9,661 Administrative Assistant jobs in Canada

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team and ensure smooth daily operations. The ideal candidate will be responsible for handling clerical tasks, managing schedules, coordinating communications, and assisting with office operations to improve efficiency across the organization.

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare, organize, and maintain documents, reports, and records (both digital and physical).
• Assist in the preparation of presentations, spreadsheets, and reports.
• Greet and assist visitors, ensuring a professional office environment.
• Manage office supplies inventory and place orders as needed.
• Support bookkeeping and expense tracking (if applicable).
• Perform data entry and maintain accurate filing systems.
• Provide administrative support to managers and staff as requested.
• Assist with onboarding of new employees and HR-related tasks.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an Administrative Assistant, Secretary, or Office Assistant.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic computer skills.
• Attention to detail with problem-solving abilities.
• Ability to handle confidential information with discretion.

The Administrative Assistant uses experience and professionalism to support a team of Service Delivery professionals in their daily responsibilities. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional manner, maintaining a positive attitude and functioning as a team player.


Duties and responsibilities:

• Maintains communications (e-mail, written, phone, and fax) while team is traveling.
• Makes travel arrangements for team members as needed.
• Handles and safeguards confidential information and sensitive material.
  
• Client
  
• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines are observed.
• Answers telephone calls and takes accurate and concise messages, escalating appropriately.
• Creates files, as needed, for clients and projects utilizing Microsoft® Excel and Access.
• Utilizes strong grammar, spelling, and proofreading skills.
  
• Value
  
• Tracks and reports time and expenses in detail for self and Manager as needed.
• Organizes and prioritizes multiple tasks and completes them under time constraints.
• Assists with other projects as needed.
• Performs other duties as assigned.
  
  Education And Experience
  
  High-school diploma or general equivalency diploma (GED) required with one to two years related administrative support experience.
  
  Computer Skills
  
  To perform this job successfully, an individual must have intermediate knowledge of Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.
  

Scope of Duties and Responsibilities of an Administrative Assistant

An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an organization. This role covers a wide range of responsibilities that may vary depending on the company’s size, industry, and structure. At its core, the position involves managing daily administrative tasks, maintaining organization, and assisting in communication between staff, management, and external stakeholders.

Typical duties include handling correspondence through phone calls, emails, and scheduling meetings or appointments. Administrative Assistants are often responsible for managing calendars, coordinating travel arrangements, preparing reports, and drafting professional documents. They may also maintain filing systems, update records, and oversee office supplies to ensure operations run without disruption.

Beyond clerical duties, Administrative Assistants frequently serve as the first point of contact for clients and visitors, providing professional support and fostering a positive impression of the organization. The role may also involve assisting with event planning, supporting financial processes such as invoicing or expense tracking, and ensuring compliance with company policies.

With strong organizational skills, attention to detail, and proficiency in office software, Administrative Assistants play a critical role in improving productivity, enhancing communication, and supporting both staff and leadership.

Summary

Responsible for providing day-to-day administrative and business support to the Human Resources Department, specifically within the Recruiting Division, and carrying out administrative responsibilities as established through departmental needs.

Assignment Details

Location: After an initial training period, this role offers a remote working schedule


Essential Duties and Responsibilities include the following. Other duties may as assigned.
• Assist with processing background checks for applicants and employees.
• Answer the Human Resources department phone line and respond to basic inquiries.
• Serve as lead in assigning and tracking department inquiry tickets.
• Issue parking permits for new and existing employees.
• Assist with new hire orientation operations, including preparing and collecting required documentation.
• Print and issue employee badges.
• Support recruiting by sending and receiving candidate video interviews.
• Distribute and track employment assessments.
• Provide general administrative support to the Human Resources department as needed.

Minimum Qualifications
• High School Diploma or General Equivalency Diploma (G.E.D.)
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.


Knowledge, Skills & Abilities
• Basic skills in PC and systems applications
• Good customer service and telephone etiquette skills
• Good organizational skills
• Good oral and written communication skills
• Ability to multitask
• Ability to adapt to various working environments
• Ability to work independently and/or in a team environment

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role will involve a variety of tasks including managing schedules, coordinating meetings, and handling correspondence. The successful candidate will have excellent communication skills and the ability to prioritize tasks effectively.

• Manage and organize office files and documents
• Answer and direct phone calls
• Coordinate meetings and appointments
• Prepare and distribute correspondence, memos, and reports
• Assist in the preparation of presentations and reports
• Manage office supplies and inventory
• Perform data entry and maintain databases
• Handle incoming and outgoing mail

• High school diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Excellent time management and organizational skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures

We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.

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Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity

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Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude

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Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.

• Manage and organize office files, documents, and records
• Answer and direct phone calls and emails
• Assist in scheduling appointments and meetings
• Prepare and distribute correspondence, memos, and reports
• Coordinate office supplies and equipment maintenance
• Assist with data entry and record keeping

• High school diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Excellent time management skills and ability to multi-task
• Strong verbal and written communication skills
• Attention to detail and problem-solving skills

If you are a self-motivated individual with a passion for organization and administrative support, we would love to hear from you. Apply now to join our dynamic team!

Bertone is a Canadian family-owned real estate development company based in Montreal. The company, founded more than 20 years ago, has successfully built a diversified portfolio of commercial, industrial, residential, and mix-use properties in Quebec. Bertone is known for its dynamic team, its family atmosphere, its visionary and innovative developments as well as its entrepreneurial mindset and creative approach.

Responsabilities:

• Provide administrative support to the managers.
• Answer telephone calls and respond to internal and external requests for information, redirect calls to the appropriate persons, take messages and converse with clients.
• Translate and prepare internal and external correspondence, minutes of meetings and other presentations, and documents required by the managers.
• Communicate and coordinate with other departments on a daily basis.
• Prepare reports, documents, presentations, and letters and perform requested researches.
• Schedule internal and external meetings and demonstrate the ability to manage the inevitable changes that accompany a busy agenda.
• Plan and coordinate the logistic surrounding client visits, meetings, entertainment of clients, etc.
• Ensure that administrative procedures are maintained such as expense reports, office supplies, etc.
• Receive and distribute incoming and outgoing mail.
• File documents and maintain order in the filing system.
• May be asked to take on special project or provide support to existing projects
• Provide assistance to other departments as needed.
• Perform any other task related to this position judged necessary by the immediate supervisor.

Skills and criterias :

• 3 to 5 years of experience providing support to senior management, in a dynamic, fast moving environment.
• CEGEP diploma/certificate or postsecondary education.
• Excellent communication skills both verbal and written in French and English.
• Motivated, resourceful, autonomous and able to work under pressure while respecting established deadlines.
• Attentive to details combined with the ability to multi task.
• Excellent organizational and time management skills.
• Working knowledge of Excel, Word, and PowerPoint.
• Teamwork oriented with excellent communication skills.
• Places great importance on the confidentiality aspect of this position.

The masculine gender is used without discrimination and for the sole purpose of lightening the text.

Only selected candidates will be contacted.

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Bertone promotes the inclusion and diversity of its resources. We are committed to continuing to create an inclusive work environment. All application responses will be treated equally.

Bertone is a Canadian family-owned real estate development company based in Montreal. The company, founded more than 20 years ago, has successfully built a diversified portfolio of commercial, industrial, residential, and mix-use properties in Quebec. Bertone is known for its dynamic team, its family atmosphere, its visionary and innovative developments as well as its entrepreneurial mindset and creative approach.

Responsabilities:

• Provide administrative support to the managers.
• Answer telephone calls and respond to internal and external requests for information, redirect calls to the appropriate persons, take messages and converse with clients.
• Translate and prepare internal and external correspondence, minutes of meetings and other presentations, and documents required by the managers.
• Communicate and coordinate with other departments on a daily basis.
• Prepare reports, documents, presentations, and letters and perform requested researches.
• Schedule internal and external meetings and demonstrate the ability to manage the inevitable changes that accompany a busy agenda.
• Plan and coordinate the logistic surrounding client visits, meetings, entertainment of clients, etc.
• Ensure that administrative procedures are maintained such as expense reports, office supplies, etc.
• Receive and distribute incoming and outgoing mail.
• File documents and maintain order in the filing system.
• May be asked to take on special project or provide support to existing projects
• Provide assistance to other departments as needed.
• Perform any other task related to this position judged necessary by the immediate supervisor.

Skills and criterias :

• 3 to 5 years of experience providing support to senior management, in a dynamic, fast moving environment.
• CEGEP diploma/certificate or postsecondary education.
• Excellent communication skills both verbal and written in French and English.
• Motivated, resourceful, autonomous and able to work under pressure while respecting established deadlines.
• Attentive to details combined with the ability to multi task.
• Excellent organizational and time management skills.
• Working knowledge of Excel, Word, and PowerPoint.
• Teamwork oriented with excellent communication skills.
• Places great importance on the confidentiality aspect of this position.

The masculine gender is used without discrimination and for the sole purpose of lightening the text.

Only selected candidates will be contacted.

-

Bertone promotes the inclusion and diversity of its resources. We are committed to continuing to create an inclusive work environment. All application responses will be treated equally.