6,968 Administrative Support jobs in Canada

The Administrative Support Specialist will serve as an integral member of the organization, providing essential assistance to ensure smooth and efficient day-to-day operations. This role requires a highly organized, detail-oriented, and proactive individual who can manage multiple responsibilities while maintaining professionalism and discretion at all times. By supporting managers, staff, and clients, you will help drive productivity and contribute directly to the success of the team.

Core responsibilities include managing calendars, scheduling appointments, and coordinating meetings—both virtually and in person. You will also be responsible for preparing and reviewing reports, drafting and editing correspondence, maintaining accurate records, and organizing both digital and physical files. Additional duties may involve handling data entry, assisting with project coordination, monitoring office supply levels, and supporting the onboarding of new employees. As a representative of the company, you may also interact with external partners, vendors, and clients, ensuring that communication is clear, timely, and professional.

The ideal candidate will demonstrate excellent written and verbal communication skills, proficiency with Microsoft Office Suite, Google Workspace, and other office management tools, as well as strong time-management and problem-solving abilities. The ability to adapt quickly, prioritize effectively, and maintain confidentiality is essential. Previous experience in an administrative or clerical capacity is preferred, though comprehensive training and ongoing support will be provided.

This position offers an opportunity to play a vital role in the success of the organization while developing valuable professional skills in a supportive and collaborative environment.

A Chat Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.

English

Work must be completed at the physical location. There is no option to work remotely.

English

Work must be completed at the physical location. There is no option to work remotely.

Job Description

We are currently looking for an Administrative Support Specialist to join our growing company.

Join a progressive engineering firm where your administrative expertise powers meaningful design and purposeful innovation. As an Administrative Support Specialist, you’ll play a vital role in a collaborative, people-centered environment that values operational excellence and strives to create lasting impact. This is a role where your initiative, attention to detail, and passion for supporting high-performing teams will be celebrated and nurtured. Aligned with our mission—expanding what is possible, together, for a better future—you’ll streamline processes, strengthen team connections, and elevate everyday operations. Your strengths in organization, adaptability, communication, and problem-solving will be key to driving our shared vision forward.

The Administrative Support Specialist will report directly to the Office Administration Manager.

At HH Angus we support your career development to help you achieve your professional goals. Come Grow With Us!

Responsibilities Include:

• Responsible for day-to-day calendar management for assigned leader(s) including scheduling, responding to meeting requests, assisting with monitoring deliverables.
• Coordinates and services internal and external meetings as required; organizing agendas, meeting materials, and attending meetings as needed to take minutes.
• Point of contact in the absence of the assigned leader(s) for internal and external clients; providing professional service and response to requests for information, redirecting inquiries to others as needed to ensure good client service.
• Books travel and provides support to the travel booking process.
• Completes and submits expense reports on behalf of assigned leader(s) and others being serviced.
• Tracks and manages requests requiring assigned leader(s) approval.
• Provides general divisional/regional support to Managers and employees.
• Assists with professional membership renewals and completes registrations for training, conferences, seminars, and corporate memberships as required.
• Coordinates and supports corporate events, socials and trainings, as required.
• Manages divisional and other corporate calendars as required.
• Monitors and tracks division information, as required.
• General administrative duties such as preparing, editing/formatting of various documents, reports, specifications and assists with powerpoint presentations.
• Provides backup support to administration team members, including Reception and the Office Administration Manager.
• Coordinates workstation set up for new hires in their divisions/regions.
• Provides support for Lunch & Learn coordination.
• Other duties as required.

The successful candidate will have the following skills and experience:

• Degree or diploma in Office Administration or equivalent preferred.

• 3-5+ years in office administrative roles
• Fully conversant with MS Office suite
• Excellent verbal and written communication skills
• Excellent organizational and time-management skills

We offer a competitive compensation package in an exceptional environment focused on growth and development.

HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program please refer to our Accessibility Policy.

We thank all candidates for their interest, but only qualified candidates will be contacted. We are an equal opportunity employer.

A Chat Administrative And Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.