151 Administration jobs in Port Moody

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Does not require Canadian work experience

Support for Indigenous people

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Employment groups - Help

Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.

This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

**Description**

As an Administrative Assistant you will be responsible for coordinating the daily administration requirements of the marine office in Richmond, BC. You are a driven individual, who continuously looks for opportunities to learn. This role is responsible for providing a variety of administrative tasks to support departmental, project management, and other staff. This individual works with moderate supervision, performing a variety of assigned tasks within established procedures.

**Essential Responsibilities**

- Performs administrative tasks such as receiving invoices, monitoring admin email for inquiries, answering phones, coordinating mail and couriers, photocopying, preparing and distributing correspondence and managing office supplies and cleanliness.
- Communicating with management, staff, visitors, shared services and other business contacts, acts as a resource for general administrative inquiries. Assists maintenance with capex project administration.
- Orders offices supplies and coordinates with the shore maintenance team to ensure inventory levels are adequately maintained.
- Maintains and updates various contact and distribution lists for the department or project as well as filing and maintaining crew and vessel files. Coordinates updates for the website and marketing materials.
- Schedules and coordinates meetings and events including facility, venue and resource booking, compiling required materials, and making catering arrangements
- Carries out a range of diverse and sensitive administrative and operational duties within the department

**Qualifications**

- 2-3 years’ experience in a similar role
- Degree/Diploma in administration is preferred
- Excellent written and verbal communication skills with strong attention to detail and accuracy
- Previous experience in marine or transportation is preferred but not required
- Previous experience with JDE would be considered an asset.
- Knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint
- Strong organizational and planning skills and the ability to manage priorities; excellent attention to detail and accuracy.
- Ability to maintain confidentiality and work with regular supervision, collaborating well with others in a team environment

**Work Conditions:**

- Long Term opportunity
- This is an office/site based position

**Compensation**

$55,000 - $60,000 annually

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

**Additional Information**

Ledcor Marine has a proven track record of providing safe and efficient specialized marine transportation services in the Lower Mainland and has one of the largest marine operations of its kind, serving natural resources and industrial customers in British Columbia.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

**Employment Equity**

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

_Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via_(_email_)(mailto: )_. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our_(_I&D page_)(

Job Description

Job Description

Our client, an up and coming vehicle manufacturer utilizing AI technology, is looking for an experienced IT Administration Manager to be based in Vancouver to help support the companies growth, and to contribute towards the continued health of their network and infrastructure.

This is an exciting opportunity to build and lead a world class team, with the potential for the role to grow in scope with time.

Responsibilities:

• Manage all I.T activities for the client, including infrastructure strategy, security, maintenance and electronic data operations.
• Lead and manage an I.T admin team comprised of system administrators and I.T support staff
• Provide leadership for the I.T asset lifecyle and asset management/compliance
• Lead Security audit programs to ensure compliance with relevant Information Security Policies.

You Have:

• 5- 8 years experience working in IT Operations as an Infrastructure Manager, IT Operations Manager, Infrastructure lead etc. implementing infrastructure architecture strategy and security
• Extensive knowledge of cloud infrastructure (Azure)
• Experience managing networks ranging from small to enterprise level in complexity
• Strong experience with Information Security

Some AWESOME selling points:

• Flexible Work Schedule
• Competitive salary + Extended Health and Dental Benefits
• Amazing opportunity for career progression
• Travel Benefits
• Plenty of vacay

It's a seriously awesome opportunity! If this looks interesting to you, please click the link and apply.

** Unfortunately we are only able to consider candidates who either live in Canada, or currently have an active Canadian work visa or citizenship for this role.

Job Description

Job Description

Our client, an up and coming vehicle manufacturer utilizing AI technology, is looking for an experienced IT Administration Manager to be based in Vancouver to help support the companies growth, and to contribute towards the continued health of their network and infrastructure.

This is an exciting opportunity to build and lead a world class team, with the potential for the role to grow in scope with time.

Responsibilities:

• Manage all I.T activities for the client, including infrastructure strategy, security, maintenance and electronic data operations.
• Lead and manage an I.T admin team comprised of system administrators and I.T support staff
• Provide leadership for the I.T asset lifecyle and asset management/compliance
• Lead Security audit programs to ensure compliance with relevant Information Security Policies.

You Have:

• 5- 8 years experience working in IT Operations as an Infrastructure Manager, IT Operations Manager, Infrastructure lead etc. implementing infrastructure architecture strategy and security
• Extensive knowledge of cloud infrastructure (Azure)
• Experience managing networks ranging from small to enterprise level in complexity
• Strong experience with Information Security

Some AWESOME selling points:

• Flexible Work Schedule
• Competitive salary + Extended Health and Dental Benefits
• Amazing opportunity for career progression
• Travel Benefits
• Plenty of vacay

It's a seriously awesome opportunity! If this looks interesting to you, please click the link and apply.

** Unfortunately we are only able to consider candidates who either live in Canada, or currently have an active Canadian work visa or citizenship for this role.

Job Description

Job Description

Job Title: VP Finance and Administration
Location: Downtown Vancouver, BC
Employment Type: Full-time, Permanent
Industry: Mining / Accounting
Reports To: Chief Financial Officer (CFO)

About the Company

Our client is a TSX-V and FSE-listed gold producer and mineral development company with a 19+ year track record and operations in Malaysia and Western Australia. Headquartered in Vancouver, the company employs over 250 professionals across its sites.

Position Overview

The VP Finance and Administration will report directly to the CFO and oversee all financial reporting and general administrative functions across the business. This includes internal/external reporting, budgeting and forecasting, internal controls, tax and audit compliance, cash management, and corporate administration.

Key Responsibilities

1. Financial Reporting

• Oversee preparation of quarterly and annual consolidated financial statements
• Draft financial statement notes, MD&A, and quarterly earnings releases
• Present executive-level financial dashboards and forecasts to the CFO

2. Budgeting & Forecasting

• Maintain financial models
• Lead annual corporate budgeting and 12-month rolling forecasts
• Prepare quarterly and semi-annual financial projections

3. Accounting Policies & Internal Controls

• Conduct quarterly IFRS updates and accounting policy reviews
• Design procedures to implement new accounting standards
• Train staff on evolving standards and coordinate with operations on cost controls

4. Tax, Audit & Regulatory Compliance

• Oversee annual tax filings and manage compliance with tax authorities
• Support CFO on tax planning and transfer pricing implementation
• Manage audit processes and ensure timely government reporting

5. Cash Management & Project Costing

• Monitor monthly cash flow and prepare 8-week cash projections
• Analyze project costs, report variances, and ensure capex remains within budget

6. Financial Controls & Reporting Accuracy

• Conduct technical reviews of consolidated reports, MD&A, and supporting schedules
• Maintain chart of accounts and recommend system/process improvements
• Assist CFO with development and quarterly testing of internal controls (SOX compliance)

7. General Administration

• Oversee office administration, corporate filing systems, and insurance policies
• Coordinate IT administration, database maintenance, and IT control systems

8. Ad-hoc Duties

• Provide ongoing support to the CFO and contribute to executive-level projects as required

Qualifications

• CPA designation (Canada) with prior VP/Controller experience in TSX-V or TSX-listed gold production companies
• Hands-on experience compiling financial statements under IFRS, including MD&A and note disclosures
• Strong financial modeling, cost accounting, and cost control capabilities
• Proven leadership, team management, and staff training experience
• Highly organized, proactive, and self-motivated with excellent communication and reporting skills

Job Description

Job Description

Redefine the future of customer experiences. One conversation at a time.

We're changing the game with a first-of-its-kind, conversation-centric platform that unifies team collaboration and customer experience in one place. Powered by AI, built by amazing humans.

Our culture is forward-thinking, customer-obsessed and built on an unwavering belief that connection fuels business and life; connections to our customers with our signature Amazing Service®, our products and services, and most importantly, each other. Since 2008, 100,000+ companies and 1M+ users rely on Nextiva for customer and team communication.

If you're ready to collaborate and create with amazing people, let your personality shine and be on the frontlines of helping businesses deliver amazing experiences, you're in the right place.

Build Amazing - Deliver Amazing - Live Amazing - Be Amazing

As a Staff Engineer within the Nextiva Platform organization, focusing on Identity and Access Management (IAM) and platform data access , you will lead initiatives that ensure secure, compliant, and seamless access to critical systems and data across our SaaS offerings. You will design and evolve scalable IAM solutions and enforce data governance best practices that are integral to customer trust, platform integrity, and internal operations.

The ideal candidate will be a technical leader with strong experience in IAM systems, authentication/authorization patterns, data access governance, and distributed platform architecture. Your role will include shaping the strategy and implementation of robust user access models, service identity, permissioning infrastructure, and compliance-driven controls at scale.

Responsibilities:

• Lead the design and development of secure, scalable IAM and access control mechanisms, including role-based access control (RBAC), attribute-based access control (ABAC), and fine-grained permissions systems
• Improve and maintain centralized authentication and authorization services (e.g., OAuth2, OIDC, SAML, SCIM integrations)
• Ensure secure-by-design principles are embedded across platform services and APIs with a focus on access patterns, identity federation, token lifecycle management, and user provisioning
• Drive architecture and code-level decisions to mitigate identity risks, reduce complexity, and improve the developer experience around secure access patterns
• Contribute to operational systems that support auditing, anomaly detection, access reviews, and governance reporting
• Be involved in every stage of the project - from ideation and system design to delivering products and features in a timely manner
• Build robust, scalable, and maintainable software
• Improve code quality through writing unit tests, automation, and code reviews
• Apply and advocate for team coding, documenting and testing standard
• Lead code reviews and communicate application changes
• Provide technical leadership, mentorship and guidance to engineers on the team
• Collaborate closely with internal teams as well as stakeholders
• Implement and influence business and operational systems that support billing and usage monitoring needs

Basic Qualifications:

8-10+ years of experience building large-scale, secure SaaS platforms, with a strong focus on IAM, access management, and distributed systems.

• Deep proficiency in Java, Spring Boot, and designing stateless backend services that integrate with identity providers (IdPs) and security frameworks
• Experience implementing authentication protocols (OAuth 2.0, OIDC, SAML), and designing systems that support single sign-on (SSO), multi-factor authentication (MFA), and Just-In-Time (JIT) provisioning
• Familiarity with access governance tools, secrets management, and key management systems
• Hands-on experience with Kafka for distributed messaging and event-driven pipelines (e.g., audit logs, user session lifecycle, policy updates)
• Expertise with cloud infrastructure platforms (AWS/GCP) and IAM-related services such as IAM roles/policies, STS tokens, and cross-account identity
• Solid understanding of data privacy and regulatory compliance standards (e.g., SOC 2, GDPR, HIPAA) as they relate to access and identity

Preferred Skills:

• Experience building or integrating with IAM platforms (e.g., Okta, Auth0, ForgeRock, Keycloak)
• Knowledge of fine-grained data access control, masking policies, and dynamic authorization patterns at the data layer
• Experience developing or integrating policy-as-code solutions (e.g., OPA, Cedar, Rego)
• Familiarity with front-end identity contexts and modern frameworks like React and TypeScript for secure session and role propagation
• Deep understanding of zero trust architecture principles and secure service-to-service authentication

Additional Qualities to Have:

• Demonstrated ownership of complex, cross-functional IAM and security initiatives.
• Ability to abstract technical complexity into platform capabilities for use by product teams.
• Strategic mindset with the ability to anticipate and access risks before they emerge.
• Effective communicator, mentor, and partner to engineers and stakeholders across security, compliance, and product.
• Passion for driving a culture of security and least-privilege access within a high-scale engineering organization
• Self-motivation, dedication, and a commitment to meeting deadlines
• Willingness to contribute as both a team player and an individual contributor
• Eagerness to drive new projects, troubleshoot issues, and contribute to continuous improvement

Nextiva DNA (Core Competencies)

Nextiva's most successful team members share common traits and behaviors:

• Drives Results: Action-oriented with a passion for solving problems. They bring clarity and simplicity to ambiguous situations, challenge the status quo, and ask what can be done differently. They lead and drive change, celebrating success to build more success.
• Critical Thinker: Understands the "why" and identifies key drivers, learning from the past. They are fact-based and data-driven, forward-thinking , and see problems a few steps ahead. They provide options, recommendations, and actions, understanding risks and dependencies.
• Right Attitude: They are team-oriented, collaborative, competitive, and hate losing. They are resilient, able to bounce back from setbacks, zoom in and out, and get in the trenches to help solve important problems. They cultivate a culture of service, learning, support, and respect, caring for customers and teams.

Total Rewards

Our Total Rewards offerings are designed to allow Nexties to take care of themselves and their families so they can be their best, in and out of the office.

Our compensation packages are tailored to each role and candidate's qualifications. We consider a wide range of factors, including skills, experience, training, and certifications, when determining compensation. We aim to offer competitive salaries or wages that reflect the value you bring to our team. Depending on the position, compensation may include base salary and/or hourly wages, incentives, or bonuses.

• Health -  Multiple health plan options to suit your needs, including medical, dental, vision, and telemedicine coverage
• Insurance - Life, disability, and supplemental indemnity plans
• Work-Life Balance  ️ -  Flexible Time Off (FTO) for salaried employees, PTO for hourly employees, Paid Sick Time (PST), paid parental bonding leave, and paid holidays
• Financial Security  -  401(k) with company match, Health Savings Accounts with company contributions, Dependent Care FSA
• Wellness