2,794 Administration jobs in Canada

Job Description

Job Summary:The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.Key Responsibilities:

• Coordinate with and assist junior clerical staff
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Assist with office logistics, including coordinating meetings and events
• Assist accounting with billing and invoice management
• Other duties as assigned by office management

• Associate's Degree in business or related field preferred, or equivalent combination of education and experience
• 3-5 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with project management software
• Experience with Deltek Vision or Newforma is an asset
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-03
Salary Range: $55,000 - $70,000 / Annually

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Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

CONSULTATION CLERICAL SUPPORT
Governance and Administration
The purposes of this position are:
 

• To provide clerical support for the Consultation Department
• Maintain Consultation Database

1. Reception

• Greets all visitors to the office
• Responsible for answering and directing all incoming calls
• Responds to telephone and personal inquiries by providing factual information, or directing the questioner to the appropriate staff
• Responds to telephone and personal inquiries by providing factual information in accordance with Privacy Act

1. Secretarial and Administrative Assistance

• Provides secretarial services for the Consultation Lead, including the development and maintenance of all the files and accounts for the Consultation Department
• Provides general secretarial, clerical and administrative services, including typing, transcriptions, filing, photocopying and sending and receiving fax and courier message/parcels
• Maintain accurate, detailed records of projects within Curve Lake First Nation’s territories utilizing the Consultation Database
• Receives and posts mail
• Assists in arranging staff meeting; booking appropriate event spaces and maintains awareness of staff whereabouts on a daily basis
• Prepares invoicing, tracks filing fees and payments received

1. Other   

• Performs such other related duties as may reasonably be required by the Consultation Lead

• Graduation from a post-secondary program preferred with emphasis in Lands and/or Resources, Fishing and Wildlife, etc.
• Graduation from a secondary program with an OSSD

• Working knowledge of office practices, experience with use of office equipment and multi-line phones
• High level of organizational, written and verbal communications skills
• Displays initiative and strong interpersonal skills
• High level computer and word processing skills
• Ability to categorize and index a complex filing system
• Excellent public relations skills, including an appreciation for the need for tact, discretion and a positive, cheerful approach with the public
• Possess a basic knowledge of the Williams Treaties First Nations and Curve Lake First Nation Treaty and Traditional Territories
• Knowledge and appreciation of First Nation culture and traditions

• Be honest and trustworthy
• Be respectful
• Possess awareness and sensitivity to the history, language, culture and traditions of the people of Curve Lake First Nation
• Be flexible
• Demonstrate sound work ethics
• Must demonstrate and ensure a high level of personal and professional conduct

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Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

Let us welcome you home at The Evergreen Hamlets at Fleetwood in Surrey, BC.  

Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. 

Our Vision: For every person to feel at home. 

This is truly supported by our credo. “Let us welcome you home.” All of us here feel it is an honour to work with our residents and we advocate a resident-centered approach where the Resident, is the focus of all our endeavours. 

Position Summary

Reporting to the General Manager, this role performs a variety of secretarial, clerical and accounting tasks including the preparation and maintenance of records, reports and files pertaining to administration, residents and personnel in addition to managing key administrative employees. Responsibilities involve facilitating systematic and efficient office procedures.

Responsibilities 

If other administrative team members are employed at the site

• Manage workloads and establish priorities.
• Hold monthly staff meetings, create minutes & agendas.

Accounts Receivable

• Responsible for the maintenance of the monthly rent roll. 
• Report weekly to Health Authority on weekly funded bed report. 
• Report monthly to Health Authority on census on funded bed activity. 
• Liaise with Health Authority to maintain the funded beds full at all times, notifying the Health Authority of bed availability and processing transfers of residents to funded beds. 
• Process yearly IHA re-assessments of rate codes for funded beds, informing residents of increases/decreases.  
• Creation and distribution of monthly rental statements for Residents as required. 
• All bank deposits (rent, security deposits, comfort fund monies etc.). 
• Liaise with head office and suppliers regarding A/R issues. 
• Responsible for overseeing the operation of the Resident’s Comfort Fund and Resident Fund. 

Accounts Payable

• Ensure all A/P’s are signed off by appropriate manager and forwarded to Head Office.

Home Admissions

• Process incoming contracts, financials, etc.

Departures from the care home

• Meet with the families/resident and review any rent reimbursement, comfort fund close-out, return of keys, etc. 
• Process rent reimbursements, security deposit refunds to head office for processing.

Human Resources

• Provide administrative support for new hires, terminations, disciplinary actions, etc. 
• Oversee the Scheduler and assist with payroll issues. 
• Replace the Scheduler when on holidays or away from the facility, processing payroll utilizing the Payroll system. 
• Assist Scheduler with employee questions regarding payroll, benefits administration, etc. 

Miscellaneous Duties

• Process and maintain Administration petty cash.
• Liaise between management and head office on financial queries and questions.
• Oversee the management flow of information through departments.
• Minutes of Team Leadership Meetings.

Qualification and Experience

• Completion of Grade 12 diploma, relevant post secondary education considered an asset 
• Accurate typing skills of 60 wpm and basic computer skills
• Excellent written and oral communication skills
• Previous office management experience is preferred 
• Must demonstrate the ability to communicate effectively and maintain harmonious relationships with staff, residents and the public
• Capable of multitasking and effective time management skills
• Accuracy and attention to detail 
• Ability to work without direct supervision

Conditions of Employment 

• Clear Police Information Check 
• Clear Vulnerable Sector Check 

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Job Description

We're seeking Administration Coordinators to join our client's team in the Cornerbrook area.

What We Offer:

• $17.25 per hour
• Shift Options: Monday - Friday, 7 AM - 4 PM or 12 PM - 8:30 PM
• Weekly pay

What You'll Do:

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute them appropriately.
• Answer and direct phone calls or take messages for appropriate parties.
• Coordinate invoice routing and monitor payments to subcontractors and vendors.
• Enter and maintain client and prospect data into an automated system.

What We're Looking For:

• High school diploma, general education degree, or equivalent preferred.
• Minimum 1 year of experience in receptionist/office administrator role
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files, records, and other office procedures at a proficient level.
• Proficiency in Microsoft Office (MS Excel and MS PowerPoint, in particular).

Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today!

Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly.

Drake International is an equal opportunity employer and champions accessibility, inclusivity and diversity in the workplace. We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at .

#DIADMIN

Job Description

Nous sommes actuellement à la recherche d’un(e) :

TECHNICIEN(NE) ADMINISTRATION

Résidence L'Image d'Outremont - Montréal

Aimeriez-vous contribuer à l’amélioration de la qualité de vie de nos résidents ?

Prendre le temps de les écouter et d’interagir avec eux ?

Souhaitez-vous évoluer dans un milieu de travail dynamique et convivial, où la reconnaissance fait partie de votre quotidien ?

Au Groupe Maurice, gestionnaire de complexes résidentiels pour retraités, nous avons, comme vous, la cause des aînés à cœur. Parce que chaque geste a un impact sur la qualité de vie des résidents, nous vous offrons les conditions, les outils et les ressources qui vous permettront de bien faire votre travail.

Ici, votre métier prend tout son sens

Chaque jour, le technicien administratif a à cœur :

• D’assurer la réalisation des activités ressources humaines reliées au recrutement;
  
• De gérer les dossiers comptables liées aux comptes à recevoir;
  
• De supporter le directeur général tout dossiers administratifs;
  
• De contribuer à la sécurité et au bien-être des résidents.
  

En vous joignant à nos équipes, vous bénéficierez :

• D’un environnement de travail convivial, empreint de respect, d’entraide et de collaboration;
  
• D’un rythme de travail sain et d’un horaire souple;
  
• D’une gestion humaine du personnel;
• D’autonomie et d’une latitude vous permettant de répondre aux besoins particuliers de chacun de nos résidents;
  
• D’une gamme complète d’avantages sociaux;
  
• D’un accès à la plateforme HOPEM facilitant le suivi des dossiers résidents;
  
• D’une prime pour référence d’employés.
  

Vous possédez :

• Un DEC en administration;
  
• Un minimum de cinq (5) ans d’expérience en administration, ressources humaines ou comptabilité générale.
  

Vous êtes animé par :

• Le travail d’équipe;
  
• La rigueur;
  
• L’organisation du travail dans un milieu aux priorités changeantes;
  
• Les relations interpersonnelles;
  
• L’action et les résultats;
• La mobilisation des employés.
  

Vous vous reconnaissez ? Faites-nous signe, nous sommes impatients de vous rencontrer !

Note : Le masculin est utilisé pour alléger le texte, et ce, sans préjudice pour la forme féminine.

Job Description

Benefits:

• Bonus based on performance
• Competitive salary
• Paid time off

Job Description

Position Title: MANAGER, ADMINISTRATION

Reports to: Director, Governance & Administrative Services

Supervision of: Clerk to Council

Executive Assistants

Membership Clerks

Front Desk Receptionist

Job Overview

Reporting to the Director, Governance & Administrative Services, the Manager, Administration, is responsible for the overall management of programs and services within the Administration department of the Haisla Nation. This includes managing day-to-day activities in the areas of support and coordination for the administration staff.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

Administration:

• Provide direction and leadership in meeting established goals, objectives, priorities and strategic plans as outlined, for the area of Administration.
• Provide leadership, guidance and supervision to Administration staff, in day-to-day execution of their duties.
• Manage the research, analysis, and implementation of program policies and guidelines, including but not limited to: Membership Engagement, Elections, and Ratification.
• Manage program budgets for Administration through the monitoring of quarterly budget variances, annual budget preparation, and ensuring fiscal responsibility through the payment of invoices, purchase orders, and purchases.
• Support the implementation of appropriate monitoring and evaluation frameworks for all program deliverables to drive continuous improvement and impact of the Haisla Nation’s services.

Program Leadership: The Manager, Administration supports the Administration program in achieving strategic and operational objectives.

• Work with the Director, Governance & Administrative Services to develop and implement the operational plan, ensuring alignment with the department and organization-wide strategic objectives.
• Support the implementation of appropriate monitoring and evaluation frameworks for all program deliverables to drive continuous improvement and impact of the Haisla Nation’s services.
• Manage the research, analysis, and implementation of program policies and guidelines.
• Oversee governance instruments related to membership governance (e.g., registry administration, status documentation, and reporting) and records governance (e.g. document control systems, and compliance with applicable policies and legislation).
• Ensure all required reporting is completed accurately and on time.

Program Operations: The Manager, Administration oversees and manages the day-to-day operations of the Administration program.

• Oversee the daily operations of the Administration program, including all properties and initiatives in the portfolio.
• Ensure effective and efficient delivery of services in alignment with policies and procedures, relevant legislation, and professional standards.
• Proactively evaluate the individual and overall performance of the Haisla Nation’s administration projects on a regular and ongoing basis; use collected data and information to make needed improvements.
• Support the Director, Governance & Administrative Services to actively pursue, develop, and/or participate in new initiatives to expand services in response to identified needs in the community and the goals of the organization.

Financial Management: The Manager, Administration manages the program’s budgets, ensuring sound financial management.

• Manage and oversee program budgets and reporting requirements.
• Direct departmental staff in maintaining appropriate fiscal controls to ensure operations are within the scope of the annual budget.
• Support the allocation of funds and forecasting.
• Ensure program activities are in compliance with policies, procedures, and legal standards.

People Leadership: The Manager, Administration supports the capacity and capability of their direct reports, including their professional development. The Manager, Administration is a resource and mentor to the team, providing guidance and direction on risks, issues, or problems to ensure services achieve intended benefits and meet expectations.

• Foster a respectful workplace and cooperative working relationships with all employees.
• Ensure employees are appropriately trained and aligned with the Haisla Nation’s mission, vision, values, policies, and procedures.
• Work with the HR department to identify capacities needed (skillsets and competencies) to achieve departmental goals.
• Lead the hiring, evaluation, professional development, discipline, and dismissal of program staff.
• Build the capacity of program staff by implementing processes for orientation, training, and performance appraisal.
• Monitor the attendance of program staff and manage attendance issues including absenteeism, authorizing overtime, leave requests, vacations, etc.
• Support the HR department in ensuring human resource and labour relations processes are effective, efficient, and timely.
• Support the HR department in ensuring the workplace meets all health and safety guidelines.
• Serve as a role model regarding the organization’s values and leadership principles.

Skills & Qualifications

• Bachelor’s degree in Business Administration or other relevant field of study or equivalent combination of education and experience.
• 3 to 5 years of recent related experience.
• Proven leadership capabilities in program management and the supervision of staff with the ability to lead projects and work with diverse individuals to identify issues, design solutions, and evaluate results.
• Experience working for a band government or Indigenous organization is an asset.
• In-depth understanding of office management procedures.
• Knowledge of budget development and monitoring budget variances.
• Experience monitoring and reporting on activities funded from various sources; solid writing skills are required.
• Ability to set goals and implement an operational plan for the department.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Strong working knowledge of Microsoft Office (Excel, Word, Power Point) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Experience in change management and organizational development.
• Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Why Join Us?

We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

• Extended health and dental coverage
• RRSP matching up to 5.5%
• 10 days of standard vacation
• 5 days of paid self-care days
• 10 days of paid sick leave
• 10 paid days during the Christmas office closure
• 5 days of other leave for personal matters (e.g., medical appointments or household emergencies)
• Professional development and training opportunities
• Employee assistance program (EAP)
• Cultural leave and wellness initiatives

Salary Range : $73,054 - $90,243 per annum

Position Type : Full-time

Number of Openings: 1

Closing Date : Will remain open until the position is filled.