Explore project coordinator opportunities across Canada. Project coordinator roles involve planning, executing, and finalizing projects according to deadlines and within budget. These positions require strong organizational and communication skills, with a focus on team collaboration and stakeholder management. Project coordinators often work in diverse industries, contributing to the successful delivery of various initiatives. 297 Project Coordinator jobs in Canada
Project Coordinator
Abbotsford, British Columbia
RailWorks
Posted 3 days ago
Job Viewed
Job Description
Job ID: 19149
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
This advertiser has chosen not to accept applicants from your region.
0
Project Coordinator
Vancouver, British Columbia
RailWorks
Posted 3 days ago
Job Viewed
Job Description
Job ID: 19149
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
Position Summary
Reporting to the Operations Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, ensuring quality control and safety, trouble shooting and follow up. The Project Coordinator will liaise with the Regional Office, customer, and other key stakeholders as related to the project. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
What We Offer
+ Salary Range: $75000 - $ / year
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Primary/Essential Responsibilities and Duties
+ Manages project activities to ensure they comply with company and contract requirements and support overall construction schedule.
+ Supports the development, updating, and approval of construction schedules.
+ Provides technical support for construction efforts including design interpretation, application of construction methods, resolution and documentation of design conflicts and constructability reviews.
+ Performs duties related to site administration including management of project related information and documentation, maintenance of project file, review of completed time sheets, processing of invoices and bills of lading, tracking and reporting of production quantities and equipment used.
+ Interfaces with all on-site departments to resolve problems and to ensure quality of construction, project safety, and adherence to project specifications, in support of overall project schedule.
+ Supervises field layout and surveying activities.
+ Responsible for monitoring and forecasting of project costs and revenues; assists with development of new methods to improve margins.
+ Observes work flow, anticipates any potential schedule changes, and coordinates with superintendents on delivery of materials and staying on schedule.
+ Reviews change order drawings and specifications; develops, tracks and negotiates proposals and change orders.
+ Assists in preparation of bids, including assisting with take-offs, requests for pricing, project set up, quality control, design reviews and other related tasks.
+ Develops, implements, and administers project procedures and other work controlling documents.
+ Handles business correspondence, billing and financial reporting.
+ Reviews, analyzes and resolves field construction problems and discrepancies.
+ Advises the Project Manager of serious schedule conflicts and problems, and works with field supervision to resolve schedule conflicts.
+ Analyzes permanent material requirements, solicits quotations and prepares formal purchase agreements.
Required Skills and Qualifications
+ Post Secondary Education with 1-3 years of construction experience
+ Knowledge of surveying, equipment applications and overall engineering is important.
+ Ability to interpret a variety of technical instructions.
+ Ability to read and comprehend plans and specifications and to comprehend and recognize safety standards and issues.
+ Knowledge and understanding of general contract and subcontract documents.
+ Proficiency with Microsoft Office suite.
+ Clean driving record and ability to travel as required.
Physical Requirements and Working Conditions
+ Works outdoors at construction sites as well as indoors.
+ Frequently stands, walks, climbs, balances, stoops, and crouches while negotiating work areas under construction.
+ Sits, reads, writes and uses a computer keyboard.
+ May be exposed to harsh weather conditions including very hot and very cold weather.
+ May be exposed to loud noise.
+ Travel to job sites is required.
+ Work is in and around live track (trains).
+ Work may be in urban, rural or isolated areas.
PNR RailWorks is committed to providing equal employment opportunities to all individuals regardless of their race, gender, religion, national origin, age, disability, or any other legally protected status. We offer a workplace where respect, diversity, and inclusion are essential to our culture and success.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
This advertiser has chosen not to accept applicants from your region.
1
Project Coordinator
Abbotsford, British Columbia
HUB International
Posted 3 days ago
Job Viewed
Job Description
Hi, we're HUB!
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
#LI-POST
#LI-onsite
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
#LI-POST
#LI-onsite
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
This advertiser has chosen not to accept applicants from your region.
2
Project Coordinator
Chilliwack, British Columbia
HUB International
Posted 3 days ago
Job Viewed
Job Description
Hi, we're HUB!
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
#LI-POST
#LI-onsite
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
We are a leading North American insurance brokerage that advises businesses and individuals on how to reach their goals. When you partner with us, you're at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy - so you're ready for tomorrow.
**The Opportunity!**
Reporting to the AVP of Operations Site Support and collaborating closely with the Operations Support team, Retail and Senior Leadership, the **Project Coordinator** plays a vital role in supporting the successful planning, coordination, and execution of operational and strategic initiatives across the organization.
This role is ideal for a highly organized, detail-oriented individual with a strong interest in project delivery, process improvement, and cross-functional collaboration. The Project Coordinator will support multiple initiatives, track progress, communicate updates, and ensure key deliverables stay on schedule.
**What you will bring to our team** **-**
+ 3+ years' experience coordinating or supporting projects across multiple phases of the project life cycle.
+ Demonstrated experience working with cross-functional teams to plan, execute, and deliver business or operational projects.
+ Proven ability to manage project documentation, timelines, and status tracking in a deadline-driven environment.
+ Strong communication and stakeholder engagement skills; able to coordinate across departments and present to diverse audiences.
+ High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); experience with reporting tools such as Power BI is a plus.
+ Familiarity with project management tools or platforms (e.g., Microsoft Project, Asana, Smartsheet, or similar).
+ Strong organizational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
+ Team-oriented mindset with initiative, problem-solving abilities, and a commitment to continuous learning.
+ Exposure to project delivery methodologies such as Waterfall or Agile is an asset.
+ Experience in the insurance or financial services industry is a bonus but not required.
**A day in the life -**
**Project Planning and Coordination**
+ Assist in the development and maintenance of project plans, schedules, and documentation for initiatives related to all lines of business.
+ Coordinate meetings, agendas, and status updates with stakeholders from all lines of business, Operations, and IT.
+ Monitor timelines and milestones, identifying and escalating risks or delays that could impact regulatory compliance, client service, or business continuity.
+ Support the creation of project budgets and financial tracking.
+ Assist with the drafting and maintenance of project charters.
+ Develop and deliver presentations for project planning, kick-off meetings, and stakeholder update calls.
+ Support all phases of the project life cycle, from initiation and planning through execution, monitoring, and closure, schedules, and documentation for initiatives related to personal lines, auto, and commercial insurance operations.
**Communication and Documentation**
+ Prepare and distribute project updates, summaries, and documentation tailored to lines of business and operations teams and employees as needed.
+ Serve as a liaison between business units, support teams, and leadership to ensure alignment and timely execution of project initiatives.
+ Support communication of project goals, timelines, and expectations across operations and service teams.
**Administrative and Delivery Support**
+ Support projects aimed at improving operational efficiency and business process effectiveness across departments such as hardware/software rollout, system changes/enhancements, integrations, and client-facing system updates
+ Track project activities, monitor deliverables, and ensure project documentation is up to date and accessible.
+ Serve as a change champion by engaging with end users to support adoption of new processes, tools, and systems.
+ Coordinate with project stakeholders and SMEs to ensure smooth execution of implementation plans, including training, communication, and feedback collection.
+ Assist with the preparation of materials and logistics for team meetings, project updates, and executive briefings.
+ Maintain accurate documentation and ensure version control for all operations-related projects.
**Reporting and Analysis**
+ Generate clear and actionable reports and dashboards that track project performance, progress, and key deliverables against defined timelines and scope
+ Measure and report on key performance indicators (KPIs) including task completion rates, resource allocation, milestone achievements, and project risks.
+ Partner with cross-functional teams to gather, validate, and interpret data to drive informed decision-making and continuous improvement.
+ Provide regular reporting packages and visual summaries for project leads and executive stakeholders to support reviews, updates, and strategic planning. to support performance tracking across all project initiatives, including metrics such as progress against timelines, task completion rates, resource utilization, and milestone achievement.
+ Track and report on KPIs relevant to project execution and operational delivery.
+ Collaborate with internal teams to collect and validate data for reporting purposes.
**Process Support and Best Practices**
+ Assist in identifying opportunities to streamline project workflows and increase operational efficiency across departments and functions.
+ Document standard operating procedures, task responsibilities, and project workflows to ensure consistency and clarity.
+ Apply project life cycle methodology to ensure consistent execution and delivery across all stages of project work to streamline project workflows and increase operational efficiency across departments and functions.
+ Promote adoption of project management best practices across teams, supporting a culture of structure, accountability, and continuous improvement.
**Executive Priorities**
Priorities of the Executive team include:
+ Advancing project execution to support scalable operations and client service delivery.
+ Ensuring clear visibility and tracking of operational initiatives across all levels.
+ Building a collaborative and structured approach to project delivery and communication.
**Success Measurements**
+ Project deliverables tracked and completed on time and within scope.
+ Clear and timely updates provided to stakeholders.
+ High-quality documentation and reporting delivered consistently.
+ Presentations prepared and delivered effectively for project updates, stakeholder alignment, and kick-off calls.
+ Positive engagement from project teams and leadership.
+ Contribution to process improvement and coordination efforts.
+ Project and change execution of championed/assigned projects
**Additional** **responsibilities as** **required** **.**
This role directly supports Operations by ensuring initiatives that impact workflow efficiency, compliance, client experience, and team productivity are well-coordinated, communicated, and delivered on time. The Project Coordinator will help standardize processes, streamline communication, and provide the structure needed for successful rollout of projects across personal lines, auto, and commercial operations.
**Salary Expectations -**
The expected salary range for this position is $65,000.00 to $75,000.00 and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope, and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization.
**Why Join HUB?**
+ Do you enjoy making friends? We love making friends; join our team of amazing people who all get along and thrive together!
+ We work hard and play hard! Get ready for our Staff Holiday Parties!
+ Paid day off for your birthday - we want to celebrate you!
+ Paid day off for volunteering in your community - HUB is a company that gives back and is active in our communities
+ Room to grow within the organization
+ Lots of company perks, benefits, RRSP matching and great compensation
**Your future with HUB** **-**
Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB, you will become part of a rapidly growing company that offers significant opportunity for advancement.
At HUB, we value education and continuous learning, and we will assist you along your career development path. We provide HUB Ready training for new employees, as well as financial support for licensing, industry designations, management & leadership development, and other related courses, designations or programs.
What makes us different than all the rest?
**Our Vision:** To be everywhere risk exists - today and tomorrow. Helping protect what matters most.
**Our Mission:** To protect and support the aspirations of individuals, families and businesses. To empower our employees to learn, grow and make a difference in their communities.
**Our Core Values:**
- **Entrepreneurship:** We encourage innovation and educated risk-taking.
- **Integrity:** We do the right thing every time.
- **Teamwork:** We work together to maximize results.
- **Accountability:** We measure and take responsibility for outcomes.
- **Service:** We serve customers, communities and colleagues.
If you value what we value, and like the perks along the way - Apply **TODAY** !
**The employment offer is contingent upon completion of a successful background check** **.**
HUB is a company where your contributions will make a difference. We invite you to learn more about our team at . If you require any accommodations during the hiring process, please reach out to to request this. Only candidates selected for an interview will be contacted.
#LI-POST
#LI-onsite
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: No Travel Required
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
This advertiser has chosen not to accept applicants from your region.
3
Project Coordinator
Edmonton, Alberta
Stantec
Posted 3 days ago
Job Viewed
Job Description
Communities everywhere share the need for clean water. And as they work to meet that need, they're facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we're helping communities improve, reuse, and protect our world's most precious resource.
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
Your Opportunity
We are currently looking for a Water and Wastewater Project Coordinator to join our Water group in Edmonton who will get to work on a broad range of water and wastewater treatment projects located regionally. This is a work environment where your abilities will strengthen and grow through a diverse range of projects focused on water and wastewater treatment and process mechanical design.
Your Key Responsibilities
- Assistance planning and design execution of complex water and wastewater treatment projects and related infrastructure.
- Assistance leading pursuits and proposals for water and wastewater infrastructure, including assembling project teams.
- Assistance managing project deliverables, administering contracts, and controlling project financials and schedules.
- Coordination of multidisciplinary design teams throughout the lifecycle of a project.
- Contract document preparation, including front-end contracts, detailed design drawings, and specifications.
- Maintaining and developing strong client relationships.
- Support in account management.
- Quality Management reviews.
- Help develop and ensure the ongoing success of a high performance team through mentorship and development.
- Attend in house and formal training sessions to ensure continuing professional development.
Your Capabilities and Credentials
- A strong technical understanding of municipal water, municipal wastewater, and industrial water treatment design and engineering.
- Registration as a Project Management Professional (PMP) is considered an asset.
- Experience with alternative project delivery is considered an asset.
- Registered with APEGA as a Professional Engineer (P.Eng).
- Strong design leadership and client relation building skills with proven capability to lead design teams and mentor staff.
- Strong presentation skills and experience in presenting designs and concepts to clients and colleagues.
- Strong communication skills including participation in professional societies and authoring professional papers and presentations.
- Knowledge and experience working with municipal clients in Alberta.
- Demonstrated experience in team leadership.
- Excellent interpersonal skills, as well as strong written and verbal communication skills.
- Valid Class 5 driver's license.
Education and Experience
- Bachelor's degree in Civil, Chemical, Mechanical or Environmental Engineering from an accredited post-secondary institute.
- Related graduate degree would be an asset.
- Minimum seven (7) years of consulting experience, primarily in the design of municipal water, municipal wastewater, and industrial water treatment infrastructure, with a minimum of 5 years' experience in a project coordination role. Experience in the consulting engineering environment and project management experience is an asset. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
**Primary Location:** Canada | AB | Edmonton
**Organization:** BC-1101 Water-CA Alberta
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 09/09/ :09:24
**Req ID:** REQ A0
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
Your Opportunity
We are currently looking for a Water and Wastewater Project Coordinator to join our Water group in Edmonton who will get to work on a broad range of water and wastewater treatment projects located regionally. This is a work environment where your abilities will strengthen and grow through a diverse range of projects focused on water and wastewater treatment and process mechanical design.
Your Key Responsibilities
- Assistance planning and design execution of complex water and wastewater treatment projects and related infrastructure.
- Assistance leading pursuits and proposals for water and wastewater infrastructure, including assembling project teams.
- Assistance managing project deliverables, administering contracts, and controlling project financials and schedules.
- Coordination of multidisciplinary design teams throughout the lifecycle of a project.
- Contract document preparation, including front-end contracts, detailed design drawings, and specifications.
- Maintaining and developing strong client relationships.
- Support in account management.
- Quality Management reviews.
- Help develop and ensure the ongoing success of a high performance team through mentorship and development.
- Attend in house and formal training sessions to ensure continuing professional development.
Your Capabilities and Credentials
- A strong technical understanding of municipal water, municipal wastewater, and industrial water treatment design and engineering.
- Registration as a Project Management Professional (PMP) is considered an asset.
- Experience with alternative project delivery is considered an asset.
- Registered with APEGA as a Professional Engineer (P.Eng).
- Strong design leadership and client relation building skills with proven capability to lead design teams and mentor staff.
- Strong presentation skills and experience in presenting designs and concepts to clients and colleagues.
- Strong communication skills including participation in professional societies and authoring professional papers and presentations.
- Knowledge and experience working with municipal clients in Alberta.
- Demonstrated experience in team leadership.
- Excellent interpersonal skills, as well as strong written and verbal communication skills.
- Valid Class 5 driver's license.
Education and Experience
- Bachelor's degree in Civil, Chemical, Mechanical or Environmental Engineering from an accredited post-secondary institute.
- Related graduate degree would be an asset.
- Minimum seven (7) years of consulting experience, primarily in the design of municipal water, municipal wastewater, and industrial water treatment infrastructure, with a minimum of 5 years' experience in a project coordination role. Experience in the consulting engineering environment and project management experience is an asset. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
**Primary Location:** Canada | AB | Edmonton
**Organization:** BC-1101 Water-CA Alberta
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 09/09/ :09:24
**Req ID:** REQ A0
This advertiser has chosen not to accept applicants from your region.
4
Project Coordinator
Toronto, Ontario
Stantec
Posted 12 days ago
Job Viewed
Job Description
Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.
Your Opportunity
As a Project Coordinator, you will play a key role in supporting the successful delivery of projects by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, coordinating team activities, and overseeing financial tracking and reporting. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to impactful building projects.
Your Key Responsibilities
- Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
- Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.
- Assist with financial management, including: - Budget tracking and updates
- Estimate to completion (ETC) analysis
- Invoicing coordination
- Financial reporting and variance analysis
- Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items.
- Support the preparation of project deliverables and submission packages.
- Track Requests for Information (RFIs), responses, and team inputs.
- Ensure compliance with internal project management frameworks and client requirements.
- Facilitate communication between internal teams and external stakeholders.
- Assist with permit applications and project documentation for regulatory approvals.
- Contribute to business development efforts, including proposal support and marketing materials.
Your Capabilities and Credentials
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a proactive approach to problem-solving.
- Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
- Familiarity with project financials and reporting tools.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.
- Experience with document control systems and construction administration processes.
- Knowledge of building construction systems and terminology is an asset.
- Familiarity with Ontario AFP and P3 procurement processes is a plus.
- Understanding of clinical and engineering terminology is an asset.
Education and Experience
Bachelor's degree in Architecture, Engineering, or a related field.
Minimum 5 years of experience in project coordination or project management support roles.
LEED Green Associate or LEED AP preferred.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Toronto
**Organization:** 1610 Buildings-CA Ontario GTA-Toronto ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:03
**Req ID:**
Your Opportunity
As a Project Coordinator, you will play a key role in supporting the successful delivery of projects by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, coordinating team activities, and overseeing financial tracking and reporting. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to impactful building projects.
Your Key Responsibilities
- Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
- Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.
- Assist with financial management, including: - Budget tracking and updates
- Estimate to completion (ETC) analysis
- Invoicing coordination
- Financial reporting and variance analysis
- Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items.
- Support the preparation of project deliverables and submission packages.
- Track Requests for Information (RFIs), responses, and team inputs.
- Ensure compliance with internal project management frameworks and client requirements.
- Facilitate communication between internal teams and external stakeholders.
- Assist with permit applications and project documentation for regulatory approvals.
- Contribute to business development efforts, including proposal support and marketing materials.
Your Capabilities and Credentials
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Detail-oriented with a proactive approach to problem-solving.
- Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
- Familiarity with project financials and reporting tools.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.
- Experience with document control systems and construction administration processes.
- Knowledge of building construction systems and terminology is an asset.
- Familiarity with Ontario AFP and P3 procurement processes is a plus.
- Understanding of clinical and engineering terminology is an asset.
Education and Experience
Bachelor's degree in Architecture, Engineering, or a related field.
Minimum 5 years of experience in project coordination or project management support roles.
LEED Green Associate or LEED AP preferred.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Toronto
**Organization:** 1610 Buildings-CA Ontario GTA-Toronto ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:03
**Req ID:**
This advertiser has chosen not to accept applicants from your region.
5
Project Coordinator
Markham, Ontario
Stantec
Posted 12 days ago
Job Viewed
Job Description
Our Waterloo/Markham/Ottawa offices have an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
#additional
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
#additional
This advertiser has chosen not to accept applicants from your region.
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6
Project Coordinator
Ottawa, Ontario
Stantec
Posted 12 days ago
Job Viewed
Job Description
Our Waterloo/Markham/Ottawa offices have an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
This advertiser has chosen not to accept applicants from your region.
7
Project Coordinator
Waterloo, Ontario
Stantec
Posted 12 days ago
Job Viewed
Job Description
Our Waterloo/Markham/Ottawa offices have an immediate opportunity for a professional and dynamic Project Coordinator to join our Buildings group.
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
#additional
The successful candidate will be a proactive, self-starter with exceptional communication skills. Organization, time management, attention to detail and accuracy is critical to this position.
In this position, you will be responsible for diverse functions that include but are not limited to the following:
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Provides support to project management and team members.
- Work closely with the project teams to maintain a current and accurate understanding of project status, issues and changes.
- With assistance, oversee the tracking of documentation, scheduling and management of project documentation, and other communication tools.
- With guidance, assists with the preparation of high quality, accurate and timely documents such as: proposals, reports, specification and drawing packages, requests for information, meeting minutes, and other required documentation.
- Set up and manage administration of project collaboration sites (SharePoint, BIM306, etc., as requested); manage document control processes through collaboration sites.
- With direction, prepares required project set up documentation.
- Assist Project Managers in the preparation of project risk assessments and other health and safety documentation.
- Assist the Project Managers in coordinating, distributing and updating the team schedules and Work Load/Staffing Forecasts.
- Monitor project financials with Project Managers on a weekly basis.
- Run and/or review reports from financial and accounting data software. Export data to excel to prepare various internal/external reports.
- Assist the Project Manager in monitoring the schedules for all deliverables and highlighting issues
- Assist the Project Manager in identifying and communicating deviation from project scope of work
- Assist in the Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key Quality Assurance requirements and documentation
- Ensure that document reviews are scheduled, completed and well documented.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
Duties described may be modified as needed to support the Buildings group.
As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:
- Minimum of 5 years' experience in a coordination role in the construction industry.
- Recognized relevant college diploma or university degree.
- Customer Service mentality when working with both internal and external people.
- Consistent drive to improve own knowledge and capabilities.
- Willingness and aptitude to learning on the job and in formal settings.
- Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently.
- Must be detail-oriented, and resourceful.
- Ability to be persistent when needed.
- Prior knowledge of documentation / revision control is preferred.
- Prior work in documentation control / project assistant role is a plus.
- Must be able to successfully work both collaboratively and independently.
- Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, and Adobe.
- Proficiency in Microsoft Project is considered an asset or desire to learn.
- Prior experience with OneDrive, Newforma and SharePoint (managing a site, utilizing the site to its fullest capabilities).
- Ownership of quality and accuracy of own work.
- Formal training in Project Management principles will be considered an asset.
- Previous experience with financial documents, including budgets is a plus.
- Excellent verbal and written communication skills.
- Drivers license with access to a vehicle.
Eligible for Government of Canada security clearance.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
**Primary Location:** Canada | ON | Ottawa
**Organization:** 1633 Buildings-CA Ottawa-Ottawa ON
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 06/10/ :10:49
**Req ID:**
#additional
This advertiser has chosen not to accept applicants from your region.
8
Project Coordinator
Vancouver, British Columbia
PCL Construction
Posted 12 days ago
Job Viewed
Job Description
Project Coordinator
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how a Project Coordinator for our BC Region office contributes to our team:
**Responsibilities**
+ Assists the project manager and superintendent with overall project performance including cost, schedule, safety and quality.
+ Assists in overall construction coordination, planning and identifying potential risks and resolving field technical issues.
+ Performs quantity takeoffs and surveys to manage contract progress and reporting.
+ Develops and maintains excellent relationships with our trade partners through activities such as issuing tender packages, defining scopes of work, answering inquires and monitoring progress.
+ Assists with change management and change order process, including pricing, processing, and assessing cost and schedule impact.
+ Administers request for information and shop drawing and submittal process.
+ Assists with pre-commissioning or commissioning.
+ Assists with overall project closeout, including archiving documents, maintenance, and warranty.
+ Identifies and assists in resolving field technical issues.
**Qualifications**
+ Bachelor's degree or diploma in engineering, construction management, or a related field.
+ 3-5 years of construction industry experience.
+ Knowledge of construction industry including equipment and techniques, drawings and specifications, building materials, quality, safety, construction sequences and building code.
+ Ability to apply basic engineering and problem-solving principles to construction challenges and present solutions.
+ Ability to create a comprehensive schedule and administer subcontracts and contract documents.
+ Ability to establish and maintain effective stakeholder relationships.
+ Effective verbal, written, and interpersonal communication skills.
+ Working knowledge of Microsoft Office Suite with a strong aptitude for adopting new technology.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. The salary range for this position may be between $75,000-$95,000. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Constructors Westcoast Inc.
**Primary Location:** Vancouver, British Columbia
**Job:** Project Coordinator
**Requisition** : 10105
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how a Project Coordinator for our BC Region office contributes to our team:
**Responsibilities**
+ Assists the project manager and superintendent with overall project performance including cost, schedule, safety and quality.
+ Assists in overall construction coordination, planning and identifying potential risks and resolving field technical issues.
+ Performs quantity takeoffs and surveys to manage contract progress and reporting.
+ Develops and maintains excellent relationships with our trade partners through activities such as issuing tender packages, defining scopes of work, answering inquires and monitoring progress.
+ Assists with change management and change order process, including pricing, processing, and assessing cost and schedule impact.
+ Administers request for information and shop drawing and submittal process.
+ Assists with pre-commissioning or commissioning.
+ Assists with overall project closeout, including archiving documents, maintenance, and warranty.
+ Identifies and assists in resolving field technical issues.
**Qualifications**
+ Bachelor's degree or diploma in engineering, construction management, or a related field.
+ 3-5 years of construction industry experience.
+ Knowledge of construction industry including equipment and techniques, drawings and specifications, building materials, quality, safety, construction sequences and building code.
+ Ability to apply basic engineering and problem-solving principles to construction challenges and present solutions.
+ Ability to create a comprehensive schedule and administer subcontracts and contract documents.
+ Ability to establish and maintain effective stakeholder relationships.
+ Effective verbal, written, and interpersonal communication skills.
+ Working knowledge of Microsoft Office Suite with a strong aptitude for adopting new technology.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. The salary range for this position may be between $75,000-$95,000. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Constructors Westcoast Inc.
**Primary Location:** Vancouver, British Columbia
**Job:** Project Coordinator
**Requisition** : 10105
This advertiser has chosen not to accept applicants from your region.
9