3,632 Admin Support jobs in Canada

The Office Assistant provides administrative and clerical support to ensure efficient daily operations of the office. This role includes handling communications, organizing files, managing supplies, and assisting staff with routine tasks to keep the workplace running smoothly.

• Answer and direct phone calls, emails, and other correspondence.
• Greet visitors and provide assistance as needed.
• Maintain and organize physical and digital filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute memos, reports, and other documents.
• Monitor and order office supplies to ensure availability.
• Assist with data entry, record keeping, and basic bookkeeping.
• Support other staff with administrative tasks and special projects.

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus).
• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Proficiency in MS Office and basic computer skills.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.

• Office-based role (with occasional hybrid/remote options depending on employer).
• Standard working hours, with flexibility for special projects.

This is a remote position.

We are looking for a dedicated Office Assistant to join Swipe Tech, a leading tech company. As an Office Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing office supplies, and assisting with various projects. This position is vital to maintaining an efficient and organized work environment at Swipe Tech.

As an Office Assistant at Swipe Tech, you will have the opportunity to work on diverse projects and collaborate with different teams within the company. Your attention to detail, organizational skills, and ability to multitask will be key to your success in this role. Join us in our mission to drive innovation and excellence in the tech industry.

We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Job Description

Part

Position Type: Full-Time/Part-Time

Are you a skilled and dedicated Medical Office Assistant with experience or a degree in medical office administration? We have an exciting opportunity for you to join our medical clinic in Toronto, Canada. We are seeking a competent individual to join our team and contribute to the smooth operation of our practice.

Key Responsibilities:

• Greet and assist patients with professionalism and a welcoming demeanor.
• Efficiently manage patient appointments, including scheduling, cancellations, and rescheduling.
• Maintain accurate and up-to-date patient records using Accuro or similar EMR software.
• Handle billing and insurance claims, ensuring accuracy and compliance with regulations.
• Coordinate with healthcare providers, nurses, and administrative staff to facilitate a well-organized clinic.
• Maintain a clean and organized reception area, ensuring a positive patient experience.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff members.
• Assist with general administrative tasks as needed.

Qualifications:

• Previous experience as a Medical Office Assistant or a degree in Medical Office Administration is required.
• Proficiency in using Accuro or similar Electronic Medical Record (EMR) software is essential.
• Strong interpersonal and communication skills to interact effectively with patients and colleagues.
• Excellent organizational skills and attention to detail.
• Knowledge of medical terminology and office procedures.
• Ability to handle sensitive patient information with confidentiality and discretion.
• Flexibility to work in a fast-paced medical environment.
• Customer service-oriented mindset.

How to Apply:

If you meet the qualifications and are ready to take on this rewarding role as a Medical Office Assistant in our Toronto-based clinic, please submit your resume and a cover letter outlining your relevant experience. Only candidates with experience or a degree in medical office administration and proficiency in Accuro will be considered.

We value diversity and encourage applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and contribute to providing exceptional patient care at our medical clinic in East York Toronto, Canada!

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Job Description

Clearpoint Health Network (CHN) is one of Canada’s largest and trusted providers of independent surgical and multi-disciplinary medical centres. Working in close collaboration with regional health organizations, hospitals, insurance providers, and workers’ compensation boards, Clearpoint delivers high-quality care across Canada, meeting the needs of patients while alleviating capacity pressures on public health systems.

New Westminster Surgical Centre, a division of Clearpoint Health Network, is now hiring a Medical Office Assistant (MOA)

Employment Type: Casual

Wage $23.00/hr-$30.00/hr Based on Experience

Position Summary

As a Medical Office Assistant, you coordinate patient appointments, manage phone inquiries, and handle administrative tasks to ensure smooth operations. You act as a liaison between patients and Surgeons and their office’s. You will work as a Team with Anesthesia providers, nursing, Procurement, and Medical Device Reprocessing for accurate slate booking. While maintaining organized records, managing surgical bookings, and supporting billing and office administration.

Key Responsibilities:

• Organize patient charts, liaison with surgeon’s offices to ensure proper documentation is present in the patient chart
• Work with Health Authorities to ensure smooth bookings for their patients
• Work with Anesthesia providers and nurses as to appropriateness of patients for surgery in an out-patient facility
• Responsible for surgical bookings in a timely fashion
• Deal with issues related to bookings, supplies and staffing under direction of Nurse Manager
• Maintain a clean and organized work environment
• Receive supplies from delivery companies as needed
• Organize courier services as needed
• Greet patients when required, and admit them to facility
• Answer incoming telephone calls and deal with them appropriately

Qualifications :

• Successful completion of a recognized Medical Office Assistant program with Certificate is required
• Minimum 2 years' experience required, with previous experience in a medical office environment within the last five years
• Proficient in Microsoft Office with accurate data entry / keyboarding skills
• Ability to prioritize workload to meet established workload timelines with frequent interruptions
• Must be able to work independently and multi-task
• Strong communication and organizational skills
• Familiarity with medical terminology
• Ability to adhere to strict regional policies and procedures and legislated requirements regarding patient confidentiality
• Experience using a Health EMR or O.R. booking systems preferred, but not required

Clearpoint Health Network Inc. is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Accommodation is available upon request for candidates taking part in all aspects of the selection process.

Job Description

Medical Office Assistant

Regina Wellness Wheel Clinic is a non-profit healthcare organization dedicated to providing equitable, culturally responsive, and holistic care in collaboration with Indigenous communities across Saskatchewan. Our multidisciplinary team works with First Nations community health centers and local health teams to deliver primary care, harm reduction services, and chronic disease management through outreach care.

We are seeking a dedicated and organized Temporary Part-Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about supporting the delivery of outreach healthcare services to Indigenous communities in Saskatchewan. This position requires managing patient communications, scheduling, and administrative tasks to ensure smooth clinic operations in an outreach setting. The successful candidate will be highly organized, tech-savvy, and compassionate, with strong communication skills and a deep understanding of First Nations culture, particularly as it relates to the Truth and Reconciliation Commissions Calls to Action in healthcare.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Support the coordination and scheduling of appointments using electronic medical records (EMR)
• Respond to patient inquiries via in-person interactions, phone, email, and secure messaging platforms.
• Prepare providers for visits by reviewing patient charts and confirming appointments.
• Register new patients and demographics, including contact information, health card or insurance information and accurately input and update patient information in the EMR system.
• Process referrals and consults, requisitions for investigations, and follow-up communication as directed by healthcare providers.
• Communication with patients re: confirmation of appointments, scheduling requests, etc.
• Maintain patient confidentiality and follow all clinic policies and privacy regulations (e.g.,HIPA).
• Coordinate with other clinics, labs, and health agencies as needed
• Assist as needed with medical transportation for patients, in collaboration with the SHA Nursing team, patient(s) and community
• Potential to support in-person clinics as they occur, including rooming patients and disinfecting clinic rooms and surfaces between patients
• Support other administrative tasks as required to assist the healthcare team.
• Distribution of harm reduction supplies to patients

Qualifications:

• Completion of a recognized Medical Office Assistant or Medical Administrative program.
• Previous experience working in an outreach clinic or mobile healthcare setting, with the ability to adapt to varying locations and patient needs.
• Demonstrated understanding of First Nations culture, with experience providing culturally safe care and applying the Truth and Reconciliation Commissions Calls to Action in a healthcare setting.
• Proficiency in using EMR systems (e.g., MedAccess) and video conferencing platforms (WebEx)
• Proficiency with Microsoft programs
• Strong interpersonal and written communication skills.
• Excellent organizational and multitasking abilities.
• Familiarity with medical terminology and patient confidentiality guidelines.
• Understanding of the Truth and Reconciliation Commissions (TRC) Calls to Action related to healthcare, including how they guide culturally safe and equitable service delivery for First Nations, Inuit, and Métis peoples.

Regina Wellness Wheel Clinic is an inclusive and culturally responsive clinic which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative and professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Job Description

Medical Office Assistant

Sutherland Medical Clinic has been serving the Sutherland community of Saskatoon since the 1960s being a multidisciplinary healthcare facility committed to providing high-quality, patient- and family-centered care. We take pride in offering a welcoming, inclusive, and trauma-informed environment that supports physical, emotional, spiritual, and social well-being. Our team works collaboratively to deliver compassionate, culturally sensitive, and evidence-based care.

We are seeking a dedicated and organized Temporary Full-Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about supporting the efficient and professional operation of the clinic. This position is responsible for providing administrative and clinical support to physicians and staff, ensuring a smooth workflow and a positive patient experience. The MOA will handle a variety of tasks, including patient registration, scheduling, updating medical records, managing correspondence, assisting with examinations and procedures, and maintaining a clean, organized, and well-stocked clinic environment.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Answering telephones promptly and courteously, directing calls as appropriate.
• Scheduling and confirming patient appointments.
• Registering new patients and ensuring all required forms are completed.
• Updating and maintaining accurate patient demographics, medical history, and health concerns.
• Inputting documents and data accurately and efficiently into the electronic medical record system (Accuro EMR); scheduling, charting, patient history, physical examination notes, and other relevant data.
• Managing incoming and outgoing correspondence, faxes, and referrals.
• Assisting with billing, filing, scanning, and other clerical duties as required.
• Preparing patients for examinations and assisting physicians with procedures as needed.
• Performing ECGs and other diagnostic tests as requested by the physician.
• Maintaining stock of medical and office supplies, ensuring exam rooms are equipped and ready for use.
• Carrying out general housekeeping and office cleaning duties as assigned.
• Following sanitizing protocols and infection prevention/control procedures throughout the clinic.
• Supporting the clinic team to ensure a safe, welcoming, and organized environment for patients and staff.
• Ensuring accuracy, confidentiality, and compliance with privacy regulations when handling patient records and information.

Qualifications:

• Completion of a recognized Medical Office Assistant program or equivalent training.
• Proficient in electronic medical record systems (preferably Accuro) and standard office software.
• Excellent communication, organization, and time management skills.
• Demonstrated professionalism, confidentiality, and attention to detail.
• Ability to multitask and manage a high volume of administrative work efficiently.
• Familiarity with primary care practices and basic medical terminology.
• Strong interpersonal skills with a focus on providing exceptional patient service.
• Ability to work independently and collaboratively in a fast-paced, team-oriented clinic.
• CPR certification (Basic Life Support BLS) is considered an asset.

Sutherland Medical Clinic is an inclusive and culturally responsive clinic which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative, professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are legally eligible and authorized to work in Canada.

Job Description

Salary: $18-$22

Medical Office Assistant (MOA)

Who We Are
Fraser Valley Cataract & Laser (FVCL) is a rapidly growing ophthalmology clinic specializing in advanced eye care and surgical procedures. We serve apredominantly elderly patient population, so compassion, patience, and professionalism are at the heart of everything we do. Our team of nationally recognized ophthalmologists provides MSP-covered exams and surgeries, private lens procedures, and LASIK.

The Opportunity
We are seeking a full-timeMedical Office Assistant (MOA)to join our busy team. This role is central to ensuring a smooth, professional, and patient-focused experience. You will be the first point of contact for patients, handling reception, scheduling, referrals, and product sales, while also supporting the clinical team in a fast-paced environment.

Training & Locations
This is amulti-site position. Training will take place at our Abbotsford clinic during the first three months. After training, your weekly schedule may include Abbotsford, Chilliwack as needed. Flexibility and willingness to travel are required.

Key Responsibilities

• Welcome, check-in, and check-out patients across cataract, refractive, cosmetic, and surgical services.
• Manage phones, voicemails, and patient reminders.
• Coordinate referrals, appointments, and medical records via Accuro EMR.
• Support surgery scheduling, kit preparation, consents, and patient instructions.
• Manage product sales, collect payments, and reconcile daily batches.
• Assist with inventory, paperwork, and maintaining clinic protocols.
• Keep reception and waiting areas clean and organized.
• Travel to other clinic locations as needed.

Essential Skills & Attributes

• Compassion and patience with elderly patients; ability to explain procedures clearly and respectfully.
• Strong customer service and interpersonal skills.
• Attention to detail and accuracy in patient records and scheduling.
• Ability to multitask and stay calm under pressure in a high-volume environment.
• Sales-oriented mindset with confidence in promoting clinic products and services.
• Team player who can also work independently with minimal supervision.
• Comfortable with medical software, Google Drive, spreadsheets, and communication tools.
• Ethical, professional, and committed to patient confidentiality.

What Were Looking For

• 23 years of experience in a medical office or high-volume clinic (preferred).
• Familiarity with referrals, scheduling, and medical workflows.
• Sales or product promotion experience is an asset.
• Ability to adapt quickly, problem-solve, and stay organized in a fast-paced setting.
• Accuro EMR experience.

What We Offer

• Full-time role in a collaborative, patient-focused team.
• Structured training across Abbotsford.
• Opportunity to support nationally recognized ophthalmologists.
• A dynamic role that combines administration, patient care, and sales.

If you are friendly, patient, and eager to contribute to a team that prioritizes excellent care for seniors, please email yourresume, cover letter, and wage expectations. Shortlisted candidates will be contacted for a working interview.

Job Description

Our client is a positive contributor to the community of Lloydminster with a reputation of trust and respect. We are in search of a self-motivated energetic Medical Office Admin who goes above and beyond focusing on productivity through motivation, teamwork, and communication.

Benefits:

• Permanent
• $18 - $20 /hour
• 8:30 am – 4:30 pm Monday – Thursday (1 hr lunch); with approximately 1 Friday a month as well
• Training provided
• Start ASAP

Responsibilities:

• Scheduling and managing appointments, picking up and reading medical reports
• Contacting and communicating with patients
• Office mail, correspondence, supplies, reconciliations
• Reviewing claims and patient insurance
• Answering phones and taking messages
• Greeting patients and handling initial inquiries
• Scanning health cards and updating patient demographic information
• Assisting patients with the use of an automated vital signs machine
• Ensuring optimal workflow
• Checking in patients & confirming all information
• Recalling patients for follow up
• Doing vitals on patients
• Collecting payments for uninsured services
• Filing documents
• Inventory

Skills:

• Enthusiastic, self-motivated, adaptable, willing to learn, fast learner
• Excellent computer skills, Microsoft Office including excel with Accuro being an asset
• Superior people skills, communication and interpersonal skills
• Time management, multi-tasking
• Superior organization skills with excellent attention to detail
• Working as part of a team
• Personal integrity, respect, and confidentiality

For more information, or if you are interested in this opportunity, please submit a recent resume and references to TJ at Jetstream Personnel Consulting: Qualified applicants only.

We thank all interested candidates for their time and efforts; however, only candidates we wish to interview will be contacted.