36 Administrative Coordinator jobs in Canada

Job Description

We are currently recruiting for an Administrative Coordinator for a client located in Aberfoyle. PERM DIRECT HIRE Wage ranges from 50-65K annually, depending on experience. Other Job Duties Include: - opening and closing orders - getting paperwork ready for technicians - picking parts as needed - preparing quotes for customers - scheduling technicians and managing time Requirements: - must have proficient computer skills, especially in Excel using Pivot Tables - service experience - must have experience working with the trucking industry or repair shop environment - experience with Karmak fusion software is ideal This position is not available for students, and will be a permanent hire for the right individual. ONLY open to those living in Guelph, Cambridge or Kitchener. Applicants who meet the criteria will be contacted for next steps. If you are interested in this position please contact Liberty Staffing Services at ! Or come into our office today at 214 Speedvale Ave, Guelph, ON. Unit #4. N1H 1C4 Liberty Staffing Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request an accommodation, please contact Liberty Staffing Services. Liberty Staffing Services has been serving the Guelph community since 2000. We have dedicated staff who live in the community, who take pride in finding employment for others, and who go above and beyond the simple 9-5 for those who rely on us. We are proud of the fact that not only have we placed candidates out to work, but those same candidates have trusted us enough to refer their family members to us for employment. We take pride in being a 100% Canadian company, with strong ties to this community, and throughout Southwestern Ontario. We care about what we do, and about every single one of our employees. And it shows. Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.

Job Description

Salary: $59,201 per annum. ($2.53hr)

Administrative Coordinator

Make a Difference with Family Services Windsor-Essex (FSWE)

At Family Services Windsor-Essex (FSWE), we empower people to overcome challenges, build resilience, and create positive change in their lives. As a trusted non-profit, charitable organization, we provide compassionate counselling and support services that help individuals feel valued, included, and connected to their community.

Our mission goes beyond service delivery we foster belonging, wellness, and dignity. FSWE team members know their work matters. We offer a supportive workplace that values innovation, collaboration, and continuous growth. Our staff enjoy a competitive benefits package, flexible work hours, and weekly wellness time, because we care for those who care for others.

If youre a passionate worker who thrives in a dynamic environment and wants to make a real impact in the Windsor-Essex community, we want to hear from you.

What Youll Be Doing

As the Administrative Coordinator with the Senior Leadership Team, you will play a pivotal role in advancing the strategic and operational priorities of the agency. This position requires a highly organized and proactive professional who thrives in a fast-paced environment and is committed to supporting excellence in governance, leadership, and organizational effectiveness.

Key Responsibilities:

• Conduct high-level research and prepare reports, briefings, and presentations to inform decision-making.
• Exercise the highest degree of professionalism, discretion, and confidentiality in all matters.
• Provide governance support by coordinating meetings of the Board of Directors and Committees, preparing and distributing materials, maintaining records, and ensuring compliance with annual filings.
• Record and maintain accurate and timely minutes of Board and Committee meetings.
• Coordinate and support leadership and staff meetings, ensuring agendas, materials, and action items are effectively managed.
• Lead and coordinate agency grant writing initiatives to support funding and resource development.
• Draft and issue professional correspondence, reports, and communications on behalf of the Executive Director.
• Maintain organized, digitized records and oversee the leadership teams shared drive and filing systems.
• Track, monitor, and report on progress against the agencys Strategic and Operational Plans, ensuring accountability and alignment.
• Maintain and update the agencys risk assessment tools and policy manual.
• Assist with various communication activities and functions as directed by the Executive Director
• Represent the agency at community events as required by the Executive Director

What You Bring

• Bachelors degree from an accredited university.
• Proven experience in a senior administrative or coordination role, preferably supporting executives or a Board of Directors.
• Exceptional organizational, communication, and interpersonal skills, with the ability to prepare high-quality reports and correspondence.
• Strong analytical skills, attention to detail, and the ability to manage multiple priorities under tight timelines.
• Demonstrated ability to work independently, exercise sound judgment, and anticipate organizational needs.
• Advanced computer proficiency, including Microsoft Office Suite
• Proficiency in written and spoken English and French is required
• Valid Ontario Drivers license and access to a vehicle is required

Why Join FSWE?

• Competitive benefits package
• Weekly wellness release time
• Purposeful work that supports real change in our community

At FSWE, your work truly matters. Youll be part of a collaborative, inclusive team thats deeply committed to the wellbeing of the people we support and each other.

Position Details

• Job Type: | Shift Schedule: Full-Time Permanent, Monday-Friday 9am-5pm. Some evenings and weekends required.
• Pay Rate: 59,201 per annum. ( 32.53hr)
• Location: 1770 Langlois Ave.

Accessibility and Equity

FSWE is an equal opportunity employer committed to equity, diversity, inclusion, and anti-racism. We welcome applicants from all backgrounds, including Indigenous peoples, racialized individuals, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request throughout the recruitment process.

Make a Meaningful Impact Apply Today!

If youre ready to be part of a compassionate team, making Windsor-Essex a better place for all, apply now to join Family Services Windsor-Essex.

Job Description

Job Title: Administrative Assistant

Job Description

As an Administrative Coordinator, you will play a vital role in processing and verifying shipping documents, providing exceptional customer service, scheduling appointments, and performing various clerical duties. The position is with one of Canada's largest transportation companies in person in Kelowna.

Responsibilities

• Make telephone calls and send emails to centralized customer service.
• Book delivery appointments via phone and email.
• Bill accessorial/additional fees as required.
• Maintain group email boxes and answer queue calls when needed.
• Receive calls from drivers, log and note comments in pros when freight is not delivered.
• Perform scanning, photocopying, and faxing tasks.
• Conduct other administrative duties as required, including pulling reports.
• Audit shipping documents for accuracy and report corrections to the supervisor.
• Understand Federal Transportation Compliance documentation and address non-compliance issues.

Essential Skills

• Data Entry
• Organization
• Administration
• Proficiency in Microsoft Word and Excel
• Customer Service
• Ability to work in a fast-paced environment
• Advanced communication skills
• Team collaboration
• Ability to work with minimal supervision

Work Environment

The role operates within a professional in office setting, primarily during the hours of 12:30 pm to 9 pm, Monday to Friday.

This role is meant to be an indefinite/long term engagement structured through a 3rd party contract.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Workplace Type

This is a fully onsite position in Kelowna,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à pour connaître d’autres options d’accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description

Position Title: ADMINISTRATIVE COORDINATOR (CAPITAL PROJECTS/ASSET MANAGEMENT)

Reports to: Manager, Capital Projects & Asset Management

Job Overview

Reporting to the Manager, Capital Projects & Asset Management, the Administrative Coordinator (Capital Projects/Asset Management) is responsible for providing administrative support to the Haisla Nation’s Capital Projects & Asset Management programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Capital Projects & Asset Management Manager; maintaining up to date and accurate records; assisting in the planning and coordination of contractors, programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrative Coordinator (Capital Projects/Asset Management) also acts as a liaison between the Capital Projects & Asset Management program and other stakeholders, including community members, government agencies, and external partners.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

• Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
• Provide comprehensive administrative support to the Capital Projects/Asset Management program staff, including travel arrangements and managing calendars.
• Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
• Manage incoming and outgoing mail communications.
• Ensure confidentiality and security of sensitive information.
• Maintain up to date and accurate records, including filing systems, databases and archives.
• Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
• Assist in the coordination of Capital Projects/Asset Management programs and events.
• Act as a liaison between the Capital Projects/Asset Management program unit and other stakeholders, including community members, government agencies, and external partners.
• Other related duties as required.

Skills & Qualifications

• High school diploma or equivalent.
• Business Administration Certificate or equivalent.
• 1 to 3 years of experience in an administrative role. Experience in a coordinator position preferred.
• Experience working for a band government or Indigenous organization an asset.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Ability to work independently and as a team.
• Valid BC driver’s license and own vehicle is an asset.
• Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Why Join Us?

We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

• Extended health and dental coverage
• Pension matching up to 5.5%
• 10 days of standard vacation
• 5 days of paid self-care days
• 10 days of paid sick leave
• 10 paid days during the Christmas office closure
• 5 days of other leave for personal matters (e.g., medical appointments or household emergencies)
• Professional development and training opportunities
• Employee assistance program (EAP)
• Cultural leave and wellness initiatives

Salary Range : $30.35/hr - $35.71/hr

Position Type : Full-time

Closing Date : Will remain open until the position is filled.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

Job Description

Job Title: Supplier Success Administrator
Job Description

The Supplier Success Administrator is responsible for managing and updating supplier profiles on the platform. This role involves loading large volumes of new supplier data, updating rates for existing suppliers, and performing various administrative duties. The ideal candidate will be tech-savvy, with a keen eye for detail and efficiency in data entry and system configuration.

Responsibilities

• Ensure accuracy and integrity of the supply listed on the online platform.
• Master the front end of the online marketplace and administration portal to efficiently build properties, rates, and amenities.
• Build new properties, update rates, amenities, and overall content.
• Provide other administrative support duties as required.

• 2+ years of high volume administrative experience.
• Experience with data entry into Excel, preferably working closely with numbers.
• Proficiency in Microsoft Office.

• Strong attention to detail.
• Excellent numeracy skills.
• Strong critical thinking skills.

The role requires working from Monday to Friday, 8 am to 5 pm, in a 100% in-office setting.

Job Type & Location

This is a Contract position based out of Calgary, Alberta.

Pay and Benefits

The pay range for this position is $17.00 - $20.00/hr.

Workplace Type

This is a fully onsite position in Calgary,AB.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à pour connaître d’autres options d’accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description

Salary: Commensurate with level of experience

About OICR

OICR is Ontarios cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through theMinistry ofColleges, Universities, Research Excellence and Security.

Position Details

Position: Administrative Coordinator

Location: MaRS Centre, Toronto

Department: Drug Discovery

Reports To: Interim Scientific Director, Therapeutic Innovation and Drug Discovery

Salary: Commensurate with level of experience; total compensation includes a defined benefit pension plan (HOOPP)

Hours: 35 hours/week

Job Type: Hybrid (minimum 3 days per week on-site)

Status: Full-time, Permanent

Position Summary

The Ontario Institute for Cancer Research (OICR) is seeking an Administrative Coordinator to support the Drug Discovery Program. The Administrative Coordinator will demonstrate judgment and independence to provide support to the Interim Scientific Director, and their teams.

This position is permanent, full-time.

Position Responsibilities

• Provide proactive administrative support to the Program Director and Drug Discovery team.
• Provide effective calendar/meeting management in Outlook by organizing and managing the scheduling of calendars, coordinating/scheduling internal and external meetings, recording meeting minutes, and setting up meeting rooms and arranging refreshments as required.
• Ensure all relevant documents are brought forward in advance of appointments and meetings, tracking what needs to be completed for the meeting and ensuring that deadlines are met.
• Prepare complex travel arrangements and coordinate all aspects of travel reservations according to OICR policies (i.e., visa(s), airline(s), hotel(s) and ground transportation).
• Prepare pre-approvals, invoices, purchase requisitions, and expense reports on time and according to OICR policies.
• Reviews departmental specific invoices and forwards for approvals and processing.
• Facilitate onboarding and offboarding of staff, including mailing list integration and trainee coordination of stipend agreements with their university department.
• Ensure efficient operation of the office by organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats, while paying strict attention to confidentiality and security according to OICR policies.
• Handle all general office duties such as arranging for pick-up and delivery of courier packages, mail distribution, filing, photocopying.
• Maintain scientific CV in several formats including but not limited to the Canadian Common CV, academic and short CV.
• Use advanced functions to provide word processing to facilitate the production of complex documents/materials.
• Professionally communicate and liaise with HR, finance and administrative personnel within OICR, as well as external collaborators and stakeholders.
• Perform other duties (e.g., recording metrics used for reporting, special projects and cross-functional responsibilities) as consistent with job classification, as required.
• Provide backup to reception when needed.
  
• All OICR Administrative Professionals are expected to actively participate in the Administrative Council; undertake chairing and minute taking duties as assigned on rotation; identify areas where Administrative processes can be more efficient and congruous across departments; participate in mentoring new Administrative staff.
  

Position Requirements

• Completion of an Office Administration program or recognized equivalent required.
• Administrative experience supporting multiple staff in a comparable administrative role (e.g., knowledge of the formal and informal protocols and methods of supporting mid- to senior-level positions).

• Excellent time management, planning and organization skills.
• Results- and detail-oriented mindset.
• Must have high-level proficiency in computer skills (Microsoft Word, Excel, Outlook, Adobe).
• Must have experience in MS One Drive and Google suite of tools (Docs, sheets, forms), Doodle, Zoom (and other teleconferencing applications).
• Must be proficient at using and searching on the Internet.
• Excellent communication skills, both oral and written.
• Excellent interpersonal and customer service skills to facilitate regular interaction with OICR staff at all levels and with external community members.
• Uses tact, discretion and diplomacy in all communications; negotiation and persuasion skills are needed to manage the Program Directors and PIs calendars and schedule/re-schedule meetings with internal and external contacts.
• Ability to handle sensitive and confidential information in a discreet and professional manner.
• Ability to prioritize tasks and meetings according to departmental and organizational needs.
• Ability to prepare routine material from templates with minimal direction.
• Proven ability to work collaboratively. Must be a team player.
• Proven ability to multi-task and project manage, yet exercise precise attention to detail.
• Proven ability to adapt and work in a growing and fast paced environment.
• Excellent understanding of general office administrative processes and procedures.

For more information about OICR, please visit the website at />To learn more about working at OICR, visit ourcareer page.

POSTED DATE:September 5th, 2025

CLOSING DATE: Until Filled

OICR is committed to fostering a climate of equity, diversity, inclusion, and accessibility. This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we support an inclusive culture for all. We welcome all applicants, and encourage applications from racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQ2S persons, and others who may contribute to furthering a diversity of ideas within our community. OICR is committed to fair assessment of a candidates abilities, and consideration for diversity of thought, method, and experience. Providing an accessible workplace and recruitment process is important to us, as described in our Accessibility Plan ( Should you require accommodation during any stage in the recruitment process, please complete the form at the bottom of page Information received related to accommodation will be handled confidentially.

Resume Format:If you elect to apply, please click on the Apply for this Job button. You will be required to enter contact details, and to attach your resume to your application.Please attach your resume as a .pdf or .doc file.

The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.

Founded in 2001, Fed Finance is a recruitment agency that is specialized in accounting and finance positions.
Our consultants are finance experts and speak your language.
We select the best candidates for temporary and permanent positions.
We are committed to working with you throughout your job search and beyond!

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The Administrative Coordinator ensures the management and follow-up of administrative, HR, and organizational activities to effectively support management and operational teams.
Key responsibilities include:
Prepare the onboarding process and coordinate with stakeholders to ensure successful employee integration.
Manage CNESST files and oversee group insurance (Manulife): enrollment, changes, terminations, arrears, in coordination with payroll.
Conduct weekly follow-ups with the payroll department.
Coordinate employee performance review meetings with managers.
Maintain and update records related to absences, social leave, and vacations.
Track employee training and maintain accurate records of training hours for both office and plant staff.
Provide administrative support to management (scanning, printing, filing, document management).
Support accounting activities (petty cash, various follow-ups).
Participate in accident/incident investigations and propose corrective measures where required.
Ensure smooth internal communication (update notice boards, displays, and TV screens).
Manage inventory of first aid supplies and IT equipment (TVs, computers, tablets, cell phones, access cards, alarm codes, etc.).
Maintain and update databases (Excel) as well as the employee list, ensuring compliance with payroll.
Perform any other administrative or coordination tasks as required.

Profile
Degree in administration, management, or equivalent experience.
Excellent command of French and English, both spoken and written.
Strong proficiency in Office 365 and ease with digital tools (computer, tablet, iPhone/iPad).
Strong organizational skills, accuracy, and ability to manage multiple priorities simultaneously.
Excellent communication and collaboration skills across departments.
Autonomy, initiative, and versatility in handling administrative, coordination, and logistical tasks.
Discretion, reliability, and professionalism, particularly when handling confidential information.
Strong analytical skills, proactive mindset, and solution-oriented approach.