24 Administrative Management jobs in Canada

Job Description

À propos de la LIDD

LIDD (LIDD.com) est une société de conseil en gestion de la chaîne d'approvisionnement de premier plan. Nous concevons des centres de distribution complexes et des systèmes logistiques pour aider les entreprises à transporter leurs marchandises plus efficacement. Nos clients sont des fabricants, des distributeurs et des détaillants, y compris de nombreuses marques de produits alimentaires, de boissons et de biens de consommation. Depuis nos bureaux de Montréal, Toronto, Los Angeles et Atlanta, nous nous attaquons à des projets stimulants dans un environnement agréable et positif.

Quel est votre rôle ?

En tant qu’adjoint.e administratif.ve, marketing et gestion de bureau, vous serez responsable de :

• Accueillir les visiteurs et répondre aux appels de la réception.
• Fournir un soutien administratif, y compris la correspondance par courrier électronique et les envois postaux et de colis.
• Planifier, organiser et programmer des réunions d'entreprise internes et externes (salons, foires ou autres événements), réunions d’équipe, les fêtes et activités employés et clients.
• Gèrer la logistique des événements, y compris la coordination des fournisseurs, les budgets et le transport du matériel et des équipements.
• Contribuer à la maintenance et à l'organisation des fichiers et dossiers SharePoint
• Gérer l’inventaire et les commandes de fournitures de bureau et de nourriture pour les installations.
• Préparer et coordonner le courrier et les expéditions entre les bureaux, y compris le matériel pour les salons, les étiquettes pour les stands et la coordination de la livraison des stands.
• Contribuer à la mise à jour et au développement des listes de contacts, de prospects et de clients.
• Préparer et soumettre les notes de frais.
• Servir de point de contact pour les installations et traiter les demandes et les questions des employés.
• Participer et coordonner une partie du processus d'intégration des employés (équipement, curriculum vitae, photo, accès, signatures électroniques, carte d'accès au bureau).
• Identifier et suggérer des améliorations simples pour les processus quotidiens, en veillant à ce que les mises à jour et les pratiques soient appliquées de manière cohérente et adaptées à tous les bureaux.
• Toutes les autres tâches connexes

Pour réussir dans ce poste, vous aurez besoin de :

• Diplôme d'études secondaires en secrétariat ou équivalent
• Un an d'expérience en matière de gestion du bureau
• Solides compétences en matière de service à la clientèle
• Solides compétences en communication écrite et orale (français et anglais)
• Solides compétences en gestion du temps et capacité à prioriser
• Maîtrise de la suite Microsoft

Compétences et qualifications considérées comme un atout :

• Expérience de la gestion de budgets et de dépenses
• Compétences en matière de gestion de projets et de tâches

About LIDD

LIDD (LIDD.com) is a leading supply chain management consulting firm. We design complex distribution centers and logistics systems to help companies move goods more efficiently. Our clients are manufacturers, distributors and retailers, including many brand names in food & beverage and consumer goods. From our offices in Montreal, Toronto, Los Angeles and Atlanta, we tackle challenging projects in a fun and supportive environment.

What’s your role:

As the Administrative Assistant, Marketing and Office Management, you will be responsible for:

• Provide front-desk coverage by answering reception calls, greeting guests, managing incoming/outgoing mail and shipments.
• Plan, organize, and schedule company meetings in the office, off-site, tradeshows and via videoconference (employees & client events)
• Order and oversee office supplies and food deliveries for the offices, events, and for group meetings

• Prepare and coordinate mail and shipping, including tradeshow materials, booth labels, and booth delivery coordination.
• Support in the maintenance and development of contact, prospect, and client lists
• Submit and reconcile expense reports

• Act as the point of contact for facilities and handle office requests and queries from employees
• Participate and coordinate part of the onboarding process (equipment, resume, picture, accesses, email signatures, office access card)
• Support in the maintenance and organization of SharePoint files and folders.
• Help plan and manage event logistics, including vendor coordination, budgets, and material transportation.
• Assist with internal events like team meetings, holiday parties, and employee activities.
• Identify and suggest simple improvements for everyday processes, ensuring updates and practices are consistently applied and adapted to all offices
• All other related tasks

To qualify for this role, you’ll need:

• High school diploma or equivalent
• Proven administrative support and office coordination experience
• Strong customer service skills
• Strong written and verbal communication skills (French and English)
• Strong prioritization and time-management skills
• Microsoft knowledge and experience

Nice to have:

• Experience managing budgets and expenses
• Project and task management skills

Job Description

Administrative Support
We’re looking for a detail-oriented Administrative Support specialist to assist our Accounting Department. While this role is primarily administrative—focused on organizing documents, managing correspondence, and supporting the team with various office tasks—some familiarity with accounting processes is a plus. This is not an accounting position, but an understanding of cash handling practices and general accounting terminology can be beneficial. If you thrive in a structured environment and enjoy keeping operations running smoothly, we’d love to hear from you

This is a temporary in-office position, based out of our Langford head office, to provide coverage during parental leave, with an expected duration of approximately 9 months. The preferred start date is September 1, 2025.

This is YOU to a ‘T’:

• You are confident, kind, patient, a great listener and above all else have a team centric approach.
• You build consensus within diverse groups and manage expectations clearly.
• You diffuse situations and handle conflict and negative emotions effectively.
• You enthusiastically support positive changes and see opportunities rather than challenges.
• You take initiative and go above and beyond to get things done. You're always ready to step up and contribute wherever needed.
• You have a sense of humor and have fun.
• You create systems to keep organized and stay on top of lots and lots of emails and tasks.
• You love learning, setting goals, and are open to guidance and feedback.

The role day to day:

• Assist with various administration/office duties such as mailing, filing, and scanning.
• Update and maintain our property management database.
• Handle confidential documents with complete discretion.
• Effectively support the Accounting Supervisor and team.
• Work with the Arrears team whose core responsibility is the delivery of positive, appropriate, and sustainable outcomes for our clients, which help them to maintain and regain financial stability.
• Assist with answering department office phone calls and transferring them to the appropriate person where needed.
• Verify cash deposits
• Follow office and company protocol regarding service.
• Attend regular meetings.
• Positively represent the company in the community.
• Provide in office support to remote members of the accounting department.
• Other duties as required.

A little about us:

• We are friendly, hardworking and a little weird.
• Our purpose is helping people live and grow together in every way possible.
• Our paradigms we strive for are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism and our Purpose is helping people live and grow together.
• Do you want to know more? Visit our website

Experience & Qualifications:

• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Effective attention to detail and a high degree of accuracy.
• Excellent typing and knowledge of computer systems including Outlook, Word and Excel is required.
• Valid driver's license and reliable motor vehicle is an asset.
• Clean criminal record check.
• Ability to handle multiple things going on at once including multitasking, meeting deadlines, and maintaining clear communication with the team and clients.

Position Details:

• This is a temporary, full-time, in-office position. However, we also welcome applications from qualified part-time candidates who can commit to at least 20 hours per week, with a set schedule of Monday to Friday, 9:00 AM – 2:00 PM.
• $40,000-44,000 annually to start, based on experience and qualifications; $0.51- 22.56 per hour, if not working a full-time schedule of 37.5 hours per week.
• Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.
• Weekends and statutory holidays off.

Other Details:

• Wellness and Social Committees.
• RRSP matching.
• Health Benefits.
• Paid days off on your birthday and job anniversary.
• Paid volunteer days and other volunteer opportunities.
• Monthly get-togethers for lunch.
• Seasonal staff parties.
• Employee referral program.
• Education reimbursement program.
• Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administrative Support role with us. We are looking forward to reviewing your application!

Please note that only selected for the interview process candidates will be contacted.

With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

A Chat Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.

Job Description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, 20-month term located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

• Prepare routine reports and letters.
• Process reports and bookings in hotel software.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Prepare documents and welcome packages for new students.
• Conduct orientation briefings for new student courses.
• Assist with stocking supplies in other departments.
• Maintain reference library publications.
• Create building access cards and photo IDs for staff and students.
• Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
• Provide back-up for the other Client Services personnel.
• Order and replenish office supplies.
• Maintain routine records, telephone lists and files.
• Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
• Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and respects others

EDUCATION REQUIREMENTS

• High School Diploma or equivalent
• Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of administrative experience in an office environment
• Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High attention to detail and accuracy
• Intermediate use of MS Office (Word, Excel, Outlook, Teams)
• Organized and demonstrated time management
• Works effectively with shifting priorities
• Self-motivated, reliable and resourceful
• Exceptional verbal and written communication
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-LM2

A Chat Administrative And Support Representative is responsible for providing real-time assistance to customers through online chat platforms. This role focuses on addressing inquiries, resolving issues, and delivering accurate information in a professional and timely manner. The representative ensures a positive customer experience by maintaining clear communication, empathy, and efficiency while adhering to company guidelines and service standards.

Key Responsibilities:
• Respond promptly to customer inquiries via live chat, messaging apps, or other digital channels.
• Provide accurate product, service, or policy information to customers.
• Troubleshoot and resolve customer issues or escalate them to the appropriate department when necessary.
• Guide customers through processes, transactions, or technical steps.
• Maintain a friendly, professional, and helpful tone in all written communication.
• Document customer interactions and update CRM or ticketing systems accordingly.
• Follow established scripts, guidelines, and service protocols.
• Work closely with other support teams to ensure timely resolution of customer concerns.
• Identify recurring issues and suggest improvements to products or processes.
• Meet or exceed response time, resolution time, and customer satisfaction targets.

Job Description

Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role:

Are you someone who thrives on keeping things running like a well-oiled machine, who can juggle multiple tasks simultaneously, while making it look effortless? Then this is the ideal opportunity! This role is the organizational backbone of our department and works closely with leaders and other team members to ensure deadlines are met, projects stay on track, and no details slip through the cracks. If you enjoy a challenging environment and problem solving, you'll feel right at home here.

The Data Services team provides audit, eDiscovery, and data migration support to our global customer base. The team is a specialized professional services department that delivers service and industry expertise on data management inquiries for compliance, legal, and business purposes. You would provide operational support to the Data Services department by completing administrative tasks such as billing, shipping, reporting, and case creation, in addition to overseeing all data room requirements, such as inventory, procurement, maintenance, and physical media handling.

Your job:

Monitoring

• Ensure all security protocols are implemented and maintained for compliance with internal and external audit requirements.
• Participate in organization-wide quarterly audits to ensure adherence to ISO 27001 controls.
• Support the business and department in providing examples of controls and artifacts for regularly performed external audits.
• Track incoming and outgoing shipments.

Maintenance

• Manage internal and external assets, including data sanitization and physical media destruction.
• Assist with hardware and software lifecycle management.
• Catalogue, format, and encrypt media as needed.
• Support ad-hoc department requests such as mounting / dismounting hard drives from workstations.
• Assist with process improvement initiatives to strengthen business continuity and risk management.
• Perform routine inventory management for internal supplies and equipment.

Administration

• Provide administrative assistance and support to the Data Services team.
• Salesforce case creation, billing, and data entry.
• Management and tracking of Courier and Customs policies, procedures, and pricing.
• Provide documentation support to the Data Services team (e.g. meeting minutes, Salesforce reporting & dashboards).
• Compile, coordinate, analyze, distribute, and validate department reports on an on-going and timely basis.
• Ensure prompt communication and updates relevant to business processes and activities.
• Work closely with Global Relay's Administration department to coordinate incoming and outgoing deliveries.
• Coordinate media transfers with internal departments across global offices.

Training

• Train team members on Secure Data Room procedures & protocols as required.
• Ensure all documentation and training materials related to Secure Data Room assets are up to date and complete.
• Support training of new hires on all department admin processes and responsibilities.

About you:

• Post-secondary education; undergraduate degree or equivalent experience.
• Minimum of 1 to 2 years of experience in a dynamic office environment desired.
• Previous fstration experience with the ability to manage multiple projects simultaneously desired.
• Excellent attention to detail and ability to work within defined legal policies and procedures.
• Strong written and verbal communication in English.
• Excellent time management skills.
• Prior experience of Microsoft Office (Outlook, Excel), Salesforce ,and Confluence (Jira) applications desired.

Working conditions:

• Standard office hours.
• 100% in-office requirement.
• Statutory Holiday coverage as needed.

Compensation:

Global Relay advertises the pay range for this role in compliance with British Columbia's pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive extended health benefits program, including virtual healthcare and a wellness allowance. Employees also receive annual allotted vacation days, which increase based on tenure. Other benefits include: Paid sick days, maternity/parental enhancement program, corporate bonuses, and an RRSP contribution matching program.

For Vancouver-based employees, we provide a subsidized meal program, courtesy of our talented in-house culinary team!

British Columbia - Base salary range

$45,000—$55,000 CAD

What you can expect:

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

To learn more about our business, culture, and community involvement, visit