7,350 Administrative Coordinator jobs in Canada

Job Description

COMPASSIONATE ● ORGANIZED ● COLLABORATIVE ● RESOURCEFUL ● PROACTIVE

OVERVIEW

A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their role in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

We are partnering with our client in search of a highly motivated, compassionate, and organized Administrative Coordinator. Reporting to the Chief Executive Officer (CEO), the Administrative Coordinator is responsible for providing administrative support to the CEO, Board of Directors and Leadership Team while promoting an environment consistent with the organization’s vision, mission, and values.

PRIORITIES

Leadership Support:

• Manage and provide administrative support as required by the CEO, ensuring all key duties are accomplished timely and efficiently.
• Promptly receive and screen incoming telephone calls and mail/emails for the CEO and respond where appropriate.
• Participate in and coordinate meetings including bookings, scheduling, preparing an agenda and minutes, distributing material and all other arrangements.
• High level calendar management with emphasis on proactive planning and scheduling meetings.
• Develop and prepare letters, manuals, reports, presentations, agendas, etc., as required.
• Coordinate the agency’s annual general meeting, public meetings, and agency-wide fundraising and awareness events, including sending out invitations, preparing annual reports, contacting appropriate service providers, etc.
• Manage information in a timely and accurate manner and uphold a strict level of confidentiality.
• Demonstrate respect for clients and adherence to the agency’s protocols, policies, and procedures, Ministry policies, and other relevant provincial/federal legislation.
• Provide support to the leadership team in a variety of functions including Human Resources, Payroll, Accounting and Recruitment.

Board Support:

• Participate in and support monthly board meetings, including scheduling, preparing a draft of agendas and minutes, creating presentations, distributing material, and maintaining files and reports as necessary.
• Prepare and present reports to the Board of Directors and stakeholders as required.

Other Administrative Support:

• Ensure effective administration of all administrative functions and systems, such as email management, scheduling, databases and forms, file systems, passwords, accounts, phone and fax systems, mail, etc.
• Support purchasing of PPE, office orders, and memberships to ensure proper inventory is maintained.
• Support, research, and prepare information for grant proposals, RFPs, fundraising, and social media as required.
• All other duties as assigned.

Requirements

• A degree or diploma in office administration, business, or related program.
• 3-5 years experience of administrative/office management experience, preferably within the social services sector.
• Experience in supporting a Board of Directors including the monthly preparation of information packages and presentations.
• A youth service focus with a high level of maturity, sensitivity, and strict adherence to confidentiality.
• Strong computer skills, with knowledge of Microsoft Office Suite and basic system troubleshooting.
• Experience with or knowledge of ADP is an asset.
• Proficient in spelling and grammar with strong attention to detail and accuracy.
• Strong interpersonal skills with an emphasis on communication (oral, written, and visual).
• Highly organized with an ability to manage, perform, and prioritize a number of priorities and initiatives.
• Self-motivated and effective in working both individually and as a team member.
• Ability to establish and maintain effective working relationships internally and externally with staff, volunteers, and stakeholders.
• Completion of a successful Vulnerable Sector Check/Criminal Record Check.
• Valid CPR/First Aid and CPI certificates.
• Ontario driver’s licence with access to a vehicle and valid insurance.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

Job Description

Benefits:

• 36-hr work week for a healthier work/life balance
• Company parties
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

• Maintain, update, and optimize various spreadsheets and databases to ensure accurate and timely information.
• Manage shared inboxes, standardize document templates, and streamline workflows.
• Coordinate account setup, permissions, and status management for partner programs,
• Track and send customer feedback requests and organize gift card incentives.

• Order, track, and manage office supplies, equipment, and software subscriptions.
• Conduct regular inventory counts and ensure readiness of all materials and tools.
• Liaise with vendors, service providers, and contractors to maintain smooth operations.
  
  

• Plan and coordinate team events, training sessions, and business conferences.
• Prepare agendas, presentation materials, and follow-up documentation.
• Oversee employee recognition initiatives, including birthdays and milestones.
  
  

• 5+ years of proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent communication, interpersonal, and relationship-building abilities.
• Proficiency in Google Workspace, MS Excel, and related office tools.
• A proactive mindset with the ability to identify needs before they arise.

• Competitive salary
• Extended health benefits package
• Paid statutory holidays, vacation and sick days
• Opportunities for growth and professional development
• A collaborative, supportive, and fun work environment
  
  

Flexible work from home options available.

Job Description

Position: Administrative Coordinator ("Delivery Coordinator")

Reports To: Manager, Professional Development Operations

Contract Type: Fixed Term, Full Time (until Dec 18, 2026)

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail oriented, collaborative and results-driven individual for the position of Delivery Coordinator for Professional Development (PD) and Financial Literacy (FinLit). We are proud and honoured to have been recognized as one of BC’s Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

Job Summary

The Delivery Coordinator supports both CPABC’s PD program for members and its Financial Literacy program provided to the public through a network of CPA volunteers. This role will support the delivery of hybrid live seminars and in-person seminars and events to ensure a high-quality learner experience, including through managing seminar evaluations. This role will also support customer care and content review and editing.

Key Responsibilities:

Program Delivery

Virtual Seminar Coordination

• Host hybrid and live webinars, including setting up Zoom meetings, inputting polling questions, and reviewing webinar requirements
• Coordinate and conduct Zoom walkthroughs with instructors/volunteers who may require more guidance and practice, and provide information on Zoom features
• Monitor live webinars by making housekeeping announcements, introducing instructors/volunteers, tracking attendance, launching attendance polls, and assisting the instructor/volunteer and attendees with any issues
• Troubleshoots issues during courses, addressing attendee inquiries, assisting instructors, and resolving technical difficulties

In-person Seminar and Event Coordination

• Prepares and ships materials for in-person seminars and events, including those of the Indigenous Engagement program
• Provide on-site administration support at in-person courses or events

Seminar Evaluations

• Prepares seminar evaluations for seminars via Survey Monkey
• Consolidates and reviews completed evaluations for data integrity in a timely manner in preparation of further review by PD and Financial Literacy management teams
• Prepares and sends seminar evaluation summary report to instructors where possible
• Compiles periodic seminar evaluation reports (minimum annually)
• Collaborates with Data Analytics and IT teams on issues and improvements related to the collection of seminar evaluation data

Customer Care

• Participate in host organization outreach for the Financial Literacy team, liaising with the Financial Literacy Program Specialist for specific tasks
• Monitors and responds to customer inquiries via email and phone, referring to Financial Literacy Program Specialist and Indigenous Engagement Program Manager where necessary

Content Review and Editing

• Review new and revised seminar materials and presentations to ensure they meet the most current formatting standards; identifying and addressing inconsistencies (e.g. style, formatting, etc.) across materials
• Finalize seminar materials by preparing print files and/or electronic files and liaise with PD Coordinators or responsible staff in Financial Literacy to review the files

And other duties and responsibilities as may be assigned.

Key Requirements:

Knowledge and Experience

• Post-Secondary qualification in a related discipline, or equivalent experience
• One (1) year of experience in Office Administration, Administrative Support, or equivalent experience

Demonstrated Skills and Abilities

• Strong proofreading and editing skills
• Intermediate proficiency with MS Office, in particular MS Word, PowerPoint and Adobe PDF
• Strong interpersonal, communication and presentation skills, both verbally and written
• Ability to work collaboratively as a key member of a team and independently with minimum supervision
• Exceptional attention to detail, organizational and time management skills and the ability to multi-task
• Strong analytical skills with the ability to deal with sensitive and complex information
• Ability to manage multiple priorities and deadlines in a fast-paced environment

The starting annual salary for this position is between $42,250 to 50,150 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

If this job outline describes you, we encourage you to apply through our online Careers Portal. We thank all candidates who respond; however, only those selected for an interview will be contacted.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

• We Are Open
• We Work Together
• We Communicate
• We Improve Every Day
• We Are Professional
• We Laugh and Celebrate

About CPABC

The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a sixth consecutive BC Top Employer award in 2025.

Job Description

Position Title: ADMINISTRATIVE COORDINATOR (CAPITAL PROJECTS/ASSET MANAGEMENT)

Reports to: Manager, Capital Projects & Asset Management

Job Overview

Reporting to the Manager, Capital Projects & Asset Management, the Administrative Coordinator (Capital Projects/Asset Management) is responsible for providing administrative support to the Haisla Nation’s Capital Projects & Asset Management programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Capital Projects & Asset Management Manager; maintaining up to date and accurate records; assisting in the planning and coordination of contractors, programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrative Coordinator (Capital Projects/Asset Management) also acts as a liaison between the Capital Projects & Asset Management program and other stakeholders, including community members, government agencies, and external partners.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

• Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
• Provide comprehensive administrative support to the Capital Projects/Asset Management program staff, including travel arrangements and managing calendars.
• Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
• Manage incoming and outgoing mail communications.
• Ensure confidentiality and security of sensitive information.
• Maintain up to date and accurate records, including filing systems, databases and archives.
• Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
• Assist in the coordination of Capital Projects/Asset Management programs and events.
• Act as a liaison between the Capital Projects/Asset Management program unit and other stakeholders, including community members, government agencies, and external partners.
• Other related duties as required.

Skills & Qualifications

• High school diploma or equivalent.
• Business Administration Certificate or equivalent.
• 1 to 3 years of experience in an administrative role. Experience in a coordinator position preferred.
• Experience working for a band government or Indigenous organization an asset.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Ability to work independently and as a team.
• Valid BC driver’s license and own vehicle is an asset.
• Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Why Join Us?

We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

• Extended health and dental coverage
• RRSP matching up to 5.5%
• 10 days of standard vacation
• 5 days of paid self-care days
• 10 days of paid sick leave
• 10 paid days during the Christmas office closure
• 5 days of other leave for personal matters (e.g., medical appointments or household emergencies)
• Professional development and training opportunities
• Employee assistance program (EAP)
• Cultural leave and wellness initiatives

Salary Range : $30.35/hr - $35.71/hr

Position Type : Full-time

Closing Date : Will remain open until the position is filled.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

Job Description

Mores Custom Made Textiles is a fast-growing Burlington-based window coverings distributor with an exclusive North American partnership with Vadain (a manufacturer of custom draperies, roman shades, and pillows). We are the North American presence for this company, servicing the day-to-day relations with dealers who employ shop-at-home decorators who sell directly to homeowners. These custom drapes and shades are huge in Europe, and Mores is growing fast by making it possible for North Americans to bring some European flair into their homes at affordable prices. If you are a super organized and service-oriented go-getter whose favourite channel is HGTV (if you aren’t reading House and Home magazine), this is a terrific chance to get involved with the creative and exciting home décor industry.  We have a critical new role in our growing organization, the Administrative Coordinator/Bookkeeper, that we need to fill right away.  The core competency of Mores is customer service. Being responsive, solution-oriented, and meticulous (about everything) is critical. The shop-at-home consultants that we work with across the US and Canada have a lot of other window coverings they can sell, so they need to feel confident in our ability to efficiently deliver great products and provide any support they could possibly need. This role, more than any other in our company, is the linchpin for our shop-at-home consultants to want to work with us. What’s the job? The regular responsibilities of the Administrative Coordinator & Bookkeeper will focus on the following responsibilities:  Bookkeeping, Ordering & General Administration: Nearly every transaction in the company will go through you, including all invoicing and credit card processing, and the accompanying filing and paperwork. This part of the role is about maintaining a pristine client database, keeping up efficient office processes, and helping with the day-to-day tasks, bookkeeping and projects of a small business. Shipping & Delivery Administration: Our products ship direct from the mill to the customer so we are in constant contact with the manufacturing plant in regards to planning, scheduling, and detailed communication so the orders are being delivered on time to the customers.  The key for success in this part of the job is the ability to multi-task and be highly precise and mistake-free in managing the details. Customer Service: This is about promptly assisting our shop at home consultants in the US and Canada by phone or email with a wide range of things, from product and online ordering questions (e.g. can I have this option with this product?), to problem resolution (e.g. damaged blinds), invoices, and delivery schedules. What is great about this job? Our Top 7 reasons: 1.    Be in an influential position on the ground floor of a growing company 2.    Work in the always interesting home decorating industry 3.    Really impact the success of the company – this role is critical! 4.    Able to work independently, with lots of autonomy and no micro-management 5.    Call the job whatever you want (we’re not married to Client Services Lead) 6.    We have a flexible, casual workplace – and we like to have fun! 7.    Get your own office!  Who is the right candidate for the job? From a personality point of view, someone who will love this job is a people person – you really enjoy helping others, solving problems, and going the extra mile wherever and whenever you can – just because it makes someone else happy. At the same time, there are a lot of moving parts as well as activities requiring strong attention to detail, so the right candidate is also exceptionally well organized and detail-oriented. You love making sure things run smoothly and you never make careless errors. And finally, because we are often on the road and unavailable for constant check-ins, the right person for this job is very comfortable working autonomously. There will be lots of people to interact with over the phone or email, but maybe no one else in the office but you on many days. Here is the specific experience we’re looking for: * Previous experience in some kind of an admin, bookkeeping, or back-office operations role * Any previous experience in a customer service, hospitality, or sales role * Demonstrated interest or experience with home decorating, interior design or textiles * Experience with Microsoft Office (especially Outlook, Word, Excel and PowerPoint) and generally solid computer proficiency * Previous experience with Quickbooks (or some other small business accounting software) would be excellent (but not necessary) How to apply? Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. If you want to include a cover letter describing why you want this job and would be good for it, we’d love to read it. We value diversity and inclusion and encourage all qualified people to apply. We will review applications as they are received and look forward to hearing from you.

Job Description

Agency Administrator - Desjardins Insurance Office

Location:
Type: Full Time

Position Overview:
A successful Desjardins Agent is seeking a qualified professional to join their winning team for the role of Administrator - Desjardins Agent Team Member. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self-starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential.

Responsibilities:

• Develop leads, schedule appointments, identify customer needs, and market appropriate products and services.
• Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions and billing clarification.
• Work with the agent to establish and meet marketing goals.
• Ensure office processes are followed and establish new ones.
• Coordinate training in the office and assist new employees.
• Work with Agency financial services manager on training.
• Develop work schedules.
• Distribute HR policies.
• Take care of banking needs of agency.
• Distribute office activities daily to all staff.
• Assist in reviews of team members quarterly.

Requirements:

• Sales experience (outside sales or inside sales representative, retail sales associate, or telemarketing) preferred
• Successful track record of meeting sales goals/quotas preferred
• Excellent interpersonal skills
• Excellent communication skills - written, verbal and listening
• Proactive in problem-solving
• Dedicated to customer service
• Ability to multi-task
• Property & Casualty license - must have a current license

These positions are with an independent contractor agent that is part of the Desjardins exclusive agent network, not with Desjardins Group or its subsidiaries. This agents’ employees are not employees of Desjardins. Independent contractor agents are responsible for and make all employment decisions regarding their employees.

Job Description

Titre du poste : Coordinateur administratif (SQAR)

Contrat : 12 mois (renouvelable)
Emplacement : Longueuil
Model hybrid!
Indicatif régional : 514, 438, 450
Code postal : J4G
Mots-clés : #SQAR.jobs #Quality.coordinator.jobs #Quality.jobs

Ce que vous ferez au quotidien :

1) Préparer les fiches de préparation à l'audit pour les auditeurs de vérification (min. 4 semaines avant l'audit)
2) Suivi des principaux SCAR
3) Soutenir les gerants qui sont responsables de qualité des fournisseurs pour l'enregistrement des auditeurs de vérification dans ETQ
4) Soutien divers à tous les auditeurs
5) Planifier les changements concernant la planification des audits, le maintien et la mise à jour du fichier de planification des audits, du fichier d'audit principal et des fichiers SQAR KPI.
- Pour tous les reports ou annulations, une NOTE doit être ajoutée dans ETQ avant l'annulation avec des explications détaillées/raisons pour les reports ou annulations, et ajouter à la liste dans le plan d'audit (fichier excel).
6) Assurer la coordination et le suivi avec la chaîne d'approvisionnement.
7) Mise à jour du fichier principal d'audit avec des informations actualisées (profil du fournisseur, modifications du plan d'audit, commentaires, etc.)
8) Préparer le rapport mensuel sur le vieillissement des SCAR, une semaine avant de réaliser et de soumettre les indicateurs de performance clés.
- Envoyer la liste des SCARS vieillissants individuellement à chaque auditeur pour un suivi à l'aide d'un modèle de courrier électronique.
- Suivre les réponses aux taux qui sont faites dans Sharepoint par les SQAR, et les contacter pour les mises à jour ou les informations manquantes.
9) Créer des indicateurs clés de performance pour les SQAR - état d'avancement de l'audit
10) Suivre les progrès des auditeurs pour tous les audits (sur une base mensuelle) et préparer des indicateurs de performance individuels pour les RAQ.
11) Envoi d'une copie de la dernière RSI à Verify (3 fois par an - janvier, mai, septembre) avec la liste des spécifications révisées
12) Préparer le plan d'audit de l'année suivante (tous les mois d'août) en utilisant l'audit principal.
13) Préparer et télécharger le fichier pour les audits de l'année suivante (tous les mois de décembre)
14) Suivre tous les reports d'audit dans le plan d'audit et le master d'audit, ce qui inclut le report ou l'annulation et préparer toute documentation pour TCCA / EASA.
15) Préparer et coordonner les présentations aux conférences (2 fois par an, mai et novembre)
16) Créer des instructions de travail (annulation des audits, etc.)

***
Job title: Administrative coordinator (SQAR)
Contract: 12 months (renewable)
Location: Longueuil
Model hybrid!
Area code: 514, 438, 450
Postal code: J4G 1A1
Keywords: #SQAR.jobs #Quality.coordinator.jobs #Quality.jobs

Your responsibilities

1) Prepare audit prep sheets for Verify Auditors (min. 4 weeks prior to the audit)
2) Track SCAR processes
3) Support Supplier quality manager and verify Auditors registration in ETQ
4) Miscellaneous support to all auditors
5) Plan changes regarding to Audit planning, maintaining, and updating current audit planning file, master audit file and SQAR KPI files
6) Coordinate and follow up with Supply Chain
7) Update Maintain Audit Master file (i.e., supplier profile, changes to audit plan)
8) Prepare Monthly - SCAR Aging Report, 1 week prior to doing & submitting KPIs
- Send list of Aging SCARS individually to each Auditor for follow up using email template
- Track rate responses that are made within Sharepoint by SQARs, and contact them for missing updates or information
9) Create SQAR KPIs - Audit Progression Status
10) Track progress of Auditors for all audits (monthly basis) and prepare individual SQAR KPI
11) Send copy of latest RSI to Verify (3x per year January, May, September) with list of revised specs (including latest SQL, ANDTSL, Appendix 36 and Appendix 56)
12) Prepare follow-on year"s audit plan (every August) using Master Audit
13) Prepare and upload file for follow on year"s audits (every December)
14) Track all audit Postponements in audit plan and audit master, which includes postponement or voidance and prepare any documentation for TCCA / EASA
15) Preparing & coordinating conference presentations (2x per year May and Nov)
16) Create Work Instructions (void/cancel audits, etc.)