7,681 Administrative Professionals jobs in Canada
Administrative Assistant
Posted today
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Job Description
We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.
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Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity
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Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude
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Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support
Company Details
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.
Responsibilities:- Manage and organize office files, documents, and records
- Answer and direct phone calls and emails
- Assist in scheduling appointments and meetings
- Prepare and distribute correspondence, memos, and reports
- Coordinate office supplies and equipment maintenance
- Assist with data entry and record keeping
- High school diploma or equivalent
- Proven experience as an administrative assistant or office admin assistant
- Proficient in Microsoft Office Suite
- Excellent time management skills and ability to multi-task
- Strong verbal and written communication skills
- Attention to detail and problem-solving skills
If you are a self-motivated individual with a passion for organization and administrative support, we would love to hear from you. Apply now to join our dynamic team!
Company Details
Administrative - Administrative Assistant
Posted 7 days ago
Job Viewed
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.
Responsibilities:- Manage and maintain office supplies inventory
- Organize and schedule appointments
- Assist in the preparation of regularly scheduled reports
- Answer and direct phone calls
- Provide general support to visitors
- Handle sensitive information in a confidential manner
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
If you are a self-starter with a positive attitude and a passion for organization, we would love to hear from you!
Company Details
Administrative Assistant
Posted 26 days ago
Job Viewed
Job Description
We are looking for a motivated and detail-oriented Administrative Assistant to provide daily support to our team. In this role, you will manage communications, schedule meetings, organize digital files, and assist with general office tasks. The ideal candidate is highly organized, proactive, and comfortable working independently in a remote setting.
Location: Remote – Canada
Job Type: Full-Time
- Handle emails, phone calls, and scheduling
- Maintain accurate digital records and documents
- Assist with report preparation and data entry
- Support team members with administrative tasks
- 1+ year of administrative experience
- Strong organizational and communication skills
- Proficient in Microsoft Office or Google Workspace
- Ability to work independently with attention to detail
- Extended health, dental, and vision coverage
- RRSP contribution matching
- Paid vacation & statutory holidays
- Annual professional development budget
- Work-from-home allowance
- Wellness and mental health support
- Employee discounts and perks program
Apply today and grow with a supportive, remote-first Canadian team!
Company Details
Administrative - Administrative Assistant
Posted 25 days ago
Job Viewed
Job Description
• Education:
• Expérience:
• Education
• College/CEGEP
• or equivalent experience
• Tasks
• Supervise other workers
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Student status
• Full time enrollment
• Part time enrollment
• Computer and technology knowledge
• Google Docs
• MS Excel
• MS Windows
• MS Word
• Electronic scheduler
• MS Office
• Technical terminology
• Financial
• Business
• Area of specialization
• Reports and records
• Accounting
• Work conditions and physical capabilities
• Attention to detail
• Repetitive tasks
• Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Screening questions
• Are you available for shift or on-call work?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?
• Experience
• Experience an asset
• Other benefits
Company Details
Administrative - Administrative Assistant
Posted 28 days ago
Job Viewed
Job Description
We are a dynamic and innovative company committed to providing exceptional services to our clients. Our team is dedicated to fostering a collaborative and supportive work environment, even in a remote setting. We are looking for a motivated and detail-oriented Remote Administrative Assistant to join our team and help streamline our operations.
Job Description:
As a Remote Administrative Assistant, you will play a crucial role in ensuring the smooth functioning of our office operations. You will be responsible for various administrative tasks that support our team and enhance productivity. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Key Responsibilities:
- Manage and organize schedules, appointments, and meetings for team members.
- Respond to emails and phone inquiries in a timely and professional manner.
- Prepare and maintain documents, reports, and presentations.
- Assist with project coordination and management as needed.
- Maintain and update databases and filing systems.
- Perform data entry and ensure accuracy of information.
- Handle travel arrangements and itineraries for team members.
- Conduct research and compile information as requested.
- Support the team with various administrative tasks as directed.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to work independently and collaboratively in a remote environment.
- Strong attention to detail and problem-solving skills.
- Familiarity with project management tools is a plus.
Benefits:
- Competitive salary and flexible working hours.
- Opportunity to work from anywhere.
- Professional development and training opportunities.
- Collaborative and inclusive company culture.
If you are a self-starter with a passion for organization and efficiency, we would love to hear from you!
Join our team and help us make a difference!
Company Details
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
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Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Administrative Assistant for our Toronto office, located in Oakville, ON contributes to our team:
**Responsibilities**
+ Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
+ Developing and maintaining customer-focused relationships with all stakeholders.
+ Answering telephone calls and taking messages for manager, department, or team members.
+ Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
+ Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
+ Arranging travel, hotel, and car reservations and preparing travel itinerary.
+ Ordering office supplies for department as requested.
+ Supporting mail distribution and courier requests.
+ Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees (if applicable).
**Qualifications**
+ High school diploma.
+ Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
+ 1 year of experience in an administrative role or equivalent technical experience.
+ Excellent verbal, written and interpersonal communication skills.
+ Ability to multitask and adapt to change.
+ Ability to act with discretion when handling confidential information.
+ Ability to effectively handle difficult situations and remain calm under pressure.
+ Ability to develop and maintain effective stakeholder relationships.
+ Ability to create, edit, proofread, and format documents/presentations.
+ Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Constructors Canada Inc.
**Primary Location:** Oakville, Ontario
**Job:** Administrative Assistant
**Requisition** : 9282
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
**The future you want is within reach.**
At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.
We're also looking at what's next for you and how we can help you build a career you're proud of.
Here's how an Administrative Assistant for our BC Region office contributes to our team:
**Responsibilities**
+ Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
+ Developing and maintaining customer-focused relationships with all stakeholders.
+ Answering telephone calls and taking messages for manager, department, or team members.
+ Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
+ Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
+ Arranging travel, hotel, and car reservations and preparing travel itinerary.
+ Ordering office supplies for department as requested.
+ Supporting mail distribution and courier requests.
+ Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
**Qualifications**
+ High school diploma.
+ Associates or bachelor's degree, diploma or certificate in office administration program considered an asset.
+ 1 year of experience in an administrative role or equivalent technical experience.
+ Excellent verbal, written and interpersonal communication skills.
+ Ability to multitask and adapt to change.
+ Ability to act with discretion when handling confidential information.
+ Ability to effectively handle difficult situations and remain calm under pressure.
+ Ability to develop and maintain effective stakeholder relationships.
+ Ability to create, edit, proofread, and format documents/presentations.
+ Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. The salary range for this position may be $50,000 to $65,000. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us ( ) with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
**Employee Status:** Regular Full-Time
**Company:** PCL Constructors Westcoast Inc.
**Primary Location:** North Vancouver, British Columbia
**Job:** Administrative Assistant
**Requisition** : 9369
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
**Job Summary**
Are you passionate about creating a seamless office experience and supporting top-tier managers? Reporting directly to the Site Lead, our Administrative Assistant plays a vital role in ensuring the smooth operation of our office. As the welcoming face of our site, you will be the first point of contact for visitors, providing them with a positive and memorable experience. Your responsibilities will also include offering crucial support to senior managers, coordinating office functions, and being the go-to contact for any site-related queries.
**As Administrative Assistant, your main responsibilities will include (but are not limited to):**
+ Provide administrative support to management and/or department
+ Act as point of contact for visitors and guests to the office, including reception duties
+ Provide calendar management and meeting coordination
+ Coordinates travel arrangements, expense report processing, office events
+ Plans and implements conferences and special events
+ Makes any necessary room rental, reservation or catering requirements
+ Prepares and produces various routine and specialized reports as assigned
+ Ensures that reports are received by all required individuals
+ Creates graphs and charts for various projects using spreadsheet and graphics software
+ Screens, and directs telephone calls from employees and external customers
+ Answers questions and/or refers inquiry to appropriate persons
+ Process and distribute incoming mail
+ Establishes and maintains filing systems for various confidential files and records
+ Creates meeting agenda, takes minutes, and distributes information as appropriate
+ Arranges Video conference meetings
+ Work collaboratively to organize and plan social events
+ Administration of required sites
**What you need to be successful in the role:**
+ 5 years experience in progressively responsible and varied office administration duties
+ Excellent writing and interpersonal communication skills
+ Ability to handle sensitive information with discretion and maintain confidentiality
+ Organizational skills with the ability to manage multiple tasks while keeping track of deadlines and maintaining a tidy workspace
+ Positive "Let's make it happen" attitude
+ Effective time management
+ Keen eye for detail to ensure accracy in documentation and tasks
+ Demonstrated ability to make independent judgement/decisions to handle unexpected issues and find effective solutions quickly
+ Flexibility to handle a variety of tasks and adapt to changing situations
+ Advanced knowledge of Microsoft office suite products
+ Team player, ability to work independently while meeting deadlines, handles a high volume of work
**Benefits of working with DRS Canada**
+ A motivating team-based environment where your achievements matter
+ An opportunity to work on industry leading edge technology
+ Compressed work week to promote a healthy work/life balance
+ Industry leading wellness program including:
+ Health, dental, and vision coverage available on first day of hire at no cost to the employee with access to virtual healthcare
+ Access to Employee and Family Assistance Program
+ Competitive compensation including:
+ Reimbursement for professional development initiatives and memberships plus access to free online learning resources
+ Registered Retirement Savings Plan with matching company contributions with access to complimentary financial planning
+ Maternity and Parental leave top-up
+ Vacation, personal days, sick leave, and additional company paid days off
**About DRS Pivotal Power**
DRS Pivotal Power Inc., a subsidiary of Leonardo DRS, is a leader in the development and manufacture of high reliability power conversion equipment for mission critical military applications. DRS Pivotal Power is part of the Naval Electronics Canada Group.
_All applicants must fulfill requirements for Canadian security clearance._
_Applicants requiring a disability related accommodation to participate in the recruitment process are to advise Human Resources. DRS Pivotal Power Inc. is an equal opportunity employer._
_Applicants may apply to this position online at_ _ _careers._
**#DRSCanada**