7,468 Administrative Professional jobs in Canada

Job Description

Personal Assistant

Job description

Our client is a leading law firm serving the GTA across multiple practice areas. They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as an Executive Assistant to the Founder & Principal of the firm located in Mississauga.

Your new role

In this newly created role, you will be responsible for managing and organizing all aspects of the Founders affairs (business and Personal). You will Lead calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts. You will be responsible for email management and organization: screening, flagging, and responding when appropriate on behalf of the Founder. Coordinate all travel arrangements, including hotel reservations, car service and restaurant reservations. In this role you will also serve as the primary point of contact for internal and external inquiries on all matters pertaining to the Head of School Founder. You will also serve as a seamless extension of the Founder while exercising confidentiality, tact, composure, and discretion.

What you will need to succeed

To be considered for this position, you must have minimum of 2 years relevant experience. You will bring with you a strong work ethic, strong attention to detail, sound judgement, ability to work in a fast-paced environment and high degree of confidentiality. Proficiency in MS Outlook, Word, Power Point, and Excel is required. Successful candidate should also posses a valid G drivers license.

What you will get in return

This is an exciting opportunity to be part of a business that invests heavily in the growth and wellbeing of their employees. You will be part of a team that puts diversity and inclusion at its core. You will be welcomed into a very dynamic close-knit environment. The firm offers a very competitive compensation and benefits package.

What you need to do now

If you are interested in this role, click 'apply now', or call us now at for a confidential discussion.

Job Description

Executive Assistant

Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.

Key Responsibilities:

Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support: Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management: Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination: Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management: Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports: Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation: Prepare PowerPoint presentations and provide project support, including hours submission and review.

Qualifications:

Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.

Job Description

Become Our Executive Assistant 

Who we are 

The Loomex Group is a North American group of companies that provides strategic, operational, and tactical services for clients across Canada and the United States. Our clients include airports and aerospace industries, emergency services providers, private corporations, institutions, communities, and all levels of government. 

About this role 

The Loomex Group is looking for an executive assistant to join its team. This role will work under the supervision of our CEO & President. 

The executive assistant is a key administrative professional at The Loomex Group, supporting the CEO and the broader executive team to ensure smooth, efficient operations at the highest levels of leadership. This role is ideal for a highly organized, proactive, and discreet individual who thrives in a dynamic environment and takes pride in making things run seamlessly behind the scenes. The executive assistant will manage complex scheduling, correspondence, meeting preparation, and project coordination, playing a critical role in maintaining focus and momentum on key strategic priorities. Most of all, we need someone who shares our values: putting customers and communities first, working as a team, and always looking for ways to be better than yesterday. 

The salary range for this position is between $60,000 and $65,000 per year. 

Don’t miss this exciting opportunity—join our growing team today! 

What you’ll do

Executive Support: 

• Manage day-to-day schedules and calendars for the executive team, including coordinating meetings, appointments, and travel logistics. 

• Screen and prioritize emails, phone calls, and meeting requests with sound judgment and professionalism. 

• Prepare and edit correspondence, communications, presentations, and other documents on behalf of executives. 

• Support the coordination and documentation of executive team meetings, including agenda preparation, note-taking, and tracking follow-up actions. 

• Assist with confidential and time-sensitive projects, maintaining discretion and tact at all times. 

Communication & Coordination: 

• Serve as a primary point of contact between the executive team and internal/external stakeholders. 

• Draft polished communications and briefing notes for executives to support stakeholder relations. 

• Liaise with the divisions to collect and compile information and materials for reports, strategic plans, and board updates. 

Project & Task Management: 

• Track and support the completion of key action items arising from executive meetings and strategic initiatives. 

• Maintain an organized system of records and ensure timely reminders and follow-up on outstanding tasks. 

• Provide administrative support for special projects, events, and internal initiatives as required. 

Administrative Operations: 

• Maintain an efficient filing system (digital and physical) to organize records, meeting materials, and reference documents. 

• Coordinate logistics and materials for executive offsites, board meetings, and leadership retreats. 

• Support the coordination of annual planning cycles, budgeting timelines, and reporting deliverables. 

L•Hub and Marketing Support: 

• Provide occasional support to the L•Hub, The Loomex Group’s internal support hub. 

• Assist with scheduling and posting content for social media platforms.

Qualifications 

• A post-secondary diploma or degree in business administration, office management, communications, or a related field. 

• 5+ years of experience in an executive assistant or senior administrative support role, preferably supporting a leadership team. 

• Experience in a fast-paced, multi-disciplinary organization with shifting priorities

• Exceptional organizational skills, with an ability to manage multiple priorities and deadlines with minimal supervision. 

• Strong written and verbal communication skills, including the ability to draft high-quality correspondence and presentations. 

• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), online scheduling tools, and document management systems. 

• High level of discretion, integrity, and confidentiality when handling sensitive information. 

• Strong problem-solving skills and a proactive mindset. 

• Unwavering professionalism and attention to detail. 

• Calm under pressure with a “can-do” attitude and a solutions-oriented approach. 

• Strong interpersonal skills with the ability to interact effectively at all levels of the organization. 

• Dedicated to The Loomex Group's values and mission, including a focus on putting customers and communities first, fostering teamwork and collaboration, taking pride in delivering high-quality work, and maintaining a positive attitude with a willingness to help. 

Working conditions 

• This is a full-time permanent position with a 40-hour work week. Most work is performed Monday to Friday. 

• This position requires some flexibility to work evenings and weekends when required due to deadlines. 

• This position is based at The Loomex Group’s headquarters at the Peterborough Airport and may require occasional travel from time-to-time.

Join Us

 
At The Loomex Group, we care about our people and the communities we serve. If you enjoy helping others succeed, keeping things organized, and being part of a supportive and forward-thinking team, we’d love to hear from you. 
 

The Loomex Group is an equal opportunity employer. This means that we are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We genuinely believe that the more inclusive we are, the better our work will become. 

We encourage applications from all qualified candidates, regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic. To put it simply: At The Loomex Group, everyone is welcome. 

Our goal is to ensure that each member of our team feels supported and valued and that our workplace is a space where everyone can thrive and contribute to our success. 

Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Canadian Human Rights Act and the Canadian Labour Code. Please reach out to if you require this type of accommodation. 

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Job Description

Position: Executive Assistant

Reports To: Executive Vice President, Learning & Engagement

Contract Type: Indefinite, Full Time

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail oriented, collaborative and results-driven individual for the position of Executive Assistant. We are proud and honoured to have been recognized as one of BC’s Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

Job Summary
The Executive Assistant to the Executive Vice President, Learning & Engagement provides confidential and senior-level administrative support. In addition, this role will also provide ongoing support to CPA’s Education Foundation (CPAEF), Benevolent Fund (CPABF) and CPABC Chapters. The Executive Assistant will also be responsible for the general administrative support of the Division, including supporting leadership with their involvement on national committees, and assisting with ad-hoc projects.

Key Responsibilities:

Executive Support to the EVP and Administrative Support to L&E Division (45%)

EVP Support

• Provide confidential administrative support to the EVP, Learning & Engagement, including email and calendar management, monthly expense reporting, travel and accommodation bookings;
• Track and coordinate assigned projects, providing regular status updates and follow-ups as required;
• Review and proofread reports for clarity, grammar, and presentation;
• Conduct research and compile information for special projects as requested;
• Provide divisional material to CPABC members and groups as required;
• Proactively manage reminders for key deadlines and deliverables across the Division;
• As time permits, provide confidential administrative support to the Learning & Engagement Division on an as needed basis, including:
  • Arranging staff meetings, including catering, A/V setup, and minute-taking;
  • Managing the Division’s credit card expenses and monthly reconciliation;
  • Assisting with Division-requested surveys (e.g. Chapter, Member, Student, etc.);
  • Coordinate national committee meetings and attend as assigned.

CPA Education Foundation (CPAEF) and Benevolent Fund (CPABF) Administrative Support (35%)

• Monitor the CPAEF inbox, answer inquiries and escalate issues as needed;
• Support the development, coordination and release of CPAEF and CPABF related communications (e.g. articles, social media posts, blogs, etc.);
• Regularly assess and update CPAEF and CPABF website content, including online applications, ensuring compliance with FOIPPA and accessibility legislation;
• Schedule CPAEF and CPABF Board of Governors and/or Executive Committee meetings, prepare datasheets, build and distribute meeting packages, and take minutes;
• Support CPABC Academic Forum, distributing CPAEF news updates and surveys to solicit feedback on speaking topics and current trends;
• Collect and evaluate the CPAEF adjudicated award applications, recommending recipients to the Vice President, Student Recruitment & Employer Relations;
• Create and distribute CPAEF award and rejection letters;
• Collect and store CPAEF donation receipts, and conduct preliminary evaluation new award, donation, and endowment requests;
• Coordinate and send annual Education Passport notification emails.

Member Engagement and Events Support (20%)

• Assemble new member welcome packages monthly;
• Support ad hoc distribution of gifts to members/volunteers;
• Assist with the packing and delivery of event materials to venues or volunteers across the province;
• Collect confidentiality pledges from Chapter volunteers;
• Maintain and update swag inventory listings.

And other duties and responsibilities as assigned by the Executive Vice President, Learning & Engagement

Key Requirements:

Knowledge and Experience

• Post-Secondary qualification in Business, Administration or a related discipline; or equivalent experience;
• Five (5) to seven (7) years experience providing Senior Administrative Support, preferably to executive leadership;
• Experience supporting governance bodies such as Boards or Committees, including preparing meeting materials and coordinating logistics.

Demonstrated Skills and Abilities

• Intermediate to advanced proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint);
• Demonstrated ability to manage confidential and highly sensitive information and interactions with professionalism, diplomacy and tact;
• Prior experience in Board governance structures and interactions;
• Proficiency with digital tools for surveying and scheduling (e.g. Survey Monkey);
• Adept at managing multiple competing priorities;
• Excellent interpersonal skills and relationship-building skill;
• Strong written and verbal communication skills, including minute-taking and presentation preparation;
• Ability to work both collaboratively and independently within a team environment;
• Meticulous attention to detail, refined organizational and superior time management skills

Preferred Knowledge, Experience, Skills and Abilities

• Experience supporting C-suite or senior executives in a non-profit, education, or professional association environment preferred.
• Prior experience with governance protocols such as Roberts Rules of Order, Bourinot's Rules of Order, and/or Chatham House Rule
• Knowledge of FOIPPA (Freedom on Information and Privacy Protection Act) and CASL (Canadian Anti-spam Legislation) is an asset

The starting annual salary for this position is between $60,000 and 75,000.00 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

• We Are Open
• We Work Together
• We Communicate
• We Improve Every Day
• We Are Professional
• We Laugh and Celebrate

About CPABC
The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a sixth consecutive BC Top Employer award in 2025.

Job Description

Realtris Inc, a real estate company is seeking a highly organized and proactive Executive Assistant to join our dynamic team. This role is pivotal in ensuring the smooth operation of our executive functions, supporting our executive team- our COO and CEO with day-to-day administrative tasks, and facilitating communication across various departments. The ideal candidate will possess exceptional organizational skills and a keen attention to detail, ensuring that our executives can focus on strategic initiatives that drive our business forward. As an Executive Assistant at Realtris Inc, you will engage with diverse stakeholders, manage schedules, coordinate meetings, and assist in real estate admin tasks, all while contributing to a collaborative and fast-paced work environment. This is a fantastic opportunity for someone looking to make a substantial impact in a growing company while enhancing their professional skills in a supportive and innovative atmosphere. If you thrive in a fast-paced environment and are passionate about helping others succeed through effective organization and communication, we invite you to apply and join our team.

• Manage the executives' calendars, scheduling meetings, and prioritizing appointments.
• Coordinate and prepare agendas, materials, and meeting minutes for executive-level meetings.
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain an organized filing system for all important documents and correspondence.
• Handle confidential information with integrity and discretion.
• Support project management tasks as assigned, ensuring deadlines are met. Collect and analyze information for decision-making purposes.

Requirements

• Proven experience as an Executive Assistant or similar role in a fast-paced environment.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Exceptional communication skills, both written and verbal, with an ability to convey information clearly and professionally.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaboratively as part of a team.

Benefits

• Company events
• On-site parking
• Salary - $40,000 - $45,000 Per Annum

Job Description

Salary: $30-$40/hour

Position Overview

Giffen Consulting Ltd. (Giffen) is looking to hire an Executive Assistant (EA) to join our growing team and support our CEO. We are looking for an individual to join us on a part-time basis, working approximately 24 hours per week on a hybrid work arrangement, with one day in our Vancouver office every two weeks and the remainder remote.

About Us

Giffen is a Canadian company with offices in Vancouver, BC, and Toronto, ON. that provides fit-for-purpose engineering and project delivery solutions, specializing in the mining, utility, and heavy industrial sectors.

At Giffen, we take pride in our ability to deliver flexible strategies that are tailored to the specific needs of our clients. We value relationships above all else within our team and with our clients. We hold our team to the highest level of accountability to ensure we provide tailored solutions to successfully execute our clients projects.

We believe that open communication is the key to fostering reliable and lasting relationships within our company and those with whom we conduct business.

Key Responsibilities

The ideal candidate will be able to:

• Handle information with an extremely high degree of sensitivity and confidentiality.
• Provide comprehensive administrative support to the CEO, including managing schedules, appointments, email, and travel arrangements.
• Maintain the Outlook Calendar, ensuring all meetings are scheduled efficiently and conflicts are resolved promptly.
• Track and follow up on key tasks, conversations, and strategic initiatives.
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders.
• Prepare, edit and format reports, presentations, memos, and other executive communications.
• Perform clerical duties such as filing, photocopying, and managing office supplies to ensure a well-functioning office environment.
• Organize and support high-level meetings: Takeminutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; proactively manage action items and follow-ups.
• Handle confidential and time-sensitive information with discretion and care.
• Leverage AI tools to improve workflow efficiency.
• Assist in process automation and CRM management (HubSpot).
• Assist with personal and business admin tasks to ensure maximum focus and productivity.
• Manage company season ticket packages, including assignment and distribution of tickets.

Qualifications+ Experience

• At least 8+ years experience as an Executive Assistant or in a senior administrative role directly supporting top executives.
• Experience supporting founders or C-suite executives in a high-growth or entrepreneurial environment.
• Post-secondary diploma in Business, Communications, Administration or similar an asset.
• Experience planning multi-day events, meetings and conferences.
• Technology adept and skilled in using various digital tools and platforms.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook).
• Outstanding organizational skills with the ability to shift priorities and multitask.
• Experience working independently.
• Exceptional communicator, both written and verbal.
• Experience working with highly confidential information discreetly and diplomatically.
• Ability to flex your work location and/or hours to meet the needs of the President & CEO.
• Strong organizational skills with the ability to prioritize tasks effectively in a dynamic work environment.
• A customer-focused mindset with excellent interpersonal skills to interact positively with colleagues and clients alike.
• Comfortable using AI tools to boost productivity (e.g., ChatGPT, Gemini, scheduling assistants): you leverage technology to move faster, not slower.
  

What We Offer

Giffen is an open, welcoming, accepting, and positive space for all our employees and contractors. Here are some of the perks
of working for us!

• Connect through monthly, continuous performance management meetings
• Encourage continual learning through courses and conferences
• Support professional designation certification
• Invest in our people through a variety of corporate programs
• Host company-wide social events

Why Join Our Team?

• Small, growing team
• Competitive compensation package including RRSP matching program
• Employee Health Spending Account
• Short + Long-Term Incentives
• Flexible Work-From-Home option
• Offices in Downtown Vancouver & Downtown Toronto

Job Description

Moonshot believes that marginalized people in society — including people of color, Indigenous people, people from diverse socioeconomic backgrounds, women, Disabled and LGBTQIA+ people — must be centered in the work we do. We strongly encourage applications from people with these identities or who are members of other communities who are currently underrepresented in our workforce. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status. We know a diverse workforce will enable us to understand drivers behind violent extremism and online harms in an in-depth way and do better work to counter them.

About the role:

Moonshot is seeking an exceptional Executive Assistant to support its US Leadership team while contributing to our Toronto operations. Moonshot’s offices are based in Toronto, Canada. We offer flexible work options including hybrid and remote arrangements. While we are open to candidates from across Canada, you will be required to work eastern timezone.

As the Executive Assistant, you will be essential in managing schedules, coordinating travel, supporting US project coordination, and facilitating various special projects. The Executive Assistant plays a vital role in coordinating activities and facilitating connections within our expanding project portfolio and business development efforts, serving as a trusted partner to ensure that leadership can focus on strategic initiatives and business development.

The successful candidate will have a deep understanding of the unique challenges faced by senior executives, particularly in managing their time, energy, and complex travel arrangements. You will need to demonstrate exceptional organizational skills, a proactive mindset, and the ability to handle difficult, often high-stakes, situations with professionalism and discretion. Managing competing priorities, navigating diverse stakeholders - ranging from internal teams to external partners, clients, senior government officials, and journalists - and ensuring that the executive’s time is optimized will be at the heart of your role. Additionally, your time will be split helping the operations team. You will be responsible for a wide array of administrative activities and furthering office procedures across the organisation. As part of the operations team, you will ensure high levels of organisational effectiveness while creating and maintaining a functional and pleasant work environment that supports the team.

We are looking for someone with experience in fast-moving commercial or political environments, who can balance the demands of the executive while maintaining a calm and organized approach. The nature of this role requires the candidate to have exemplary time management skills, the ability to anticipate needs, and the capacity to prioritize effectively amidst various demands. The individual will navigate this dynamic role with professionalism, interacting seamlessly across a diverse spectrum of individuals, from Moonshot's management team to external partners, clients, senior government officials, and journalists.

Your responsibilities will include:

• Directly manage the executive’s calendar, scheduling meetings, appointments, and speaking engagements with discretion and foresight. Exercise sound judgment when committing the executive’s time, ensuring optimal use of their schedule and evaluating the urgency and importance of requests.
• Oversee all aspects of domestic and international travel, including flight arrangements, visa requirements, accommodations, transportation, and logistical coordination. Ensure time zone considerations are factored in when scheduling travel and meetings, optimizing travel time and minimizing disruptions.
• Manage the executive’s incoming emails, prioritizing and triaging urgent client, partner, and team communications. Draft timely, professional responses as needed, ensuring that no client emails go unanswered for more than 24-48 hours. Build and maintain strong relationships with key clients and partners, ensuring proactive and consistent follow-up.
• Track high-priority tasks and follow up on ongoing requests to ensure timely completion. Keep the executive informed of progress and ensure deadlines are met without compromising quality.
• Assist US leadership team with project coordination support across the US program portfolio including scheduling team and client meetings, updating project plans in spreadsheets or project management software, and coordinating review and issuance of contracts for consultants, suppliers, and partners
• Prepare, reconcile, and submit expense reports in a timely manner, ensuring accuracy and compliance with company procedures.
• Support budget development and project financial monitoring in consultation with project managers and the finance team (e.g., tracking expenditures, updating budgets, reviewing and reconciling project profit and loss statements, and reviewing supplier invoices).
• Assist in the preparation of special projects, including creating PowerPoint presentations, financial spreadsheets, reports, and agenda materials. Provide support for project documentation and the production, formatting, copy editing, quality assurance, and distribution of project deliverables.
• Develop agendas and take detailed and accurate meeting minutes, ensuring that actionable items are clearly identified and communicated to relevant stakeholders for follow-up.
• Oversight of expenditures and finances for the day to day running of the office including managing the office Pleo account and ordering/shipping items to the team.
• Providing general administrative and tech support to the wider team, working closely with our IT provider and managing our Google Workspace.
• Assisting the global operations team with their responsibilities, which includes but is not limited to global compliance processes.
• Handle day-to-day administrative tasks including printing, mailing, copying, and managing emails. Maintain organizational systems to ensure smooth operations.
• Draft and prepare routine correspondence for the executive’s signature.
• Other additional and/or alternative duties as assigned from time to time.

Requirements

Essential:

• Strong commercial or political background experience, demonstrated through previous roles that involved strategic planning, stakeholder management, or policy development. Experience navigating complex landscapes and managing high-level priorities is essential.
• Significant experience managing complex international and domestic travel arrangements.
• Excellent written and verbal communication skills, with exceptional writing, editing, and proofreading abilities.
• Skilled in protecting the professional and personal needs of a busy Executive.
• Proven experience in managing client communications, prioritizing urgent requests, and maintaining professional relationships with partners and stakeholders. Comfortable handling high volumes of email and correspondence with clients.
• Strong organizational skills, with the ability to handle multiple responsibilities simultaneously.
• Ability to handle ambiguity, think on your feet, and adjust to shifting priorities in a fast-paced environment.
• A proactive, positive attitude with a commitment to delivering tasks efficiently.
• Exceptional attention to detail, with the ability to assess and prioritize tasks quickly and efficiently, ensuring that critical matters are addressed in a timely manner.
• Highly trustworthy and ability to maintain confidentiality and use discretion and diplomacy in both written and verbal communications.
• Strong IT skills, with proficiency in relevant software and tools.
• Willingness to work outside regular working hours where required.
• Commitment to Moonshot’s mission.
• In addition, we require and will check on candidates' eligibility to work in Canada.

Desirable

• Proficiency in Google Suite.
• Experience of project management, specifically Monday.com

Benefits

• 25 days paid vacation leave, plus Statutory Holiday
• Full private healthcare package, including coverage for partners and children.
• Dental & Vision Insurance.
• Life & Disability Insurance.
• 24/7 access to free counseling via our Employee Assistance Program.
• Generous maternity and paternity leave: 26 weeks paid maternity leave, 8 weeks paid paternity leave.
• All permanent employees are granted share options upon employment.

Salary: 65,000 CAD - 73,000 CAD depending on experience

Job Description

Salary:

Youth Unlimited YFC Southwestern Ontario is a youth-focused, faith-based, organization that exists to help young people throughout Southwestern Ontario attain their full life potential by showing love and care for their whole person.

Position: Reporting to the Executive Director of SWO YFC, as the Executive Assistant you will support the ED, and ensure efficient management and operations of the administrative office and administrative staff.

We are seeking a leader who is highly organized with the natural ability to be flexible, prioritizing any changes as they are called for. Having a strong values base that informs your decision making and motivates you to work in a faith-based organization.

You are highly trustworthy and someone who takes ownership of your work, while looking to create a meaningful impact on both the work of the ED and SWO YFC at large.

The salary of this staff position is determined on a scale based on education and experience ranging from 44,122 to 66,184.

HIRING STATEMENT:

At SWOYFC, we believe that the workplace is unified when each of us is encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC we are working hard to foster an environment of collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values, to consider applying.

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. In this way, we are working to create a diverse and inclusive workplace.

Southwestern Ontario Youth for Christ - We see the hope and potential in every young person.

Job Description

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara/Hamilton/Halton region with offices spanning from Burlington to St. Catharines. The firm was founded in 1940 and features a dynamic group of professionals including over 40 Partners and Managers combined. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live. As one of Hamilton-Niagara’s Top Employers for 2025 and one of Canada's Top Small & Medium Employers for 2025, we lead in offering our employees an exceptional place to work. We provide all of our employees: * Competitive compensation and benefits package * Flexible work/life balance and summer hours * Professional development, learning, and growth support * A variety of community involvement opportunities Our Hamilton offices have an immediate opening for a full-time Executive Assistant. Reporting to Partners, you will be responsible for: * Providing high-level administrative support to Partners, managing calendars, travel, emails, calls, and meeting coordination * Serving as a key point of contact between Partners, team members, clients, and external stakeholders * Drafting and formatting client communications, presentations, reports, and other documents * Assisting with client service tasks such as billing, collections follow-ups, tracking deliverables, and setting up new clients * Preparing expense reports and supporting basic bookkeeping and administrative tracking * Coordinating logistics for meetings, conferences, and special events (including reservations and registrations) * Managing office tasks such as document handling, ordering supplies, arranging gifts, and coordinating deliveries * Providing backup support to the office admin team and assist with ad hoc projects as needed * Performing other related duties and special projects as assigned or outlined in the full job description The successful candidate will have: * Post-secondary education in Office Administration or equivalent is preferred * 3-5 years in an Administrative role reporting directly to upper management * Experience as an Executive Assistant, Personal Assistant, or a similar role an asset * Public Accounting or previous experience working in a Partnership and/or professional services firm considered an asset * Exceptional time-management skills and the ability to organize and coordinate multiple projects at once * Proven ability to meet tight deadlines in a fast-paced and quickly changing environment * Extensive knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint * Effective listening skills; professional level of verbal and written communication skills * Excellent judgement, and a proactive approach to problem-solving and strong decision-making * High degree of discretion and confidentiality