497 Administrative Hr jobs in Canada
Administrative & HR Coordinator
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Job Description
At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand we’re seeking an Administrative & HR Coordinator to strengthen our operations, people processes, and office management.
This position will play a key role in keeping the business running smoothly. The ideal candidate will be an experienced administrative professional who is proactive, has excellent organizational skills and the ability to juggle multiple priorities. While the role touches on HR areas like onboarding and day-to-day employee support, deep HR experience isn’t as necessary as a proven ability to learn on the fly. If you thrive on building structure, improving processes, and supporting teams across an organization, this role is for you.
Location:
This role is based out of our space in the 800 block of Powell Street, Vancouver. Spexi has a blended in-person and remote work culture, with employees located across Canada and the U.S. The Powell Street office serves as a flexible space for collaboration, while occasional remote work is also supported.
About You:
You are a proactive self-starter who doesn’t wait for tasks to be handed to you. You take ownership when you see a problem, confidently problem solving and mapping out the “how” to get things done. You work well independently while collaborating seamlessly across the business to support different teams as needed. You’re also the go-to person for employee inquiries, whether that’s pointing people to the right internal processes or ensuring policies are followed consistently. You deliver results with accuracy and professionalism and enjoy problem-solving, building structure, and improving processes to keep things running smoothly and efficiently.
Responsibilities:
• Office Operations: Responsible for the daily running of the office. This includes coordinating cleaners, landlord, and vendors. Managing deliveries, shipments, and ordering of office supplies. Maintain health and safety standards while fostering positive and professional relationships with vendors, landlords, and other external partners.
• Onboarding & HR Support: Prepare, send, track, and organize onboarding documents and policies. Build and maintain the Onboarding Hub in Notion. Coordinate new hire logistics, including laptops and equipment, ensuring everything is ready on day one. Support offboarding by coordinating the return of company equipment. Ensure compliance with HR requirements including WorkSafeBC/WCB
• Company Events: Organize and coordinate internal company events from planning through execution.
• Marketing & Sales Event Support: Provide finance and administrative support for events led by the Marketing and Sales teams. Centralize event-related purchases, including signups, tickets, and vendor orders (e.g., chairs, power, supplies). Track event details in Notion and ensure finance requirements are completed accurately and on time.
• Travel & Logistics: Book and coordinate company travel, including flights and accommodations, ensuring smooth and cost-effective arrangements.
• Contracts & Compliance: Draft and manage the full lifecycle of sales contracts, including creating initial drafts, coordinating approvals, sending documents through DocuSign, and ensuring signed copies are received and properly filed. Support the Sales team throughout this process and assist with other administrative needs related to customer contracts.
•NDA Management: You’ll have the opportunity to redesign our company-wide NDA tracking system in order to overhaul and maintain it for improved transparency and ease of access. You’ll continue to be responsible for overseeing this process, receiving and filing signed NDAs, and ensuring they are properly documented and stored for future reference.
• Finance & Vendor Management: Support the finance team with process documentation, pilot reconciliation, and related administrative tasks. Manage SaaS vendors by setting up new subscriptions, coordinating account access, tracking renewals, and ensuring costs align with budgets. Work with the payables team to confirm vendor invoices are received, recorded accurately, and paid on time. Oversee vendor onboarding and help refine finance and administrative processes by identifying opportunities to improve efficiency and accuracy.
• Ad Hoc Administrative Support: Take on miscellaneous finance and administrative tasks that arise throughout the year, such as year-end mail outs (e.g., T4As), coordinating U.S. tax requirements through Stripe, and other special projects as needed.
What You Bring:
• 5+ years in administration or operations support roles, with proven ability to manage multiple priorities across finance, HR, and office management functions.
• Previous experience working in a growth stage startup or other fast paced dynamic and remote or hybrid work environment.
• Experience in HR in relation to coordinating onboarding and supporting day-to-day employee needs, with the ability to learn and apply compliance requirements as needed.
• Strong written and verbal communication skills, with the confidence to guide employees through processes and enforce compliance in a professional, approachable manner.
• Technical Skills: Proficiency with MS Office Suite, Google Workspace, Notion, DocuSign, as well as experience using a variety of other SaaS tools and a proven ability to learn.
• Comfort with general IT troubleshooting support and basic technology setup for new hires.
• Work Style: Proactive, detail-oriented, and able to work independently while collaborating effectively with others. An ability to and enjoyment of wearing multiple hats, guggling multiple and competing priorities as well as context switching.
Bonus Skills:
• Additional certifications in office administration or related areas.
• Proficiency in implementing and managing cloud-based office tools such as Google Workspace or Microsoft 365, streamlining document management, collaboration, and communication processes.
• Familiarity with handling event logistics or vendor purchases.
• Experience supporting finance processes and administrative workflows, including accounts payable.
• Knowledge of WCB compliance and insurance documentation.
Benefits & Perks:
Joining Spexi Geospatial means being part of a supportive and dynamic team. Here’s what we offer:
• Friendly casual environment
• Flexible hours
• Medical, Dental, vision health benefits
• Opportunities for continuous professional development and career growth
• An inclusive workplace culture that values diversity and individual contributions
Spexi believes that in order to promote innovation and creativity, employees must feel supported and valued. We are committed to providing a positive and inclusive work environment where everyone can thrive and contribute to our mission.
To apply please send your resume and cover letter.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interview will be contacted.
Compensation Range: CA$69K - CA$79K
Senior Legal & HR Operations Administrative Assistant
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Job Description
Our client is a technology company with over 25 years of experience in software development . They operate a cloud-based digital platform supporting a portfolio of online communities across high-consumer spending categories . With deep in-house expertise in Search Engine Optimization (SEO) , internet marketing, and traffic acquisition, the company builds and scales highly targeted, successful online communities and websites. Their platform operates at the intersection of community, content, and commerce , reflecting a belief in the power of enthusiasts to inform and inspire.
POSITION SUMMARY
We are seeking a Senior Legal & HR Operations Administrative Assistant to provide operational support to the Chief Legal Officer and HR Leadership Team . This role blends responsibilities across legal administration, corporate governance, and HR operations . The ideal candidate is detail-oriented, proactive, and highly organized, with the ability to work independently in a fast-paced public company environment while maintaining confidentiality.
RESPONSIBILITIES
Legal Operations & Corporate Governance
- Provide direct support to the Chief Legal Officer across legal and governance matters.
- Manage the full contract lifecycle, including template creation, approvals, renewals, and e-signatures.
- Maintain corporate governance documentation, records, and securities compliance filings.
- Coordinate logistics for board and committee meetings, including scheduling, agendas, resolutions, and board portal administration.
- Draft, redline, proofread, and execute legal and HR documents.
- Support due diligence processes for corporate initiatives, along with legal research and benchmarking.
- Maintain trackers for legal matters, invoices, and deadlines, ensuring organization and compliance.
- Administer HRIS and consultant management systems, overseeing onboarding and offboarding workflows.
- Manage employee equity grants and settlement workflows.
- Prepare and update templates for employment agreements, amendments, and incentive documentation.
- Coordinate performance reviews, policy acknowledgments, training, and compliance requirements.
- Maintain HR records and support the development of HR forms, surveys, and process documentation.
- Strong organizational, multitasking, and time management abilities.
- Excellent written and verbal communication skills, with advanced proofreading capabilities.
- Ability to work independently, take initiative, and manage shifting priorities.
- High level of professionalism and discretion in handling confidential information.
- Proficiency with productivity and contract management tools (e.g., Google Workspace, Microsoft Office, DocuSign, Slack).
- Experience with HRIS systems such as BambooHR, WorkSuite, Ledgy, and Checkr is an asset.
- 5+ years of experience in legal operations and administration required
- Legal Administration Assistant/Paralegal Diploma required
- Public company experience is an asset
- Administer HRIS and consultant management systems, overseeing onboarding and offboarding workflows.
- Manage employee equity grants and settlement workflows.
- Prepare and update templates for employment agreements, amendments, and incentive documentation.
- Coordinate performance reviews, policy acknowledgments, training, and compliance requirements.
- Maintain HR records and support the development of HR forms, surveys, and process documentation.
- Hybrid work environment with a minimum of once per month working in the downtown Toronto office, requiring flexibility around quarterly board meetings and social events.
- Working hours are Monday to Friday, from 9:30 AM to 5:30 PM, with flexibility for urgent situations, though these are anticipated to be infrequent.
This job description represents the general responsibilities and duties of our client’s position but should not be construed as an all-inclusive detailed job description.
Confidentiality Note
This search is being conducted confidentially . Details regarding the organization and its operations will be shared with qualified candidates during the interview process.
At The Talent Company, we recognize the value of different perspectives and experiences to prompt innovation, spark creativity, and solve problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities and all other categories protected by law.
We are committed to Equal Opportunities and welcome applications from all sections of the community. Please let us know if an adjustment or adaptation is required at any stage to support you during the recruitment journey.
HR Assistant
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Job Description
Salary: $45,000 per year
Now Hiring: HR Assistant Support People, Drive Culture, and Be the Backbone of a Fast-Paced, People-First Team!
Be the Heart of HR Support People, Build Culture, and Grow Your Career!
Were looking for a motivated and detail-oriented HR Assistant to join our dynamic team! In this fast-paced role, you'll be the go-to support for our Human Resources departmenthelping manage daily operations, coordinating employee programs, and keeping everything running smoothly behind the scenes.
At the 401 Group of Companies, we want to focus on not who you are, but who you CAN be! We strive to hire exceptional employees who see themselves as trailblazers, trendsetters, creators, do-ers, catalysts, go-getters, and influential leade rs in all aspects of who they aspire to be daily.
Location: Cambridge, ON
Compensation: $45,000 per year
Are you a superstar administrator with a passion for organization, a sharp eye for detail, and a talent for staying ten steps ahead? If you are task-oriented, and love being the go-to person for keeping things in order, we want to hear from you!
About the Role:
As HR Assistant, youll play a vital part in the day-to-day operations of our Human Resources department. This role offers a variety of responsibilities and the opportunity to grow within a dynamic team that values accuracy, efficiency, and a proactive mindset.
Key Responsibilities:
- Support HR compliance activities including business and master licenses, benefits administration, reporting, and alarm/key access management.
- Perform general administrative tasks such as filing, scanning, and maintaining records.
- Organize, compile, and update personnel files in both hardcopy and digital (HRIS) formats.
- Maintain and update HR databases with information on new hires, terminations, leaves, and more.
- Assist with recruiting support tasks such as reference and social media checks, as needed.
- Manage access controls and support the creation of user accounts across various internal systems.
- Conduct regular audits to ensure data and access compliance across platforms.
What Were Looking For:
- A detail-driven, highly organized professional with strong administrative skills.
- Familiarity with HRIS systems and access management tools is a plus.
- Discretion, integrity, and a proactive attitude toward problem-solving.
- Task-oriented with a natural ability to prioritize, multitask, and meet deadlines.
- Strong written and verbal communication skills with a professional demeanor.
- A self-starter who thrives in a fast-paced, team-oriented environment.
- Valid G drivers license and clean abstract
So why work for us?
- The 401 Group of Companies is privately owned and 100% Canadian
- 40+ State-of-the-art facilities including a "Google-like" call centre and an 80,000 sq. ft. centralized service "Hub"
- A fun, fast-paced, and high-energy work environment with exciting initiatives and rewarding perks.
- Personalized coaching, mentoring, and training focused on both individual growth and team success.
- Empowering you to grow with meaningful career path planning and advancement opportunities.
- Health & wellness benefit enrollment opportunities
- Employee referral bonus opportunities
- Enjoy exclusive employee pricing on automotive parts and service, along with a special discount at the Blackshop Restaurant and Wine Bar.
- Perkopolis Enrollment
- On-site Parking
The 401 Group of Companies, is proud to be recognized as one of Canada's fastest growing Elite Business Management Groups offering a full line of automotive, recreational vehicle, powersport and marine products and services. Our headquarters is located in the thriving city of Cambridge, Ontario. Our brands include but aren't limited to Kia, Mitsubishi, Volkswagen, Hyundai, Subaru, Honda, Nissan, Toyota, Chrysler, Jeep, Dodge, Ram, Buick, GMC, Yamaha, 401 Auto Financing, CampMart and Grand River Boats.
If you have a growth mindset like us, we'd love to see your resume and have a conversation. The opportunities at the 401 Group of Companies are endless!
Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code.The 401 Group of Companies Recruiting Team is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact HR, or
We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.
HR Generalist/Assistant
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Job Description
Human Resources Generalist/Assistant
Civil Construction
Kamloops, BC
$50-$60K, salary is based on experience
Full-time, Permanent
Our Client
We are working with our Heavy Civil Contractor client to find their new HR Generalist/Assistant. We are seeking someone in the Kamloops area for a permanent role, in office.
If you are experienced in HR working in either Construction or Trades and would like to join a growing company this may be for you!
The HR Generalist/Assistant will manage various human resources functions, including recruitment and onboarding, benefits administration, employee relations and compliance with labour laws. They will support employee development, conduct investigations, enforce company policies, and act as a liaison between employees and management, contributing to a positive work environment and organizational goals.
Key Responsibilities
- Recruitment & Onboarding: Manage the hiring process, write and post job descriptions, conduct interviews, and onboard new hires.
- Employee Relations: Assist with addressing employee concerns and promote a positive and harmonious work atmosphere.
- Benefits Administration: Manage employee benefits programs as required, such as health insurance, retirement plans, and other perks.
- Training & Development: Work with stakeholders to Identify training needs, coordinate workshops, and support professional development for employees.
- Performance Management: Assist with performance evaluations, provide feedback, and support goal setting for employee
- Compliance: Enforce company policies and procedures and ensure compliance with relevant labor laws and regulations.
- HR Information Systems (HRIS): Manage employee data and maintain HRIS platforms.
Essential Skills
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Analytical and problem-solving skills.
- Knowledge of employment laws and HR best practices.
- Strong verbal and written communication skills.
Required Qualifications
- HR Degree or Certification is preferred
- A minimum of 3 years of experience in human resources, human resources administration
- Experience working within the construction industry is a strong asset
- HR Degree or Certification is preferred
If you feel this opportunity is right for you, hit apply!
Please note that only those selected for interview will be contacted.
Keywords
Human Resources, HR Jobs, Kamloops Jobs, HR Administrator, Recruitment Jobs, Civil Construction, Civil Contracting, Construction Jobs BC, Construction Jobs Kamloops
Administrative Support
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Job Description
ABOUT THIS CAREER OPPORTUNITY
Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).
The Administrative Support position is a full-time, permanent position located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:
- Prepare routine reports and letters.
- Process reports and bookings in hotel software.
- Process claims, course reports and travel arrangements for staff and students.
- Transcribe and prepare meeting minutes.
- Prepare documents and welcome packages for new students.
- Conduct orientation briefings for new student courses.
- Assist with stocking supplies in other departments.
- Maintain reference library publications.
- Create building access cards and photo IDs for staff and students.
- Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
- Provide back-up for the other Client Services personnel.
- Order and replenish office supplies.
- Maintain routine records, telephone lists and files.
- Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
- Greet vendors, customers, and visitors in a courteous and professional manner.
COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and respects others
EDUCATION REQUIREMENTS
- High School Diploma or equivalent
- Certificate in the administrative field or related an asset
WORK EXPERIENCE REQUIREMENTS
- 1-3 years of administrative experience in an office environment
- Knowledgeable of RCAF administrative functions and processes an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- High attention to detail and accuracy
- Intermediate use of MS Office (Word, Excel, Outlook, Teams)
- Organized and demonstrated time management
- Works effectively with shifting priorities
- Self-motivated, reliable and resourceful
- Exceptional verbal and written communication
- Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate
Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.
Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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Saltwater Administrative Support
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Job Description
As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.
Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.
The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.
Key Responsibilities:
- Provide daily support for mobile devices (iPads, phones) and related technical issues.
- Assist staff across regions with setup, troubleshooting, and training on mobile tools.
- Manage and update digital forms using platforms such as Pronto Forms.
- Maintain accurate contact lists and ensure reports are current and well-organized.
- Upload and organize digital forms within internal systems.
- Prepare and distribute monthly phone bill reports.
- Coordinate with technicians on tracking systems and other technical tools.
- Support the onboarding of new users with mobile technology and tools.
Qualifications:
- Strong organizational and communication skills.
- Experience with mobile devices and basic technical support.
- Experience with Pronto Forms or similar digital form tools.
- Ability to troubleshoot common technical issues and liaise with vendors when needed.
- Proficient in Microsoft Office and SharePoint.
- Comfortable working independently and managing multiple tasks in a fast-paced environment.
Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.
Benefits Package:
- Health Benefits: Includes coverage for dental, vision, and extended medical care.
- Insurance: Life and disability insurance are provided for financial security.
- Support Services: Access to an Employee Assistance Program (EAP).
- Financial Planning: Opportunity for RRSP matching to support your retirement savings.
- Time Off: Paid vacation, holidays, and sick leave for work-life balance.
- Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
- Career Development: Professional growth opportunities and avenues for advancement.
- Perks: Employee discounts on company products or services.
If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.
The Why
Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.
NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.
#cooke-dnp
Saltwater Administrative Support
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Job Description
As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.
Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.
The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.
Key Responsibilities:
- Provide daily support for mobile devices (iPads, phones) and related technical issues.
- Assist staff across regions with setup, troubleshooting, and training on mobile tools.
- Manage and update digital forms using platforms such as Pronto Forms.
- Maintain accurate contact lists and ensure reports are current and well-organized.
- Upload and organize digital forms within internal systems.
- Prepare and distribute monthly phone bill reports.
- Coordinate with technicians on tracking systems and other technical tools.
- Support the onboarding of new users with mobile technology and tools.
Qualifications:
- Strong organizational and communication skills.
- Experience with mobile devices and basic technical support.
- Experience with Pronto Forms or similar digital form tools.
- Ability to troubleshoot common technical issues and liaise with vendors when needed.
- Proficient in Microsoft Office and SharePoint.
- Comfortable working independently and managing multiple tasks in a fast-paced environment.
Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.
Benefits Package:
- Health Benefits: Includes coverage for dental, vision, and extended medical care.
- Insurance: Life and disability insurance are provided for financial security.
- Support Services: Access to an Employee Assistance Program (EAP).
- Financial Planning: Opportunity for RRSP matching to support your retirement savings.
- Time Off: Paid vacation, holidays, and sick leave for work-life balance.
- Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
- Career Development: Professional growth opportunities and avenues for advancement.
- Perks: Employee discounts on company products or services.
If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.
The Why
Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.
NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.
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Reception & Administrative Support
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Job Description
Description
Join Seaboard Tire Today!
Position Overview: We are looking for a friendly, professional, and highly organized Reception & Administrative Support to be the first point of contact for our busy automotive shop. This role requires someone who can handle a fast-paced environment, greet every customer warmly, manage high call volumes, and provide outstanding service while supporting the flow of daily shop operations. The ideal candidate is personable, detail-oriented, and thrives on multitasking—whether it’s answering phones, booking appointments, or assisting customers at the counter.
Key Responsibilities:
Customer Interaction & Service
- Greet every customer with the 6 feet or 6 second rule —acknowledge them within six feet or six seconds.
- Build strong customer relationships by providing friendly, helpful, and professional service.
- Handle upset customers with patience and problem-solving, working to resolve issues and leave them satisfied.
Phone & Front Desk Management
- Manage a high volume of incoming calls (100+ daily), ensuring quick and professional responses.
- Schedule service appointments, road calls, and follow-ups efficiently.
- Provide price estimates and tire quotes to customers.
Shop & Operations Support
- Assist with preparing parts, tires, and work orders to keep vehicles moving through the shop efficiently.
- Support service advisors and technicians by coordinating timing when multiple jobs are completed at once.
- Call vendors for parts pricing, estimates, and availability.
- Help coordinate test drives with technicians to assess vehicle issues.
Problem Resolution
- Anticipate needs and proactively support the shop’s fast-paced workflow.
Qualifications
- Previous experience in a customer-facing or reception role (automotive or service industry experience an asset).
- Strong multitasking and organizational skills; able to manage multiple priorities at once.
- Excellent communication skills—both in person and over the phone.
- Ability to remain calm, professional, and solution-focused under pressure.
- Computer literacy for scheduling, quoting, and record-keeping.
What We Offer
- A supportive team environment known for great service and friendly relationships.
- On-the-job training, including learning the basics of test drives and shop operations.
- Opportunities to build long-term customer connections in a busy, respected local shop.
Administrative Support Internship
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Job Description
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!
Job Summary:
The successful candidate will play a key role in supporting operational and program initiatives, with the primary focus on reviewing, validating, and organizing data. This includes working with subject matter experts as required to ensure the accuracy, consistency, and relevance of data used across various projects and systems. The role also includes supporting video production and asset management as secondary responsibilities.
Key Responsibilities:
- Conduct detailed data reviews to ensure accuracy, completeness, and alignment with project or operational requirements.
- Validate data in collaboration with subject matter experts, ensuring it meets internal standards and is ready for use in reporting, analysis, or system input.
- Organize and maintain data sources and related documentation for easy access and version control.
- Assist in the production of videos using Synthesia, ensuring that visual content aligns with brand standards and is engaging.
- Manage the organization and storage of video assets to support efficient retrieval and reuse.
- Provide creative input on improving video content and production processes, where applicable.
- Act in a professional manner to reflect positively on Ainsworth.
- Adhere to all company policies and procedures.
- Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety, and Environmental company policies and government legislation/regulations.
Qualifications:
- Currently enrolled in a post-secondary program in Business Administration, Marketing, Graphic / Multimedia Design, Corporate Communications, or a related field.
- Strong analytical skills with a demonstrated ability to review and interpret data accurately.
- Proficient in Microsoft Office Suite and adaptable to new software platforms and technologies.
- Detail-oriented with strong organizational skills and a keen eye for data quality.
- Effective time management skills in a fast-paced environment.
- Creative thinking and problem-solving abilities, especially in data organization and presentation.
- Adaptable to changing priorities while maintaining a professional demeanor.
- Strong communication and collaboration skills, particularly in cross-functional settings.
- Professional, friendly, and exceptional interpersonal skills.
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .
#LI-Onsite