26 Administration jobs in Milton

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between $18.50 and $36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We've got what you're looking for.
**Job Description:**
Are you looking for an opportunity to be a leader for the Construction Contract Administration on major infrastructure construction projects? Are you interested in leading teams of Inspectors, Construction Contract Administrators and other staff? Are you well versed in heavy civil construction? If so, Parsons has a great opportunity for you to join us on a significant capital improvement program.
In this role, you will plan, schedule, supervise, and exercise administrative authority over the construction contract administration team. The successful candidate controls contract administration resources and activities in the oversight of construction projects. The Project Manager must be capable of managing a project valued up to $50 million in total construction cost.
Opportunity:
The Project Manager will be responsible for administration and oversight of various construction activities on MTO and other municipal projects. This includes writing work plans, estimating construction costs and reporting project status throughout it's lifecycle. The Project Manager will be the link between the client and the construction project while providing leadership to the CA team. This position will report directly to the Regional Program Director.
In this role you can expect to:
+ Provide construction oversight and administration to ensure a quality construction product that adheres to design specifications and standards.
+ Collaborates with construction contractors to eliminate any hazards associated with the work that may adversely affect the environment or the safety or health of employees.
+ Oversees the contract administration documentation, design drawings and specifications, back-charge documents, change orders, etc.
+ Makes decisions regarding long-range planning, scheduling, budgeting, work priorities, and personnel. Provide advice on field engineering procedures, construction methods, and financial matters to management
+ Plans, directs, supervises, and controls the execution of all business, technical, fiscal, and administrative functions of the assigned project. Assigns responsibility for executing project plans to key subordinates after careful assessment of how to utilize their qualifications and strengths. Provides input to performance reviews and development plans for subordinates. Field responsibilities may include labor relations, local procurement and payroll operations, etc., if required.
+ Oversees establishment of Project Execution Plan, Health and Safety Plan, Quality Assurance/Quality Control Plan, and other documents as required.
+ Mobilizes company resources, through liaison with support departments, other offices, or subsidiaries, to create project teams capable of completing effective, quality work. Discusses the qualifications required of the key project positions in specific detail with the profit center and department managers. Collaborates with the office facilities staff to address project space requirements.
+ Works with other managers, project engineers, and discipline leads to develop budgets, schedules, and plans for the various elements of a project. Ensures that the project meets or exceeds goals established in these plans.
+ Works with the key project individual to devise and execute actions plans to rectify potential cost overruns or delays, or to accommodate significant changes to the scope of work. Advises the client and company management of any such changes. The Project Manager is specifically responsible for maintaining current and timely change orders.
+ Promotes technical and commercial excellence on the project through application of Quality Assurance processes. Monitors and reports to management on the progress of all project activity within the program, including significant milestones, and any conditions, which would affect project cost or schedule. Establishes weekly meeting to review project status and formulate action items.
+ Performs other responsibilities associated with this position as may be appropriate.
Still interested? You will have comprehensive knowledge of engineering and construction-related processes, as well as industry practices. Also requires excellent written and oral communication skills, a familiarity with CAD and other PC software packages typically associated with engineering and construction, and performing in a lead capacity on a project.
Qualifications:
+ Bachelor's degree in Project Management or Civil Engineering related technical/business field
+ 10+ years of related engineering management experience on large scale programs
+ Incumbent should have a broad general technical and business background.
+ Professional registration with PEO
+ Must have the ability to manage projects, interface with clients and enjoy being hands on technically in the project.
+ Our Project Managers get very involved in the designs on the project.
+ Comprehensive knowledge of industry standards Incumbent must meet Parsons' project management certification requirements.
+ Proven ability to perform in a management capacity, excellent written and oral communications
+ Must be able to meet customer security requirements.
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!
Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to .
About Us
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.
For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.

Job Description

Job Description

COMPASSIONATE ● STRATEGIC ● DETAIL-ORIENTED ● RESOURCEFUL ● CLIENT-CENTRED

OVERVIEW

A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their role in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

We are partnering with our client in search of a highly motivated, compassionate, and organized Office Manager. Reporting to the Chief Executive Officer (CEO), the Office Manager is responsible for providing administrative support to the CEO, Board of Directors and Leadership Team while promoting an environment consistent with the organization’s vision, mission, and values.

PRIORITIES

Leadership Support:

• Manage and provide administrative support as required by the CEO, ensuring all key duties are accomplished timely and efficiently.
• Promptly receive and screen incoming telephone calls and mail/emails for the CEO and respond where appropriate.
• Participate in and coordinate meetings including bookings, scheduling, preparing an agenda and minutes, distributing material and all other arrangements.
• High level calendar management with emphasis on proactive planning and scheduling meetings.
• Develop and prepare letters, manuals, reports, presentations, agendas, etc., as required.
• Provide accurate word-processing support by composing and editing a variety of documents, including confidential correspondence.
• Update and maintain information and generate reports as required in support of the CEO’s request.
• Coordinate the agency’s annual general meeting, public meetings, and agency-wide fundraising and awareness events, including sending out invitations, preparing annual reports, contacting appropriate service providers, etc.
• Manage information in a timely and accurate manner and uphold a strict level of confidentiality.
• Demonstrate respect for clients and adherence to the agency’s protocols, policies, and procedures, Ministry policies, and other relevant provincial/federal legislation.
• Provide support to the leadership team in a variety of functions including Human Resources, Payroll, Accounting and Recruitment.

Board Support:

• Participate in and support monthly board meetings, including scheduling, preparing a draft of agendas and minutes, creating presentations, distributing material, and maintaining files and reports as necessary.
• Prepare and present reports to the Board of Directors and stakeholders as required.
• Ensure the organization maintains a strong, positive image to relevant stakeholders and the general public.

Other Administrative Support:

• Ensure effective administration of all administrative functions and systems, such as email management, scheduling, databases and forms, file systems, passwords, accounts, phone and fax systems, mail, etc.
• Monitor, manage and improve the efficiency of support service contracts.
• Support purchasing of PPE, office orders, and memberships to ensure proper inventory is maintained.
• Support, research, and prepare information for grant proposals, RFPs, fundraising, and social media as required.
• Maintain agency records and documentation and ensure compliance.
• All other duties as assigned.

Requirements

• A degree or diploma in office administration, business, or related program.
• 3-5 years experience of administrative/office management experience, preferably within the social services sector.
• Experience in supporting a Board of Directors including the monthly preparation of information packages and presentations.
• A youth service focus with a high level of maturity, sensitivity, and strict adherence to confidentiality.
• Strong computer skills, with knowledge of Microsoft Office Suite and basic system troubleshooting.
• Experience with or knowledge of ADP is an asset.
• Proficient in spelling and grammar with strong attention to detail and accuracy.
• Strong interpersonal skills with an emphasis on communication (oral, written, and visual).
• Highly organized with an ability to manage, perform, and prioritize a number of priorities and initiatives.
• Self-motivated and effective in working both individually and as a team member.
• Ability to establish and maintain effective working relationships internally and externally with staff, volunteers, and stakeholders.
• Completion of a successful Vulnerable Sector Check/Criminal Record Check.
• Valid CPR/First Aid and CPI certificates.
• Ontario driver’s licence with access to a vehicle and valid insurance.

Administrative Assistant
Requisition ID: 13896
Location:
Mississauga, ON, CA, L4V 1S7
Pay Type: Salary
**Company Overview**
**COMPANY OVERVIEW**
Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.
As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we're ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We're in every construction market.
Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition.
**ABOUT THE ROLE**
The Administrative Assistant provides essential support to multiple senior leaders across various departments including the Head of HR and the Head of Health and Safety, by managing a variety of administrative and coordination tasks that enable them to focus on their strategic responsibilities. This role ensures smooth day-to-day operations through effective calendar management, meeting coordination, document preparation, and communication support. Key deliverables include organized schedules, accurate documentation, timely follow-ups, and efficient handling of internal processes, all contributing to improved productivity and team effectiveness.
**WHAT YOU'LL ACCOMPLISH**
+ Coordinate and manage calendars to ensure efficient use of leaders' time and minimize scheduling conflicts.
+ Prepare agendas, meeting materials, and follow-up notes to support productive meetings and clear action tracking.
+ Organize travel arrangements and itineraries to ensure smooth and cost-effective business travel.
+ Draft, format, and edit documents, presentations, and reports to support leadership communication and decision-making.
+ Submit and track expense reports, purchase orders, and administrative forms accurately and on time.
+ Facilitate communication and coordination between supported leaders and other departments or external contacts.
+ Maintain organized digital and physical files to ensure easy access to accurate and up-to-date information.
+ Proactively track and follow up on delegated tasks and key deadlines to ensure timely completion.
+ Support team events, recognition efforts, and internal communications to promote a positive and organized work environment.
+ Work collaboratively with Executive Assistants to provide necessary support.
+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviours
**WHAT WE'RE LOOKING FOR**
+ Post-secondary education, preferably a degree or diploma in a related field.
+ Advanced proficiency in Google suite of products and virtual meeting platforms (ie Zoom).
+ A minimum of 2 years of administrative or office support experience, ideally supporting multiple managers or departments.
+ Experience with travel arrangements and expense reporting.
+ Exceptional organizational and time management skills, with a strong ability to prioritize tasks and meet deadlines.
+ Excellent written and verbal communication skills, with a professional and polished demeanor.
+ Strong attention to detail and accuracy.
+ Ability to exercise discretion and maintain confidentiality.
+ Proactive and resourceful problem-solving skills.
+ Ability to work independently and as part of a team, and in a fast paced environment.
**Additional Requirements** :
+ Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.
**WHAT WE OFFER**
+ Flexible Health & Dental benefits coverage for you and your dependents, effective day one.
+ A generous Pension Plan designed to support you through various stages of your career and life.
+ Access to voluntary programs like RRSP and TFSA for future financial planning.
+ Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
+ Easy access to mental health and well-being support.
+ Service recognition awards to celebrate your contributions.
+ Perks & discounts on a variety of products and services.
+ Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities.
+ Financial support for new parents beyond statutory benefits.
+ An inclusive and welcoming environment where everyone can be themselves.
+ A collaborative work culture in a supportive and team-oriented work environment
+ Company-provided personal protective equipment ensuring your safety and comfort on the job.
+ A flexible work schedule to help you balance professional and personal responsibilities.
This posting is for an existing vacancy at Amrize Canada Inc.
**BUILDING INCLUSIVE WORKSPACES**
At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition!
Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Job Description

Job Description

Administrative Assistant – Partners Community Health

Partners Community Health (PCH) is a not-for-profit, charitable organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH operates two new state-of-the-art LTC homes and Integrated Seniors’ Hub in West Mississauga. The new homes have a combined 632-beds and are part of PCH’s larger strategy that will introduce innovative and inclusive programs and services and new models of care delivery. PCH is also committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Summary:

Partners Community Health (PCH) is seeking an Administrative Assistant to support members of PCH’s leadership team.  A high performing, self-motivated individual with exceptional organizational and administrative skills and demonstrated commitment to customer service will excel in this position. You possess the ability to work in a fast-paced and constantly changing environment and are able to disseminate complex information quickly in order to maintain effective working relationships with the President, executive team, and internal and external stakeholders. You are proactive, dynamic and able to anticipate the needs of those you support.

This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.   

This position functions in a hybrid work environment and will be expected to come on-site as needed.

Key Responsibilities:

• Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight.

• Prepares and edits executive level communications, briefing notes and PowerPoint presentations.

• Represents the leadership team when communicating with internal and external stakeholders.

• Requests and tracks deliverables from direct reports and support services.

• Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support.

• Coordinates yearly performance reviews for leaders.

• Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors.

• Manages supplies and equipment ordering, invoicing, and securing of approvals from management.

• Supports device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops.

• Manages and tracks document and contract approval and sign-off processes for the Directors.

• Liaises with members of senior leadership and various departments across PCH as necessary.

• Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization.

• Other duties and special projects to support the programs may be assigned from time to time.

Qualifications:

• College certificate or administrative training equivalent required.

• Minimum 3 years of experience in a long-term care home (LTCH) or other health care related field.

• Excellent technical skills in full Microsoft Office suite, including Word, Excel, and PowerPoint.

• Minimum 3 years of experience in providing senior level administrative support.

• Proven ability to support multiple leaders and manage competing priorities.

• Strong ability to work independently and proactively with minimal direction.

• Strong verbal, written, interpersonal and customer service communication skills.

• Exceptional time management, organizational and prioritization skills.

• Proactive thinker with demonstrated ability to apply sound judgement.

• Strong problem solving, analytical and conflict resolution skills.

• The ability to function effectively during periods of rapid change and transition.

• Ability to anticipate needs and prioritize competing priorities efficiently.

• Ability to build and maintain relationships with key internal and external stakeholders.

• Models a positive, inclusive, and respectful work environment.

• Satisfactory Criminal Reference Check (with vulnerable sector screen) result

PCH is an equal opportunity employer and is committed to Equity, Diversity, Inclusion and Anti-Racism. We believe diverse and inclusive teams support strong decision making, foster a culture of belonging and allows us to better serve our people, residents, and community. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we are committed to providing accommodation and will work with employees to meet their needs through the recruitment process. If you are a person with a disability and require assistance during the application process, please let us know. We embrace an inclusive work environment and welcome members of all backgrounds, experiences, and perspectives to apply.

To learn more about PCH, visit our website here:

To learn more about the homes and Integrated Seniors’ Hub, visit here: -place/

All staff will be required to provide proof of full vaccination with a COVID-19 vaccine, with the exception of those who have an approved medical exemption or accommodation.

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

Job Description

Job Description

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Job Description

Job Description

We’re looking for a motivated professional to step into a full-time, 6-month contract role that plays a key part in our in-office team. This is a great chance to gain valuable experience, contribute to meaningful work, and build lasting professional connections.
Please note: This is a temporary, in-office position with a fixed term of 6 months. Contract roles are not benefits-eligible unless otherwise stated.

Canacre’s core services focus on leadership in Environment and Land services throughout the project lifecycle. At Canacre, we emphasize continuous development and growth. Our commitment to investing in industry knowledge and the expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with stakeholders, mitigating tomorrow’s environment, land and right-of-way risks today.
 
At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.

The Administrative Coordinator has strong interpersonal communication, organizational, and leadership skills. They should be familiar with office management procedures and basic accounting principles. The Administrative Coordinator provides administrative support to Canacre employees throughout Canada and/or the USA.

DUTIES AND RESPONSIBILITIES:

• Oversee day-to-day office operations, such as managing the reception area, greeting visitors, and answering the phone.
• Administer and manage company phone lines and relevant inboxes. Answering phone calls, directing inquiries, and facilitating communication between departments and external parties.
• Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain a high level of professionalism in all interactions.
• Maintaining and organizing records critical to the business.
• Photocopy and organize documents for distribution, mailing, binding, and filing.
• Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports as needed.
• Provide general and relevant information to office and field teams through email communications.
• Coordinate deliveries of business cards, new hire welcome gifts, and IT equipment to employees.
• Coordinate the logistical aspects of departmental programs such as meetings, seminars, workshops, special projects, and events.
• Manage calendars by preparing travel schedules, booking travel arrangements, making reservations, and organizing meetings, appointments, and events for Canacre employees.
• Ensure that the company's safety and onboarding items are regularly monitored, maintained, and restocked as needed.
• Maintain, monitor, and restock office supplies, kitchen items, and food inventory levels with company purchasing policies and budgetary restrictions.
• Organize kitchen, common areas, supply rooms, conference rooms, reception, and bulletin boards.
• Coordinates maintenance and alteration of office areas and equipment.
• Assist with financial tasks, such as bookkeeping, record-keeping, and overseeing company expenses and billing cycles.
• Data entry into financial, personnel, and legal databases.
• Update and maintain internal contact and professional membership lists.
• Supporting project teams with administrative tasks, managing deadlines, and tracking progress.
• Provide administrative support throughout the office and organization as required.
• Support operational programs as requested.

Perform other duties as assigned.

QUALIFICATIONS:

• Post-secondary education in general administration or related field.
• Minimum 1 year experience working in an office environment.
• Able to work independently and as part of a team while delivering exceptional customer service.
• Outstanding organization, interpersonal, verbal, and written communication skills; able to effectively interface with employees at all levels.
• Strong leadership skills.
• Strong administrative and data management skills.
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
• Ability to respond quickly in a dynamic and changing environment.
• Results-oriented, with the ability to complete assignments on time and manage multiple priorities.
• Strong attention to detail while being able to perceive and analyze problems, develop alternatives and implement solutions.
• Ability to move around the office to access files, equipment, and meeting rooms, including standing, walking, and sitting for extended periods.
• Occasionally lift and carry items up to 25 pounds, such as office supplies or small boxes.
• Requires fine motor skills to operate office equipment

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match with one of our upcoming projects

Powered by JazzHR

3JZwqn9hbw

Job Description

Job Description

Job Title: Optometric Administrative Assistant

Location: Mississauga, ON

Job Type: Full-TimeIndustry: Healthcare / Optometry

About Us:

We are a busy, patient-focused optometry clinic located in the heart of Mississauga, committed to providing exceptional eye care services in a warm and welcoming environment. Our team values professionalism, efficiency, and compassion, and we're looking for an enthusiastic Administrative Assistant to join us in supporting daily operations and ensuring a seamless experience for our patients.

Position Summary:

The Optometric Administrative Assistant will play a vital role in the smooth functioning of the clinic. This individual will be responsible for front desk operations, patient coordination, appointment scheduling, and general administrative support to the optometrists and office team. This is a client-facing role that requires excellent communication skills, organizational abilities, and attention to detail.

Key Responsibilities:

• Greet patients and visitors in a friendly and professional manner
• Schedule, confirm, and manage patient appointments
• Answer phone calls and respond to email inquiries promptly and professionally
• Process patient intake forms and maintain accurate medical records
• Manage billing, invoicing, and insurance claims (OHIP and private insurance)
• Maintain cleanliness and organization of the front desk and waiting area
• Assist with pre-testing procedures and patient preparation, as needed
• Communicate effectively with the optometrists and support staff to coordinate patient flow
• Order and manage inventory for office supplies and eyewear (if applicable)
• Handle confidential information with discretion and comply with privacy regulations

Qualifications:

• Previous experience in a medical, optometric, or healthcare administrative role preferred
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite and/or electronic medical record (EMR) systems
• Familiarity with OHIP billing procedures is an asset