15 Administrative Assistants jobs in Ottawa

Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a Part-time Week End Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

Job Description

LMC Healthcare (LMC) is Canada’s largest specialist care provider in diabetes & endocrinology. We’re transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 11 multi-disciplinary centers of excellence located in 2 provinces (Alberta & Ontario). Our 50+ Endocrinologists, many of whom are nationally renowned for their areas of expertise, are supported by an interdisciplinary team of highly qualified professionals.

Our growing team is looking for an Administrative Lead  who can work for us on a permanent full-time  basis supporting our LMC Ottawa clinic (4100 Strandherd Drive, Ottawa).

Responsibilities

• Perform essential daily responsibilities and duties as a MOA/MA for the clinic.
• Act as the primary administrative interface with staff and providers across all programs.
• Train and supervise an administrative team, acting as their first point of contact for questions/inquiries.
• Responsible for ongoing development and regular evaluation of and addressing potential staffing challenges.
• Responsible for communicating IT and facility issues and requests to the appropriate teams for support.
• Manage staff schedules to ensure effective coverage and duties as assigned.
• Manage provider schedules to ensure productivity and efficiency.
• Organize team huddles and touch base meetings, report findings to management.
• Assist Human Resources with recruiting, hiring and orientation.
• Manage patient and provider issues/complaints, escalating to management/Human Resources.
• Oversee provider billing such as third party and uninsured claims.
• Other administrative duties and roles as assigned.
• Assist with various projects as assigned.

• Bachelor’s Degree from an accredited university (considered an asset).
• 2-3+ years’ experience leading and coaching staff.
• Non-Requisite: 2-3+ years’ experience leading clinic operations in a healthcare environment (multi-site practice is an asset).
• Required to have a valid driver’s license with access to a personal vehicle.

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Job Description

We are looking for a Administrative Coordinator to join our Electrical Team! You will play a key role supporting our project teams in delivering work that shapes communities and drives innovation. By managing daily administrative tasks, coordinating communication, and handling important project documents, you help keep projects on track. If you’re organized, proactive, and comfortable using project tools, this is a great opportunity to build your career with a company that values collaboration and quality.

This opportunity is located in Ottawa, ON and on-site at the Parliament Welcome Centre (PWC).

As an Administrative Coordinator , you will:

• Provide daily administrative support to project managers and site teams.
• Organize meetings, update project schedules, track key deliverables, and take meeting minutes.
• Handle project documents such as RFIs, submittals, change orders, and site instructions.
• Keep digital filing systems (like Procore and SharePoint) organized and up to date, ensuring documents are properly shared and version-controlled.
• Manage day-to-day communication with internal teams, clients, vendors, and subcontractors; monitor shared inboxes and follow up as needed.
• Help with purchasing by preparing POs, coordinating with vendors, tracking inventory, and logging goods received.
• Work with suppliers to confirm deliveries and make sure they meet site access and compliance rules.
• Assist with timekeeping, billing, invoicing, and expense tracking.
• Keep safety records in order, help schedule safety meetings, and make sure site requirements are met.
• Support onboarding and offboarding of team members; keep personnel files updated and help organize training.
• Utilize project tools (e.g., Procore, SharePoint, Excel) to manage data, track metrics, and troubleshoot basic system issues.
• Manage office supply inventory, coordinate equipment needs, and assist with site signage and event planning.

Qualifications

• Minimum of 2 years of experience in administrative or project coordination roles, preferably in construction or related industries.
• Must be eligible and comfortable to complete a Secret (Level III) security clearance.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Experience with procurement, vendor and supply coordination, and event planning support.
• Proficient in Microsoft Office and familiar with project management tools such as Procore and SharePoint.
• Excellent written and verbal communication skills; detail-oriented with strong record-keeping abilities.
• Basic understanding of billing, expense tracking, and timekeeping processes.
• Knowledge of safety documentation and compliance is an asset.
• Ability to work independently and collaboratively, with professionalism in handling sensitive information.
• Experience supporting both field and office staff is preferred.