in company database
- Arrange a time for an advisor to return their call
- Other duties may include, but are not limited to:
- e-mail communication
- tracking information
- reports
- miscellaneous administrative tasks as required
- Represent the advisor team in an ethical, moral, and honest manner and tone while working with the highest level of integrity
- Turn prospective clients into qualified real estate leads by consistently following up via phone and email, and by facilitating communication and ensuring they have been added to the sales pipeline
- Input up-to-date client information to the database system to ensure we have the most accurate and current data on file
- Assist warm leads by setting up saved searches and/or connecting these leads with our Mortgage Partners
- Reports directly to Director of Operations
Qualifications
- Required: exceptional communication and people skills, and a high level of comfort when interacting with the public and clients
- Weekend and evening availability is a must. Must be willing to pick up extra shifts on short notice if needed, and to pick up extra shifts for vacation coverage
- Must be articulate, well-spoken, enthusiastic, and outgoing
- Independent, adaptable and self-motivated
- Strong organizational and time management skills
- A team player, who thrives on working with a tight-knit company and contributing to the bottom line
- Highest level of integrity and respect for others
- Based in Calgary
About Us
The Justin Havre Real Estate Team is a dynamic and leading real estate team dedicated to providing exceptional service to our clients. With a commitment to excellence and a passion for helping people achieve their real estate dreams, we have built a reputation for integrity, professionalism, and outstanding results
Administrative Assistant
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Job Description
Job Description
ADMINISTRATIVE ASSISTANT
The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.
Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Transportation and Operations Services Department as an Administrative Assistant.
Position Type: Permanent Full Time
Number of Positions: One (1)
Department: Transportation and Operations Services Department
File Number: SV25-88
Location: 31 Wallbridge Crescent, Belleville, ON
Hours: 35 Hours per week, Monday – Friday 8:30 AM – 4:30 PM
Employee Group : Union - CUPE
Salary: Grade 5 $30.15 - $34.65 per hour
Closing Date: Thursday, August 21, 2025 at 4:30 PM
PURPOSE AND SCOPE:
Reporting to the Manager, Administrative Services, the Administrative Assistant supports the Customer and Administration Services Section of Transportation & Operations Services, and the Environmental Services (ES) department, as outlined in the Service Level Agreement (SLA).
This role provides comprehensive administrative support; including operational assistance for the locate request program, customer service coordination, financial and records management, and support for technology and data systems. The role ensures the effective delivery of administrative functions in line with corporate policies, the service level agreement, and department goals.
KEY DUTIES AND RESPONSIBILITIES:
The position will:
- Provide timely, accurate information to the Manager of Administrative Services and respond appropriately to their decisions and directions.
- Communicate professionally, and effectively with customers, promoting a high standard of customer service.
- Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.
- Administer and coordinate the locate request process in compliance with Ontario One-Call and legislated timelines, including receiving and monitoring locate requests, returning completed locate packages to requesters and maintaining accurate records and filing systems.
- Collaborate with IT and GIS teams for mapping updates and system enhancements and support the maintenance of department databases including Worktech.
- Coordinate training sessions or meetings related to locates or software use.
- Receive permit applications and inquiries, distribute and receive information and facilitate approvals.
- Provide departmental records management support, including maintaining filing system and guiding staff on proper use.
- Support accounts payable activities, including the creation of purchase orders, reconciliation of invoices, and processing cheque vouchers, and maintain records of same.
- Assist with procurement and inventory functions.
- Draft routine correspondence, reports, and communication materials.
- Assist with payroll data entry and records management, including attendance and leave tracking.
- Perform data entry, data verification, and assist with the preparation of statistical reports.
- Respond to inquiries related to permits, locates, and environmental services.
- Support the use and updates of online forms, public notices, and website content.
- Provide administrative support to departmental managers and staff.
- Provide back-up to departmental Administrative Team as required.
Minimum Qualifications:
- Two (2) year College diploma in Two (2) years diploma in Business Administration or a related field of study
- Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville
Minimum Qualifications:
- Two (2) years municipal government or related office experience.
- Computer literacy with intermediate skills in Microsoft Office applications including Outlook, Word, Excel, etc.
- Strong organizational and time management skills; able to multitask and prioritize.
- Effective written and verbal communication abilities.
- Demonstrated accuracy in data entry, tracking, and records management.
- Ability to work independently and collaboratively in a dynamic work environment.
- Strong interpersonal skills with a customer service focus.
- Comfortable with technology and continuous learning.
- Proven ability to work with professionalism and confidence with all levels of management and the public
- Previous experience working with confidential and sensitive material
- Previous experience supporting infrastructure or compliance-related programs.
- Experience in a fast-paced office or operations environment.
WHAT’S IN IT FOR YOU:
- Competitive market salary
- Competitive employer-paid extended health benefits
- OMERS Pension Plan
- Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.
HOW TO APPLY:
We thank all applicants who apply but advise that only those selected for an interview will be contacted.
Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.
Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected.
The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.
Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
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