1077 Administrative Professionals jobs in British Columbia

Job Overview

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support. This position requires proficiency in various administrative tasks, including data entry, customer support, and document management. The Administrative Assistant will be responsible for maintaining efficient office systems and contributing to a positive work environment.

Duties

• Perform data entry tasks accurately and efficiently to maintain up-to-date records.
• Proofread documents for accuracy and clarity, ensuring all communications are professional.
• Provide exceptional customer support by answering inquiries and assisting clients as needed.
• Operate phone systems to manage incoming calls and facilitate communication within the office.
• Assist with clerical duties, including filing, organizing documents, and maintaining office supplies.
• Utilize QuickBooks for basic accounting tasks and financial recordkeeping.
• Support medical office operations by managing patient records and scheduling appointments.
• Collaborate with team members to streamline administrative processes and improve efficiency.
• Phone communication

Qualifications

• Proven experience in an administrative role or similar position is preferred.
• Strong data entry skills with attention to detail and accuracy.
• Excellent proofreading abilities to ensure high-quality documentation.
• Familiarity with customer support practices and a commitment to providing outstanding service.
• Proficient in using phone systems and other office equipment.
• Basic knowledge of QuickBooks or similar accounting software is a plus.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Proficient computer skills, including familiarity with Microsoft Office Suite (Word, Excel, Outlook).
• Previous experience in a medical office setting is advantageous but not required.

We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our dynamic team as an Administrative Assistant.

Job Types: Full-time, Part-time

Pay: $20.00-$24.00 per hour

Benefits:

• Dental care
• Life insurance
• Vision care

Education:

• Secondary School (required)

Work Location: In person

The Organization

Based in the progressive Guildford area of Surrey, the Fraser Valley Real Estate Board (FVREB) is an association of over 5,100 real estate professionals who live and work in the BC communities of North Delta, Surrey, White Rock, Langley, Abbotsford, and Mission. The FVREB marked its 100-year anniversary in 2021.

The FVREB is small enough to be nimble and bold, yet large enough to be able to make a difference. With a long tradition of excellence, our mission is to enable the success of our members by providing tools, education, thought leadership and opportunities to enhance their expertise. As such, our members are publicly valued for their skill, professionalism and contribution to their community.

We are an employer that fosters a culture of innovation, entrepreneurship, and connectedness. We demonstrate care, value and support of our people with an emphasis on wellness. We dream big, we imagine the future, and then we make it happen. Because we can.

We invite you to join our team and be a part of our journey.

The IDEAL Candidate

We're seeking a seasoned administrative professional—someone who thrives in a fast-paced corporate environment and brings precision, reliability, and a proactive mindset to everything they do. You'll be a trusted partner to the COO, delivering seamless executive support while also managing the day-to-day operations of our facilities, including maintenance, repairs, and vendor coordination.

You bring proven expertise in supporting high-level committees or boards, with a track record of orchestrating successful meetings and events that run like clockwork. Your experience in facilities oversight reflects a sharp eye for cost-efficiency and compliance, ensuring that our building, infrastructure, and grounds remain safe, functional, and aligned with health and safety standards.

Above all, you're a collaborative, results-oriented team player with unwavering integrity. You build strong relationships across departments and thrive in cross-functional project teams, contributing with both professionalism and purpose.

What You'll Do

Reporting directly to the Chief Operating Officer (COO), you will play a pivotal role in delivering high-level operational and organizational support across key leadership functions. Your responsibilities will span administrative coordination, event planning, and committee support, ensuring seamless execution and communication throughout the Fraser Valley Real Estate Board (FVREB).

Administrative Support for Board and FVREB Leadership

• Provide daily operational assistance to the COO, CEO and EA, including scheduling, communications, and organizational tasks, managing confidential matters and documentation with discretion and professionalism
• Assist with travel arrangements, expense tracking, and calendar management for senior leadership
• Prepare correspondence, reports, summaries, and assist with compiling meeting materials and agenda items as required

• Act as a backup to the Executive Assistant, stepping into EA duties during absences

• Facilitate logistics, agendas, minutes, and follow-up for various committees and leadership groups, including:

• Brokers' Council (including annual meetings and town halls)
• Technology Committee
• Fraser Valley REALTORS Charitable Foundation
• Joint Health & Safety Committee
• FVREB Leadership Team

• Organize member and organizational events, overseeing venue selection, catering, AV setup, and speaker coordination, event promotion, registration, and post-event communications

• Coordinate special gatherings such as the Past Chair dinner, holiday celebrations, and other signature events

Facilities Management & Building Operations

• Oversee and coordinate all aspects of building operations, including maintenance and repair of HVAC, plumbing, electrical, and mechanical systems
• Implement and uphold safety protocols, emergency procedures, and vendor management to ensure smooth day-to-day functionality
• Ensure the facility remains clean, safe, and well-maintained through collaboration with custodial teams and external service providers
• Oversee access control, security systems, and emergency equipment to safeguard staff and property
• Support regulatory compliance by assisting with permits, safety inspections, and documentation for preventive maintenance
• Provide backup coverage for reception as needed, maintaining continuity of front-desk operations

What You'll Need:

• Post-secondary study in a relevant field such as business administration, office management, or a related discipline
• At least 8 years of progressive corporate administrative experience, demonstrating exceptional professionalism, integrity and discretion
• Minimum 5 years of direct experience providing high-level support to Committees or Board of Directors
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, Power Point), with min. typing speed of 60WPM and a strong aptitude for maintaining meticulous records
• Specialized expertise in agenda development & preparation, minute-taking, and event coordination, with a focus on:

• Proactive risk identification and strategic foresight

• • Impeccable attention to detail and commitment to accuracy
• Outstanding verbal and written communication skills
• Strong customer service orientation and initiative
• Robust organizational, analytical, and problem-solving capabilities
• Superior time management and multitasking abilities

• Proven capacity to manage competing priorities independently and effectively

• Positive, adaptable mindset with a strong sense of ownership and accountability for assigned goals, deliverables, and documentation

• Demonstrated ability to collaborate seamlessly across departments, cross-functional teams, and external stakeholders

What's In It for You:

• A competitive Total Rewards package that includes employer-paid "top tier" group health benefits and generous retirement savings.
  Exceptional paid time off that includes vacation + 13 observed stats, an optional flex-day program, various personal leaves as well as a yearend office closure- - all in support of work life flexibility.
• Our own free-standing building with modernization plans in the works, and FREE on-site parking, close to shopping and green space.
• A great values-driven and fun team with a renewed focus on continuous improvement, career progression, self-actualization and MORE. Yes, you can make a difference here

Please apply by submitting your resume and cover letter.

To be considered for employment candidates will be required to provide proof of citizenship, permanent residency, or eligibility to work in Canada with no restrictions. Employment is contingent on the satisfactory completion of a pre-employment background check. This posting will remain open until a qualified candidate is hired. We sincerely thank all applicants who express an interest in this role but wish to let you know that we will only be contacting applicants that are aligned with our requirements.

POSTING: Non-Contract 004N25

STATUS: Regular Part Time

CLASSIFICATION: Administrative Assistant

WORK AREA: Central City Lodge and Cooper Place - Vancouver BC

PCN #:

FTE: 0.5

EFFECTIVE DATE: Immediately

HOURS: To be Confirmed

SALARY: $

ROLE SUMMARY

The Administrative Assistant provides expert administrative support to two of PL's facilities. Responsibilities include coordinating the flow of information, handing administrative requests from managers, planning meetings, taking detail notes and ensuring accurate and timely delivery of administrative services.

DUTIES AND RESPONSIBILITIES

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

• Produces and maintains a variety of documents including correspondence, memos, meeting agendas and reports utilizing various word processing and spreadsheet software packages, including creation of files, tables, and spreadsheets. As requested, investigates, gathers and compiles information on issues and drafts reports outlining alternative options and recommendations. Distributes documentation such as correspondence and reports.

• Screens incoming materials, prioritizes items for immediate attention and distributes. Responds to routine written inquiries and materials by composing and signing correspondence or drafting for signature. Processes incoming and outgoing mail.

• Participates in a variety of meetings through methods such as drafting agendas, gathering background materials including reports and handouts, attending and recording proceedings, preparing and distributing minutes and taking follow-up action such as drafting correspondence for signature, ascertaining status of item/issue and investigating designating items.

• Designs and maintains filing and distribution systems for a variety of records and files such as correspondence and reports by methods such as creating and labelling files, and filing information on SharePoint. Maintains bring-forward system.

• Makes arrangements for travel and accommodation for a variety of personnel for attendance at industry meetings and conferences by performing duties such as contacting travel agency, confirming reservations, establishing an itinerary, collating and submitting expenses.

• Supports Portfolio Directors and Managers with administrative concerns as appropriate.

• Assists in budget development and monitors expenditures. Authorizes expense reimbursements and invoices up to the pre-determined limit.

• Provides work direction to other clerical or support positions as required.

• Maintains an inventory of supplies and materials for area.

• Performs other related duties as assigned.

QUALIFICATIONS

Education, Training and Experience:

• A level of education, training, and experience equivalent to high school graduation plus additional related course work in office or business administration
• 5 to 7 years related senior administrative experience in a large complex organization, preferably in the Health Care field.
• Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.

Abilities:

• Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations, staff, physicians,, government representatives, and the general public
• Excellent oral and written communication skills
• Strong computer skills and extensive knowledge of the following applications: Windows, MS Office: Word, Excel, Outlook, PowerPoint, SharePoint
• Strong sense of teamwork
• Aptitude to be proactive requiring minimum direction
• Ability to anticipate and resolve issues before they escalate
• Capable of decision making/problem solving within predetermined guidelines
• Organizational skills and ability to work independently
• Ability to work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated

• Benefits: Comprehensive health, dental, and pension packages.
• A Supportive and Inclusive Workplace: Providence Living is committed to fostering an inclusive and welcoming environment for all staff members. We celebrate diversity and ensure that every team member feels valued and supported. Our culture is defined by compassion, community orientation, and a person-centered approach to care .
• Opportunities for Growth: We believe in investing in our employees' professional development.
• Innovative philosophy: At Providence Living, you'll be part of a team that embraces the innovative "Home for Us" care philosophy—fostering emotional connections, empowering resident autonomy, and creating a true sense of home in a warm, community-centered environment.

Join a Compassionate and Innovative Community at Providence Living

At Providence Living, we are more than a long-term care provider—we are a faith-based, non-profit organization dedicated to reimagining seniors' care in British Columbia. Rooted in Catholic values and inspired by the healing ministry of Jesus Christ, our mission is to create communities where residents feel at home, empowered, and connected .

This posting will remain up until successfully filled.

Overview

We are seeking an organized and detail-oriented Administrative Assistant to be the hub for communications of our small church office. The ideal candidate will possess strong computer skills, including some knowledge of ADP and book keeping.

Duties

• Manage office operations, including greeting visitors, handling inquiries and directing trades people as required.
• Answer and direct calls with professionalism and courtesy.
• Perform data entry tasks accurately and efficiently.
• Maintain filing systems and ensure documents are organized and easily accessible.
• Assist with bookkeeping tasks, including ADP.
• Provide support to church personnel.
• Utilize Microsoft Office Suite and Google Workspace for document creation, bulletins and newsletters.
• Proofread documents for accuracy and clarity before distribution
• Support administrative functions such as scheduling , managing calendars, and coordinating meetings .
• Collaborate with members to enhance office efficiency.

Requirements

• Previous experience in an administrative role including basic bookkeeping.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with Power Church program would be an asset
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to work well with seniors.
• Ability to work independently as well as part of a team

If you are a self motivated individual who thrives in a people centred setting and possesses the necessary skills to contribute effectively to our team, we encourage you to apply to this friendly and caring community.

Job Types: Part-time, Permanent

Pay: $21.00-$23.00 per hour

Expected hours: 13.5 per week

Application question(s):

• Ability to reliably commute to Tsawwassen
• Ability to attend an interviewed in Tsawwassen

Experience:

• Office management: 2 years (required)

Language:

• English (required)

Work Location: In person

We are looking for a casual Administrative Assistant to support various services at our Southpoint clinic.

Current Scheduled Shifts:

• Administrative Assistant (Casual)
• Location: All Surrey sites including BiM Newton-Surrey, LHC Nordel, LHC Southpoint. Ideal candidate to have own vehicle with valid driver's license
• Current Scheduled Shifts: This position is an auxiliary casual position covering sick & vacation leave. Open availability is ideal as vacation coverage is typically multi-week full-time hours coverage. Hours can range as opportunities to work vary due to varying clinic operating hours – choice from over 7 days per week ranging from 7am-9pm
• Effective Date: ASAP

Hourly rate starting at $18.75/hour.
The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with you ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BiM.

Work with us and with our amazing team to make a real difference in people's lives.

To learn more about what it is like to work at Back in Motion visit

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Job Description

Salary: $20-$5/hr

RAM Environmental Group

Our Mission
We want to disrupt the environmental sector with a proud passion for community, first nation partnerships, and use of inventive and adaptive tools and techniques to deliver
honest, empathetic, and tailor-made environmental response and remediation services.

Our Advantage
The RAM Advantage is our uniqueness. We have the ability and the capacity to offer
solutions from the initial incident all the way to final stages of remediation and
restoration. We are interested in long-term relationships that are built on trust,
transparency and top-quality service.

The Opportunity:

As the Administrative Assistant, you will be joining our operations team and providing impeccable service to a dynamic group of companies. You will play a crucial role in creating a supportive environment in a professional office setting. You should have a high degree of professionalism and attention to detail. You will work closely with the COO and CEO.

RAM Environmental Groupis dedicated to providing top-quality environmental response
and remediation services that consider community and first-nation partnerships. We are
unique in our ability to offer solutions from start to finish, ensuring trust, transparency,
and long-term relationships along the way. With a special focus on spill response,
remediation services and traffic control, we strive to use adaptive tools and techniques
with an empathetic approach for success in the modern era of environmental
accountability. Our mission is to be at the forefront of environmentally sensitive
solutions while maintaining innovation in our craftsmanship. By developing meaningful
collaborations between individuals and communities alike, our vision is to create a more
sustainable tomorrow - one project at a time!

Qualifications:

• You are looking for an opportunity to build on your career
• Your work ethic and attitude are exceptional
• You are a team player but can also prioritize your own initiatives to meet deadlines
• You hold a certificate, diploma or degree in business administration/human resources/accounting and/or equivalent business experience
• General knowledge of bookkeeping, payroll and administrative functions
• High standard for accuracy and attention to detail
• Technically proficient on all office software, including word processing,spreadsheet management, and other web-based systems including Office 365

Responsibilities:

• Greet staff and visitors of the office
• Schedule and manage appointments and meetings
• Handle general inquiries and correspondence as necessary by phone, email and mail
• Handle sensitive information with discretion and maintain confidentiality on matters related to the company, employees, and clients.
• Assist HR with new hireonboarding, training, and maintenance of records and requests
• Assist with safety maintenance and training records
• Coordinate uniform program
• Address routine inquiries and problems, redirecting more complex issues to the appropriate channels

• Maintain accurate filing systems and databases
• Provide clerical and administrative support to management as requested
• Assist with marketing program and social media
• Maintain office supplies and scheduled maintenance
• Coordinate travel arrangements and bookings
• Assist with various daily operations and tasks and duties as required

Compensation: Hourly 20- 25/hr based on experience

Schedule:

Full time Monday to Friday 7:30-4:00 pm

Vacation: 2 weeks

Benefits:

Comprehensive benefits package

RRSP Program

Onsite Parking

If you enjoy working in a fast-paced environment with a dynamic team atmosphere, please submit your resume and cover letter by email to:

We thank all candidates for their interest, however only those selected for an interview will be contacted.

Job Description

Job description
Budget Blinds of Tri-Cities, is looking to compliment our team with a Administrative assistant who has the right attitude and great customer service skills.

If you are customer service oriented, then this is the perfect position for you! We are a friendly family-owned business that is willing to train the right candidate. Come join our family!

Budget Blinds specializes in window coverings including blinds, shades, shutters, draperies, and more.

SKILLS AND COMPETENCIES

• Excellent Customer Communication Skills
• Positive attitude
• work well with others on the team
• Professional speaking on the phone
• Able to follow phone scripts and instructions
• Knowledge of Microsoft Outlook & Excel (A must)
• Very organized & attention to detail
• Excellent Time Management
• Self-Motivated
• Friendly/Enthusiastic
• Quick learner
• Professionally dressed
• Technologically savvy (A Must)

• Answering phones/ customer service
• Booking sales consultants calendars
• Booking installation appointments
• Transferring calls/ emails to the right people
• Responding to customer emails in timely manner
• Inputting data into our CRM
• looking up customer files and filing away properly
• Inputting customer information into CRM platform
• communicating to our manufacturers about product
• keeping track of product coming in
• putting away product on shelves
• Taking transactions/ sending receipts
• keeping track of shop supply list

• English (Required)

• 2-3 years preferred
• Please send a cover letter stating why you would be a good candidate for the position.

• 8 hour shift
• Monday to Friday

• Secondary School (preferred)