3,505 Administrative Clerk jobs in Canada

Work location: Laval
Schedule: 5-2 (possibility of teleworking)

The administrative clerk plays an essential role in supporting the production and service departments. He/she is responsible for creating and monitoring projects, managing related purchases, and assembly orders. By ensuring the accuracy of data in the ERP, he/she enables the extraction of reliable and meaningful KPIs.

Roles and responsibilities

• Opening projects, including budget information.
• Tricking purchased parts to avoid delays.
• Invoicing customers within standard billing deadlines.
• Producing documents, tools, and instructions for the department.
• Responsible for providing monthly KPIs to the Director of Operations/Department Manager.

Required profile

• Vocational diploma (DEP) in accounting, secretarial studies, or equivalent experience.
• Proficiency with Microsoft Office Suite and comfortable learning new software.
• Excellent priority management skills, self-sufficient, and resourceful.

Job Description

Due to the continual growth of our business, We are currently seeking highly organized administration personnel who have a professional attitude, excellent phone manner, great presentation and the ability and confidence to communicate with people on different levels. If you have the basic skills, May be the perfect opportunity for you !

Main Responsibilities Include:

• General office and administration duties including filing, data entry and reports etc
• Maintains & update workflows records regarding completed and/or pending work
• Make sure & review all informations gets stored in backup files and/or data
• Collect data & enters the information into appropriate systems promptly
• Answering incoming calls, greeting visitors and distributing mail
• Check source data & completed documents for accuracy
• File completed documents in designated locations

• Bachelor Degree or Diploma preferred and/or relevant experience
• Ability to prioritise and meet conflicting deadlines in a fast paced environment
• Confident, proactive, motivated, and passionate with a "can do" attitude
• Ability to work independently and be a part of our team
• Strong attention to detail & Able to meet deadlines
• Successful in managing multiple & diverse tasks
• Intermediate to advanced skills in Microsoft

Job Description

Job Posting: Human Resource & Administrative Clerk
Job Type: Full-time
Salary: $60,000, commensurate with experience.

Our client, a well-established Vancouver law firm, is seeking an organized and proactive HR/Admin Clerk to join their close-knit administrative team. This role is ideal for someone with prior law firm experience who enjoys variety in their day and has an interest in growing into an HR-focused position.

• Provide day-to-day administrative support to the Director of Operations and wider Admin team
• Assist with HR functions such as tracking staff absences, updating records, and supporting onboarding/offboarding processes
• Coordinate firm events and socials, including the annual summer and winter parties and occasional office gatherings
• Support reception coverage as part of the Admin team
• Post client disbursements and assist with light accounting tasks
• Schedule boardrooms, arrange lunches, and assist with meeting logistics
• Manage new hire setup, including office and equipment preparation, business card/stamp ordering, and welcome coordination
• Oversee general office and kitchen supply ordering, ensuring tidiness and smooth daily operations
• Liaise with building or maintenance staff to report and follow up on facilities issues
• Serve as a check-in point for remote staff and support general internal communications
• Assist with marketing initiatives and materials, as needed

• Law firm experience required
• Strong organizational skills with a proactive and service-oriented mindset
• Excellent communication and interpersonal abilities
• Comfortable juggling multiple priorities and working both independently and collaboratively
• Proficiency in Microsoft Office; experience with accounting or HR software considered an asset
• Interest in developing within HR or operations

Job Description

Relevant du grant administratif, le titulaire du poste contribue assister la gestion et l'organisation rigoureuse et professionnelle des finances de l'entreprise pour contribuer aux objectifs de l'organisation.

Ce poste jette les bases d'une carrire en comptabilit et administration dans une entreprise en dveloppement durable! Grand potentiel de croissance chez MicroHabitat pour toute l'quipe vu la forte croissance de l'entreprise.

Rles et responsabilits:

• Assister la production des certificats d'assurance
• Assister au classement des dpenses
• Assister la collection des comptes recevables

Ce poste est un poste temps partiel de un jours par semaine. Nous sommes flexibles de voir avec vous les jours qui vous conviennent le mieux une fois l'embauche confirme.

Horaire: Mardi 9-17H. Avec 30 minutes de lunch.

Position combler ds que possible.

En personne.

Ce qui t'attend?:

• Rmunration comptitive
• Caf et th offerts gratuitement et un bel espace de travail
• Un environnement de travail ax sur l'apprentissage, l'quipe et qui encourage l'initiative et le leadership
• Magnifiques paniers de rcoltes de nos potagers, offerts chaque semaine durant la saison productive
• BBQ et activits de team building l'anne.
• Travailler et ctoyer des collgues aussi passionns que toi

Comptences requises:

• Au moins une anne d'exprience pratique pertinente
• DEP / AEC ou Certificat
• Bilinguisme (FR-AN) requis
• Exprience en service la clientle et/ou en gestion de projet, un atout
• Exprience avec des outils de travail tel que Hubspot et Suite Microsoft Office
• Travail d'quipe: un/une leader qui dborde de positivisme, adore la collaboration et l'esprit d'quipe
• Autonome: fiable, avec une motivation intrinsque et sait travailler seul tout en s'assurant d'atteindre les objectifs d'quipe dans les temps et de faon organise
• Rsilience: ne se dcourage pas, cherche comprendre et reste optimiste devant les problmes

Horaires:

1 jour par semaine

Reporting to the Administrative Manager, the incumbent will assist in the rigorous and professional management and organization of the company's finances to contribute to the organization's objectives.

This position lays the foundations for a career in accounting and administration in a sustainable development company! Great growth potential at MicroHabitat for the whole team given the company's strong growth.

Roles and responsibilities:

• Assist in the production of insurance certificates
• Assist in filing expenses
• Assist in the collection of accounts receivable

This position is part-time, one day a week.

Schedule: Tuesday 9-17H. With 30 minutes lunch.

Position to be filled as soon as possible. In person.

What's in it for you?

Competitive salary

Complimentary coffee and tea and a beautiful workspace

A team-oriented, learning environment that encourages initiative and leadership

Great harvest baskets from our vegetable gardens, offered weekly during the productive season

Year-round BBQs and team-building activities.

Work with colleagues who are as passionate as you are.

Skills required:

At least one year of relevant practical experience

DEP / AEC or Certificate

Bilingualism (FR-AN) required

Experience in customer service and/or project management an asset

Experience with tools such as Hubspot and Microsoft Office Suite

Team player: a positive leader who loves collaboration and team spirit

Autonomous: reliable, intrinsically motivated and able to work alone while ensuring team objectives are met in a timely and organized manner

Resilience: never discouraged, seeks to understand and remains optimistic in the face of problems

Working hours:

1 day a week

Job Description

Salary:

Position Summary:
We are seeking a highly organized and versatile Administrative Assistant to provide support across various departments, including Human Resources, Accounting, and Grants. This role requires someone with a proactive attitude, excellent communication skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented and adaptable, offering support in daily administrative tasks, assisting with HR processes, managing attendance records, aiding in hiring efforts, and contributing to grants management.

Role Overview:

• 
  Human Resources Support:
  • 
    Assist with recruitment efforts by posting job openings, reviewing resumes, scheduling interviews, and communicating with candidates.
  • 
    Help with onboarding new employees, including preparing documentation and coordinating orientation.
  • 
    Maintain employee records and ensure they are updated in HR systems.
  • 
    Assist with employee benefits administration and other HR-related tasks as needed.
• Payroll Support:
  • Open employee files on Sage
  • Calculate hours of work
  • Process payroll for some companies
  • Check Attendance
• Office Support:
  • 
    Manage general office tasks, including scheduling meetings, organizing files, and maintaining office supplies.
  • 
    Answer phone calls, respond to emails, and handle correspondence in a professional manner.
  • 
    Provide administrative support to senior management as required.
• 
  Accounting Support:
  • 
    Assist with basic accounting tasks, such as data entry, invoicing, and processing payments.
  • 
    Help with reconciling financial records and preparing reports for the finance team.
  • 
    Assist with managing petty cash and expense reimbursements
    
  • Create invoices
• Purchasing/Inventory Support:
  
  • Setting up and tagging the equipment when it came into the building.
  • Keep inventory up to date
  • Create PO's
• 
  Attendance Management:
  • 
    Track and manage employee attendance, ensuring accurate records for payroll and compliance purposes.
  • 
    Assist with leave requests, sick days, and other attendance-related documentation.
• 
  Grants Support:
  • 
    Help with the preparation and submission of grant proposals and applications.
  • 
    Track the progress of ongoing grants and ensure deadlines are met.
  • 
    Maintain organized records of grant documentation and assist with reporting and compliance requirements.

Qualifications:

• 
  Proven experience in an administrative or support role, with exposure to human resources, accounting, or grants management preferred.
• 
  Strong organizational skills with the ability to manage multiple tasks and deadlines.
• 
  Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software tools.
• 
  Excellent written and verbal communication skills.
• 
  High attention to detail, with the ability to maintain confidentiality and handle sensitive information.
• 
  Ability to work independently and as part of a team in a fast-paced environment.

We are seeking a detail-oriented and efficient Data Entry Clerk to join our team. In this role, you will be responsible for inputting, updating, and maintaining various data records in our systems. This position is crucial to the overall success of our organization as it ensures that our databases remain accurate and up-to-date. You will work closely with different departments to gather necessary information and maintain the integrity of our data. Successful candidates will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks effectively. Moreover, you will be expected to identify and rectify any data discrepancies while adhering to strict deadlines. This is an excellent opportunity for individuals looking to grow in a professional environment that values accuracy and efficiency in data management. If you have a passion for working with data, possess excellent typing skills, and are committed to delivering high-quality work, we encourage you to apply. Join our dynamic team and contribute to our mission of delivering outstanding services through effective data management practices.

• Enter and update data into the company database with a high level of accuracy.
• Verify and correct data discrepancies to ensure data integrity.
• Compile data from various sources and prepare reports as required.
• Maintain confidentiality of sensitive information at all times.
• Assist in the development and implementation of data entry standards and procedures.
• Monitor and manage data entry tasks within assigned deadlines.
• Respond to requests for information and access relevant data promptly.

• High school diploma or equivalent; additional certification in data entry or related field is a plus.
• Proven experience as a data entry clerk or similar role.
• Fast and accurate typing skills, with a minimum typing speed of 50 words per minute.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Familiarity with data management systems and databases.
• Strong attention to detail and ability to identify errors or discrepancies.
• Excellent organizational and time-management skills.