8,445 Administrative Professionals jobs in Canada

We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate will have a strong background in office administration, excellent organizational skills, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and enjoy working with people, we want to hear from you.

Job Duties:

* Provide administrative support to ensure efficient operation of the office
* Manage front desk responsibilities, including greeting visitors and handling inquiries
* Answer multi-line phone systems with professionalism and courtesy
* Perform data entry and maintain accurate records
* Assist with filing and organizing documents for easy retrieval
* Utilize Microsoft Office and Google Workspace for various tasks, including typing reports and creating presentations
* Handle customer service inquiries and provide exceptional customer support
* Proofread documents for accuracy and clarity
* Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
* Collaborate with team members to streamline processes and improve office efficiency

Requirements:

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
* Strong computer skills with the ability to learn new software quickly
* Excellent typing skills with attention to detail for data entry tasks
* Prior clerical experience in an office setting is preferred
* Exceptional organizational skills to manage multiple priorities effectively
* Strong phone etiquette and customer service skills for interacting with clients and visitors
* Experience in a medical or dental office is a plus, particularly as a dental receptionist or in bookkeeping roles
* Ability to proofread documents accurately for spelling and grammatical errors

If you possess these skills and are ready to contribute to a thriving team environment, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• Tasks
  
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Support for newcomers and refugees
  
• Supports newcomers and/or refugees with foreign credential recognition
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Support for Indigenous people
  
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week

MatchBox Consulting is on the hunt for a Environmental Admin Support to work out of Vancouver or remote. The Administrative Assistant will provide advanced administrative support to a team of senior environmental specialists. The role involves coordinating schedules, managing consultant access, supporting data sharing, reviewing reports/invoices, and assisting with communication and training needs.

Key Responsibilities

• Coordinate
  field program schedules
  , safety documentation, and property access with consultants.
• Manage consultant access/security ID requests.
• Support collaboration with internal teams and consultants for data sharing.
• Triage incoming information requests; escalate and track as needed.
• Conduct
  initial reviews of consultant invoices
  for scope/contract compliance.
• Organize/manage
  online training
  for external consultants.
• Prepare
  slide decks, memos, and updates
  on environmental field work.
• Collate information to support environmental
  permit applications
  .
• Review consultant and First Nation reports, filtering key information for internal use.
• Provide general administrative support including expense claims, records management, and budget coordination.

Qualifications – Must Have

• 6+ years
  of office administration experience (or equivalent).
• Strong MS Office (Word, Outlook, PowerPoint).
• High school diploma (post-secondary in administration/business is an asset).
• Strong written/verbal communication.
• Self-starter, capable of
  independent IT troubleshooting and task coordination
  .
• Clear and professional communication regarding task status and requirements.

Nice to Have

• Experience with
  GIS tools
  and spatial data management.
• Familiarity with
  First Nation reports
  and communications.
• Experience with
  environmental scopes
  in large capital projects.
• Previous large utility or engineering admin experience.

For more current job opportunities,
Follow MatchBox
at

___

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally,
MatchBox
is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more

we offer more than a job, we offer a career

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for an Administrative Assistant to join our dedicated team to the Ordre des ingénieurs du Québec in our Montreal office

As a Technical Assistant, you will be responsible for assisting the Client Service Representative to ensure the Commercial team meets company objectives and quality service to clients, colleagues, and insurers.

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working with our team

Your day as an Administrative Assistant

• Create, document and maintain customer files.
• Send policies, endorsements and amendments.
• Accurately process invoices, letters, PDF creation, financing contracts, endorsements and other documents as required.
• Prepare and issue certificates.
• Send correspondence as required.
• Follow established procedures for all administrative and processing tasks.
• Perform other duties and special projects as required.

Our Ideal Candidate

• Experience in a similar position, preferably in the insurance industry.
• College diploma (DEC).
• Knowledge of EPIC an asset.
• Bilingual with strong verbal and written communication skills in both French and English, as the candidate will be required to interact in English with stakeholders (colleagues and clients) outside Quebec;
• Strong analytical and problem-solving skills.
• Effective time management and organizational skills.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1,450 professionals located in 27 offices across the country. Thanks to its Local International Office Network of independent brokers (LION), BFL CANADA provides clients with privileged access to insurance partners in over 140 countries, helping to support their operations both in Canada and globally.

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

Let's stay in touch: Follow us on LinkedIn to get privileged access to our activities and see our other job opportunities.

Visit our website to learn more about us:

BFL CANADA is an equal-opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

#LI-Hybrid

• Work Term: Permanent
• Work Language: English
• Hours: 40 hours per week
• Education: Other trades certificate or diploma
• Experience: 1 year to less than 2 years
• or equivalent experience
• Work setting
  
• Construction
• Tasks
  
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Computer and technology knowledge
  
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Security and safety
  
• Basic security clearance
• Work conditions and physical capabilities
  
• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision
• Personal suitability
  
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
• Screening questions
  
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Health benefits
  
• Dental plan
• Disability benefits
• Vision care benefits

FOUNDER MENTALITY

About Us

Brother Processing Solutions is a fast-growing payment processing company specializing in merchant services and niche industries (Cannabis). We are looking for a proactive Administrative & Client Relations Assistant to help manage our operations, support client success, and free up leadership to focus on growth.

Role Overview

This is not a typical back-office role. While the position is primarily administrative, it offers the unique opportunity to participate in revenue growth. The right candidate will manage client onboarding, relationship management, and administrative tasks—while also having the ability to grow residual income through overrides on business and by bringing in new accounts.

Responsibilities

• Manage client applications, boarding, and account setup
• Handle day-to-day client communications and relationship management
• Provide ongoing account support and ensure strong client retention
• Coordinate with sales/management to ensure smooth operations
• Organize, track, and follow up on administrative and operational tasks
• Identify opportunities for new business (optional but rewarded)

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication and relationship-building skills
• Ability to work independently, take initiative, and manage multiple priorities
• Experience in financial services, payments, or merchant services is a plus (not required)
• Comfortable with CRM tools, Excel/Google Sheets, and digital communication platforms

Compensation & Growth

• Base salary/retainer (commensurate with experience)
• Override commissions on company revenue streams
• Residual income opportunities on accounts you help grow or bring in
• Long-term growth potential in operations or sales leadership

Why Join Us?

This is a chance to step into a growing company where your work directly contributes to revenue and success. If you're ambitious, organized, and want a role that blends administration with the opportunity to build a recurring income stream, we'd love to hear from you.

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years
• Tasks
  
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Work Term: Permanent
• Work Language: English
• Hours: 30 hours per week