96 Administrative Positions jobs in North Vancouver

Job Description

ZGF is looking for an Administrative Assistant to join our Vancouver, BC office team.  We are seeking a self-motivated individual who possesses a strong work ethic, excellent communication skills and a proven record as a reliable administrator. Being a dynamic office, we are looking for candidates with a willingness to be flexible, ready to dive in wherever a need arises.

As an Administrative Assistant , you will….

Reception 

• Be responsible for front desk operations in an efficient, personable, upbeat and businesslike manner
• Be responsible for meeting preparations to include monitoring of meeting rooms, meeting room reservations, food and beverage prep/ room set-up, coordination of in-house catering and video conferencing set-up
• Be responsible for receipt and routing/distribution of phone calls, general email, incoming mail and packages, using excellent judgement in determining priority and urgency of information
• Be responsible for office supplies, printing orders, managing outgoing and incoming mail and courier deliveries 
• Be responsible for maintaining an organized office reception daily, meeting rooms, kitchen (coffee machines, dishwashers), supply room, equipment, staff lounge, and other common areas in alignment with established standards

Administrative and Project Support

• Organize Office Meetings and Office Events 
• Coordinate travel arrangements per ZGF travel policy
• Support Technology, Model Shop and Architectural Material Library Team  
• Provide administrative assistance as needed for the general office and projects which may include document proofing, editing, scanning large format documents, filing and project correspondence, document delivery and document tracking
• Take initiative in supporting the overall effectiveness of the reception and office - demonstrating a proactive, adaptable approach to ensure seamless daily operations
• Work collaboratively (and as back-up) with other administrative colleagues across the firm

Qualifications:

• Bachelor’s Degree
• Administrative work experience in a professional services environment
• Professional behavior and welcoming disposition
• Outstanding interpersonal skills, demonstrated ability to communicate and interact effectively with all levels of personnel
• Excellent communication skills 
• Ability to work independently with a high level of attention to detail
• Ability to effectively and efficiently balance competing deadlines and priorities
• High level of discretion and ability to maintain confidentiality
• Proficiency in Microsoft Office Suite required,
• Experience with Newforma, Bluebeam, Deltek Vision, Procore, Miro a plus
• Experience within the A/C/E industry a plus

Apply With: 

• Cover letter
• Resume

Base Salary Range

The current compensation range for this role is $52.000 to $60.000 CAD annually, depending on education and experience.

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Job Description

Administrative Assistant
Downtown Vancouver
Full-Time, On-Site
Reference number: CAN-BC-NO-110-020725

Doman Building Materials is an exciting place to work as an Administrative Assistant. Operating in every province except PEI, the Administrative Assistant supports a busy Human Resources department to meet the needs of employees across the country.

As a member of a 14-person Human Resources department, you will be in a key position in keeping the department organized, operating efficiently, and positioned to offer excellent customer service to all employees.

Requirements

You have passion and expertise in facilitating and coordinating all administrative aspects of recruiting and onboarding, such as creating offer letters, processing new hire paperwork, and tracking onboarding progress. You are super organized and enjoy working in a fast-paced environment while juggling multiple priorities. You understand the importance of handling confidential information with discretion.

Your talents include mail merging, and preparing employment-related documents. You are comfortable working independently and as part of a team. You have strong time management and organizational skills and a passion for providing excellent customer service. You manage phone calls and email inquiries with professionalism.

You have a minimum of three years of office experience, combined with your intermediate knowledge of MS Office, with your superior accuracy and meticulous attention to detail. Knowledge of Visio and Adobe Acrobat would be an asset.

You also see the glass as half full, not half empty. If this describes you, check us out!

• Bilingualism (French and English) is an asset.

• Permanent full-time

• High school graduation
• Diploma or certificate in Business Administration is desirable.

Benefits

COMPENSATION AND BENEFITS

• The typical hiring range for this position is $55,000 - $60,000 annually. The base pay offered is based on geographical location and may vary depending on the applicant’s job-related knowledge, skills, experience, and internal equity. Similar positions located in other geographical locations may not necessarily receive the same salary range. The compensation information is an estimate and provided to meet with applicable provincial Pay Transparency legislation.
  

As part of our total rewards offering, permanent employees in this position may be eligible for:

• Annual incentive plan based on company performance.
• Group pension plan with employer-matching contributions
• Health benefits
• Purchase Doman Building Materials Group Ltd. stock at a discounted price

OTHER WORK-RELATED BENEFITS

• Fitness reimbursement
• Commuting expense reimbursement: 100% transit and 50% parking costs
• Education reimbursement
• Professional Development reimbursement
• Scholarships for children
• Discounts on product purchases
• Great opportunity for complimentary sports event tickets and concerts
• Employee referral bonus
• Annual Service Awards

• Monday through Friday
• 8:00 am – 4:30 pm

Work Location: 1600 - 1100 Melville Street, Vancouver, BC V6E 4A6

Doman welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applicants must be legally entitled to work in Canada without sponsorship.

We thank you for your interest however only those selected for an interview will be contacted.

Company Overview

At Peak RSG Services, we're an independent restoration company serving major Canadian markets. We excel in providing unsurpassed emergency response, restoration, and reconstruction services tailored for the insurance industry. Backed by industry-leading claims management technology, a team of dedicated project managers and coordinators, we take pride in fostering a culture of support and empowerment for our talented individuals. With a relentless focus on timely project completion, bolstered by our top-notch installers and unwavering dedication to customer-first service, we ensure unparalleled satisfaction every step of the way.

We live by our mission: Our mission is to serve and delight you from the moment we receive your claim to the finishing touches of your home.

Peak RSG Services is part of The Peak Group of Companies – proud recipient of the HRD Best Place to Work Award in 2023 and 2024. Our greatest strength is our people, a team of remarkably talented, supportive and passionate people. We are a place where innovation is encouraged, talent and teamwork are celebrated, and results and success are rewarded.

Position Overview

We’re experiencing exciting growth and are looking for a motivated Administrative Assistant to join our dynamic team! This hybrid position requires working in our Vancouver, BC, office Monday through Thursday, with the option to work remotely on Fridays.

In this fast-paced role, you’ll play a crucial part in keeping our operations running smoothly by providing administrative support for insurance restoration projects, acting as the main point of contact for stakeholders and manage project details, to ensure efficient workflow from start to finish.

The ideal candidate is highly organized, thrives in a team environment, and has a sharp eye for detail—especially when working with large amounts of volume. If you're excited by the opportunity to contribute to a growing company and make a real impact, we’d love to hear from you!

Key Responsibilities:

• Be the main contact for policyholders and insurance adjusters, providing updates and support throughout the project via phone and software.
• Respond to all inquiries, coordinate site visits and work schedules.
• Dispatch work orders, process payments, and track claim financials accurately for multiple projects.
• Perform other assigned administrative tasks as required.

Qualifications :

• Minimum post-secondary degree or equivalent (or equivalent work experience).
• 1-2 years of experience working in providing customer services over the phone.
• Previous experience with XactAnalysis and CRM systems is preferred.
• Strong proficiency in data management and Microsoft Excel. Comfortable using computer software and database systems.
• Excellent organizational and time-management abilities to handle multiple tasks efficiently.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Compensation: $45,000 - $55,000 per year

Position Overview

Our client based in Vancouver is seeking a full-time Administrative Assistant to support the daily operations of a growing professional office. This is an excellent opportunity for someone who is organized, proactive, and eager to gain broad administrative experience in a dynamic environment. The successful candidate will be responsible for coordinating office activities, preparing correspondence and documentation, and ensuring the smooth flow of communication both internally and externally.

Further Responsibilities Include the Following

• Prepare, key in, edit, and proofread correspondence, invoices, reports, presentations, and other documents
• Open and distribute incoming regular and electronic mail and coordinate the flow of information within the organization
• Schedule and confirm meetings and appointments
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay calls and messages
• Set up and maintain manual and electronic filing systems
• Determine and establish office procedures and workflows
• Greet visitors and direct them to the appropriate person or department
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations as required
• Compile data, statistics, and other information to support reporting and research
• May supervise or assist in training other administrative staff
• May assist with the organization of internal events or conferences

Ideal Candidate Requirements

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office or Google Workspace
• High attention to detail and accuracy in documentation
• Friendly and professional demeanor
• Ability to take initiative and work independently
• Prior office or administrative experience is an asset but not required
• Must be legally eligible to work in Canada

Why This Firm

• Stable, full-time position with long-term potential
• Great organisational culture
• Supportive and collaborative team culture
• Opportunity to build foundational administrative and coordination skills

Interested candidates are encouraged to send their resume in word format to this posting or email Torus and our clients are equal opportunity employers. Due to the time-sensitive nature of this requirement, only candidates selected for an interview will be contacted.

Position Overview

Our client based in Vancouver is seeking a full-time Administrative Assistant to support the daily operations of a growing professional office. This is an excellent opportunity for someone who is organized, proactive, and eager to gain broad administrative experience in a dynamic environment. The successful candidate will be responsible for coordinating office activities, preparing correspondence and documentation, and ensuring the smooth flow of communication both internally and externally.

Further Responsibilities Include the Following

• Prepare, key in, edit, and proofread correspondence, invoices, reports, presentations, and other documents
• Open and distribute incoming regular and electronic mail and coordinate the flow of information within the organization
• Schedule and confirm meetings and appointments
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay calls and messages
• Set up and maintain manual and electronic filing systems
• Determine and establish office procedures and workflows
• Greet visitors and direct them to the appropriate person or department
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations as required
• Compile data, statistics, and other information to support reporting and research
• May supervise or assist in training other administrative staff
• May assist with the organization of internal events or conferences

Ideal Candidate Requirements

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office or Google Workspace
• High attention to detail and accuracy in documentation
• Friendly and professional demeanor
• Ability to take initiative and work independently
• Prior office or administrative experience is an asset but not required
• Must be legally eligible to work in Canada

Why This Firm

• Stable, full-time position with long-term potential
• Great organisational culture
• Supportive and collaborative team culture
• Opportunity to build foundational administrative and coordination skills

Interested candidates are encouraged to send their resume in word format to this posting or email Torus and our clients are equal opportunity employers. Due to the time-sensitive nature of this requirement, only candidates selected for an interview will be contacted.

Position Overview

Our client based in Vancouver is seeking a full-time Administrative Assistant to support the daily operations of a growing professional office. This is an excellent opportunity for someone who is organized, proactive, and eager to gain broad administrative experience in a dynamic environment. The successful candidate will be responsible for coordinating office activities, preparing correspondence and documentation, and ensuring the smooth flow of communication both internally and externally.

Further Responsibilities Include the Following

• Prepare, key in, edit, and proofread correspondence, invoices, reports, presentations, and other documents
• Open and distribute incoming regular and electronic mail and coordinate the flow of information within the organization
• Schedule and confirm meetings and appointments
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay calls and messages
• Set up and maintain manual and electronic filing systems
• Determine and establish office procedures and workflows
• Greet visitors and direct them to the appropriate person or department
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations as required
• Compile data, statistics, and other information to support reporting and research
• May supervise or assist in training other administrative staff
• May assist with the organization of internal events or conferences

Ideal Candidate Requirements

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office or Google Workspace
• High attention to detail and accuracy in documentation
• Friendly and professional demeanor
• Ability to take initiative and work independently
• Prior office or administrative experience is an asset but not required
• Must be legally eligible to work in Canada

Why This Firm

• Stable, full-time position with long-term potential
• Great organisational culture
• Supportive and collaborative team culture
• Opportunity to build foundational administrative and coordination skills

Interested candidates are encouraged to send their resume in word format to this posting or email Torus and our clients are equal opportunity employers. Due to the time-sensitive nature of this requirement, only candidates selected for an interview will be contacted.

Position Overview

Our client based in Vancouver is seeking a full-time Administrative Assistant to support the daily operations of a growing professional office. This is an excellent opportunity for someone who is organized, proactive, and eager to gain broad administrative experience in a dynamic environment. The successful candidate will be responsible for coordinating office activities, preparing correspondence and documentation, and ensuring the smooth flow of communication both internally and externally.

Further Responsibilities Include the Following

• Prepare, key in, edit, and proofread correspondence, invoices, reports, presentations, and other documents
• Open and distribute incoming regular and electronic mail and coordinate the flow of information within the organization
• Schedule and confirm meetings and appointments
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay calls and messages
• Set up and maintain manual and electronic filing systems
• Determine and establish office procedures and workflows
• Greet visitors and direct them to the appropriate person or department
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations as required
• Compile data, statistics, and other information to support reporting and research
• May supervise or assist in training other administrative staff
• May assist with the organization of internal events or conferences

Ideal Candidate Requirements

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office or Google Workspace
• High attention to detail and accuracy in documentation
• Friendly and professional demeanor
• Ability to take initiative and work independently
• Prior office or administrative experience is an asset but not required
• Must be legally eligible to work in Canada

Why This Firm

• Stable, full-time position with long-term potential
• Great organisational culture
• Supportive and collaborative team culture
• Opportunity to build foundational administrative and coordination skills

Interested candidates are encouraged to send their resume in word format to this posting or email Torus and our clients are equal opportunity employers. Due to the time-sensitive nature of this requirement, only candidates selected for an interview will be contacted.