11,246 Filing jobs in Canada

Role: Administrative Assistant

Length: 2 Month Contract

Location: Calgary/Hybrid 4 days per week in office

Rate: $17/hour

Your new company

Hays Specialist Recruitment has partnered with an Oil & Gas company based in Calgary, AB. We are currently hiring an Administrative Assistant position to join their team on a contract basis. This resource will support the review, organization and digitization of physical employee records dealing with organization benefits and retirement programs. This eight-week contract term is an opportunity to deliver the clean-up and filing of confidential employee files in compliance with Records Retention Schedule (RRS). This candidate will be required to work in-office 3 days per week.

What you’ll do

• Review and file the contents of confidential employee paper files

• Sort specific health, payroll, benefits and pension forms that will need to be digitized

• Work with internal print services team, as required, to coordinate the scanning of digitized files and ensure the appropriate organization/storage of digital files and physical copies

• Escalate questions/concerns to the HR Total Rewards team, as required

Qualifications

• A relevant certificate or diploma in office administration or human resources

• A minimum of 1 year of clerical or administrative experience in a large, complex, corporate environment (preferably in HR)

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Solid organizational, attention to detail, and time management skills to ensure that work is completed in an accurate and timely manner

• Exceptional judgement and discretion when dealing with confidential documents

English

Work must be completed at the physical location. There is no option to work remotely.

The Office Assistant provides administrative and clerical support to ensure efficient daily operations of the office. This role includes handling communications, organizing files, managing supplies, and assisting staff with routine tasks to keep the workplace running smoothly.

• Answer and direct phone calls, emails, and other correspondence.
• Greet visitors and provide assistance as needed.
• Maintain and organize physical and digital filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute memos, reports, and other documents.
• Monitor and order office supplies to ensure availability.
• Assist with data entry, record keeping, and basic bookkeeping.
• Support other staff with administrative tasks and special projects.

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus).
• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Proficiency in MS Office and basic computer skills.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.

• Office-based role (with occasional hybrid/remote options depending on employer).
• Standard working hours, with flexibility for special projects.

Overview

We are seeking a detail-oriented and proactive Office Assistant to join our team. This role is essential for ensuring the smooth operation of our office, providing administrative support, and delivering excellent customer service. The ideal candidate will possess strong organizational skills, proficiency in various software applications, and the ability to multitask effectively in a fast-paced environment.

Duties

• Manage front desk operations, including greeting visitors and answering inquiries
• Handle multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately and efficiently
• Maintain organized filing systems for easy retrieval of documents
• Provide customer support by addressing client concerns and inquiries
• Assist with bookkeeping tasks using QuickBooks or similar software
• Utilize Microsoft Office and Google Workspace for document creation and management
• Proofread documents to ensure accuracy and clarity
• Support administrative functions as needed, including scheduling appointments and managing calendars
• Collaborate with team members to enhance office efficiency

Experience

• Previous office experience is preferred, with a focus on clerical duties and customer service
• Familiarity with medical or dental office environments is a plus, particularly as a dental receptionist
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Strong typing skills with attention to detail for data entry tasks
• Excellent phone etiquette and communication skills for effective interaction with clients and team members
• Demonstrated organizational skills to manage multiple tasks simultaneously

If you are a motivated individual looking to contribute to a dynamic team while developing your professional skills, we encourage you to apply for the Office Assistant position.

Job Type: Part-time

Pay: $17.75-$18.50 per hour

Work Location: In person

Overview

We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will possess a strong background in administrative tasks and customer service, with proficiency in various office software. This role is essential for ensuring smooth daily operations and providing exceptional support to our staff and clients.

Responsibilities

• Manage front desk operations, including greeting visitors and answering inquiries.
• Handle multi-line phone systems, directing calls to appropriate personnel while maintaining professional phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all records are up-to-date.
• Assist with filing and organizing documents, both physical and digital, to maintain an orderly office environment.
• Provide customer support by addressing client questions and concerns promptly.
• Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
• Support bookkeeping tasks as needed, including invoicing and managing accounts through QuickBooks.
• Proofread documents for accuracy and clarity before distribution.
• Collaborate with team members on various administrative projects to enhance office efficiency.

Requirements

• Previous office experience is required; experience in a dental or medical office is a plus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace is essential.
• Familiarity with QuickBooks or similar bookkeeping software is preferred.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent typing skills with attention to detail for data entry tasks.
• Strong clerical experience with a focus on maintaining confidentiality and professionalism.
• Exceptional customer service skills with the ability to communicate effectively both verbally and in writing.
• Experience with administrative duties such as scheduling appointments and managing office supplies is beneficial. If you are a motivated individual who thrives in an administrative role and enjoys supporting others, we encourage you to apply for this exciting opportunity as an Office Assistant

Job Type: Part-time

Pay: $17.75-$21.00 per hour

Expected hours: 20 per week

Language:

• Mandarin (preferred)

Work Location: In person

Villa Retirement Lodge

658 King St., Villa Retirement Lodge - Midland, Ontario

Join our team as an Office Assistant

Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 7 Retirement Lodges across Ontario, Jarlette Health Services has established itself as an industry leader with over 50 years of experience in the dynamic senior care sector.

Under the direction of the General Manager, the Office Assistant is responsible for supporting the day-to-day general office administration operations. In addition, this position will provide frontline reception and will be the key liaise with service providers, clients, and customers.

The following traits and qualifications are required:

Minimum 1 year office experience

Strong computer skills with a demonstrated ability to use a variety of software programs including; Microsoft Word, Excel, and Gmail

Excellent organizational and time-management skills

Proficient at balancing multiple tasks and setting priorities in a fast-paced environment

Ability to communicate accurately with high attention to detail and maintain confidentiality

Experience working with seniors an asset

Must have valid driver's license and be willing to travel

Our offer to you may also include:

Assistance with tuition

Skill development and internal advancement = growth in your career

Awards and recognition programs and team appreciation events

Exclusive discounts on products,services and travel

Please note, all applicants must be located in Canada and legally entitled to work in Canada. Employment with Jarlette Health Services will be contingent on receipt of a current (within the past 6 months) criminal reference check including vulnerable sector screening before starting at the location, proof of two vaccinations against COVID-19, a screening for tuberculosis, including vulnerable sector screening and two ( 2 ) supervisory references that are satisfactory to the employer.

Jarlette Health Services is an equal opportunity employer and will accommodate individuals with disabilities through each stage of the recruitment process. Should you require an accommodation, please let us know.

We thank all applicants for their interest. However only those selected for further consideration will be contacted.

Please see other Jarlette opportunities here:

No artificial intelligence is used during the hiring process.

Benefits

Referral Bonus

Assistance with tuition

Skill development and internal advancement = growth in your career

Awards and recognition program and team appreciation events

Exclusive discounts on products, services and travel

Skills

Entitled to work in Canada

Criminal Reference Check, including Vulnerable Sector Screening

Demonstrate an active interest in ongoing education

Proof of two vaccinations against COVID-19

Proof of Tuberculosis screening

Competition Number

P16964

Posting Title

Office Assistant (Term), Faculty of Technology and Skilled Trades

Classification

Band 5

Location

Saskatchewan Polytechnic Saskatoon Campus

Other Location(s)

Saskatchewan Polytechnic Saskatoon Campus

Building

Saskatoon Campus, Idylwyld Dr.

Other Building

Date Posted

09/03/2025

Closing Date

09/12/2025

JIQ #

062

Start Date

08/27/2025

End Date

12/19/2025

Open Until Filled

No

Ongoing

No

Category of work

Full Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$1,834.50 to $2,192.69 bi-weekly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

Regulated 36 hours (5/4 work pattern)

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

Job Duties

• Provide general reception duties to students, staff and the general public. Provide information or referral as necessary.

• Provide typing service to programs which includes educational information, exams, memos, letters, etc. as well as support to the Executive Assistant to the Dean.

• Maintain an up to date filing system of records.

• Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same (eg. Advisory Committee, Program Head, Committee work).

• Monitor and maintain office equipment in good working order. Arrange for service and repair as required (computers, printers, photocopiers, typewriter).

• Prepare and maintain various reports and information systems (Program Book, Donation Report, Office Procedures Manual, class and book lists).

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

• Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of education, training and experience.

• Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.

• Experience and/or training in taking and transcribing minutes.

• Minimum of two years of recent and relevant experience performing administrative and clerical work.

• Knowledge of common office procedures.

• Effective interpersonal skills.

• Effective communication skills.

• Effective organizational skills.

• Effective proofreading skills.

• Demonstrates valuing diversity.

Desired QSA

Seeking a motivated, friendly, reliable addition to our support staff that are willing to learn all aspects of a busy chiropody clinic in Collingwood, ON. Duties include, but are not limited to, bookings, financial transactions, reprocessing of instruments, assistance with footwear, and some orthotic lab work, etc.

The successful candidate will have good communication skills, have the ability to work as a team member, and the willingness to work flexible hours at times. Basic computer skills are required.

Start Date: As soon as possible

Hours: Consistent part-time hours per week with flexibility to cover

Job Type: Part-time

Pay: $16.55-$20.00 per hour

Expected hours: 16 per week

Experience:

• Computer operation: 1 year (required)

Work Location: In person

• Work Term: Permanent
• Work Language: English or French
• Hours: 30 to 50 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years
• or equivalent experience
• Asset languages
  
• Spanish; Castilian
• Filipino; Pilipino
• Work setting
  
• Remote location
• Willing to relocate
• General office
• Private company, corporation or industry
• Tasks
  
• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data
• Send invoices
• Schedule and confirm appointments
• Record and relay information
• Provide directory assistance
• Provide basic information to clients and the public
• Perform administrative tasks
• Perform clerical duties, such as filing and sorting and distributing mail
• Order office supplies
• Obtain and process information required to provide customer service
• Maintain work records and logs
• Inform employees about payroll matters and benefit plans
• Greet people and direct them to contacts or service areas
• Calculate billing charges
• Arrange teleconferences
• Answer telephone and relay telephone calls and messages
• Operate switchboard or telephone system
• Receive and issue payments
• MS Office
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Computer and technology knowledge
  
• MS Word
• Accounting software
• MS PowerPoint
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Word processing software
• Spreadsheet
• Equipment and machinery experience
  
• Scanner
• Area of specialization
  
• Reports
• Forms and records
• Invoices
• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Shipping and receiving
• Payroll services
• Security and safety
  
• Criminal record check
• Transportation/travel information
  
• Own transportation
• Willing to travel
• Public transportation is available
• Public transportation is not available
• Work conditions and physical capabilities
  
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision
• Ability to work independently
• Personal suitability
  
• Adaptability
• Analytical
• Collaborative
• Creativity
• Goal-oriented
• Hardworking
• Positive attitude
• Proactive
• Time management
• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Resourcefulness
• Team player
• Ability to multitask
• Screening questions
  
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Financial benefits
  
• Bonus
• Other benefits
  
• Parking available
• Support for persons with disabilities
  
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Support for newcomers and refugees
  
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Support for youths
  
• Provides awareness training to employees to create a welcoming work environment for youth
• Support for Indigenous people
  
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Supports for visible minorities
  
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities