127 Administrative Positions jobs in Aurora

Job Description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives   The successful candidates must possess the following Knowledge, Skills and Abilities:   * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated.  This is not a remote role.   We offer a competitive wage, and group benefit package.

Job Description

We are looking for a Receptionist/Administrative Assistant to join our team at our real estate brokerage. This is a great opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment. As the first point of contact for clients and visitors, you will play a key role in ensuring the smooth day-to-day operation of the office while providing support to our team of real estate professionals.

Position Details:

Location: Office-based, Markham
Hours: Monday to Friday, 10:00 AM – 6:00 PM
Salary: $35000 - $7000 (based on experience)

Key Responsibilities:

Front Desk & Client Support:

• Greet clients, visitors, and agents with a professional and welcoming attitude
• Manage all incoming and outgoing calls, ensuring inquiries are handled efficiently
• Respond to emails and direct messages as required

Administrative Duties:

• Assist with broker loading and ensure the accuracy of MLS listings
• Use REALM and other industry platforms for data entry and property updates
• aintain organized digital and physical filing systems
• Handle day-to-day office tasks, including printing, photocopying, scanning, and mail management

Team Support:

• Provide administrative support to agents and management
• Coordinate appointments and ensure smooth office scheduling
• Assist with preparing marketing materials and listing packages when required

Qualifications:

• Prior experience in a real estate office or administrative role (preferred)
• Proficiency in REALM and familiarity with broker loading processes (an asset)
• Strong communication skills with a professional phone and email etiquette
• Excellent organizational and time-management abilities
• Ability to multitask and work independently in a fast-paced environment
• Friendly, approachable, and team-oriented attitude

Why Join Us?

• Supportive and collaborative work environment
• Opportunities to grow and gain valuable experience in the real estate industry
• Competitive salary with room for advancement
• Be part of a dynamic team committed to delivering excellent client service

Ready to Apply?
If you are proactive, detail-oriented, and eager to be part of a vibrant real estate team, we’d love to hear from you. Submit your resume and cover letter today.

Job Type: Full-time

Pay: $3 ,000.00- 37,000.00 per year

Benefits:

• Company events
• On-site parking

Job Description

Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

Job Description

Job Description:
Administrative Assistant

Amico Corporation is seeking a self-motivated, organized and highly detail-oriented individual for an Administrative Assistant role reporting to an Executive. This role requires strong communication skills, both written and oral, as well as the ability to work in collaboration with multiple departments across the organization.

The successful candidate will be enthusiastic, flexible, have a strong work ethic, and possess fluency in both oral and written expression in English, as well as the self-confidence to communicate effectively with people at all levels of the company. This role is fully on-site with no option for remote work. 

As an Administrative Assistant, your duties will vary and will be determined by where the Executive sees the need for your assistance.

Examples of current projects include:

• Updating employee records in software to track company-provided hardware
• Tracking requirements related to multiple projects currently underway in the IT department
• Managing the Executive’s Outlook calendar: booking meetings with those both within and outside of the organization

There are usually multiple projects in process at the same time. The scope of your responsibilities will expand depending on your abilities and interests.

Qualifications :

• Accuracy: the ability to verify that your work is correct and free of errors
• Communication: you have strong written and oral communication skills; you can draft a professional email
• Discretion: the ability to work with confidential information
• Effectiveness: you are able to complete work on time and within constraints
• Interpersonal skills: you are self-confident in your dealings with people at all levels of the organization and know how to build strong interpersonal relationships
• Problem solving skills and the ability to find new solutions
• Time Management: you can juggle multiple tasks, and you know when to ask for help and when you can manage on your own
• An interest in learning new technologies
• Willingness to learn about the processes and business requirements of the organization
• Experience using Microsoft Office Suite

Job Description

Since 1995 Unichairs has offered on extensive collection of hospitality furniture & seating in both contemporary and classic designs, styled and manufactured specifically for the contract market offering unique designs along with comfort, quality and most importantly durability. We are seeking a full time receptionist to undertake reception and clerical duties for Frini Furniture/Unichairs Inc. The successful candidate will be “the face” of the company for our customers.  The ideal candidate will have a friendly and outgoing personality while also being very perceptive and disciplined in a fast paced environment. This position requires a customer oriented approach, the ability to provide accurate detailed information, and the ability to multitask with various departments of the company, such as the Sales Department and with warehouse personnel. EDUCATION: Completion of high school, post secondary diploma EXPERIENCE: min. 3 years in administrative or customer service DUTIES: - Answer the phone, screen and direct calls to the proper departments - enter sales orders - Handle Payment Transactions (Cash, Debit Card, Visa, Mastercard) - filing documents - ship packages through Fed Ex, Purolator, etc - process workorders - report to owner   ESSENTIAL SKILLS: - knowledge in QuickBooks is a must - knowledge in Microsoft Office is a must  - Excellent oral and communication skills, job task planning and organizing. - Works well with others - Problem solver and a critical thinker - fluent in English

Job Description

Retail Environments

Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world.

Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces unique environments. At their core, they are experts in millwork, metal, glass and acrylic production. Their Toronto office specializes in project management and warehousing.

POSITION OVERVIEW

The Administrative Project Coordinator is accountable and responsible for reporting, maintaining, and expediting key areas of the project cycle with an emphasis on administration.

KEY FOCUS

• Coordinate and organize activities surrounding the project cycle.
• Monitor each project from order entry to completion.
• Ensure that identified issues are reacted to in a timely manner.
• Partner with all functions, especially manufacturing to organize and support critical aspects to meet customer delivery.
• Support the Project Management team through: Capturing/interpreting/inputting/maintaining sales order; Input/participation at production meetings; Maintain/update all project information through Vantage; Ship schedules; Project/product expediting; Monitor/maintain critical project/program timelines; and Coordinating shipments & deliveries.
• Management of: order entry data, manufacturing and shipping documentation.
• Develop competencies and technical skills focusing on design, detail, quality, and engineering of our products.
• Maintain and manage individual project schedules through assistance in coordinating manufacturing, shipping, and installation.
• Providing shipping instructions as required, including customer shipping specifications.
• Provide customer service, sales support, and backup to Project Manager.
• Complete individual store quantity takeoffs (multi store roll out programs).

Requirements

• Must have post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
• Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs.
• Intermediate to expert level of MS Word and Excel is required.
• An understanding of MRP fundamentals is preferred.
• Highly organized, diligent, and a high level of initiative.
• Must be able to work independently while multi-tasking.
• Excellent verbal and written communication skills required.
• Team-oriented and excellent customer service and satisfaction.

For additional information, please visit

Job Description

Receptionist / Legal Administrative Assistant

Job description

Our client is a busy Family law firm based in Toronto and they are currently offering an exciting opportunity for an experienced Receptionist / Legal Administrative Assistant to join their team.

Your new role

In this new role you will often be the first point of contact both virtually and in person and will be required to professional administrative support across the Firm. You will be responsible for managing day-to-day operations of the law firm, performing various administrative functions. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls.

What you will need to succeed

To be considered for this position, you must have minimum of 2-years relevant experience. Prior legal experience will be a major asset. The ability to both multi-task and take initiative to work independently will be a key success factor this new role. A pleasant personality will go a long way in this role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.

What you will get in return

This is a great opportunity for an ambitious individual offering a competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Work From Home - Research Panelist / Focus Group  (Remote)

Part-Time | Remote Work Opportunity | Flexible Schedule

About This Opportunity

We are seeking dedicated individuals to participate in legitimate market research studies as remote research panelists across the USA. This role involves completing paid surveys, participating in focus groups, and contributing to clinical research studies from the comfort of your home.

Position Overview

As a Research Panelist, you will provide valuable insights through various research methodologies including online surveys, phone interviews, and virtual focus groups. This is an excellent supplemental income opportunity that allows you to work on your own schedule while contributing to important market research initiatives.

Key Activities:

• Complete online surveys and questionnaires (5-30 minutes each)

• Participate in phone interviews and virtual focus groups

• Provide feedback on products, services, and market trends

• Maintain accurate records of participation

• Follow research protocols and guidelines

Requirements

Essential Qualifications:

• Computer or mobile device with reliable internet connection

• Quiet workspace free from distractions

• Ability to work independently with minimal supervision

• Strong reading comprehension and communication skills

• Smartphone with camera or webcam for verification purposes

Compensation & Benefits

Earning Potential:  $50 to $00 USD per month for regular participants

• Survey completion: 0.25 - 5.00 per survey

• Focus groups: 50 - 300 per session

Benefits:

• Flexible scheduling - work when convenient for you

• No commute required - 100% remote work

• Skill development in market research and data analysis

• Supplemental income opportunity

• No educational requirements or previous experience necessary

Work Environment

This is a fully remote, part-time position with flexible hours. Participants typically dedicate 1-3 hours daily to maximize earning potential. Work can be completed evenings, weekends, or during personal downtime.

Application Process

Qualified candidates will undergo a brief verification process to ensure eligibility for research studies. All personal information is kept strictly confidential in accordance with privacy regulations.

Important Note:  This position is designed as supplemental income and should not be considered full-time employment. Earnings depend on study availability and individual participation levels.