118 Administration jobs in Caledon

Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

Administrator required for temporary position. 3-6 months.

Your new company
This not-for-profit organisation provides support to people from all backgrounds and prides themselves on encouraging the positive development of communities and their people.

Your new role
As the Administrator the main aspect of your role will be responding to email and telephone inquiries, data entry, processing invoices, mail-merging of letters to customers and clients. You will also be required to book meetings and complete diary management.

What you'll need to succeed
You will show a proficiency in using Microsoft office, Excel in particular. You will have a great attention to detail, be a proactive worker and will be able to work with individuals from diverse cultures and backgrounds.

What you'll get in return
You will be offered an attractive hourly rate of $21-$23 dependent on experience with the opportunity to work for a rewarding not-for-profit organisation supporting and helping others.

Please send your Resume

Job Description

CSP has a challenging and varied opportunity for a senior contacts manger.  Functions include contract management, negotiation, sales and customer liason and billing and other functions including some HR functions.

 MAINTENANCE Renewals

1.   Maintenance Renewals : Review, calculate, and update maintenance renewals. Issue renewal invoice 90-days prior to expiry. Check licensed products and nodes, review contract if necessary. Send quotation, follow up on purchase order, respond to customer questions/comments. Keep track of all renewals on renewal spreadsheet and record the estimate number that was used to generate the job ticket/invoice. Update the sheet to show future renewal date once invoice has been paid.

2. INVOICING

Generation of Sales and Maintenance invoices generation. All invoices issued are sent to Finance for posting on the QuickBooks accounting system.

A/R / COLLECTIONS

3.    A/R Collections : Follow-up on all outstanding invoices and update spreadsheets with current status and estimated payment timeframe.

4.     Payment & Renewal Update: Update the maintenance renewal sheet for the next renewal year once payment is received. Send the permanent licenses at this time (if payment pertains to a software license sold).

SALES

5.    Sales Support: Pricing, quotations, inquiries on customer products/licensing/maintenance as required.

6.    Sales orders processing:

1.    Ensure each purchase order is accurate and matches what was quoted and invoiced

2.    Send 60-day temporary license keys

3.    Include download instructions

4.    Update product database

5.    Update future maintenance

6.    Update A/R sheet 

7.    Create Software License Agreement if necessary

8.    Update price lists as necessary  as necessary.

RECORD KEEPING

8.    Product Database : Update any new product licenses or system changes, including new products, new systems, deleted systems, new migration licenses, change of usage, change of processor, change to number of cores, change of node-names, etc.  

CSP is recognized worldwide as a leader in the field of NonStop security management, with an outstanding reputation for delivering exceptional software solutions. We are committed to providing outstanding security management solutions for the HPE NonStop platform to major Financial Institutions across the World

CSP is recognized worldwide as a leader in the field of NonStop security management, with an outstanding reputation for delivering exceptional software solutions. We are committed to providing outstanding security management solutions for the HPE NonStop platform to major Financial Institutions across the World

Job Description

This position performs credit reviews and applications for customers. This includes the production of a credit application, credit review and credit grading. This position is responsible for the thorough and accurate analysis and assessment of the creditworthiness of the bank’s customers as well as the overall credit portfolio.

Key Accountabilities:

Prepare timely and accurate credit applications for annual reviews, renewals of existing customers, and adhoc monitoring, including preparation of related financial models and stress testing of those models, analyses of customer’s financial information and industry conditions.

Analyze borrowers’/potential borrowers’ financial statements, industry trends, economic conditions, prepare long term project, and assess risk.

Perform thorough investigations and exercise sound judgment in analyzing and assessing the risks associated with the Bank’s investments and to constantly adhere to the proper application of the Bank’s credit policies and procedures, banking regulations, and best practices.

Prepare accurate daily, weekly and/or monthly reports on borrowers (facilities and exposure, etc.) to circulate to Department Head, and Management.

Monitor, control and inform Bank personnel of credit related trigger events and financial releases of customers in a timely basis.

To investigate, research and discuss borrower requirements and transactions with the Relationship Management team.

Respond to relevant Credit Department’s requests by investigating and assessing validity with respect to change in condition in a bilateral loan,

Protect the Bank’s position and preserve the credit quality.
Co-ordinate with accounts managers or customers on financial reports and other specific requirements.

Prepare and provide special reports on borrowers and industry research upon request by the Department Head or Management officers.

Conduct analysis of the credit portfolio, including the assessment of credit quality, concentration risk, and portfolio performance trends.

Perform portfolio review including stress testing scenarios and sensitivity analyses. Assess resilience of the portfolio to various economic conditions and external factors.

Assist in preparation of credit portfolio reporting, monitor credit and portfolio metrics, limits, and key risk indicators.

Support development and enhancement of documentation, RAC and policy exception frameworks to ensure compliance with regulatory requirements and best practices.

Respond to ad-hoc requests for risk-related credit portfolio reporting tasks
Stay informed about industry trends, emerging risks, and regulatory developments to contribute to the continuous improvement of the risk management function.

Assist Department Head in completing special projects as requested.

Ensure full compliance with all the Bank’s policies and procedures, including Anti-Money Laundering policies, and the requirements of the relevant regulatory bodies as communicated by the Compliance Department.

JOB SPECIFICATIONS:
Knowledge: University degree in Business, Economics, Finance or Commerce. A post graduate MBA preferred. A Professional certification (e.g., FRM, CFA) is an asset.
Experience: Minimum 8 years previous related corporate banking experience, with 2-3 years of experience working in a credit portfolio risk analysis function. Able to work in a high pressure, deadline driven work environment. Able to work independently on projects with little oversight.
Experience in preparing credit applications, performing cash flow analysis, ability to read and interpret financial statements, and strong accounting skills.
Skills: Excellent interpersonal, strong organizational and communication skills. Demonstrate a high degree of attention to details and ability to multi-task & work in a fast- paced environment.
Strong analytical and critical thinking skills, ability to synthesize large amounts of information, analyze risk and identify mitigating factors.
Computer Applications: (proprietary system), Loan IQ, Microsoft Office (including Word, Power BI, and Excel), DebtDomain, S&P Cap IQ, and Bloomberg.

Working for one of Alqumy's clients, a multinational banking financial services institution.

Working for one of Alqumy's clients, a multinational banking financial services institution.

Impact Starts at UNICEF Canada

JOIN OUR TEAM AS SENIOR COORDINATOR, GIFT & LEGACY ADMINISTRATION

Are you a natural relationship builder with a passion for meaningful impact? Join UNICEF Canada – one of Canada’s most respected and historic charities – and be part of a high-impact, mission-driven team working across Canada and globally to create a better world for children.

We are seeking a talented individual for the role of Senior Coordinator, Gift & Legacy Administration.

Position Details

Position Title: Senior Coordinator, Gift & Legacy Administration

Employment Type: Full-time, Permanent ( Vacant – New Role )

Reports to: Director, Legacy & Planned Giving

Direct Reports: 0

Salary Range: $50,700 to $53,000 per year annually with benefits and 3 weeks paid vacation

Work Location: Toronto or Montreal

Work Environment: UNICEF Canada currently operates under a Flexible-Hybrid model that requires team members to attend the office at least 2 days/week.

Why UNICEF & UNICEF Canada?

UNICEF Canada is one of 32 National Committees (NatComs) located in high-income countries around the world . Our team exists to fundraise for UNICEF’s highest priorities, and to work neutrally with governments and the private sector in Canada and internationally to advance the rights and well-being of children and youth.

As UNICEF Canada prepares to launch a bold new Strategic Plan in 2026 , raising funds in support of children around the world will remain a key focus. Be part of this next phase of impact!

The Opportunity

The Senior Coordinator, Gift & Legacy Administration is an important member of the high value team to support the back-end daily gift processing and donor cultivation, stewardship, and communication activities. The incumbent will demonstrate strong attention to detail, an aptitude for relationship building and communication excellence, in a manner consistent with UNICEF Canada’s mission and vision.

Reporting to the Director, Legacy & Planned Giving, this role focuses on timely and accurate estate administration and gift processing preparation while also supporting donor recognition, donor engagement and retention of high value donors, partners and prospects. The Senior Coordinator will liaise across teams and support the development team with operational needs and revenue administration.

If you’re energized by purpose-driven work and ready to make a difference, we want to meet you!

Key Accountabilities

Estate Gift Administration (60%)

• Actively realize gifts within the open estates portfolio and support the honoring of donor legacies.
• Review and respond to estate notifications, updates, and distributions in a timely manner, adhering to all requirements.
• Liaise and coordinate with internal teams and external stakeholders when needed for duties relating to estate administration.
• Ensure Director, Legacy & Planned Giving and authorized signatories are kept abreast and informed on estate matters.
• Craft relevant communications to estate representatives throughout the administration process, including thank you letters, distribution documentation, check-ins, and updating requests.
• Exercise due diligence when reviewing statements of accounts, notices, and releases and identifying any potential issues or complexities on estate files.
• Identify complex and contested estates and work in conjunction with Director, Legacy & Planned Giving and other charitable beneficiaries to assist in resolving.
• Accurately set up new estates, proposals, constituent coding and relationship details into Raiser’s Edge.
• Maintain meticulous record keeping, i.e. ensuring all contact information, proposals and attributes, actions, and notes are entered into Raiser’s Edge database.
• Support donor recognition activities and ensure that estate recognition processes are followed, updated, and captured in the database.
• Contribute to other Legacy & Planned Giving program gift administration, as needed.
• Maintain a digital first environment for estate records keeping.

Gift Administration (35%)

• Support gift processes as needed by the Vice President, Development, Director, Major Gifts and Development Team.
• Timely and accurate completion of donation processing forms upon receipt of gifts
• Initiate weekly and quarterly relationship manager reviews for gift coding process
• Accurately track gift coding in Raiser’s Edge database
• Review weekly gift report for proper gift allocation and coding, requesting corrections as necessary.
• Support month-end gift reconciliation in liaison with finance and gift processing teams
• Assist DEA team with weekly incoming mail procedures, identify gifts for Development team follow-up, and ensure proper filing and next steps.
• Daily monitoring of gifts of securities inbox and immediately action gift processing next steps.
• Prepare and execute donor gift invoices and reminders on pledge payments
• Ensure timely preparation and delivery of donor thank you letters and acknowledgements with applicable charitable tax receipts by mail or email, as needed in liaison with DEA
• Support the consolidated tax receipting and thank you letter process at year end

Development Operations and Donor Relations (5%)

• Support the Development Team’s stewardship activity through updates and action uploads into RE, in liaison with Business Solutions Team.
• Support legacy stewardship and cultivation activities through logistics, mailings, and other activities as needed.
• Coordinate logistics for larger mailings, including merging of letters and labels, fulfillment of packages, and postage.
• Monitor media and support our weekly Briefly process.
• Contribute to team updates, new ideas, and insights.
• Work cross-functionally to support development operations.

Qualifications

• A post-secondary degree, diploma or equivalent years’ work experience with a focus in fundraising, estate administration, law/paralegal, banking, business administration or other related discipline.
• Bilingual (French) candidate highly preferred.
• Results-driven with the ability to work in a fast-paced environment, prioritize, and multi-task with strong organizational skills and follow-through.
• Superior attention to detail.
• Proven ability to collaborate with stakeholders, seek information when needed, exercise sound judgement, and risk management.
• Fluency in English with strong written and verbal communication skills.
• Experience with CRMs (Raiser’s Edge or Salesforce preferred).
• Proficiency in MS Office Word, Excel, PowerPoint, and SharePoint.
• Dedication to lifelong learning with interest in professional development, new estate giving trends, and tax and philanthropy laws.
• Excellent interpersonal, oral, and written communication skills.
• Superb attention to detail and strong planning and time management skills.
• Experience managing completing priorities and meeting deadlines.
• Self-starter and resourceful with a collaborative spirit.
• Knowledge of and interest in UNICEF’s mission and values.
• Commitment to respect and inclusiveness.
• Some experience working in estate or business administration, legal or banking environments is ideal. Additional training will be provided.

An Employer of Choice: What We Offer

UNICEF Canada is where diverse talent & passion come together to create extraordinary impact for every child. We are committed to being an employer of choice and building a culture that is inclusive, ambitious, compassionate, and high impact.

Members of the UNICEF Canada team have access to the following employee benefits:

A ROBUST COMPENSATION PACKAGE

• Extended Health/Dental benefits, Healthcare Spending Account, and Wellness Account
• Life, AD&D, & Long-Term disability insurance coverage
• Employer match contributions (5%) to a Group Pension Plan
• Access to parental leave top-up

A COMMITMENT TO WELLNESS

• Flexible-hybrid work environment to support the work-life integration needs of our team
• Minimum 3 weeks of annual vacation (increases with time served) & 1 additional day per year of service (max 30)
• 10 paid sick days & 2 personal days
• 9 to 11 employee wellness days – an additional series of pre-set days off, given annually to further extend long weekends
• Discounted rate for a GoodLife gym membership
• Access to an Employee and Family Assistance Program

A CULTURE OF LEARNING & GROWTH

• Access to a comprehensive global learning platform with over 1600 courses, webinars & resources
• Internal leadership development, training, & mentorship programs that integrate Anti-Racism and diversity, equity and inclusion principles
• Opportunities to access both local & global stretch assignments

AN INCLUSIVE & PURPOSE-DRIVEN WORKPLACE

Centrally located head office in mid-town Toronto with satellite offices in Calgary & Montreal

• Easily accessed by public transit and a short walk from several parking locations
• Inclusive & accessible co-working and meeting spaces designed to foster purpose at every turn and accommodate the diverse needs of employees.

Our Commitment to Inclusive Workplaces & Recruitment

UNICEF Canada is an inclusive workplace and is committed to championing diversity, equity, inclusion and accessibility. Requests for accommodation can be made at any stage of the recruitment process.

At UNICEF Canada, we believe strongly in personal connections, and our hiring process is entirely human driven. We do not use AI or automated systems to review applications or conduct interviews. Each candidate is evaluated by our experienced team to ensure a fair and thoughtful hiring experience.

How to Apply

Please submit your resume and cover letter as one document to by Tuesday, September 2, 2025. Please include your salary expectations in your cover email and reference Senior Coordinator, Gift & Legacy Administration in the subject heading.

Job Description

Finance and Supply Chain Administrative Assistant  Raw Office is an exciting tech start-up that helps organizations become more eco-friendly via it’s next generation ecommerce procurement platform. Located in the heart of downtown Toronto, at Young and Dundas Square, we offer an inclusive & exciting lean start-up environment. We empower our team members to become the best they can be, as individuals and as team members.  Raw Office is enlisted in two of the world’s top-rated accelerator programs: DMZ (Canada) and Gener8tor (USA). You will have access to all the resources and mentorships of these world-class organizations! Perks include free mentorship with industry leading experts, free classes and workshops from industry leading companies, free coffee of course and cool perks like Scotch Fridays, in-office ping-pong and the occasional in-office chef!  What You Will Do  The Finance and Supply Chain Administrative Assistant will:  * Oversee and administer the day-to-day activities of the office; develop policies, procedures, and systems which ensure productive and efficient office operation.  * Serve as principle point of administrative and financial contact and liaison with internal and external clients and vendors.  * Provide specialist administrative services as appropriate in such areas as fiscal management; public/community relations; general business administration; and/or development and relations, depending upon the functional area supported at any given time.  Personal Attributes We Value  * Love for the environment & eco-friendly products  * Excellent analytical, written and verbal communication skills  * Amazing organizational skills including prioritizing, scheduling, time management, and meeting deadlines; detail oriented  * Entrepreneurial spirit & ability to “wear many hats” (or toques)  * Ability to use independent judgment and to manage and impart confidential information  * Ability to analyze and solve problems  * Ability to plan, develop, and coordinate multiple projects  * Ability to foster a cooperative work environment  * Works well in a fast paced environment  * Energetic, upbeat, tenacious team player  * Proficiency in English (and other languages are great too!)  * Creative and positive can do spirit  Your day to day activities will include:  Finance  1. Support the book keeper and the accountants to ensure that they have the documentations they need  2. Accounting entries of accounts payable and accounts receivable  3. Ensure transactions are properly recorded and entered into the computerized accounting system  4. Issue, code and authorize purchase orders  5. Collect receivables  6. Send invoices to customers  7. Pay suppliers  Administration  8. Provides assistance and support to the office management in problem solving, project planning and management, and development and execution of stated goals and objectives.  9. Manages password lists and ensures the security in delivering the passwords to needed personnel  10. Manages the documentation and follow through on legal matters.  11. Ensures insurance requirements are maintained and accurate coverage and payments are up to date.  12. Manages contact and documentation with landlord.  13. Maintain insurance coverage’s  14. Respond to customer inquiries  15. Organizes and facilitates meetings, conferences, and other special events; coordinates and attends meetings, and participates in discussions, as appropriate.  16. Find new suppliers and vendors and vet them for quality, terms and pricing  17. Manage supplier agreements and oversee their executions    Sales Support:    18. Assist with the quoting process  19. Prepare cost/benefit proposals for clients (Raw Switch)  20. Update the client databases for products and pricing  Technical Skills We Are Looking For  As the Finance and Supply Chain Administrative Assistant, here are some of the skills required:  1. Knowledge of office management principles and procedures.  2. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.  3. Skills in the use of database management, spreadsheet, and/or presentation software. (Microsoft Office)  4. Organizing and coordinating skills.  5. Knowledge of general accounting principles.  6. Diploma in Accounting or Business Administration  7. 2 years of directly related experience managing at least one of the following functional areas: fiscal services, administration, logistics  8. 3 years of additional work experience directly related to the duties and responsibilities specified.  9. Exceptional attention to detail  10. Experience with Quickbooks &/or XERO Online  Think You’d Be a Great Fit? We’d Love to Hear from You!  At Raw Office, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.  Raw Office offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation