86 Administrative Assistants jobs in Richmond Hill

Job Description

Why work for CMHA York Region?

We deliver quality mental health and addictions services that promote recovery and health, and end stigma.

Our Values:

• Responsive to the needs of our clients, their families, and our communities
• Respectful in how we meet the needs of our clients and staff in each interaction
• Committed to delivering the highest quality of care, every time
• Innovative in our approach to meeting our clients’ and communities’ needs
• Inclusive in how we work and serve our clients

Team Values:

• We create belonging
• We build better
• We deliver

We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:

• Competitive Total Compensation (including salary, benefits, pension)
  • HOOPP (Healthcare of Ontario Pension Plan)
  • Comprehensive Health Benefits
• Learning & development opportunities

Learn more about us by visiting:

We are hiring an Administrative Assistant.

Role: Regular Full-Time, 35 Hours per week.

Closing date: July 25, 2025

Salary: Starting salary range $41,406 - 44,290. *This represents the first three steps in a seven step salary grid. Candidate experience will be considered when determining the starting salary.

Benefits Package: Full Extended Health & Dental, Life Insurance, EAP, STD, LTD, & Pension Plan. Generous paid time off including vacation, sick, personal days after waiting period.

Location :

This role works on-site Monday-Friday with equipment provided by CMHA. The successful candidates will work primarily from our Aurora Office located at15150 Yonge Street, Suite 201, Aurora, Ontario L4G 1M2 and will be required to occasionally travel to other offices of CMHA YRSS within York Region & South Simcoe.

Job Profile:

The Administrative Assistant provides administrative, coordination, and clerical support to the programs. This may include data entry, compiling survey data, handling correspondence, handling telephone calls with clients and professionals in a sensitive and diplomatic manner, organizing and coordinating meetings, taking meeting notes and overseeing office activities. The administrative team provides backup to each other

In addition, the Administrative Assistant works closely with CMHA’s Directors of Service. Compliance with all organizational policies and procedures, the incumbent is also expected to behave ethically, demonstrate competence in effective communication and team building, demonstrate effectiveness in working in a collaborative environment, and demonstrate confidence in decision-making and in building relationships.

Key Responsibilities:

• Cultivates positive relationships with clients, their families, external service providers, and CMHA-YRSS staff while managing reception duties.
• Manages clerical tasks including incoming and outgoing correspondence, photocopying, faxing, and courier services, ensuring efficient distribution of forms to appropriate recipients.
• Maintains organized filing systems and computerized records, safeguarding sensitive and confidential information.
• Arranges internal and external meetings.
• Represent CMHA York Region professionally with clients, families, and other agencies.
• Demonstrates commitment to CMHA's Vision, Mission, and Values and adheres to organizational policies and procedures.
• Ensures compliance with health and safety protocols, actively promoting a safe work environment.
• Contributes to maintaining a professional work environment and client safety.
• Engages in professional development activities aligned with organizational goals.
• Participates in performance reviews and provides feedback.
• Represent CMHA on in-house and external committees.
• Assists in developing and implementing streamlined access to services.

The statements above are intended to describe the general nature and level of work being performed by an individual assigned to the job. This information is not constructed to be an exhaustive list of responsibilities, duties, and skills required of the incumbent in the job.

Requirements:

• Post-secondary education in an administrative, clerical, or related area is an asset.
• Minimum 2 years of administrative and/or clerical experience related to office management is preferred.
• Exceptional computer skills for a networked office, including MS Word, Excel, Access, Outlook, and PowerPoint.
• Superior organization, time management, and planning skills.
• Exceptional interpersonal, communication, and customer service skills.
• Ability to maintain confidentiality.
• Ability to multi-task and prioritize workload.
• Ability to work independently as well as function as part of a multi-disciplinary team.
• Ability to be proactive and take initiative where required

The statements above are intended to describe the general nature and level of work being performed by an individual assigned to the job. This information is not constructed to be an exhaustive list of responsibilities, duties and skills required of personnel in the job.

Working Conditions: Ability to work at computer for extended periods.

Disclaimer: In keeping with mental health reform, best practices, funding, and direction, this position may later require knowledge, skills, abilities, and working conditions not noted here.

To request this posting in an alternate format or to request an accommodation in the application process, email

Application Procedure: If you are interested in this opportunity, please visit and search for Administrative Assistant, click on the “Apply Now” button, and proceed to upload your cover letter and resume.

Complete the application form and submit the following:

• Optional cover letter with 300 words or less which tells us why you want the role and why you should be considered for this position. (PDF or Word document)
• Resume (PDF or Word document) (submissions without resumes will not be considered)

CMHA-YRSS is dedicated to promoting employment equity and dismantling obstacles to employment for marginalized communities. CMHA-YRSS supports the journey to mental wellness, and we welcome applicants with lived experience of mental illness. In acknowledgment of the systemic underrepresentation faced by Black, Indigenous, racialized peoples, and those living with disabilities, this opportunity has been developed based on the special program provisions of the Ontario Human Rights Code. We therefore extend invitations for applications from the following groups:

• Racialized Persons
• Indigenous Persons
• Persons living with Disabilities

While we thank all candidates for their interest, only those selected for an interview will be contacted.

Job Description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives   The successful candidates must possess the following Knowledge, Skills and Abilities:   * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated.  This is not a remote role.   We offer a competitive wage, and group benefit package.

Job Description

Salary: 54,000-57,000

Summary

Reporting to the Director of Operations and Administration, the Administrative Assistant is responsible for carrying out core administrative duties and providing quality administrative services for the Executive Director, Director of Operations and Administration and the Manager of Administration. Technically and logistically proficient, the position supports administrative processes.

Job Duties

• Carries out core administrative duties for human resources, finances and related functions.

• Organizes and maintains effective electronic and paper filing systems; archiving as needed.

• Responsible for a range of finance-related administrative tasks, including processing of invoices, receivables and visa reconciliation.

• Helps set up and track training for staff utilizing HRdownloads.

• Support the management team in implementing communications infrastructure such as the organization website and social media.

• Utilizes Outlook and other time saving technology tools to enhance efficiency.

• Assists with the onboarding and offboarding of students and volunteers.

• Maintains confidentiality on all sensitive information using appropriate electronic applications and protocols.
• Assists in the scheduling, organization and implementation of group meetings (i.e. the EDs calendar, management meetings, staff meetings, annual bbq, board and committee meetings).
• Supports the Manager of Administration in the organization and maintenance of the HR files, including on Bamboo HR.

• Supports in other administrative tasks as required.

Requirements

• Post-Secondary Degree or Diploma in a related field

• Demonstrated abilities to work as a team player

• Demonstrated ability and interest in working with and for diverse populations

• Ability to meet deadlines

• Fully literate in Word, Excel, Outlook and Sharepoint.

• Web-development and social media skills an asset

• Outgoing, inclusive and welcoming in nature

• Resourceful, motivated and energetic

Job Description

Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

Huawei Canada has an immediate 12-month contract opening for an Administrative Assistant.

About the team:

From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided world class service. The department’s name reflects its commitment to quality and operational excellence.

About the job:

• Take care of internal (from other Huawei offices) and external visitor access control and registration.

• Assist with Facilities Management; office space planning, manage seating maps, coordinate with the landlord - booking loading dock/garbage recycle/air conditioning/leaking/kitchen sink clog/water filter replacement/light changing etc.

• Coordinate during relocation projects, staff moves, meeting room management and addressing employee complaints/concerns.

• Pay attention to how things are managed, monitor processes providing input and suggestions to streamline localized processes.

• Handling all incoming shipping for the office – coordinating with other offices/Procurement as required.

• Assets management, distribution of IT assets including all computer distribution and assets returns, assets disposal and assets inventory checking and documentation.

• New hire set up, including ID card preparation and data entry to security system, parking passes, computer distribution, etc.

• Maintain office operational services, including coffee/water service, plant service, first aid and office cleaning service, etc. and manage office supply order and distribution.

• Document filing, updating and managing mailing service, including receiving and sending both domestic and international mails and shipment.

Job Description

Location : Markham, ON

Salary : $50,000 annually

Schedule : Monday to Friday, 100% In Office

Company : RhynoCare

Department : Administration

About RhynoCare:

RhynoCare is a high-performance organization grounded in humanistic valuestrust, respect, integrity, accountability, and affiliation. As a rapidly growing leader in the healthcare staffing industry, we are expanding our presence and services across Canada.

We're on a mission to become Canada's premier healthcare staffing agencyand we know that starts with a strong internal team. We prioritize promoting from within, offering exceptional opportunities for driven individuals who want to build their careers in a fast-paced and meaningful industry.

Position Overview:

We are seeking a detail-oriented and dependable Administrative Assistant to support our operations and compliance teams in our Markham office. In this role, you will be responsible for providing high-level administrative support, ensuring credentialing accuracy, and supporting departmental projects and communication. Your contribution will play a critical part in upholding RhynoCare's reputation for quality and reliability in healthcare staffing.

Key Responsibilities:

• Provide day-to-day administrative support including data entry, documentation, and compliance-related tasks

• Collect, verify, and maintain healthcare professionals' credentials, licenses, and certifications during the hiring process

• Prepare reports, correspondence, presentation materials, and spreadsheets in alignment with departmental standards

• Manage inbound and outbound communications (emails, calls, faxes) in a timely and professional manner

• Support scheduling of client testing appointments and follow-up communications

• Assist with special projects and provide general support across departments as needed

• Maintain strict confidentiality and uphold privacy protocols for all sensitive information

Qualifications:

• Minimum of 1 year of administrative or medical office experience, or equivalent combination of education and experience

• Exceptional attention to detail and documentation accuracy

• Strong organizational and time management skills in high-volume, fast-paced environments

• Excellent written and verbal communication skills

• Strong customer service mindset with the ability to communicate with diverse healthcare professionals and partners

• Ability to multitask and prioritize without compromising quality

• Professionalism, integrity, and reliability are a must

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) and ability to quickly adapt to new software

What We're Looking For:

• A team player with a flexible, can-do attitude

• Someone who thrives in a structured environment but can adapt to shifting priorities

• A motivated individual seeking career growth within a mission-driven organization

Equal Opportunity Employer Statement:

We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We welcome applications from individuals of all races, ethnicities, religions, genders, sexual orientations, gender identities or expressions, ages, disabilities, and protected veteran status. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Job Description

Since 1995 Unichairs has offered on extensive collection of hospitality furniture & seating in both contemporary and classic designs, styled and manufactured specifically for the contract market offering unique designs along with comfort, quality and most importantly durability. We are seeking a full time receptionist to undertake reception and clerical duties for Frini Furniture/Unichairs Inc. The successful candidate will be “the face” of the company for our customers.  The ideal candidate will have a friendly and outgoing personality while also being very perceptive and disciplined in a fast paced environment. This position requires a customer oriented approach, the ability to provide accurate detailed information, and the ability to multitask with various departments of the company, such as the Sales Department and with warehouse personnel. EDUCATION: Completion of high school, post secondary diploma EXPERIENCE: min. 3 years in administrative or customer service DUTIES: - Answer the phone, screen and direct calls to the proper departments - enter sales orders - Handle Payment Transactions (Cash, Debit Card, Visa, Mastercard) - filing documents - ship packages through Fed Ex, Purolator, etc - process workorders - report to owner   ESSENTIAL SKILLS: - knowledge in QuickBooks is a must - knowledge in Microsoft Office is a must  - Excellent oral and communication skills, job task planning and organizing. - Works well with others - Problem solver and a critical thinker - fluent in English