125 Administrative Assistants jobs in Richmond Hill
Administrative Assistant
Posted today
Job Viewed
Job Description
Job highlights
Nickel Zinc
Toronto, Ontario, Canada
Maternity leave approx. 12 months
Job ID
VLML
Closing date
27/09/2025
Last Updated
17/09/2025
Do you take pleasure in being part of a supportive team and maintaining organization? Are you ready to grow within an international company? Do you thrive in a workplace where each day brings new, stimulating challenges? Would you like to be the go-to person who makes the team more efficient? Join us as our next Administrative Assistant and contribute to our global team's accomplishments
The role in a nutshell:
In this role, you'll support finance and projects teams, managing multiple calendars, meetings, and agendas. Your role will encompass various tasks, from overseeing office operations to generating monthly reports and analyses that will significantly benefit these departments. If you have a passion for meaningful contributions, enjoy busy work environments, and seek to engage in a broader mission, keep reading.
More specifically, you will be expected to:
Oversee AppZen and Concur expense submissions, ensuring all reports align with company policies. Follow up diligently on flagged non-compliant items and provide timely support to employees to resolve any issues;
Input and digitize historical geological data to create a centralized digital database for the Exploration department;
Scan and archive historical documents for storage in the Closed Sites Archive;
Compile and deliver the NACS Monthly Report, providing actionable insights for management review;
Assist the Project Controller with CMF Monthly Reporting by validating reports and ensuring accuracy;
Refresh and maintain variance report data in Excel to support informed decision-making;
Prepare clear and professional monthly procurement presentation materials for leadership;
Track and document NACS team business trips, generating comprehensive reports for leadership;
Maintain and update the Organizational Chart to reflect current team structure accurately;
Organize internal meetings by coordinating agendas, scheduling invites, arranging catering, and managing access card requests;
Plan and coordinate team-building activities such as the monthly French Lunch & Learn and birthday celebrations;
Set up new user profiles in the CWT travel platform and guide new employees through the onboarding process;
Assist with outgoing mail and courier services. Respond to general inquiries and direct them to Reception. Provide day-to-day administrative assistance to ensure smooth office operations.
Do you have what it takes?
Relevant educational background;
Prior administrative assistant experience;
Proficiency in Microsoft Office Suite;
Experience with expense management software, including Concur and AppZen;
Mining industry experience or interest (preferred);
Collaborative professional with solid teamwork skills;
Highly methodical with a keen focus on precision;
Effective communication and interpersonal skills;
Able to navigate challenges and thrive in a demanding environment where changes are frequent;
Motivated problem solver with a constructive mindset;
Capable of maintaining high standards in every project completed.
Travel: Infrequent
Language: Advanced proficiency in English (verbal and written) is mandatory. The knowledge of French is beneficial.
Location: Office-based at our Toronto office
Only candidates with full working rights in Canada will be considered.
Glencore encourages diversity and provides an inclusive workplace. We provide and can arrange necessary support for applicants who may need assistance. )
Administrative Assistant
Posted 9 days ago
Job Viewed
Job Description
Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
-Previous administrative experience
-Strong communication skills
-Experience working with virtual platforms
-Strong MS Suite experience
-Comfortable navigating multiple screens -Completed Post-secondary Degree or Diploma
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Salary:
About Us
AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.
AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.
AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.
Why Work With AllRock Consulting
Our commitment to supporting the whole person is reflected in how we reward our employees:
- Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
- A Health Spending Account to help manage your medical expenses.
- Financial assistance for professional development, along with flexible scheduling to help you balance work and family life.
The Position
AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast-growing team. This is a unique opportunity to deliver administrative assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Toronto office.
Job Duties and Responsibilities
- Order and manage office and lab supplies and equipment.
- Manage receipts, subscriptions and pay invoices.
- Handle insurance, registration, and maintenance appointments for company vehicles.
- Record meeting minutes and set up meetings.
- Draft templates and proofread documents.
- Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff.
- Enroll employees in training courses.
- Request and file employee handbooks and training/safety certificates.
- Schedule premobilization drug/alcohol and medical testing for staff.
- Set up projects in our safety management software.
- Send mobilization forms for rotational jobs.
- Maintain social media presence on LinkedIn and Facebook.
- Organize monthly recognition, newsletters, anniversary, and birthday celebrations.
- Complete a variety of general administrative tasks.
Qualifications
- Completed an Office Administration diploma or equivalent is an asset.
- Experience as an administrative assistant or in a similar role is an asset.
- Maintain a full and valid drivers license.
- Have access to a vehicle for work related duties.
Preferred Skills
- Strong capability to develop and maintain relationships with clients and all team members.
- Exceptional time management and organizational skills.
- Advanced understanding of word processing and spreadsheet software.
- Exceptional communication skills (verbal and written).
- Attention to detail and problem-solving skills.
- High level of discretion and confidentiality.
Equal Opportunity Statement
At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law.
How to Apply
To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to with "Administrative Assistant - Toronto" in the subject line. We look forward to hearing from you!
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Salary:
We are looking for an Administrative Assistant to join our team - bring your ambition and shape what comes next.
Be part of something bigger. Build with us today - Now. For tomorrow.
At Baker Tilly, we care about the impact you make. Thats why were invested in your growth from day onebecause the steps you take today define your tomorrow.
We are looking for an Administrative Assistant to join our teama role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, youll collaborate with a dynamic team of professionals, united by a shared commitment to making a differencefor our clients, our communities, and one another.
Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.
Your role:
- Type, update, assemble, and file financial statements, letters, invoices, etc.
- Process and assemble various tax returns and tax information returns
- Create, edit, and proofread correspondence, proposals, reports, and presentations
- Develop and demonstrate solid knowledge of firm-wide and department specific tools, processes, and databases
- With guidance, manage certain administrative aspects of client engagements
- Manage and maintain schedules, appointments and travel arrangements as needed
- Providing general administrative support to Partners, Managers and Staff and
- Other duties as assigned
What you bring to the table:
- 2-4 years of administrative experience, preferably assisting senior executives
- Outstanding communication skills, both verbal and written
- Strong interpersonal skills and ability to build rapport with clients and all levels of staff
- Highly organized, the ability to re-prioritize workload and adapt to changing circumstances, and strong time management skills
- A professional and courteous manner
- Driven, flexible and motivated to help others
- Strong attention to detail
- Exceptional customer service skills
- Excellent judgment and problem-solving skills
- Highly proficient in MS Office Suite (Word, Excel and Outlook)
- Ability to work independently, as well as in a team environment
Whats in it for you?
- Career Growth opportunities
- Competitive total compensation package including extended health care, dental and group life benefits
- Family Benefits - parental leave top-up program for new parents
- Matching RRSP plan
- Health and wellness spending account.
- Vacation (3 weeks per year)
- Continuing Professional Development courses are provided as well as numerous informal training and development opportunities. The Firm will also reimburse you for approved professional development fees and membership dues
- An open-door culture promoting interaction with all staff levels, including partners
- A fully stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year
- Overtime meal and parking reimbursements
- A smart casual dress code (client/day specific)
- Client referral, employee referral, and vehicle purchase incentives
- Many entertaining social events throughout the year
Where youll work:Toronto
Job type:Permanent, Full-time
Your schedule:Monday to Friday
Baker Tilly is fair and competitive when it comes to rewarding our people. We regularly benchmark across a variety of positions, industries,sectors and levels. Our total rewards philosophy is rooted in recognizing people's unique contributions and rewarding the value that they deliver. Along with a competitive base salary we offer comprehensive benefits and perks, performance bonuses and flexible hybrid work.For more information on our Total Rewards clickhere!
When you join Baker Tilly, you become part of something biggeran ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If youre ready to make an impact, were ready to meet you.
We are committed to transparency in our hiring process. Please note the following information regarding this job posting:
Position Status:
New Role: This job posting is for a newly created role within our organization. This position has been established to support our growth, and we are excited to welcome a new team member to help us achieve our goals.
We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.
Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Salary:
Join Fuller Landau:
Youll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.
Your opportunity
The Administrative Assistant is dedicated to supporting our Partners with internal and external stakeholders
Your major responsibilities
- Prepare and format correspondence, reports and presentations in accordance with marketing standards
- Provide assistance in formatting financial statements and other documents using Caseview/Caseware
- Complete conflict check process from beginning to end including tracking
- Manage work in process for a number of billing partners and managers
- Calendar management including scheduling meetings, catering, off site and on site meetings
- Meeting planning and coordination for internal and external clients
- Ensure file integrity, management and back up digitally and physical copies
- Prepare corporate T2 assemblies and assist with T1 assembly during tax season
- E filing T2s, T1s and trusts returns
- Manage billing, client invoices, and internal expenses for the advisory function
- General office support as needed and shared reception duties
What we look for
- Must have3-5 years experience asanadministrative assistant in an accounting services firm
- Experience working with senior leadership in an administrative capacity
- Experience using Caseware/Caseview is required
- Experience using Tax Prep is an asset
- Expert level in Microsoft Office Suite
- Excel utilizing pivot tables, vlookups, conditional formatting
- Word comfort in the Design, Reference and Layout panels
- Working knowledge of Adobe Acrobat
- Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
- Experience supporting a team of five within the legal or accounting profession preferred
- Skilled in communicating with all levels of professionals including those in the legal field
What we offer
- A competitive compensation package, including an annual performance-based bonus
- Balance your work and personal life through flexible hours and hybrid working
- Additional paid time off during the summer
- A comprehensible and competitive group RRSP and Benefits plan
- Commitment to your career development with clearly defined career roadmaps
- Mentorship and support to any team member pursuing their CPA designation
- Rigorous and ongoing training thats customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information
- Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee
- A weekly on-site massage therapist and healthy snacks during busy season
- An opportunity to give back to the community through our very own Fuller Giving Foundation
About Fuller Landau
We arean accounting, tax and advisory firm with a team of over 150 people.
Our clients areleaders of private businesses, high net worth families, and the advisors who serve them.
Youll bea part of a collaborative team that supports your success and welcomes your ideas and ambition.
Diversity, Equity, and Inclusion
Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you.
Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.
About Us:
At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.
Your Role:
The Administrative Assistant plays a key supporting role in advancing the work of the Executive team at Canada’s National Ballet School (NBS). Reporting to the Senior Executive Assistant & Board Liaison, the Administrative Assistant provides day-to-day administrative and clerical support that enables the smooth functioning of the Executive Director, Artistic Director, and Board of Directors. The job duties will be performed in a regular office environment with frequent interruptions.
Major Duties and Responsibilities
- Provide daily administrative support to the Senior Executive Assistant & Board Liaison, including calendar coordination, document formatting, data entry, and follow-ups.
- Assist in preparing and proofreading presentations, correspondence, meeting agendas, and reports
- Coordinate internal and external meetings, including scheduling, room bookings, catering, technology support, and minute-taking as needed
- Provide administrative support to senior artistic staff, including drafting communications, and coordinating meetings and logistics
- Attend and take minutes for Board and committee meetings, ensuring accurate records and timely distribution
- Track and organize key deadlines and communications related to Board meetings and other governance activities
- Handle general inquiries from staff, board members, and external stakeholders with professionalism and discretion
- Assist with special projects and cross-departmental initiatives as assigned
- Prepare and process purchase orders, track expenses, and support invoice submission processes
- Maintain physical and digital files, ensuring organized and secure document management
- Provide backup coverage for the Senior Executive Assistant when required
- Other administrative duties as assigned
We value enthusiasm and a willingness to learn just as much as experience. We encourage you to apply even if you don’t meet every qualification listed. If you have strong interpersonal skills, a knack for problem-solving, and a passion for contributing to a creative and supportive environment, we’d love to hear from you!
Skills and Qualifications:
- Completion of college diploma in Office Administration or related field considered an asset
- Open to new graduates, previous internships or administrative experience considered an asset
- Experience working under pressure and managing multiple, competing tasks and priorities
- Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives
- Experience working in arts, education, or nonprofit environments is an asset
- Commitment to equity and social justice, and strong alignment with our organizational values
- Desire and ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
- Maintain a high standard of confidentiality, professionalism, and accuracy at all times
- Strong verbal and written communication skills combined with the ability to listen deeply and authentically
- Demonstrated ability to take initiative and contribute to the goals of a dynamic organization
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
What's in it for you:
- Comprehensive Health Benefits: Dental, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
- Employer-Sponsored Retirement Plan
- Generous Paid Time Off: 4 weeks of Vacation, plus Personal and Sick days
- Commitment to Work-Life Balance: Standard 35-hour work week
- Professional and Personal Development Opportunities
- Bright and Beautiful Campus: Work in an environment surrounded by contemporary and historic architecture, live music and inspiring artists
- Employee Discounts: NBS Ballet Programs, The Shoe Room and at the NBS Café (onsite lunch, snacks and coffee)
- Monthly Staff Socials: Our EDI and Social Committees host monthly events, i.e. Book Club, Blue Jays Games, Drag Bingo, Lunch + Learns, Costume Contests, Bake Sales, Holiday Celebrations and more!
Powered by JazzHR
0zx25v6BPb
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent. If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions. * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation. This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities. If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button. We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from
Be The First To Know
About the latest Administrative assistants Jobs in Richmond Hill !
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
SUMMARY: We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives The successful candidates must possess the following Knowledge, Skills and Abilities: * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated. This is not a remote role. We offer a competitive wage, and group benefit package.
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?
If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant. This role is essential to the success of our work at POGO, providing a wide range of administrative support.
As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.
About POGO:
POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status.
POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions.
Responsibilities:
Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others
Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks
Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items
Prepare, edit and format documents including correspondence, reports, presentations
Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics
Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers
Assist with invoicing, expense reporting and other financially related administrative activities
Ensure the privacy and security of personal health and confidential information
Participate in special projects, assignments and program initiatives
Qualifications:
3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting
Completion of college degree/diploma
Excellent oral and written communication skills
Detail oriented and able to work with a high degree of accuracy
Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met
Demonstrated project tracking skills
Self-direction and the ability to creatively problem solve, gather and summarize information
Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization
Analytical, critical-thinking skills
Able to work independently and as part of a collaborative team
Experience with Asana Project Management tool is an asset
Experience with REDCap survey and database management is an asset
Demonstrated ability to handle sensitive and confidential information
Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)
What we offer:
Hybrid work model (employees are required to work from our Toronto office for 2 days/week)
A competitive compensation package including comprehensive health benefits
3 weeks of paid vacation time
Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP)
To apply, please include a cover letter with your resume.
We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.
POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.
For more information visit:
• />• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids
We gratefully appreciate all interest; however, only those selected for an interview will be contacted.
POGO is working in partnership with HR à la carte for our recruitment efforts.
Powered by JazzHR
W14eE2gkQJ
Administrative Assistant
Posted today
Job Viewed
Job Description
Job Description
JOB DESCRIPTION
Saisethsons Hospitality Group Inc.
Our company is currently hiring an Administrative Assistant
Work locations:
- 500 Rexdale Blvd, Etobicoke, ON M9W 6K5
- Travelling within GTA as required
As an administrative Assistant, you will be a part of our Seth's Shared Services Team
Our purpose is to inspire at Tim Hortons.
We achieve this by living our Internal Family Creedo and Spirit: People, Product and Performance as well as our Values through our work and support by demonstrating:
- Passion - Own it
- Excellence - Elevate every moment
- Warmth - Open to the world and needs
- Unity - One team. One GOAL
The Administrative Assistant works as part of a Seth Shared Services team focused on delivering extraordinary service to internal and external guests in the Organization. They provide administrative support to the Restaurants, Directors, General managers, Multi-restaurant Operators via Office Services, reporting, and mail services.
Successful applicants should be great in Hospitality and be prepared for the following responsibilities including work on weekends.
Responsibilities:
- Keep the leadership team and organization informed and communicate key dates, milestones, and deadlines ahead of schedule.
- Handle sensitive information in a confidential manner.
- Ensure weekly deadlines are met.
- Ensure weekly systems are adhered to and completed up on. - Scorecard, Paperwork, Job letters, end of month functions, etc.
- Provides support to Seth Shared Services Team, Directors, and Multi- Restaurant Operators.
- Admin Functions:
- Organize and schedule meetings and appointments and manage the company's Calendars.
- Update and maintain company contact lists.
- Produce and distribute mails, correspondence memos, letters, FB and WhatsApp messages and forms, etc.
- Assist in the preparation of regularly scheduled reports and take minutes of meetings.
- Office Management:
- Develop and maintain computer and manual filing systems.
- Submit and reconcile expense reports, Prepare and monitor invoices.
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Manage office supplies by checking supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Coordinate repairs to office equipment and other office procedures as required.
- Handle multiple ad-hoc projects.
- Research and help create Presentations, government assignments, New restaurant set up, etc.
REQUIREMENTS
- Have experience using Microsoft Word, PowerPoint and Excel in a proficient manner.
- Have experience using, storing and filing on Google Drives and related Google applications including Google Chat and Hangouts.
- Technology and App proficiency is a benefit to help productivity.
- Proficiency in editing, spelling and grammar checking is highly recommended as well.
- Be mobile - able to travel to different locations.
- Weekend Availability- must be able to work weekend shifts when needed
- Able to meet self-directed deadlines.
ABOUT THE COMPANY
About Us
Saisethsons Hospitality Group Inc.
We are a franchisee group operating Tim Hortons and believe in long term career paths and promoting from within.
We strive to be well-known for our unique approach to hospitality. With a portfolio of more than 60 restaurants in Toronto, GTA as well as Kingston City, we have been providing our team with growth opportunities for those constant in their efforts in service improvement, training and development and belief in Servant leadership philosophy. You will find yourself in one of the best teams that work together and have fun together.
By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.