Administrative and Gardening Support

Mississauga, Ontario MHMI

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Job Description

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

  • Coordinate daily office operations to keep everything running smoothly.
  • The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience
  • Maintain organized filing systems and help optimize workflow efficiency.
  • Act as the communication bridge between office staff and field teams.
  • Take and distribute meeting notes to ensure everyone stays aligned.
  • Keep accurate employee and project records.
  • Support post-project documentation, material tracking, and inventory management.
  • Assist with recruiting: post jobs, screen applications, and schedule interviews.
  • Support onboarding of new team members, ensuring all paperwork and training steps are complete.
  • Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

  • Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.
  • Operate small landscaping tools like backpack blowers and hedge trimmers.
  • Help plant and care for trees, shrubs, annuals, and perennials.
  • Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

  • High school diploma required.
  • Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

  • At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.
  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Strong multitasking, organizational, and communication skills.
  • Comfortable working both indoors and outdoors in varying weather conditions.
  • A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.

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Administrative Assistant

Toronto, Ontario Insight Global

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Job Description
Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-Previous administrative experience
-Strong communication skills
-Experience working with virtual platforms
-Strong MS Suite experience
-Comfortable navigating multiple screens -Completed Post-secondary Degree or Diploma null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
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Administrative Assistant

Mississauga, Ontario Amrize

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Administrative Assistant
Requisition ID: 13896
Location:
Mississauga, ON, CA, L4V 1S7
Pay Type: Salary
**Company Overview**
**COMPANY OVERVIEW**
Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.
As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we're ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We're in every construction market.
Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition.
**ABOUT THE ROLE**
The Administrative Assistant provides essential support to multiple senior leaders across various departments including the Head of HR and the Head of Health and Safety, by managing a variety of administrative and coordination tasks that enable them to focus on their strategic responsibilities. This role ensures smooth day-to-day operations through effective calendar management, meeting coordination, document preparation, and communication support. Key deliverables include organized schedules, accurate documentation, timely follow-ups, and efficient handling of internal processes, all contributing to improved productivity and team effectiveness.
**WHAT YOU'LL ACCOMPLISH**
+ Coordinate and manage calendars to ensure efficient use of leaders' time and minimize scheduling conflicts.
+ Prepare agendas, meeting materials, and follow-up notes to support productive meetings and clear action tracking.
+ Organize travel arrangements and itineraries to ensure smooth and cost-effective business travel.
+ Draft, format, and edit documents, presentations, and reports to support leadership communication and decision-making.
+ Submit and track expense reports, purchase orders, and administrative forms accurately and on time.
+ Facilitate communication and coordination between supported leaders and other departments or external contacts.
+ Maintain organized digital and physical files to ensure easy access to accurate and up-to-date information.
+ Proactively track and follow up on delegated tasks and key deadlines to ensure timely completion.
+ Support team events, recognition efforts, and internal communications to promote a positive and organized work environment.
+ Work collaboratively with Executive Assistants to provide necessary support.
+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviours
**WHAT WE'RE LOOKING FOR**
+ Post-secondary education, preferably a degree or diploma in a related field.
+ Advanced proficiency in Google suite of products and virtual meeting platforms (ie Zoom).
+ A minimum of 2 years of administrative or office support experience, ideally supporting multiple managers or departments.
+ Experience with travel arrangements and expense reporting.
+ Exceptional organizational and time management skills, with a strong ability to prioritize tasks and meet deadlines.
+ Excellent written and verbal communication skills, with a professional and polished demeanor.
+ Strong attention to detail and accuracy.
+ Ability to exercise discretion and maintain confidentiality.
+ Proactive and resourceful problem-solving skills.
+ Ability to work independently and as part of a team, and in a fast paced environment.
**Additional Requirements** :
+ Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.
**WHAT WE OFFER**
+ Flexible Health & Dental benefits coverage for you and your dependents, effective day one.
+ A generous Pension Plan designed to support you through various stages of your career and life.
+ Access to voluntary programs like RRSP and TFSA for future financial planning.
+ Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
+ Easy access to mental health and well-being support.
+ Service recognition awards to celebrate your contributions.
+ Perks & discounts on a variety of products and services.
+ Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities.
+ Financial support for new parents beyond statutory benefits.
+ An inclusive and welcoming environment where everyone can be themselves.
+ A collaborative work culture in a supportive and team-oriented work environment
+ Company-provided personal protective equipment ensuring your safety and comfort on the job.
+ A flexible work schedule to help you balance professional and personal responsibilities.
This posting is for an existing vacancy at Amrize Canada Inc.
**BUILDING INCLUSIVE WORKSPACES**
At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition!
Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.
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Administrative Assistant

Mississauga, Ontario Partners Community Health

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Job Description

Administrative Assistant – Partners Community Health

Partners Community Health (PCH) is a not-for-profit, charitable organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH operates two new state-of-the-art LTC homes and Integrated Seniors’ Hub in West Mississauga. The new homes have a combined 632-beds and are part of PCH’s larger strategy that will introduce innovative and inclusive programs and services and new models of care delivery. PCH is also committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Summary:

Partners Community Health (PCH) is seeking an Administrative Assistant to support members of PCH’s leadership team.  A high performing, self-motivated individual with exceptional organizational and administrative skills and demonstrated commitment to customer service will excel in this position. You possess the ability to work in a fast-paced and constantly changing environment and are able to disseminate complex information quickly in order to maintain effective working relationships with the President, executive team, and internal and external stakeholders. You are proactive, dynamic and able to anticipate the needs of those you support.

This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.   

This position functions in a hybrid work environment and will be expected to come on-site as needed.

Key Responsibilities:

  • Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight.

  • Prepares and edits executive level communications, briefing notes and PowerPoint presentations.

  • Represents the leadership team when communicating with internal and external stakeholders.

  • Requests and tracks deliverables from direct reports and support services.

  • Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support.

  • Coordinates yearly performance reviews for leaders.

  • Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors.

  • Manages supplies and equipment ordering, invoicing, and securing of approvals from management.

  • Supports device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops.

  • Manages and tracks document and contract approval and sign-off processes for the Directors.

  • Liaises with members of senior leadership and various departments across PCH as necessary.

  • Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization.

  • Other duties and special projects to support the programs may be assigned from time to time.

Qualifications:

  • College certificate or administrative training equivalent required.

  • Minimum 3 years of experience in a long-term care home (LTCH) or other health care related field.

  • Excellent technical skills in full Microsoft Office suite, including Word, Excel, and PowerPoint.

  • Minimum 3 years of experience in providing senior level administrative support.

  • Proven ability to support multiple leaders and manage competing priorities.

  • Strong ability to work independently and proactively with minimal direction.

  • Strong verbal, written, interpersonal and customer service communication skills.

  • Exceptional time management, organizational and prioritization skills.

  • Proactive thinker with demonstrated ability to apply sound judgement.

  • Strong problem solving, analytical and conflict resolution skills.

  • The ability to function effectively during periods of rapid change and transition.

  • Ability to anticipate needs and prioritize competing priorities efficiently.

  • Ability to build and maintain relationships with key internal and external stakeholders.

  • Models a positive, inclusive, and respectful work environment.

  • Satisfactory Criminal Reference Check (with vulnerable sector screen) result

PCH is an equal opportunity employer and is committed to Equity, Diversity, Inclusion and Anti-Racism. We believe diverse and inclusive teams support strong decision making, foster a culture of belonging and allows us to better serve our people, residents, and community. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we are committed to providing accommodation and will work with employees to meet their needs through the recruitment process. If you are a person with a disability and require assistance during the application process, please let us know. We embrace an inclusive work environment and welcome members of all backgrounds, experiences, and perspectives to apply.

To learn more about PCH, visit our website here:

To learn more about the homes and Integrated Seniors’ Hub, visit here: -place/

All staff will be required to provide proof of full vaccination with a COVID-19 vaccine, with the exception of those who have an approved medical exemption or accommodation.

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

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Administrative Assistant

Etobicoke, Ontario Clutch Technologies Inc.

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Job Description

Reports To: Production Manager

Job Summary:

The Production Administrative Assistant is a highly motivated individual with a positive attitude and a willingness to work in a fast-paced team-based environment. This position is an integral role and is responsible for providing the management team with exceptional support.

Key Responsibilities:
  • Checking the mail and distributing them to the appropriate departments/personnel
  • Prepare vehicle safety documents according to Service Ontario requirements.
  • Administrative duties as assigned such as monitoring inventory and ordering office supplies; filing, copying and scanning documents; receiving, sorting, and distributing mail and courier packages.
  • Complete all purchase orders for sold units and make sure all invoices are up to date.
  • Completing reports etc. as requested by management.
  • Perform other duties as required/requested by management.

Qualifications:

  • The Administrative assistant acts as the face of our Production Department to our guests and colleagues and must have a natural ability to engage positively with people in person and on the telephone, always leaving a welcoming and professional first impression of the company.
  • Strong communication skills and data entry skills are required.
  • Demonstrate commitment to exceptional customer service with a willingness to go the extra mile to ensure guest satisfaction.
  • Willingness to learn other roles and responsibilities and backfill other positions when needed.
  • Flexible to work various shifts and overtime as and when needed.
  • Attention to detail, strong organization skills, and the ability to multi-task will ensure you succeed in this role.
  • Previous Reception and/or Customer Service experience an asset.
Background Check:
  • Clean criminal background check.
Work Authorization:
  • Legally authorized to work in Canada.
Location:
  • Must be able to commute to Etobicoke, Ontario.
Compensation and Benefits:
  • Competitive hourly wage.
  • Overtime opportunities.
  • Opportunities for advancement within the Production department.

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Administrative Assistant

Toronto, Ontario St. Michael's Homes

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Job Description

Job Description

Salary: 54,000-57,000

Summary

Reporting to the Director of Operations and Administration, the Administrative Assistant is responsible for carrying out core administrative duties and providing quality administrative services for the Executive Director, Director of Operations and Administration and the Manager of Administration. Technically and logistically proficient, the position supports administrative processes.


Job Duties

  • Carries out core administrative duties for human resources, finances and related functions.
  • Organizes and maintains effective electronic and paper filing systems; archiving as needed.
  • Responsible for a range of finance-related administrative tasks, including processing of invoices, receivables and visa reconciliation.
  • Helps set up and track training for staff utilizing HRdownloads.
  • Support the management team in implementing communications infrastructure such as the organization website and social media.
  • Utilizes Outlook and other time saving technology tools to enhance efficiency.
  • Assists with the onboarding and offboarding of students and volunteers.
  • Maintains confidentiality on all sensitive information using appropriate electronic applications and protocols.
  • Assists in the scheduling, organization and implementation of group meetings (i.e. the EDs calendar, management meetings, staff meetings, annual bbq, board and committee meetings).
  • Supports the Manager of Administration in the organization and maintenance of the HR files, including on Bamboo HR.
  • Supports in other administrative tasks as required.


Requirements

  • Post-Secondary Degree or Diploma in a related field
  • Demonstrated abilities to work as a team player
  • Demonstrated ability and interest in working with and for diverse populations
  • Ability to meet deadlines
  • Fully literate in Word, Excel, Outlook and Sharepoint.
  • Web-development and social media skills an asset
  • Outgoing, inclusive and welcoming in nature
  • Resourceful, motivated and energetic

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administrative assistant

Mississauga, Ontario Maple Supply Chain Management

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Job Description

Job Description

Tasks

  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents

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Administrative Assistant

Mississauga, Ontario Canacre

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Job Description

We’re looking for a motivated professional to step into a full-time, 6-month contract role that plays a key part in our in-office team. This is a great chance to gain valuable experience, contribute to meaningful work, and build lasting professional connections.
Please note: This is a temporary, in-office position with a fixed term of 6 months. Contract roles are not benefits-eligible unless otherwise stated.

Canacre’s core services focus on leadership in Environment and Land services throughout the project lifecycle. At Canacre, we emphasize continuous development and growth. Our commitment to investing in industry knowledge and the expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with stakeholders, mitigating tomorrow’s environment, land and right-of-way risks today.
 
At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.

The Administrative Coordinator has strong interpersonal communication, organizational, and leadership skills. They should be familiar with office management procedures and basic accounting principles. The Administrative Coordinator provides administrative support to Canacre employees throughout Canada and/or the USA.

DUTIES AND RESPONSIBILITIES:

  • Oversee day-to-day office operations, such as managing the reception area, greeting visitors, and answering the phone.
  • Administer and manage company phone lines and relevant inboxes. Answering phone calls, directing inquiries, and facilitating communication between departments and external parties.
  • Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
  • Maintain a high level of professionalism in all interactions.
  • Maintaining and organizing records critical to the business.
  • Photocopy and organize documents for distribution, mailing, binding, and filing.
  • Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports as needed.
  • Provide general and relevant information to office and field teams through email communications.
  • Coordinate deliveries of business cards, new hire welcome gifts, and IT equipment to employees.
  • Coordinate the logistical aspects of departmental programs such as meetings, seminars, workshops, special projects, and events.
  • Manage calendars by preparing travel schedules, booking travel arrangements, making reservations, and organizing meetings, appointments, and events for Canacre employees.
  • Ensure that the company's safety and onboarding items are regularly monitored, maintained, and restocked as needed.
  • Maintain, monitor, and restock office supplies, kitchen items, and food inventory levels with company purchasing policies and budgetary restrictions.
  • Organize kitchen, common areas, supply rooms, conference rooms, reception, and bulletin boards.
  • Coordinates maintenance and alteration of office areas and equipment.
  • Assist with financial tasks, such as bookkeeping, record-keeping, and overseeing company expenses and billing cycles.
  • Data entry into financial, personnel, and legal databases.
  • Update and maintain internal contact and professional membership lists.
  • Supporting project teams with administrative tasks, managing deadlines, and tracking progress.
  • Provide administrative support throughout the office and organization as required.
  • Support operational programs as requested.
Perform other duties as assigned.

QUALIFICATIONS:
  • Post-secondary education in general administration or related field.
  • Minimum 1 year experience working in an office environment.
  • Able to work independently and as part of a team while delivering exceptional customer service.
  • Outstanding organization, interpersonal, verbal, and written communication skills; able to effectively interface with employees at all levels.
  • Strong leadership skills.
  • Strong administrative and data management skills.
  • Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
  • Ability to respond quickly in a dynamic and changing environment.
  • Results-oriented, with the ability to complete assignments on time and manage multiple priorities.
  • Strong attention to detail while being able to perceive and analyze problems, develop alternatives and implement solutions.
  • Ability to move around the office to access files, equipment, and meeting rooms, including standing, walking, and sitting for extended periods.
  • Occasionally lift and carry items up to 25 pounds, such as office supplies or small boxes.
  • Requires fine motor skills to operate office equipment

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match with one of our upcoming projects

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Administrative Coordinator

Mississauga, Ontario Reyes Holdings

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Responsibilities
Position Summary:
The Administrative Coordinator provides comprehensive administrative support, enabling the Senior Leadership Team (SLT) to focus on critical business matters. They optimize efficiency by proactively managing schedules, anticipating needs, resolving conflicts, prioritizing tasks, and effectively project managing strategic initiatives on behalf of the SLT. The role is the first point of contact that visitors have with the Office and as such needs to present a positive image of the Company, through the provision of a friendly greeting and efficient service. This role is also responsible for overseeing the daily operations of the company's corporate office. Position Responsibilities May Include, But Not Limited To
+ Organize and manage work with external service providers to ensure office space is well maintained, safe and shared equipment is serviced as required.
+ Assist and support the coordination of company events and meetings (e.g., room/venue booking and set up, manage catering). For example, internal leadership meetings, training sessions, Road to World Class.
+ Support Employee Engagement Committee (EEC) with booking activities, coordinating events (e.g. pizza lunch, bowling nights) for the head office.
+ Support the Communications team to ensure appropriate stakeholders receive company communication (e.g., email/newsletter assembly and distribution, develop/manage content for digital signage).
+ Organizes information in advance and consolidates meeting notes for follow-up actions for accountable owners, to ensure the next steps are completed in a timely manner (e.g. pre-reads and action logs).
+ Prioritize work efficiently to ensure smooth running of the office on a day-to-day basis, including identifying opportunities to improve administrative procedures and taking the initiative to suggest ways of working more efficiently.
+ Open, sort, and distribute correspondence and shipments. Ensure internal and external mail and deliveries are administered to relevant departments.
+ Greet all visitors to the head office and ensure they have the appropriate passes to access the building during their visit.
+ Provide high-level support including advanced, diversified, and confidential administrative duties, organizing meetings, minute-taking and producing complex documentation in a timely manner.
+ Draft correspondence in relation to standard requests (e.g., organizational announcements and organizational chart updates), manage coordination of executive calendars, manage travel reservations, and perform expense reconciliation.
+ Proactively anticipate issues and take preventive measures, such as adjusting travel arrangements or resolving scheduling conflicts, without explicit direction.
+ Responsible for the Senior Leadership Team's calendars including coordinating complex travel arrangements, scheduling reoccurring routine meetings, planning and preparations of events, working in collaboration with stakeholders including global stakeholders and the customer.
+ Draft communications, develop or format presentations (e.g., PPT) and draft or edit other confidential material on the President's and other SLT members' behalf, as appropriate.
+ Identify and bring crucial issues to the SLT's attention.
+ Ensure the operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI) and Good Warehouse Practices (GWP)/Good Drivers Practices (GDP) for transport rules and regulations.
+ Other projects or duties as assigned.
Qualifications
Required Skills and Experience:
+ College diploma in business administration, office administration or another related field.
+ High School Diploma
+ 2+ years administrative or assistant-like experience or 2+ years' experience assisting a high-level executive
+ Must exercise independent judgement and make appropriate decisions with limited supervision.
+ Able to work well with all levels of management
+ Tech-Savvy: Comfortable learning and being self-sufficient with new technologies
+ Must demonstrate ability to think creatively, be proactive, take initiative, solve problems, and take a broad perspective
+ Must demonstrate high levels of professionalism, maintain confidentiality, and establish strong business integrity is paramount
+ Must possess strong organizational and multi-tasking skills; must have ability to prioritize appropriately and pivot where necessary
+ Excellent verbal and written communication skills
+ Advanced proficiency in Microsoft Office, especially in PowerPoint, Word and Excel
+ This position must pass a post-offer background check
Physical Demands and Work Environment :
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business in regard to such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation may be made.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, disability, or protected veteran status. Drug Free Workplace.
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Administrative Coordinator

Toronto, Ontario Insight Global

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Job Description
Insight Global is seeking a Junior Administrative Coordinator to assist the team with various events and technical activities of one of our luxury watch client. The ideal candidate will have a strong and effective communication within the organization and with clients
Key Responsibilities:
Assist with event planning and coordination, including events and offsite activations.
Provide technical support for events and other activities.
Collaborate with internal employees and customers, offering support as needed.
Work closely with the Project/Event Lead, Event Specialist, and Media Specialist.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
2-4 years of experience in a similar role, such as administrative or marketing coordination, with a focus on marketing and events.
Proficiency in Microsoft Office (Excel, PowerPoint)
Strong written communication skills.
Tech-savvy and comfortable with learning new tools.
Excellent presentation skills and an understanding of luxury culture.
Ability to work well with a small team. Adobe Acrobat null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
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  13. volunteer_activism Charity & Voluntary
  14. science Chemical Engineering
  15. child_friendly Childcare
  16. foundation Civil Engineering
  17. clean_hands Cleaning & Sanitation
  18. diversity_3 Community & Social Care
  19. construction Construction
  20. brush Creative & Digital
  21. currency_bitcoin Crypto & Blockchain
  22. support_agent Customer Service & Helpdesk
  23. medical_services Dental
  24. medical_services Driving & Transport
  25. medical_services E Commerce & Social Media
  26. school Education & Teaching
  27. electrical_services Electrical Engineering
  28. bolt Energy
  29. local_mall Fmcg
  30. gavel Government & Non Profit
  31. emoji_events Graduate
  32. health_and_safety Healthcare
  33. beach_access Hospitality & Tourism
  34. groups Human Resources
  35. precision_manufacturing Industrial Engineering
  36. security Information Security
  37. handyman Installation & Maintenance
  38. policy Insurance
  39. code IT & Software
  40. gavel Legal
  41. sports_soccer Leisure & Sports
  42. inventory_2 Logistics & Warehousing
  43. supervisor_account Management
  44. supervisor_account Management Consultancy
  45. supervisor_account Manufacturing & Production
  46. campaign Marketing
  47. build Mechanical Engineering
  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
  53. local_gas_station Oil & Gas
  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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