1,777 Record Keeping jobs in Canada

Job Description

Salary: $55,000-65,000 Yearly

Are you a highly organized and proactive administrative professional with a passion for
efficiency and innovation? We're seeking a dedicated Administrative Support Specialist to join our Cabin Operations team. In this pivotal role, you will providecomprehensive administrative assistance to our senior leaders and project managers,playing a key part in the smooth operation of our business.

We are looking for someone eager to explore and implement cutting-edge AI tools to
revolutionize our administrative processes. If you're excited by the prospect of learning new technologies and contributing to a more efficient future, we want to hear from you!

Key Responsibilities:

HR Administration:

• Assist senior leaders with various human resources administrative tasks,
  including onboarding support, record keeping, and scheduling interviews.
• Support the coordination of HR-related meetings and events.
• Maintain confidentiality and accuracy of all HR documentation

Project Management Administration:

• Provide administrative support to Project Managers, including scheduling
  meetings, preparing agendas, and taking minutes.
• Assist with preparing, organizing and maintaining project documents
  including contracts, drawings, permits, RFIs, submittals and change
  orders.
• Assist with the organization and tracking of project documentation.
• Help monitor project timelines and deliverables as needed

General Administrative Support:

• Prepare and format documents, presentations, and reports.
  o Assist with creating presentations, bid packages, or submission
  documents as needed
  
• Prepare and format reports, meeting minutes, letters, and other project-
  related documents.
  
• Organize and maintain digital filing systems for easy document retrieval.
  
• Collect, review, and submit vendor and subcontractor invoices for approval
  and payment.
  
• Ensure invoice coding aligns with the budget and cost tracking systems
• Track and manage logs for RFIs, submittals, transmittals, and changeorders
• Follow up on action items from meetings and ensure properdocumentation is filed
• Order and manage office supplies.
• Perform other administrative duties as required to ensure the efficient operation of Cabin Operations

AI Tool Adoption & Implementation:

• Actively research, test, and utilize AI tools to identify opportunities
  for administrative efficiency improvements.
  
• Collaborate with the team to integrate new AI solutions into daily
  workflows.
  
• Be open to participating in training courses to enhance your knowledge
  and skills in AI tools.

Qualifications:

• Proven experience in an administrative support role, preferably supporting senior
  leadership or project teams.
  
• Exceptional organizational skills and attention to detail.
  
• Strong written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to prioritize tasks, manage multiple deadlines, and work effectively in a
  fast-paced environment.
  
• A proactive, self-starter attitude with a strong desire to learn and adapt to new
  technologies.
  
• Openness and enthusiasm for learning, testing, and utilizing AI tools to
  enhance administrative efficiency.

What We Offer:

• A dynamic and supportive work environment.
• Opportunity to play a key role in improving our administrative processes through
  innovative technology.
  
• Investment in your professional development, including training courses to
  facilitate the adoption of AI for administrative tasks.
• Competitive salary and benefits package.

If you're ready to bring your administrative expertise and your curiosity for AI to our
team, we encourage you to apply!

Job Description

Salary: $21.05-$3.17/hour

Posting Number ASP0525 (Quote this number on application documents)
This is an NSGEU Bargaining Unit position.

Location: Sydney
Compensation: 21.05- 23.17/hour
Hours: 70 hours biweekly
Start Date: ASAP
End Date: Aug 18, 2026
Closing Date: Jul 17, 2025

Administrative Support Professional
Sydney

Hearing and Speech Nova Scotia (HSNS) provides audiology services to Nova Scotians of all ages, and speech-language pathology services to preschool children and adults. HSNS is funded by the NS Government to deliver integrated and standardized provincial services across 37 clinical sites, located in 26 communities. Nationally certified Audiologists and Speech-Language Pathologists, with support from Communication Disorder Technicians and Administrative Support Professionals, provide core services (prevention, diagnosis, and treatment), develop and monitor provincial clinical standards, and collaborate with partners to deliver a number of special programs (e.g., Autism, Stroke, Cochlear Implant). Established in 1963, HSNS works to prevent and reduce the impact of communication disorders for Nova Scotians.

Hearing and Speech Nova Scotia is an inclusive employer who supports diversity, equality, and reconciliation. Our goal is to be a workforce that is representative, at all job levels, of the people we serve. We welcome people from all ethnicities, genders, sexual orientation, age, religion, physical and mental abilities, family status, and political beliefs and affiliation.

We are proud to offer:
A nationally accredited program with Accreditation Canada
A Province-wide support network of professional colleagues, clinical resources, and coordinated clinical services
Varied caseloads and work settings
Salaries (full-time) commensurate with experience (starting at 38,306), and excellent benefits package
Continuing education opportunities

We are accepting applications for the temporary, full-time (1.0 FTE) position of Administrative Support Professional. The home base site is Sydney. The successful candidate reports to the assigned Manager. Schedule to be determined. The Administrative Support Professional is responsible for providing clerical support services within HSNS in accordance with clinical standards and procedures. In addition, they are responsible for assisting and establishing a positive rapport with the general public and medical community.

Requirements:
-Successful completion of a recognized business/secretarial program or commensurate experience in administrative support role(s)
-Effective communication skills, including proficiency in written and spoken English. If English is not your first language further documents will be required.
-Candidate will have to demonstrate current immunization and/or boosters at the end of the probationary period
-Flexibility in work schedule to provide evening/weekend services
-Flexibility to travel on occasion to attend continuing education, events and/or meetings
-Ability to interact effectively with a wide variety of clients and professionals
-Demonstrated good organizational/workload management skills
-Excellent working knowledge of Microsoft Office

Assets:
-Working knowledge of Telus MedAccess system
-Minimum of one year experience with reception and general office duties
-Medical terminology education
-Experience working in a team environment
-Ability to communicate in multiple languages
-Lived experience with a communication difference
-Experience with providing services to the general public and medical community

Note All offers of employment will be conditional upon results of a criminal records check/vulnerable sector search and child abuse registry search, all to be satisfactory to the employer. Only those applicants chosen for an interview will be contacted. Should you require accommodation during any phase in the recruitment process, please contact Human Resources at All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Nova Scotia Accessibility Act.

Job Description

JOB SUMMARY:

The Pricing + Publications Administrative Support provides support to ensure the ongoing maintenance and integrity of pricing and item data in our ERP system (Iptor). In addition, they perform the administrative functions required for the production of publications materials. They will enter data into Excel spreadsheets, the ERP system, and portals as required and perform some basic functions using various software programs. They are also responsible for communicating and tracking advertising outreach via email. Meeting strict deadlines, following procedures, and ensuring information is accurate are critical aspects of this position.

MAIN RESPONSIBILITIES:

Item Maintenance:

• Data entry of information on all new items (sku’s).
• Follows item (sku) discontinuation process.
• Updates all information on an ongoing basis.
• Uploads various forms and information.

Pricing:

• Creates Excel spreadsheets with pricing data for our Monthly Specials.
• Enters special pricing information into the ERP system for Planners and Flyers.
• Enters other special deals as generated by the Sales Team, within deadlines.
• Enters information into on-line portals and various forms.
• Creates specific price files for designated accounts and back-up for other accounts.
• Enters price files information into the ERP system.
• Acquires knowledge and understanding of the workflow and pricing schedule.

Publications Administrative Support:

• Exports mailing lists from QlikView system and distributes various reports and publications according to schedule.
• Uploads various files to FTP server daily.
• Formats, updates, consolidates and prepares excel data files for monthly specials and catalogues at various stages of the workflow.
• Writes HTML emails for various publications and performs updates.
• Supports the mailout of biannual catalogue. Orders mailing supplies, confirms policy pages and beverage container programs.
• Updates data sources for several files pertaining to catalogue and pricing information.
• Creates annual Master Supplier Promotional Excel File.
• Performs weekly updates to Master Supplier Promotional Excel File. Responsible for maintaining file.
• Provides vacation and other coverage for various colleagues in pricing and/or publications as needed.

Other Duties:

• Advertising outreach and tracking for various publications.
• Other duties as assigned.

QUALIFICATIONS + EXPECTATIONS:

• Post-secondary education, training, or a minimum 2 years of pricing, accounting or administrative experience in a business environment or equivalent combination of education and experience.
• Computer literacy, including MS365 and proprietary ERP system.
• Advanced Excel skills and experience with VLOOKUP, pivot tables, formatting, and formulas.
• Advanced data entry skills and attention to detail.
• Mathematical skills including calculations, formulas and cost related considerations; and the ability to follow processes and procedures.
• Strong analytical and problem-solving abilities.
• Ability to follow instructions with detailed steps.
• Ability to work autonomously, work under tight deadlines and manage multiple tasks simultaneously.
• Strong communication skills, both verbal and written.
• Open to learning new software programs as required.
• Ability to adapt effectively to change and shift tasks and priorities when needed.
• Experience with Dreamweaver, Photoshop and HTML preferred.

COMPENSATION + WORKING CONDITIONS:

This is either a full-time or part-time position, working out of our office in South Burnaby. There is a possibility of a hybrid work schedule available. The starting rate for this role is $25.31/ hour.

We provide an extended medical, dental, and salary insurance package after three (3) full months of employment. Eligibility is based on a minimum number of hours worked.

Vacation pay is accrued at 6%, and 3-weeks' vacation time after the first year of employment. We have one Roving Stat (personal day) per year, and onsite parking.

PERKS + CULTURE:

Focus on Wellness:

• Extended Medical + Dental (company-paid premiums).
• Disability, Life and AD&D insurances.
• EFAP immediately upon hire.
• Generous paid time off (3 weeks’ vacation and personal day).
• Paid sick time, including dependent sick time for those with children (up to 13 days per year).
• Fitness + Well-being Subsidy.
• Discounted grocery and wellness products and lunch program.
• On-site gym.
• Dog friendly office.
• Scent-free environment.

Focus on our Community:

• Partnerships with Quest Food Exchange and The Downtown Eastside Women’s Centre.
• Paid volunteer hours.

Focus on the Environment:

• Transit Subsidy - up to 100%.
• Shuttle Service from/to 22nd SkyTrain station.
• Cycling Subsidy.
• Indoor bike lock up area.
• Recycling + Composting Program, including multiple zero-waste boxes.
• Partnership with Urban Impact.

APPLICATION INFORMATION:

Please apply with your resume listing relevant experience. Must be located in the Lower Mainland and be able to commute to our location.

Horizon is an equal opportunity employer valuing diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, ancestry, colour, place of origin, gender, gender identity, age, religion, disability, family status, sexual orientation, or any other status or characteristic protected by law. If you require assistance or a reasonable accommodation in any aspect of the application process, please contact the People + Culture department.

Horizon Grocery + Wellness is a leading distributor of organic and natural foods, household products, supplements, and natural personal care items, servicing thousands of locations across Western Canada. We thrive as a market leader via effective partnerships and primary relationships with our valued retailers and suppliers. We are a privately owned, 100% Canadian company with a 150,000 square foot Grocery facility and a 40,000 square foot Wellness facility located in south Burnaby, BC. Horizon Grocery + Wellness is the cornerstone of the Horizon Group, a privately held, Canadian-owned group of companies with distribution facilities servicing over 6000 customers across Canada.

Are you a detail-oriented individual with strong data entry skills? Are you looking for a flexible work opportunity that allows you to work from the comfort of your own home? We have the perfect position for you! Join our team as a Work From Home Data Entry Clerk and contribute to our mission of accuracy and efficiency.

Position Overview: As a Work From Home Data Entry Clerk, you will play a crucial role in maintaining and updating our database with accuracy and precision. Your responsibilities will include inputting and verifying data, conducting quality checks, and assisting with administrative tasks as needed. This is a fully remote position, allowing you to work from anywhere within the USA.

Key Responsibilities:
• Enter and maintain accurate data into our systems with a high level of attention to detail.
• Perform regular data quality checks to ensure accuracy and consistency.
• Assist in organizing and categorizing information for easy retrieval.
• Collaborate with team members to ensure data integrity and completeness.
• Handle administrative tasks, including responding to emails and inquiries.

Qualifications:
• Proven experience in data entry or related roles.
• Excellent typing speed and accuracy.
• Strong attention to detail and ability to spot errors.
• Proficiency in using data entry software and tools.
• Self-motivated and able to work independently with minimal supervision.
• Strong communication skills for remote collaboration.
• Familiarity with basic software tools such as Microsoft Office suite.
• High school diploma or equivalent; additional certifications are a plus.

Benefits:
• Fully remote work arrangement, offering flexibility and work-life balance.
• Opportunity to be part of a dynamic and supportive team.
• Competitive compensation package based on experience.
• Room for growth and development within the organization.
• Access to resources and tools necessary for successful remote work.

English

• or equivalent experience

Work must be completed at the physical location. There is no option to work remotely.