959 Administrative Professionals jobs in British Columbia

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

**Responsibilities:**
+ Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
+ Delivery of mail and printing projects throughout the customers site
+ Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
+ Download jobs from email or print queue, sizing, reproducing, sorting and finishing
+ Establishing and maintaining quality controls to ensure work accuracy
+ Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines
+ Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
+ Running reports
+ Keeping logs of downtime, repairs and meter charges of all copiers/printers on site
+ Courteously meet and welcome customers and general members of the public
+ Answers, screen and direct all incoming calls
+ Assist visitors with visitor badges
+ Responsible for meeting room schedules
+ Review and update internal telephone directory
+ Monitor and ensure the reception area is kept tidy and projects a business-like image
+ Perform administrative support tasks
**Qualifications:**
+ High School Diploma or equivalent work experience
+ Minimum 2 years of experience working in a mail room or copy centre
**Skills:**
+ Excellent interpersonal skills with the ability to quickly develop business relationships
+ Strong self-motivation to drive results
+ Excellent communication skills both verbal and written
+ Effective use of Microsoft Office
+ Ability to lift 30+lbs. as necessary
**Other:**
+ Present a professional image at all times to customers and vendors
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
+ Select the medical, dental, life, and disability insurance coverage that fits your needs.
+ Contribute to your financial security with Ricoh Canada's Retirement plan, with company matching contributions.
+ Augment your education with team member tuition assistance programs.
+ Enjoy paid vacation time and paid holidays annually.
+ Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.

Job Description

Job Description

Salary: $26 start

ADMINISTRATIVE ASSISTANT

COMPANY: Fresh Start Health Retreat, operating from 4384 South Island Hwy, Oyster Bay, BC, V9H 1E8

POSITION TYPE : F/T for 4 weeks, alternating with 2 weeks off. Some additional projects and hours may be available next year.

PAY: Starts at $6, after probation 27. After this, raises are done on an annual basis.Top pay 30.

START DATE: Preferred Aug 4 or whenever available

POSITION SUMMARY:

The Administrative Assistant is the primary person responsible for ensuring smooth program operations . It's a fast-paced environment where you'll need to make numerous decisions on the fly. Technical ability is #1 requirement: work various software systems, office equipment, plus figure out/learn on the fly how to troubleshoot a printer jam or setup a computer station, run software updates, turn on generator in case of a power outage etc.)You will need to prevent and resolve various situations . For example, a walk guide got sick you learned how to do a guided walk and can substitute at the last moment. A guest did not show up for an appointment you found another person to take the spot or rearranged appointments to avoid a gap for the therapist. The kitchen staff had to leave early due to a family emergency - you went upstairs and helped the kitchen team finish the critical cleaning and juicing. You have common sense, are adaptable, hands-on and not afraid of any work.

You work under the guidance of the Program Manager.

DUTIES SUMMARY:

Pre-program:supply planning, ordering, shopping, preparing guest documentation, and setting up all-in-one screens for the program. During program sessions, you'll fulfill various tasks, primarily related to the Health Spa; assist Program Director/Manager with management of guest requests, dispensing of nutritional supplements and booking/ re-juggling of appointments; manage guest documentation and various day-to-day processes (ex. collect end-of-stay paper work, assemble folios with health assessments, process end of stay payments etc.). During the program, there are approximately 2-3 hrs. of housekeeping duties daily.

Most of the time, you stay on site and work behind the scenes, but there may be occasional errands for supplies, driving guests for urgent needs and other reasons.

The service is provided for small groups of 8 to 20 guests. During the programs, you will multitask and need to possess outstanding self-organization, operations management, office skills, and technical/ practical smarts to prioritize and manage effectively. Most of the duties and systems are very simple, but the ability to be efficient with office and hands-on tasks makes a huge difference.

HOURS: We operate approx. 50% of the year. Each of our eight programs is 3 weeks long, all of which alternate with 3 weeks off, except for a more extended break in wintertime. You'll be working for 4 weeks (1 week program prep + 3 weeks running the program) and then will have 2 weeks off, for each of the 8 program cycles per year.

See programdates on the site.

RESPONSIBILITIES IN DETAIL:

Office Assistance

• Documentation collection, generation and assembly (guest documentation preparation, including guest binders and bags; health intake forms, allergies and arrival day reports; health assessment folios).
  
• Custom Protocols assembly (individualized nutritional supplement packages): review the plan, pick and pack, prepare custom formulations. Requires high accuracy and completion within tight deadlines.
• End-of-Stay Guest Checkouts: Prepare estimates, add or remove products, add tips, process payments and refunds using the debit machine, online, or accept e-transfers. Save Invoices. Generate Registered Therapists' Invoices.
  
  

Housekeeping

• Daily clean treatment rooms, showers/washrooms, spa lobby, and entrances, and do spa laundry.
• Clean the offices, staff room, supplement room, and laundry room as needed.
  

Therapy Rooms Set-up

• Daily monitoring of therapy room set-up (eg. if a particular type of therapy requires chairs set-up or their removal, preparation of the green juice by the kitchen staff).
• Set up infrared saunas, tachyon mats and salt cocoons (=halotherapy). Orient guests and clean up stations. Provide supplies to guests and orient for occasional self-serve therapies (e.g. heating pad, inhalers, hot and cold face or foot baths).

Client and Team Support

• Assist Program Director with guest request management; appointment booking, changes and cancellations (lots of up and down between both floors).
  
• Guest and team support in the afternoon, when the Program Director left for the day (e.g. someone requested a pen, when you need to locate someone or do a new therapist introduction).
  
• Run errands to town when requested by the Program Director or Manager (e.g., take a guest to the walk-in clinic or pharmacy, pick up missing items).

Supplies Ordering, inventory management & equipment maintenance

• Manage program-related inventory, forecast supplies demand, order, receive and restock needed supplies.
• Plan and pre-order products before the program, and place pre-orders during the program.
• Plan and shop for the kitchen team (prior to the program) and do a shop in town.
• Vacuum cleaner filters change/deep clean, colonic machine filters change, change light bulbs, troubleshoot computers and printers, set up and troubleshoot AV equipment (mic, portable speakers, or portable video projector), install an 8th seat in company vehicles, etc.

SOPs

• Occasionally create or update procedures. Submit for approval to the Program Manager. You need to be able to develop written with multi-step screenshots, videos or screencasts. Most are already created.

Friday 6 PM Orientation

• You'll be responsible to do the initial orientation for "Juice Fasting and Wellness Retreat" guests, in case we have someone arrive on Friday. In that case your day will start around 10:30 AM and finish around 7:30 PM.
  
  

Emergency Back-ups (very rare)

• Emergency backup kitchen assistant (helps chefs with food prep and cleaning when short-staffed).
• Sub of evening events organizer (e.g. bonfire, games, movie night)
• The hours may be extended or start and finish late in case you need to sub for the evening hours.
  

Assist Program Manager

• HR Assistance: Post-hire onboarding (review all submitted documents, request any missing ones). You are responsible for managing all HR documentation and ensuring the team remains compliant.Run annual documentation compliance (e.g. Food Safe, Liability insurance) for the entire team. Tasks are basic and do not require advanced HR knowledge.
• Assist the Program Manager with therapist induction, spa linens inventory management and deep cleaning of various spa areas.
• Additional projects and hours may be available between programs (next year) : subject to the Program Manager ability to work on a project, your skills and funding. Projects and tasks may include editing new testimonials, proofreading marketing materials and websites, mailing promotional materials or products to past guests, updating kitchen procedures, and organizing the laundry room or storage area. This list is not exhaustive.

SHIFT HOURS:

During 21-Program Cycles: Five 8-hr. days per week, 9-6 p.m., minus 1 hr. break (Thu and Sun are days off). Some busy days may require starting earlier or finishing later. On the last checkout day (the last Saturday of the program), you may be required to start at 8 a.m. In case of substitution of an Evening Instructor (ex., bonfire, games night) or Friday arrival orientation, you need to be available for evenings (Orientations finish around 7:30 p.m., evening activities may finish by 9 p.m.).

Post-Program : 2 weeks off.

Week before a Program Starts : workdays are Mon, Tue, Thu, Fri and Sat 9-4 PM, minus 1 hr break. Start and end times may vary, depending on the group size. Sat maybe up to 6 PM.

Additional Opportunities: workdays between programs, as needed (not guaranteed).

IMPORTANT TERMS:

Saturdays : You'll be working on 4 Saturdays (alternating with 2 Saturdays off). These are the busiest days during and before the program.

Annual Winter Layoff: There will be up to 6 weeks of layoff from the end of Nov to the beginning of January.

GROWTH OPPORTUNITIES:

• We are a small family-run business, and each position is hired to fulfill a specific role. Due to the company's size, we are unable to offer career advancements. It's a great small team environment.

CERTIFICATION/ SKILLS REQUIRED:

• Outstanding communication and customer service skills
• Interest in Natural Health and some knowledge in the area of Natural Health
• Intermediate skills in Excel/MS Word 2019 Pro user; fast new software learner
• Min 3 yr. F/T office experience in a busy office, clinic, spa, hotel, or similar
  
• An asset, but not mandatory: Office Administration Training
  
• Ability to type 50 wpm and operate the normal range of office equipment
• High level of data accuracy and attention to detail
• Can can carry 40 lbs case of apples up the stairs
• Ability to work in a fast-paced environment
• Good communication, written English and customer service skills
  
• To be provided, if hired: First Aid Level 1, Criminal Record Check, Clear Driver's Abstract, Food Safe BC

ABOUT US

Founded in 2005, Fresh Start is the only company in Canada that specializes in 7, 14 and 21-day natural health restoration retreats, with a focus on whole body cleansing, physical health, emotional well-being and quit smoking. With its high level of customization tailored to the individual needs of each guest, it is the only program of this nature available anywhere in North America.

ADVANTAGES OF WORKING WITH US:

Positive, upbeat environment. Seeing the health transformation of the guests and making a difference. Beautiful facilities and oceanfront location. Free access to the fitness room, health spa appointments at a cost (up to 55% savings), and health supplements at a cost (up to 40% savings).

FACILITIES PICTURES

THERAPIES PICTURES

GUESTS EXPERIENCE

OUR GUESTS' STORIES: The stories are long, please feel free to listen to the intro or the entire one.

-items/my-blood-sugar-has-normalized-completely-and-thats-with-zero-medication/

-items/how-after-20-yrs-of-battling-with-hashimotos-i-lost-53-lbs/

-items/i-overcame-resentment-towards-a-parent-and-love-and-grieve-that-parent-now/

Job Description

Job Description

Salary: $20-$5/hr

RAM Environmental Group

Our Mission
We want to disrupt the environmental sector with a proud passion for community, first nation partnerships, and use of inventive and adaptive tools and techniques to deliver
honest, empathetic, and tailor-made environmental response and remediation services.

Our Advantage
The RAM Advantage is our uniqueness. We have the ability and the capacity to offer
solutions from the initial incident all the way to final stages of remediation and
restoration. We are interested in long-term relationships that are built on trust,
transparency and top-quality service.

The Opportunity:

As the Administrative Assistant , you will be joining our operations team and providing impeccable service to a dynamic group of companies. You will play a crucial role in creating a supportive environment in a professional office setting. You should have a high degree of professionalism and attention to detail. You will work closely with the COO and CEO.

RAM Environmental Group is dedicated to providing top-quality environmental response
and remediation services that consider community and first-nation partnerships. We are
unique in our ability to offer solutions from start to finish, ensuring trust, transparency,
and long-term relationships along the way. With a special focus on spill response,
remediation services and traffic control, we strive to use adaptive tools and techniques
with an empathetic approach for success in the modern era of environmental
accountability. Our mission is to be at the forefront of environmentally sensitive
solutions while maintaining innovation in our craftsmanship. By developing meaningful
collaborations between individuals and communities alike, our vision is to create a more
sustainable tomorrow - one project at a time!

Qualifications:

• You are looking for an opportunity to build on your career
• Your work ethic and attitude are exceptional
• You are a team player but can also prioritize your own initiatives to meet deadlines
• You hold a certificate, diploma or degree in business administration/human resources/accounting and/or equivalent business experience
• General knowledge of bookkeeping, payroll and administrative functions
• High standard for accuracy and attention to detail
• Technically proficient on all office software, including word processing,spreadsheet management, and other web-based systems including Office 365

Responsibilities:

• Greet staff and visitors of the office
• Schedule and manage appointments and meetings
• Handle general inquiries and correspondence as necessary by phone, email and mail
• Handle sensitive information with discretion and maintain confidentiality on matters related to the company, employees, and clients.
• Assist HR with new hireonboarding, training, and maintenance of records and requests
• Assist with safety maintenance and training records
• Coordinate uniform program
• Address routine inquiries and problems, redirecting more complex issues to the appropriate channels

• Maintain accurate filing systems and databases
• Provide clerical and administrative support to management as requested
• Assist with marketing program and social media
• Maintain office supplies and scheduled maintenance
• Coordinate travel arrangements and bookings
• Assist with various daily operations and tasks and duties as required

Compensation: Hourly 20- 25/hr based on experience

Schedule:

Full time Monday to Friday 7:30-4:00 pm

Vacation: 2 weeks

Benefits :

Comprehensive benefits package

RRSP Program

Onsite Parking

If you enjoy working in a fast-paced environment with a dynamic team atmosphere, please submit your resume and cover letter by email to:

We thank all candidates for their interest, however only those selected for an interview will be contacted.

Job Description

Job Description

Administrative Assistant
Downtown Vancouver
Full-Time, On-Site
Reference number: CAN-BC-NO-110-020725

Doman Building Materials is an exciting place to work as an Administrative Assistant. Operating in every province except PEI, the Administrative Assistant supports a busy Human Resources department to meet the needs of employees across the country.

ABOUT THE ROLE

As a member of a 14-person Human Resources department, you will be in a key position in keeping the department organized, operating efficiently, and positioned to offer excellent customer service to all employees.

Requirements

ABOUT YOU

You have passion and expertise in facilitating and coordinating all administrative aspects of recruiting and onboarding, such as creating offer letters, processing new hire paperwork, and tracking onboarding progress. You are super organized and enjoy working in a fast-paced environment while juggling multiple priorities. You understand the importance of handling confidential information with discretion.

Your talents include mail merging, and preparing employment-related documents. You are comfortable working independently and as part of a team. You have strong time management and organizational skills and a passion for providing excellent customer service. You manage phone calls and email inquiries with professionalism.

You have a minimum of three years of office experience, combined with your intermediate knowledge of MS Office, with your superior accuracy and meticulous attention to detail. Knowledge of Visio and Adobe Acrobat would be an asset.

You also see the glass as half full, not half empty. If this describes you, check us out!

LINGUISTIC REQUIREMENTS

• Bilingualism (French and English) is an asset.

EMPLOYMENT STATUS

• Permanent full-time

EDUCATION

• High school graduation
• Diploma or certificate in Business Administration is desirable.

Benefits

COMPENSATION AND BENEFITS

• The typical hiring range for this position is $55,000 - $60,000 annually. The base pay offered is based on geographical location and may vary depending on the applicant’s job-related knowledge, skills, experience, and internal equity. Similar positions located in other geographical locations may not necessarily receive the same salary range. The compensation information is an estimate and provided to meet with applicable provincial Pay Transparency legislation.
  

As part of our total rewards offering, permanent employees in this position may be eligible for:

• Annual incentive plan based on company performance.
• Group pension plan with employer-matching contributions
• Health benefits
• Purchase Doman Building Materials Group Ltd. stock at a discounted price

OTHER WORK-RELATED BENEFITS

• Fitness reimbursement
• Commuting expense reimbursement: 100% transit and 50% parking costs
• Education reimbursement
• Professional Development reimbursement
• Scholarships for children
• Discounts on product purchases
• Great opportunity for complimentary sports event tickets and concerts
• Employee referral bonus
• Annual Service Awards

HOURS OF WORK

• Monday through Friday
• 8:00 am – 4:30 pm

Work Location: 1600 - 1100 Melville Street, Vancouver, BC V6E 4A6

Doman welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Applicants must be legally entitled to work in Canada without sponsorship.

We thank you for your interest however only those selected for an interview will be contacted.

Job Description

Job Description

ZGF is looking for an Administrative Assistant to join our Vancouver, BC office team.  We are seeking a self-motivated individual who possesses a strong work ethic, excellent communication skills and a proven record as a reliable administrator. Being a dynamic office, we are looking for candidates with a willingness to be flexible, ready to dive in wherever a need arises.

As an Administrative Assistant , you will….

Reception 

• Be responsible for front desk operations in an efficient, personable, upbeat and businesslike manner
• Be responsible for meeting preparations to include monitoring of meeting rooms, meeting room reservations, food and beverage prep/ room set-up, coordination of in-house catering and video conferencing set-up
• Be responsible for receipt and routing/distribution of phone calls, general email, incoming mail and packages, using excellent judgement in determining priority and urgency of information
• Be responsible for office supplies, printing orders, managing outgoing and incoming mail and courier deliveries 
• Be responsible for maintaining an organized office reception daily, meeting rooms, kitchen (coffee machines, dishwashers), supply room, equipment, staff lounge, and other common areas in alignment with established standards

Administrative and Project Support

• Organize Office Meetings and Office Events 
• Coordinate travel arrangements per ZGF travel policy
• Support Technology, Model Shop and Architectural Material Library Team  
• Provide administrative assistance as needed for the general office and projects which may include document proofing, editing, scanning large format documents, filing and project correspondence, document delivery and document tracking
• Take initiative in supporting the overall effectiveness of the reception and office - demonstrating a proactive, adaptable approach to ensure seamless daily operations
• Work collaboratively (and as back-up) with other administrative colleagues across the firm

Qualifications:

• Bachelor’s Degree
• Administrative work experience in a professional services environment
• Professional behavior and welcoming disposition
• Outstanding interpersonal skills, demonstrated ability to communicate and interact effectively with all levels of personnel
• Excellent communication skills 
• Ability to work independently with a high level of attention to detail
• Ability to effectively and efficiently balance competing deadlines and priorities
• High level of discretion and ability to maintain confidentiality
• Proficiency in Microsoft Office Suite required,
• Experience with Newforma, Bluebeam, Deltek Vision, Procore, Miro a plus
• Experience within the A/C/E industry a plus

Apply With: 

• Cover letter
• Resume

Base Salary Range

The current compensation range for this role is $52.000 to $60.000 CAD annually, depending on education and experience.

Powered by JazzHR

a0bDGDpsaB

Job Description

Job Description

Salary: $55,000 - $0,000

Are you a dedicated, passionate professional looking to grow your career with a company long-term? JoinHall Constructorsas anAdministrative Assistant!

Your day-to-day may look like:

• Provide all-around administrative support to various key General Managers & divisions throughout the organization
• Support overall the Administration team and other management staff as needed
  
• Prepare expense and corporate credit card reconciliations
• Prepare correspondence, meeting agendas, memos, reports and presentation materials as instructed
• Assist and support in the coordination and communication of team meetings, conferences, division events and travel arrangements
• Manage and organize documentation including maintaining an accurate electronic filing system
• Coordinate purchases of corporate gifts, along with arrangements for venue rentals and catering as required
  
• Primarily work out of our Coquitlam office with occasional work from our Langley office.

You bring the following qualifications, technical and interpersonal skills:

Qualifications :

• Minimum 5 years experience in Administration
  
• Work at both our Coquitlam and Langley office when required
• The following are considered an asset:
  • Administrative certificate and/or diploma
  • Construction industry experience is considered and asset
    

Preferred Technical Skills:

• MS Office Suite (Outlook, Word, Excel, Powerpoint)
• BambooHR
• SharePoint
• Acumatica (ERP System)
  
  

Interpersonal Skills:

• Strong organizational and problem-solving skills
• Effective verbal and written English communication skills
  
• Ability to excel in a team atmosphere
• Exceptional customer service
• Results-oriented
• Desire to grow within our organization
• Resilient
• Committed and reliable

You can expect these great benefits:

• Competitive compensation packages
• Extended health benefits
• RRSP
• Team building and social events
• Training, development and mentorship opportunities
• Opportunity to advance in your career
• Work-life balance
• A great culture where we truly value our employees
  

If you have the required experience and currently live in the lower mainland, apply with your resume today!

AboutHall Constructors:

Hall Constructors was founded in 2010 and since then has seen steady growth to become one of Business in Vancouvers Top 10 Construction Companies in BC. Hall Constructors specializes in large scale excavation, civil infrastructure, highway and bridge construction, underground utilities and site development projects. With project sizes ranging from 100k to 150M, we are well suited to manage any civil project needs regardless of complexity.

Our diversification and growth started in 2018 with the addition of All Roads Construction. With All Roads successfully up and running, 2020 saw more growth with the addition of Hall Shoring & Foundations, Hall Mechanical Services, Coast Mountain Resources (2020), Bulk Specialty and FLL Distributors.

We pride ourselves as a collaborative and forward-thinking employer and want our employees to build their skillset and achieve career goals with us.

#IND-HC

Job Description

Job Description

* ADMINISTRATIVE ASSISTANT Val Mart Dock & Doors Ltd., V4N4C6 Textio Score ( : 96   We’re Val Mart Dock & Doors (  and we design, build, and install specialty industrial doors throughout south-western British Columbia. For over 48 years, we’ve built everything from airport hangar doors to large truck doors for warehouses.   Administrative assistant;  This is a mid level position. You’ll love this job if you find the day flies by when you have lots of exciting responsibilities. You don’t need experience in the industry to be successful here. Your biggest assets are your organizational skills and a cheerful attitude that makes people feel great. A good memory and ability to prioritize a wide range of tasks. The rest of the job we can teach you. You’ll be working closely with our dispatcher, and our office manager. You will also grow into eventually backing up the service dispatcher, and day to day operational jobs. We are also looking for a admin/sales person. This job would also have some customer facing phone sales along with a wide variety of administration tasks.   Why work for Val Mart Door Sales? People love working here because:  We care about our employees - and we show it by treating them well.  * We are a stable but growing company – you get the job security of an established business (49 years in business) mixed in with the opportunity and excitement of an expanding business. * We pay competitive wages – that makes is possible to build a life and a career here. * We have a great medical and dental plan.  The Specifics  This full-time job works out of our office in Port Kells Surrey, Monday to Friday, from 7:30 to 4:30.  Who We’re Looking For * Good computer skills * Excellent verbal and written communication skills. * Familiarity with office management procedures * excellent knowledge of MS Office.  * Great with people   How to Apply  Please forward us your resume.  We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application.   We will review applications as they are received and look forward to hearing from you.

Job Title: Office Administrator
Job Description
The Office Administrator serves as the primary point of contact for customers and plays a key role in overseeing the smooth and efficient operation of all office administrative functions. This role is crucial in maintaining a safe, well-organized, and productive work environment that supports manufacturing, logistics, and executive teams. Responsibilities include planning, directing, and coordinating office procedures, as well as identifying and implementing process improvements to enhance operational efficiency. Core duties involve cross-departmental communication, recordkeeping, facility management, and supporting the enforcement of company policies and procedures.
Responsibilities
- Process and manage the customer orders & customer inquiries that include product availability, pricing, delivery timelines, and invoicing.
- Update and manage various reports that include pricing tables, sales trackers, shipping trackers, and other various reports.
- Manage all incoming communications - mail, emails, phone calls, and in-person inquires.
- Support other departments with filing, data entry, document and report preparation, and other clerical activities.
- Manage Payroll
- Manage extended benefits
- Strictly adhere to all safety regulations, policies, and procedures; violations may lead to termination.
- Promote and enforce safety, health, GMP, and company standards consistently across all operations.
- Set a strong example by working safely and maintaining an organized office in support of 24/7 manufacturing.
- Assist in forecasting and budgeting for office operations, including supplies, services, and administrative expenses.
- Drive accountability and performance on administrative business metrics (accuracy, timeliness, customer service, and cost efficiency).
- Schedule and administer front office operations, including reception, filing, mail distribution, and clerical duties.
- Implement and maintain office organization systems and continuous improvement initiatives.
- Oversee all personnel functions, including recruiting, hiring, attendance tracking, and retention efforts.
- Control office-related capital and operating expenditures while staying within budgeted limits.
- Ensure high-quality standards in administrative output and service to internal customers.
- Maintain adequate inventory of office supplies and coordinate timely procurement.
- Coordinate with facility maintenance to ensure office systems and infrastructure are operational and meet company standards.
- Process and manage the customer orders & customer inquiries that include product availability, pricing, delivery timelines, and invoicing.
- Update and manage various reports that include pricing tables, sales trackers, shipping trackers, and other various reports.
- Manage all incoming communications - mail, emails, phone calls, and in-person inquires.
Essential Skills
- Language Skills: Native English speaker, as the role involves significant phone interaction with customers, including those in the U.S.
- 3+ year of receptionist or administrative experience, (organizing schedule, copayment and entering information into the system, a bit of payroll)
- Proficiency in MS Office (Excel, Word, Outlook, Teams). Ability to manage data, perform searches, and use the Abacas accounting system (training provided).
- High school diploma or equivalent required.
Pay and Benefits
The pay range for this position is $20.00 - $30.00/hr.
Workplace Type
This is a fully onsite position in Surrey,BC.
À propos d'Aston Carter:
Aston?Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune?500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.