7,413 Admin Transport jobs in Canada

We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate will have a strong background in office administration, excellent organizational skills, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and enjoy working with people, we want to hear from you.

Job Duties:

* Provide administrative support to ensure efficient operation of the office
* Manage front desk responsibilities, including greeting visitors and handling inquiries
* Answer multi-line phone systems with professionalism and courtesy
* Perform data entry and maintain accurate records
* Assist with filing and organizing documents for easy retrieval
* Utilize Microsoft Office and Google Workspace for various tasks, including typing reports and creating presentations
* Handle customer service inquiries and provide exceptional customer support
* Proofread documents for accuracy and clarity
* Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
* Collaborate with team members to streamline processes and improve office efficiency

Requirements:

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
* Strong computer skills with the ability to learn new software quickly
* Excellent typing skills with attention to detail for data entry tasks
* Prior clerical experience in an office setting is preferred
* Exceptional organizational skills to manage multiple priorities effectively
* Strong phone etiquette and customer service skills for interacting with clients and visitors
* Experience in a medical or dental office is a plus, particularly as a dental receptionist or in bookkeeping roles
* Ability to proofread documents accurately for spelling and grammatical errors

If you possess these skills and are ready to contribute to a thriving team environment, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.
Your Key Responsibilities
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all of Stantec's ISO requirements.
- Prepare Project Set-up forms for initiation into Oracle.
- Assist Project Managers in the preparation of project risk assessments and other safety forms
- Prepare and set-up IWO's (including scope of work, budget, and timing considerations), as required.
- Assist the Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the PM and team leads on a weekly basis.
- Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.
- Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key Team members.
- Take and circulate minutes of project team meetings.
- Monitor accounts receivable and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key QA requirements and update master peer review schedule for all projects.
- Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Liaise with Project Manager/Team, and with client where agreed with Project Manager.
- Assist in negotiation of additional fees and invoice payment where appropriate.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
- Formal training in Project Management principles will be considered an asset.
- Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe.
- Familiarity with Oracle will be an asset.
- Must be comfortable using a wide variety of forecasting and planning tools.
- Willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong multi-tasking skills a necessity.
- Self-motivated and eagerness to learn are definite assets.
- Experienced in providing administrative support to a large group of people considered an asset.
- Excellent problem-solving skills.
- Demonstrated attention to detail.
- Ability to negotiate.
- Ability to be persistent when needed.
Education and Experience
- Minimum of 3 years' experience in an Engineering or Architectural consulting company, in a Project Coordinator or Administrative capacity, assisting a Project Management team.
- Previous experience with financial documents, including budgets is required. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Ottawa
**Organization:** BC-1316 Buildings-CA East BSS
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 29/09/ :09:13
**Req ID:**

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.
Your Key Responsibilities
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all of Stantec's ISO requirements.
- Prepare Project Set-up forms for initiation into Oracle.
- Assist Project Managers in the preparation of project risk assessments and other safety forms
- Prepare and set-up IWO's (including scope of work, budget, and timing considerations), as required.
- Assist the Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the PM and team leads on a weekly basis.
- Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.
- Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key Team members.
- Take and circulate minutes of project team meetings.
- Monitor accounts receivable and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key QA requirements and update master peer review schedule for all projects.
- Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Liaise with Project Manager/Team, and with client where agreed with Project Manager.
- Assist in negotiation of additional fees and invoice payment where appropriate.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
- Formal training in Project Management principles will be considered an asset.
- Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe.
- Familiarity with Oracle will be an asset.
- Must be comfortable using a wide variety of forecasting and planning tools.
- Willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong multi-tasking skills a necessity.
- Self-motivated and eagerness to learn are definite assets.
- Experienced in providing administrative support to a large group of people considered an asset.
- Excellent problem-solving skills.
- Demonstrated attention to detail.
- Ability to negotiate.
- Ability to be persistent when needed.
Education and Experience
- Minimum of 3 years' experience in an Engineering or Architectural consulting company, in a Project Coordinator or Administrative capacity, assisting a Project Management team.
- Previous experience with financial documents, including budgets is required. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Ottawa
**Organization:** BC-1316 Buildings-CA East BSS
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 29/09/ :09:13
**Req ID:**
#additional

Communities everywhere share the need for clean water. And as they work to meet that need, they're facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we're helping communities improve, reuse, and protect our world's most precious resource.
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
An exciting opportunity has opened up in the Edmonton Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team.
Your Key Responsibilities
- Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc.
- Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
- Coordinating travel itineraries and arrangements.
- Monitoring and supporting weekly timecards submissions
- Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
- Processing expense reports
- Record and Distribute Invoices
- Perform other administrative duties as required.
Your Capabilities and Credentials
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Must be willing and able to take initiative when needed.
- Flexibility to learn new skills.
- Proficiency in project financial administration would be considered an asset.
- Experience compiling and preparing specifications, contracts or reports would be considered an asset.
- Proficiency in all MS Office Suite.
Education and Experience
- High School Diploma with minimum of 5-10 years' administration experience.
- Position will primarily work in an office setting.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
**Primary Location:** Canada | AB | Edmonton
**Organization:** 1101 Water-CA Alberta-Calgary AB
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 07/10/ :10:43
**Req ID:**

Job Title: Administrative Assistant
Job Description
We are seeking an Administrative Assistant to join our team. The Administrative Assistant will provide vital support to various teams, handling clerical and operational duties to ensure smooth business operations.
Responsibilities
+ Perform receptionist duties as needed.
+ Assist clients with order inquiries and general administrative tasks.
+ Approve orders and track receipts.
+ Manage outgoing goods including splitting call-off orders and creating material requests.
+ Communicate effectively with team members and clients.
+ Receive goods and handle stock transfers.
+ Print labels and create waybills, ensuring accuracy through additional checks.
+ Update and share Quality Control information, including inspection reports.
+ Maintain supplies for the office and kitchen/canteen.
Essential Skills
+ 2-4 years of experience in an administrative role within an office or warehouse environment.
+ Proficient in Microsoft Office (basic level).
+ Strong communication skills with the ability to work across multi-location teams.
+ A team player who is also a self-starter and can work independently.
+ Proactive with a strong sense of ownership and pride in their work.
Additional Skills & Qualifications
+ Experience working for a steel manufacturer or distributor.
+ Experience in the shipbuilding industry.
Work Environment
This position is on-site with working hours from Monday to Friday, 7am to 4:30pm. While public transit is an option, having a car is recommended. Street parking is available on a first-come, first-serve basis. The dress code is business casual, with no hats or shorts allowed.
Job Type & Location
This is a Contract to Hire position based out of Delta, British Columbia.
Pay and Benefits
The pay range for this position is $26.00 - $30.00/hr.
Workplace Type
This is a hybrid position in Delta,BC.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Create Your Experience of a Lifetime!**
Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
**Job Benefits**
+ Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
+ MORE employee discounts on lodging, food, gear, and mountain shuttles
+ RSP Options (after 12 months or 2000 cumulative hours of service)
+ Employee Assistance Program
+ Excellent training and professional development
+ Referral Program
Full Time roles are eligible for the above, plus:
+ Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
+ Free ski passes for dependents
+ Critical Illness and Accident plans
**Job Summary**
Reporting to the Senior Executive Assistant and other Snow School Leaders, you'll play a key role in supporting Snow School programming and operations. During peak times, you'll also assist with frontline duties across various areas.
**Job Specifications:**
+ Starting Wage: $20.00/hr - $26.05/hr
+ Employment Type: Year Round
+ Shift Type: Full Time hours available
+ Minimum Age: At least 18 years of age
+ Housing Availability:Yes
**Job Responsibilities:**
+ Lead pre-season planning and organization
+ Manage ordering of operating supplies and Whistler Kids collateral
+ Oversee and produce the Snow School Newsletter
+ Support capital budget planning and tracking
+ Collaborate with the Whistler Kids Senior Manager on monthly spending reviews
+ Organize and attend meetings; take minutes, assign tasks, and maintain action lists
+ Proofread marketing and communications for guests and staff
+ Maintain Whistler Kids collateral inventory throughout the season
+ Participate in VR LIFT courses (mandatory and optional)
+ Organize and support staff engagement events (e.g., Fireside Chats)
+ Serve as the records management lead for Snow School
+ Process and report daycare cheques for Teddy Bear Daycar
+ Coordinate with sponsors (e.g., Nature Valley) for equipment and supply needs
**Job Requirements:**
+ Strong written and verbal communication skills
+ Excellent attention to detail and organizational abilities
+ Ability to manage multiple projects in a fast-paced environment
+ Self-motivated with strong interpersonal skills
+ Professional, mature, and well-groomed
+ Familiarity with Whistler Blackcomb products and services
+ Passion for the mountain resort industry
+ Commitment to Vail Resorts' core values: Serve Others, Do Right, Be Inclusive, Drive Value, Do Good, Be Safe, Have Fun
+ Satisfactory criminal record check
+ Previous Snow School experience at WB is an asset
**What You'll Gain**
+ Experience working with a dynamic, cross-functional team
+ Exposure to interdepartmental collaboration
+ A deeper understanding of Snow School operations and management
In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.
We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.
_Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law._
_Requisition ID _
_Reference Date: 10/03/2025_
_Job Code Function: Administrative_

Job Title: Administrative Assistant Job Description
We are seeking an Administrative Assistant to join our team. The Administrative Assistant will provide vital support to various teams, handling clerical and operational duties to ensure smooth business operations.
Responsibilities
+ Perform receptionist duties as needed.
+ Assist clients with order inquiries and general administrative tasks.
+ Approve orders and track receipts.
+ Manage outgoing goods including splitting call-off orders and creating material requests.
+ Communicate effectively with team members and clients.
+ Receive goods and handle stock transfers.
+ Print labels and create waybills, ensuring accuracy through additional checks.
+ Update and share Quality Control information, including inspection reports.
+ Maintain supplies for the office and kitchen/canteen.
Essential Skills
+ 2-4 years of experience in an administrative role within an office or warehouse environment.
+ Proficient in Microsoft Office (basic level).
+ Strong communication skills with the ability to work across multi-location teams.
+ A team player who is also a self-starter and can work independently.
+ Proactive with a strong sense of ownership and pride in their work.
Additional Skills & Qualifications
+ Experience working for a steel manufacturer or distributor.
+ Experience in the shipbuilding industry.
Work Environment
This position is on-site with working hours from Monday to Friday, 7am to 4:30pm. While public transit is an option, having a car is recommended. Street parking is available on a first-come, first-serve basis. The dress code is business casual, with no hats or shorts allowed. Initial training will take place at our headquarters in the Netherlands, with further details to be determined.
Job Type & Location
This is a Contract to Hire position based out of Delta, British Columbia.
Pay and Benefits
The pay range for this position is $26.00 - $30.00/hr.
Workplace Type
This is a hybrid position in Delta,BC.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
We are committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Colleague Resources if you require accommodation.
_Sedgwick is an Equal Opportunity Employer_
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

Job Title: Administrative AssistantJob Description
Provide essential administrative support to the department, ensuring smooth operations and effective communication. This role involves coordinating travel, managing departmental records, and assisting with onboarding and office management tasks.
Responsibilities
+ Serve as the primary point of contact for answering questions and providing support to departmental employees.
+ Assist with onboarding new employees, including inputting Personnel Movement Requisitions (PMRs) for personnel moves and team changes.
+ Order and manage office supplies to maintain a well-stocked department.
+ Efficiently distribute internal mail within the department.
+ Initiate, submit, and follow-up on facilities-related tickets for office/desk moves and meeting room setups.
+ Submit and follow up on IT-related tickets to ensure timely resolution of technical issues.
+ Coordinate visits for external customers, arranging meetings, catering, and visitor forms.
+ Maintain knowledge of company policies and procedures to ensure compliance and provide accurate information.
+ Organize departmental records, files, and databases on electronic drives for accurate file storage.
+ Coordinate and book travel services, ensuring efficient travel plans and timely expense processing.
+ Work with stakeholders to resolve travel-related issues or discrepancies.
+ Process and audit bi-weekly departmental payroll, ensuring accuracy and timely processing.
+ Collaborate with the administrative team to provide cohesive support across departments.
+ Work with HR, Finance, and IT to streamline processes and ensure efficient communication.
+ Assist in planning and coordinating departmental events, meetings, and training sessions.
+ Identify opportunities for process improvements and contribute to best practices within the department.
Essential Skills
+ Administrative support
+ Travel coordination and expenses
+ Payroll processing
+ Proficiency in Excel and Oracle
+ Strong organizational and communication skills
+ Experience with data entry and Microsoft Office
+ Familiarity with travel policies
Additional Skills & Qualifications
+ Ability to manage multiple tasks simultaneously
+ Flexibility in handling special projects
+ Experience in a manufacturing environment
Work Environment
This position requires on-site work five days a week in an office setting within a manufacturing environment. The role involves close collaboration with a supportive team to facilitate various business operations.
Job Type & Location
This is a Contract position based out of London, Ontario.
Pay and Benefits
The pay range for this position is $23.00 - $27.00/hr.
Workplace Type
This is a fully onsite position in London,ON.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.