335 Project Coordinator jobs in Canada

Benefits Offering
· Company events
· Health & Dental Benefits
· Employee Assistance Program
· Employer RRSP match
· Competitive Time Off Policy
· Flex Work (Possibility) - Hybrid position
Position Summary
Reporting to the Project Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, estimating projects, ensuring quality control and safety, trouble shooting and follow up. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
Primary/Essential Responsibilities and Duties
· Assesses and/or prepares scope of work required to successfully fulfill project requirements;
· Prepares budget and revenue estimates based on the scope of work and specifications;
· Develops project schedules; including but not limited to critical path calculation, resource allocation and delay analysis.
· Prepares work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders;
· Assists in procuring material, equipment, and services;
· Prepares supporting reports and documents as per the project requirements responsibilities;
· Attends internal meetings, meetings with the clients and other stakeholders;
· Monitors and evaluates performance of on-site employees and subcontractors;
· Develops all required documentation for the submission of project related invoices;
· Investigates and reports all issues arising during all stages of project;
· Prepares and analyses cost, budget, production and other reports as requested by the management team;
· Prepares and submits RFIs, change order requests and other respective documentation related to the contract change management.
· Actively engages and promotes safety culture. Ensures that safety and quality control standards are followed at all times;
· Other duties as assigned.
Required Skills and Qualifications
· Undergraduate degree or diploma in a related field of study such as Civil Engineering, Contract Management or Project Management;
· 1-2 years of experience working in the construction or railroad industry;
· Encompasses general concepts of project management;
· Efficiency with business and construction software such as Microsoft Office, Microsoft Project, Microsoft Outlook, Primavera P6, Hard Dollar, or JD Edwards an asset;
· Ability to apply, interpret and understand contract law and language;
· Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory;
· Strong client relations, influencing skills and organizational skills;
· Strong attention to the details and ability to work under strict deadlines.
Physical Requirements and Working Conditions
· This is full-time office position;
· Occasional weekend or night work may be required;
· Occasional exposure to outdoor construction sites in all weather conditions may be required;
· Majority of the field work is on and around live track (trains);
· Field work may be in urban, rural or isolated areas. Accommodations and transportation will be provided, if required.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
RailWorks is North America's leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.

Benefits Offering
· Company events
· Health & Dental Benefits
· Employee Assistance Program
· Employer RRSP match
· Competitive Time Off Policy
· Flex Work (Possibility)
Position Summary
Reporting to the Project Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, estimating projects, ensuring quality control and safety, trouble shooting and follow up. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
Primary/Essential Responsibilities and Duties
· Assesses and/or prepares scope of work required to successfully fulfill project requirements;
· Prepares budget and revenue estimates based on the scope of work and specifications;
· Develops project schedules; including but not limited to critical path calculation, resource allocation and delay analysis.
· Prepares work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders;
· Assists in procuring material, equipment, and services;
· Prepares supporting reports and documents as per the project requirements responsibilities;
· Attends internal meetings, meetings with the clients and other stakeholders;
· Monitors and evaluates performance of on-site employees and subcontractors;
· Develops all required documentation for the submission of project related invoices;
· Investigates and reports all issues arising during all stages of project;
· Prepares and analyses cost, budget, production and other reports as requested by the management team;
· Prepares and submits RFIs, change order requests and other respective documentation related to the contract change management.
· Actively engages and promotes safety culture. Ensures that safety and quality control standards are followed at all times;
· Other duties as assigned.
Required Skills and Qualifications
· Undergraduate degree or diploma in a related field of study such as Civil Engineering, Contract Management or Project Management;
· 1-2 years of experience working in the construction or railroad industry;
· Encompasses general concepts of project management;
· Efficiency with business and construction software such as Microsoft Office, Microsoft Project, Microsoft Outlook, Primavera P6, Hard Dollar, or JD Edwards an asset;
· Ability to apply, interpret and understand contract law and language;
· Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory;
· Strong client relations, influencing skills and organizational skills;
· Strong attention to the details and ability to work under strict deadlines.
Physical Requirements and Working Conditions
· This is full-time office position;
· Occasional weekend or night work may be required;
· Occasional exposure to outdoor construction sites in all weather conditions may be required;
· Majority of the field work is on and around live track (trains);
· Field work may be in urban, rural or isolated areas. Accommodations and transportation will be provided, if required.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.  There may be unplanned activities and other duties as assigned.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
RailWorks is North America's leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.

Job Description
PMO is looking for a highly motivated, organized, analytical and results-driven individual to join our team. The Project Coordinator assists the IT business relationship management team to manage Project Tracking & Reporting, updating and management of project plans, and follow up of milestones and activities with relevant stakeholders. To succeed in this role, you should have excellent time management and communication skills, since you will collaborate with internal and external teams to deliver results on deadlines.
2.0 Specific Responsibilities:
· Draft detailed & succinct meeting minutes, capturing key decisions and actions
· Follow-up and track key project activities and milestones
· Maintain a comprehensive and organized project Teams site with relevant and up to date project files and information
· Efficiently manage and track the project and prepare timely and accurate status reports
· Coordinate with the various Project Managers and Program Manager to ensure the project tracking is up to date
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
· Effectively manage time, resources and sometimes conflicting, priorities
· Highly Proficient Computer Skills required: MS Projects, Excel, PowerPoint
· Excellent communication skills - both written and verbal
· Strong organizational skills
· Works well juggling multiple deadlines without sacrificing attention to detail
· Ability to work as a team player
· Proven work experience as a Project Coordinator within the context of an ERP (ideally) SAP implementation
· 5-7 years' experience in project coordination, project management, marketing management or related position
· Technically savvy- comfortable working in an environment where technical language is the norm
· Completion of post-secondary education null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

**️ Project Coordinator - Special Projects**
Dartmouth, Nova Scotia | Mon-Fri, 7:30 AM-4:00 PM
Are you a detail-driven project coordinator with a knack for construction management and a passion for delivering high-quality work? Join our dynamic team as a **Special Projects Project Manager/Coordinator** , where you'll lead small-scale door installation projects (under $100K) from start to finish.
This is your chance to work in a collaborative, wellness-focused environment that values initiative, technology, and customer service.
** What You'll Do**
+ Manage door installation and materials for commercial projects under $00K
+ Own project budgets and schedules using tools like **Procore** , **Planner** , and **Bluebeam**
+ Read blueprints and estimate project scope with precision
+ Report directly to the Special Projects Supervisor
+ Occasionally assist at the customer service desk to support client needs
** What You Bring**
+ 1+ year experience as a Project Manager, Project Coordinator, or Estimator in a sub trade
+ Strong blueprint reading and estimating skills
+ Proficiency in **Excel** , **Adobe** , and **Word**
+ Experience in commercial construction, engineering, or project management
+ Excellent communication and customer-facing skills
+ Tech-savvy and comfortable navigating digital tools
+ Valid **Driver's License**
+ Bonus: Experience in a hardware store or sales environment
** Why You'll Love Working Here**
+ Supportive team culture with regular staff events, BBQs, and access to an on-site gym
+ 800 annual wellness spend to support your health goals
+ RRSP matching at 4% to help you plan for the future
+ A workplace that values initiative, wellness, and team building
** The Work Environment**
This is a **salaried, self-starting** role that blends project management, client interaction, and occasional sales desk support. You'll thrive here if you're organized, tech-savvy, and enjoy wearing multiple hats.
Ready to build something great with us? Apply now and bring your project coordination skills to a team that values quality, collaboration, and growth.
**Pay and Benefits**
The pay range for this position is 22.00 - 29.00/hr.
**Workplace Type**
This is a fully onsite position in Dartmouth,NS.
**À propos d'Aerotek:**
Nous savons qu'il est difficile de trouver du travail, et qu'il est encore plus difficile de trouver un travail enrichissant. Chaque année, Aerotek met en contact plus de 180 000 travailleurs de l'industrie légère et de métiers spécialisés avec plus de 14 000 employeurs, aidant ainsi nos travailleurs à naviguer dans un marché du travail en constante évolution et à trouver des emplois qui correspondent à leurs objectifs, à leurs compétences et à leurs centres d'intérêt. Depuis 1983, nous offrons une variété de possibilités de carrière dans l'industrie nord-américaine, soit des affectations à court terme dans les entreprises du Fortune 500 où vous pouvez développer vos compétences, soit des possibilités à long terme où vous pouvez jouer un rôle important en relevant les défis des entreprises en matière de construction, de fabrication et d'entretien. Notre équipe de plus de 1 500 recruteurs chevronnés, répartis dans plus de 250 bureaux, travaille sans relâche pour permettre à notre main-d'œuvre de s'épanouir. Permettez-nous de nous montrer à la hauteur de vos défis et de mettre à l'épreuve notre philosophie « Notre monde nous tient à cœur » au fur et à mesure que votre carrière évolue.
Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins médicaux, des soins dentaires et des soins de la vue, ainsi qu'un programme d'aide aux employés et un programme de rabais.
La société souscrit au principe d'égalité d'accès à l'emploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, de l'origine nationale, du statut de vétéran, de handicap, de l'orientation sexuelle, de l'identité de genre, de l'information génétique ou de toute autre caractéristique protégée par la loi.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.
Your Opportunity
Our Winnipeg office has an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
Your Key Responsibilities
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Work with Project Managers in the management of project teams.
- Prepare presentations for client meetings.
- Creation and collation of project deliverables.
- Supporting the architectural team by attending meetings and discussing action items post meeting.
- Coordination with other disciplines (engineers, landscape architects, and other consultants).
- Managing/updating project logs on a daily/weekly basis
- Review of project background information and subsequent project research.
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Assist Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the Project Manager.
- Assist the Project Manager in developing and monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key team members.
- Take and circulate minutes of project team meetings.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure

Job ID: 19149
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. 
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

Job ID: 19149
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. 
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.

Job Description
Insight Global is looking for a strong Project Coordinator to join a prominent retail company. The successful candidate must have strong project coordination and organization, this role involves maintaining and updating project schedules, managing digital and physical filing systems, and ensuring existing work is properly documented.
Responsibilities include organizing tasks within the project scope, inputting and reviewing data in Smartsheet, and helping streamline information flow through structured online filing and sheet management.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Exceptional Communication Skills
Ability to convey ideas clearly and confidently across teams, clients, and stakeholders.
Foundational Project Management Experience
Demonstrated ability to support project planning, coordination, and execution in a fast-paced environment.
Accurate and Efficient Data Entry
Strong attention to detail with a commitment to maintaining data integrity across systems.
Organizational Excellence
Skilled in filing, document management, and maintaining structured workflows.
File Management & Digital Organization
Proficient in organizing digital files and folders to support team efficiency and compliance.
Tech-Savvy & Adaptable
Comfortable learning and navigating new platforms, including Smartsheet and Microsoft Office, with a general understanding of how to leverage technology for productivity. Retail Store Design
Ability to read and interpret layout design null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Hi, we're HUB!
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.    
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
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Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
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