Administrative Assistant

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Richmond Hill, Ontario M. Taylor Services Inc.

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Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

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Administrative Assistant

New
Richmond Hill, Ontario Fitzii Organic

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SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives   The successful candidates must possess the following Knowledge, Skills and Abilities:   * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated.  This is not a remote role.   We offer a competitive wage, and group benefit package.

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Administrative Assistant

Richmond Hill, Ontario Express Employment Professionals

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Enter job description.

Great Opportunity

Overview

Our Markham base client is in search for an administrative Assistant/ Data Entry

Here is What You Will Be Doing

  • Preparing documents and present to all levels of an organization
  • Effectively initiating re-prioritization, changing direction in response to unpredictable situations
  • Provide excellent client service (verbal & written)
  • Provide assistants with reports and other duties

Are you qualified?

  • College diploma in administration or equivalent
  • Computer applications: Proficient with Excel (using pivot tables ect) MS Office, Word, Outlook, Excel and Adobe
  • Proven experience creating spreadsheets and composing/creating content, texts and special reports
  • Proactive in taking initiative to go above and beyond assigned role
  • Desire to go above and beyond in assisting the Company to grow

Attributes

  • Self-Starter with the ability to work in a collaborative team
  • Excellent communication skills
  • Works cooperatively, strives to meet team goals
  • Demonstrated ability to build and develop professionals relationships
  • Anticipate needs, takes initiative and adept at proactively solving problems
  • Proven ability to listen, understand and communicate effectively
  • Extreme attention to detail
  • Highly organized in prioritizing work, multi-tasking, and consistently meeting deadlines within a fast paced work environment

This position pays $17-$18/hr

If you think you have what it takes to deliver on this opportunity, apply in confidence by sending your resume to:

Email:

Online:expresspros.com/richmondhillON

Phone: (

Fax: (

Express is a Full Service Human Resources Centre. If you do not posses the above skill set but would like to explore other opportunities we may have, please submit your resume specifying the career opportunities that would be of interest to you

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

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Administrative Assistant

Markham, Ontario Lakeside Gas

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*NOTE – applicants must be prepared to participate in the interview process via phone and/or video conference.*

WORK HOURS

Mondays to Fridays | 7:30AM - 4:00PM

JOB DESCRIPTION

The nature of the role/department is responsible for preparing and organizing documentation required for project-related activities to support the smooth execution of projects. Additionally, deliver superior service through accurate data entry, correspondence support, record keeping, and maintaining accurate internal databases.

PRIMARY RESPONSIBILITIES
The primary responsibilities for this position include, but NOT limited to the following –

  • Prepare and organize project documentation to support efficient project execution.
  • Maintain accurate and updated records of project files, drawings, and specifications.
  • Process and transmit information and instructions to co-ordinate the activities of technicians using a variety of computer-aided communications and dispatching programs.
  • Ensure filing is accurate and updated correspondence is available as necessary in support of records integrity.
  • Dispatch service calls as needed in a timely manner to meet service level agreements and customer expectations.
  • Maintain regular and consistent communication with technicians and customers.
  • Review work orders for accuracy and completeness.
  • Ensure accuracy in information transfer and coding of documentation.
  • Perform Lakeside standard and quality reviews.
  • Identify areas of improvement based on the organization's strategic direction within areas of responsibility.
  • Maintain workload at optimal productivity levels to improve operational efficiency.

EDUCATION AND EXPERIENCE REQUIREMENT

  • Must have obtained a post-secondary diploma in Business Administration or equivalent.
  • 1-2 years of administrative and/or customer service experience.
  • Experience in office administration/office setting is an asset.
  • Must be well versed with working knowledge and experience with Microsoft Office Applications (Outlook, Excel, Teams etc.,).

SKILLS AND KNOWLEDGE

  • Strong attention to details with excellent problem-solving skills.
  • Excellent communication and interpersonal skills for engaging with all parties including the management, staff and clients.
  • Proven ability to manage multiple tasks, prioritize workloads, and meet deadlines in a fast-paced environment.
  • Flexibility to adapt to changing priorities as per company policies and procedures.
  • Ability to work as a team and independently with minimal supervision.

WORKING AT A LAKESIDE LOCATION

  • Flexibility is key; applicants must be open to working voluntary and mandatory extra hours and willing to work at a fast pace.
  • Extended periods of sitting
  • No travel

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

At Lakeside Gas Services, our belief is that diversity and inclusion are fundamental and integral part of its business innovation and growth.

We are committed to building diverse and inclusive teams within an equitable workplace for our staff to collaborate and bring their true selves to work. We also strive to provide an accessible candidate experience for our prospective staff with various abilities. Please let us know if you need any accommodations during the recruitment process. Lakeside continues to actively address and improve on issues of inequity and systemic bias to support our diverse talent, clients, and communities.

Company Description

For over 20 years, Lakeside Performance Gas Services Ltd. has been proudly serving the natural gas industry across Ontario and Quebec in partnership with top Utilities service providers. The company further excels in providing innovative solutions to its customers and extended group of clients. Headquartered in Mississauga with satellite offices throughout Ontario and Quebec, the company values its dedicated group of personnel who consistently provide customers with the highest level of support.

Company Description

For over 20 years, Lakeside Performance Gas Services Ltd. has been proudly serving the natural gas industry across Ontario and Quebec in partnership with top Utilities service providers. The company further excels in providing innovative solutions to its customers and extended group of clients. Headquartered in Mississauga with satellite offices throughout Ontario and Quebec, the company values its dedicated group of personnel who consistently provide customers with the highest level of support.

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RECEPTIONIST/ADMINISTRATIVE

New
Woodbridge, Ontario UNICHAIRS INC

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Since 1995 Unichairs has offered on extensive collection of hospitality furniture & seating in both contemporary and classic designs, styled and manufactured specifically for the contract market offering unique designs along with comfort, quality and most importantly durability. We are seeking a full time receptionist to undertake reception and clerical duties for Frini Furniture/Unichairs Inc. The successful candidate will be “the face” of the company for our customers.  The ideal candidate will have a friendly and outgoing personality while also being very perceptive and disciplined in a fast paced environment. This position requires a customer oriented approach, the ability to provide accurate detailed information, and the ability to multitask with various departments of the company, such as the Sales Department and with warehouse personnel. EDUCATION: Completion of high school, post secondary diploma EXPERIENCE: min. 3 years in administrative or customer service DUTIES: - Answer the phone, screen and direct calls to the proper departments - enter sales orders - Handle Payment Transactions (Cash, Debit Card, Visa, Mastercard) - filing documents - ship packages through Fed Ex, Purolator, etc - process workorders - report to owner   ESSENTIAL SKILLS: - knowledge in QuickBooks is a must - knowledge in Microsoft Office is a must  - Excellent oral and communication skills, job task planning and organizing. - Works well with others - Problem solver and a critical thinker - fluent in English

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Financial Administrative Assistant

Concord, Ontario Express Employment Professionals

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Job Description

Our client is searching for a highly detail-oriented and client-focused Administrative Associate for our client, a boutique wealth management firm specializing in financial planning, retirement planning, and advisory services.

This is an excellent opportunity to grow your career in financial services with a well-respected and established firm.

Position: Administrative Associate
Location: Concord, ON
Employment Type: Full-time, 24-month contract (Maternity Leave Coverage), with the potential for extension
Compensation : $48,000 to 50,000

Hours: 40 hours per week, Monday to Friday

Key Responsibilities:

· Support wealth management advisors by scheduling appointments, preparing meeting materials, reviewing account details, and assisting with the setup and follow-up of new accounts.

· Prefill and send digital or paper forms (as needed) to clients for signature. Provide clear instructions to help clients complete forms accurately and respond to any related questions.

· Submit completed documentation to the appropriate processing office and ensure all forms are handled accurately and on time. Follow up on outstanding items as needed.

· Serve as a point of contact for client inquiries related to account setup, documentation status, and general account questions.

· Perform other administrative duties as assigned

Qualifications:

· Excellent written and verbal communication skills with a client-focused approach

· Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment

· 1–2 years of experience in a client-facing administrative or support role, preferably within the financial services industry

· Post-secondary education in business, finance, or a related discipline is considered an asset

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); confident using digital tools and document management systems

· Proven ability to handle sensitive information and maintain strict client confidentiality

Must be able to work 2 days per week onsite, 3 days remotely

·

Express is a Full-Service Human Resources Centre. If you do not possess the above skill set but would like to explore other opportunities we may have, please submit your resume specifying the career opportunities that would be of interest to you.

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

Company Description

Here at Express Employment Professionals, we are large enough to exceed all your needs and expectations, yet small enough to give you the one-on-one attention and customer service you deserve. We are experts in staffing, HR solutions and recruiting qualified workers to fill your needs. Our mission is to match great people with great jobs in our thriving community. Together, we will find a career solution to meet your needs!

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Administrative Project Coordinator

New
Vaughan, Ontario The Pod Group

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Retail Environments

Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world.

Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces unique environments. At their core, they are experts in millwork, metal, glass and acrylic production. Their Toronto office specializes in project management and warehousing.

POSITION OVERVIEW

The Administrative Project Coordinator is accountable and responsible for reporting, maintaining, and expediting key areas of the project cycle with an emphasis on administration.

KEY FOCUS

  • Coordinate and organize activities surrounding the project cycle.
  • Monitor each project from order entry to completion.
  • Ensure that identified issues are reacted to in a timely manner.
  • Partner with all functions, especially manufacturing to organize and support critical aspects to meet customer delivery.
  • Support the Project Management team through: Capturing/interpreting/inputting/maintaining sales order; Input/participation at production meetings; Maintain/update all project information through Vantage; Ship schedules; Project/product expediting; Monitor/maintain critical project/program timelines; and Coordinating shipments & deliveries.
  • Management of: order entry data, manufacturing and shipping documentation.
  • Develop competencies and technical skills focusing on design, detail, quality, and engineering of our products.
  • Maintain and manage individual project schedules through assistance in coordinating manufacturing, shipping, and installation.
  • Providing shipping instructions as required, including customer shipping specifications.
  • Provide customer service, sales support, and backup to Project Manager.
  • Complete individual store quantity takeoffs (multi store roll out programs).

Requirements

  • Must have post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
  • Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs.
  • Intermediate to expert level of MS Word and Excel is required.
  • An understanding of MRP fundamentals is preferred.
  • Highly organized, diligent, and a high level of initiative.
  • Must be able to work independently while multi-tasking.
  • Excellent verbal and written communication skills required.
  • Team-oriented and excellent customer service and satisfaction.

For additional information, please visit

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Receptionist / Legal Administrative Assistant

New
Vaughan, Ontario Ignite Talent Solutions

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Receptionist / Legal Administrative Assistant

Job description

Our client is a busy Family law firm based in Toronto and they are currently offering an exciting opportunity for an experienced Receptionist / Legal Administrative Assistant to join their team.

Your new role

In this new role you will often be the first point of contact both virtually and in person and will be required to professional administrative support across the Firm. You will be responsible for managing day-to-day operations of the law firm, performing various administrative functions. In this role you will welcome guests and greet people who visit, coordinate front desk activities, including distributing correspondence and redirecting phone calls.

What you will need to succeed

To be considered for this position, you must have minimum of 2-years relevant experience. Prior legal experience will be a major asset. The ability to both multi-task and take initiative to work independently will be a key success factor this new role. A pleasant personality will go a long way in this role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.

What you will get in return

This is a great opportunity for an ambitious individual offering a competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

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Administrative Assistant (6 Month Contract) - WEINS Collision Repair Center

New
Markham, Ontario Don Valley North Collision

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WEINS Collision Repair Centre , a division within Weins Auto Group is currently recruiting an experienced Administrative Assistant ( 6 Month Contract) to join our growing team. Weins Auto Group has built a reputation for success becoming one of the country's largest automotive groups that takes pride in 15 dealerships.


We value our employees and believe in our staff, work-life balance and career progression from within. We are an employee-centric workplace with a focus on the whole person.


Join us; we are transforming the auto industry.


Responsibilities

  • Professionally greet each customer entering the Collision Repair Centre and route to the appropriate party as required.
  • Schedule appointments.
  • Completing reports etc. as requested by management.
  • Perform any other administrative tasks as directed by management


Qualifications
  • 1-2 years of administrative experience is an asset.
  • Exceptional customer service skills with attention to detail.
  • Proficient in Microsoft Office (Excel, Word, Outlook, etc).
  • Valid Class G Driver's License


Pay rate: $20.35/hour


We thank all applicants for their interest in advance, however, only those selected for an interview will be contacted.


Accommodation will be provided in accordance with AODA. If you require accommodations during the recruitment process, please indicate this in advance.


This is an existing vacancy.


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