29 Administrative Positions jobs in Kanata

Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a Part-time Week End Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a full-time Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

Located in the heart of Ontario’s most populous region, the Golden Horseshoe, Haldimand County is a picturesque and growing municipality spanning 1,251 square kilometres of rural landscape, including 83 kilometres of Lake Erie shoreline, scenic riverfronts, and expansive trails. Its strategic location just south of the GTA offers the best of both worlds — a welcoming small-town atmosphere with easy access to major urban centres.

The County is home to vibrant communities like Caledonia, Dunnville, Hagersville, and Jarvis, each offering unique character and a welcoming spirit. Residents enjoy the calm of countryside commutes, recreation opportunities for all ages, a diversified economy, and a lifestyle grounded in connection and simplicity. With year-round events, access to nature, and a thriving local economy, Haldimand is not only a great place to live, it’s a place to truly belong.

As a single-tier municipality, Haldimand County delivers a broad range of services that support residents, businesses, and visitors. From maintaining infrastructure such as roads, bridges, water systems, and recreational facilities to providing land use planning, emergency services, libraries, museums, and a municipally operated long-term care home, the County plays a vital role in the daily lives of its citizens. With over 600 dedicated employees and a combined 2025 operating and capital budget exceeding $170 million, the organization is focused on service excellence, continuous improvement, and fiscal responsibility. While health and social services are delivered regionally through Grand Erie Public Health and other partners, Haldimand County remains committed to collaborative, community-oriented governance, making it an exciting and rewarding environment for municipal professionals ready to make a lasting impact in a close-knit, forward-looking community.

Inspire our Future as our Chief Administrative Officer

The ideal candidate is an inspiring, collaborative, and principled leader with a proven track record in municipal government or a comparable complex organization. With strong political acumen, exceptional communication skills, and a commitment to service excellence, you excel at building partnerships, engaging employees, and driving strategic results.

Reporting to the Mayor and Council, the Chief Administrative Officer (CAO) provides visionary leadership and oversees the efficient delivery of all County services. As Council’s key advisor, you will lead the development and implementation of operational plans and ensure alignment with Council’s strategic priorities. You are a forward-thinking leader who brings sound judgment, innovation, and a commitment to fiscal responsibility to every recommendation and initiative.

You will lead a dedicated team of professionals in a multi-functional, unionized environment, fostering a culture of collaboration, inclusivity, innovation, and high performance. At Haldimand County, you’ll have the opportunity to make a meaningful impact — shaping the future of a growing municipality while building strong relationships within the community. The County offers a competitive total rewards package, including comprehensive benefits, generous vacation, and a strong commitment to work-life balance.

How to Apply

To explore this opportunity, please apply via email with a covering letter and resume by August 11, 2025 or sooner to quoting project HC-CAO .

Should you wish to speak to our Executive Recruiter or to receive a detailed position description please contact Amy Oliveira at x4, , or Jon Stungevicius at x1, .

All applications will be held in strict confidence. We thank all applicants, however, only those selected for an interview will be contacted. Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used for employment assessment purposes only.

Job Description

Salary: $24.09 -$28.67

Internal/External JOB POSTING

Administrative Assistant, Priority Populations

Term Contract

South-East Ottawa Community Health Centre (SEOCHC) is a non-profit, community-governed organization that provides a range of multi-disciplinary services to clients, including primary care, health promotion, social services, community and resource development and advocacy to address the social determinants of health. Our services and programs are designed to meet the needs of our community.

SEOCHC is excited to launch our Preventative Care & Wellness Clinics for Priority Populations and we are looking for an exceptional Administrative Assistant to join our team and support us in delivering accessible, equitable and high-quality care to priority populations in our community. At the heart of our mission is providing low or no-barrier access to primary care for unattached and poorly attached individuals in our catchment and beyond. The priority populations include the African, Caribbean, and Black (ACB) communities, other racialized communities, 2SLGBTQIA+ communities, newcomers, and other underserved groups. The Preventative Care & Wellness Clinics will provide locally informed, culturally responsive interventions and clinical care with a focus on preventative care including proven cancer and chronic disease screening models. We will be working with community stakeholders and partners in designing our service and we are looking for an Administrative Assistant that has flexibility to work evenings and weekends in addition to regular workdays.

SEOCHC is seeking a highly skilled and motivated Administrative Assistant who is organized, proactive and committed to creating a positive and welcoming experience for all clients. As an essential part of the Preventative Care & Wellness Clinics team, the administrative assistant will play a critical role in ensuring the clinics operates smoothly and efficiently. The role requires a high level of professionalism, strong interpersonal skills, and a deep understanding on the importance of equity, diversity and inclusion when working with equity-deserving populations.

Please note: This is a new initiative that is still in development and may go through iterative changes to ensure we are developing services which are locally driven and meet the needs of our clients and communities. Individuals with an interest in contributing to the development of this initiative and those that identify with the priority populations highlighted above are encouraged to apply.

This is a bilingual position.

KEY RESPONSIBILITIES:

• Greet clients, serve clients with professionalism and respect
  
• Complete intake of new clients, collection socio-demographic information
  
• Schedule and manage clinic appointments for all team members, ensuring efficient flow
  
• Answer phone calls and respond to client inquiries regarding services
  
• Maintain accurate records, forms, and documentation in compliance with protocols
  
• Coordinate with team to ensure smooth operations and timely communication
  
• Monitor clinic supplies and place orders as needed to ensure sufficient stock
  
• Support data entry, reporting and administrative tasks related to program operations
  
• Take minutes during team meetings and support follow-up with action items
• Maintain safe, organized and welcoming clinic environment for all clients
  
• Uphold SEOCHCs commitment to equity and cultural responsiveness
  

DESIRED QUALIFICATIONS:

• Post-secondary training and/or experience in office management, medical secretarial or a related program with at least 2 years experience in a primary care setting
• Aligned and extremely familiar with principles of harm reduction, cultural humility & safety and non-judgmental approaches when working with vulnerable clients
  
• Experience completing administrative tasks supporting clinicians and creating efficient workflows for the team
  
• Experience with ordering, tracking, and monitoring medical supplies
  
• Experience with supporting new client intakes, collection of socio-demographic information
• Proactive problem-solver with strong attention to detail
  
• Comfortable providing support to clients in a variety of settings and engaging clients who may take time to build trust
  
• Excellent communication and organizational skills
  
• Ability to ensure client privacy and confidentiality
  
• Proficiency in Microsoft Office, document management, and data entry
  
• Word processing speed of a minimum of 50 w.p.m.
  
• General knowledge of medical terminology
  
• Vulnerable sector screening completed within the last 12 months
  
• Familiarity with PS Suite, EPIC (electronic health records) and other digital health tools
  
• English, French, and additional languages (Somali, Arabic, Spanish, Nepali, Kirundi, Pashto, Tigrinya, and others) will be an asset.
  

Ability to work flexible hours including evenings and weekends

Please submit your resumes with a cover letter to HR. We will consider candidates on a rolling basis.

Human Resources

South-East Ottawa Community Health Centre

SEOCHC is committed to employment equity and values diversity in the workforce.We thank all candidates for their interest, only those selected for an interview will be contacted.Candidates with a disability requiring accommodation during the interview process should advise Human Resources so arrangements can be made

Job Description

We are looking for a Administrative Coordinator to join our Electrical Team! You will play a key role supporting our project teams in delivering work that shapes communities and drives innovation. By managing daily administrative tasks, coordinating communication, and handling important project documents, you help keep projects on track. If you’re organized, proactive, and comfortable using project tools, this is a great opportunity to build your career with a company that values collaboration and quality.

This opportunity is located in Ottawa, ON and on-site at the Parliament Welcome Centre (PWC).

As an Administrative Coordinator , you will:

• Provide daily administrative support to project managers and site teams.
• Organize meetings, update project schedules, track key deliverables, and take meeting minutes.
• Handle project documents such as RFIs, submittals, change orders, and site instructions.
• Keep digital filing systems (like Procore and SharePoint) organized and up to date, ensuring documents are properly shared and version-controlled.
• Manage day-to-day communication with internal teams, clients, vendors, and subcontractors; monitor shared inboxes and follow up as needed.
• Help with purchasing by preparing POs, coordinating with vendors, tracking inventory, and logging goods received.
• Work with suppliers to confirm deliveries and make sure they meet site access and compliance rules.
• Assist with timekeeping, billing, invoicing, and expense tracking.
• Keep safety records in order, help schedule safety meetings, and make sure site requirements are met.
• Support onboarding and offboarding of team members; keep personnel files updated and help organize training.
• Utilize project tools (e.g., Procore, SharePoint, Excel) to manage data, track metrics, and troubleshoot basic system issues.
• Manage office supply inventory, coordinate equipment needs, and assist with site signage and event planning.

Qualifications

• Minimum of 2 years of experience in administrative or project coordination roles, preferably in construction or related industries.
• Must be eligible and comfortable to complete a Secret (Level III) security clearance.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Experience with procurement, vendor and supply coordination, and event planning support.
• Proficient in Microsoft Office and familiar with project management tools such as Procore and SharePoint.
• Excellent written and verbal communication skills; detail-oriented with strong record-keeping abilities.
• Basic understanding of billing, expense tracking, and timekeeping processes.
• Knowledge of safety documentation and compliance is an asset.
• Ability to work independently and collaboratively, with professionalism in handling sensitive information.
• Experience supporting both field and office staff is preferred.

Now accepting applicants for Focus Group studies. Earn up to $850 per week part-time working from home. Must register to see if you qualify. No Data Entry experience needed.

Data Entry Clerk Work From Home - Part Time Remote Focus Group Panelists

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

Compensation:

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

Job Requirements:

• Show up at least 10 mins before discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

Qualifications:

• Must have either a smartphone with working camera or desktop/laptop with webcam
• Must have access to high speed internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Data entry clerk experience is not necessary.

Job Benefits:

• Flexibility to take part in discussions online or in-person.
• No commute needed should you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are released to the public.

You must apply on our website and complete a set of questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are a data entry clerk or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

Now accepting applicants for Focus Group studies. Earn up to $850 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed.

Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

Compensation:

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

Job Requirements:

• Show up at least 10 mins before discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

Qualifications:

• Must have either a smartphone with working camera or desktop/laptop with webcam
• Must have access to high speed internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative assistant admin experience is not necessary.

Job Benefits:

• Flexibility to take part in discussions online or in-person.
• No commute needed should you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are released to the public.

You must apply on our website and complete a set of questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.