8,961 Office Administrator jobs in Canada

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks Experience and specialization Computer and technology knowledge

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting Responsibilities Tasks Supervision Experience and specialization Computer and technology knowledge Additional information Security and safety Transportation/travel information Work conditions and physical capabilities Personal suitability

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks Experience and specialization Computer and technology knowledge Additional information Work conditions and physical capabilities Personal suitability

Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting Responsibilities Tasks Supervision Experience and specialization Computer and technology knowledge Additional information Work conditions and physical capabilities Personal suitability

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world?
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec
**Your Opportunity**
Our Whitehorse office has an opportunity for a professional and dynamic Office Administrator to join our multidisciplinary team for a 12-month term. The Whitehorse office has a vibrant and dynamic environment with excellent opportunities for professional growth. We are a multidiscipline team working across the North in multiple sectors for a variety of clients. Our projects vary in size ranging from small commercial developments to light industrial, government, community, and private sector facilities.
**Your Key Responsibilities**
* Main reception duties including answering calls and greeting clients.
* Deliver and support Stantec's Health and Safety Program within the office.
* Perform clerical tasks including data entry, filing, photocopying, scanning, etc.
* Maintain office supplies and office equipment.
* Coordinate mail and deliveries.
* Assist with onboarding of any new hires or employee transfers.
* Organize social events, meeting spaces, lunches, etc.
* Coordinate with the landlord for any required maintenance and repairs to the office.
* Perform any other administrative duties as needed.
**Your Capabilities and Credentials**
* Strong organizational skills and attention to detail.
* Strong verbal and written communication skills.
* Positive and proactive attitude.
* Dependability and punctuality.
* Proficient user of MS Office including Word, Excel, Outlook, PowerPoint and OneDrive.
* Valid Class 5 Driver's License.
**Education and Experience**
* High School Diploma and a minimum of 3 years' experience in an administrative role.
* Health and safety experience is an asset.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
**About Stantec**
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible
**Primary Location:** Canada | YT | Whitehorse
**Organization:** BC-1449 Buildings-CA North
**Employee Status:** Temporary
**Travel:** No
**Schedule:** Full time
**Job Posting:** 16/06/2025 09:06:29
**Req ID:** REQ25000259

**Why Choose Us:**
We are Loraas Disposal North, an integrated services company that provides solid waste collection, transfer, disposal and recycling services to local residents and businesses throughout Saskatchewan. We're proud to be a different kind of company with a different kind of culture. One where self-directed, empowered employees have our trust and full support to realize their potential as they strive to make a bigger and better impact on their communities and careers every day.
As an **Office Administrator** with us the minimum responsibilities are:
+ Greet visitors, inquire the nature of their business and direct them to the appropriate person
+ Assist customers with account-related requests, process customer payments, follow up and resolve customer billing inquiries
+ Maintain general office operations including supply ordering, processing mail and faxes, data entry, and issuing customer invoices
+ Assists with phone queue system: answering telephone and relaying calls and messages, provide information about service availability, provide information about company products and services, etc.
+ Cross-train into additional operational duties such as dispatching, accounts receivable, etc.
+ Assist administration and operations staff as required.
+ Completes other duties as assigned
**WHAT WE NEED FROM YOU:**
+ High school diploma or GED required
+ Post-secondary education in a related field preferred
+ Computer literate, including intermediate working skills of Microsoft Office Suite (Word, Excel and Outlook)
+ Strong customer service and troubleshooting skills
+ Previous experience preferred
+ Able to effectively communicate both verbally and in writing
+ Able to work well under pressure
+ Strong attention to detail
+ **A criminal record check will be required.**
**WHAT YOU'LL GET FROM US:**
+ A team environment that embraces a "work hard, play harder" culture.
+ A compensation package that is competitive.
+ Well maintained equipment and facilities.
+ Opportunities for learning, advancement, personal growth, and challenge.
**_We thank all applicants for their interest but advise only those selected for an interview will be contacted._**
**_Loraas Disposal is an Equal Opportunity Employer. All employment decisions (including but not limited to hiring) are made without regard to characteristics protected by federal, provincial, or local law, regulation, or ordinance._**

Job Title: Office Administrator
Job Description
The Office Administrator serves as the primary point of contact for customers and plays a key role in overseeing the smooth and efficient operation of all office administrative functions. This role is crucial in maintaining a safe, well-organized, and productive work environment that supports manufacturing, logistics, and executive teams. Responsibilities include planning, directing, and coordinating office procedures, as well as identifying and implementing process improvements to enhance operational efficiency. Core duties involve cross-departmental communication, recordkeeping, facility management, and supporting the enforcement of company policies and procedures.
Responsibilities
- Process and manage the customer orders & customer inquiries that include product availability, pricing, delivery timelines, and invoicing.
- Update and manage various reports that include pricing tables, sales trackers, shipping trackers, and other various reports.
- Manage all incoming communications - mail, emails, phone calls, and in-person inquires.
- Support other departments with filing, data entry, document and report preparation, and other clerical activities.
- Manage Payroll
- Manage extended benefits
- Strictly adhere to all safety regulations, policies, and procedures; violations may lead to termination.
- Promote and enforce safety, health, GMP, and company standards consistently across all operations.
- Set a strong example by working safely and maintaining an organized office in support of 24/7 manufacturing.
- Assist in forecasting and budgeting for office operations, including supplies, services, and administrative expenses.
- Drive accountability and performance on administrative business metrics (accuracy, timeliness, customer service, and cost efficiency).
- Schedule and administer front office operations, including reception, filing, mail distribution, and clerical duties.
- Implement and maintain office organization systems and continuous improvement initiatives.
- Oversee all personnel functions, including recruiting, hiring, attendance tracking, and retention efforts.
- Control office-related capital and operating expenditures while staying within budgeted limits.
- Ensure high-quality standards in administrative output and service to internal customers.
- Maintain adequate inventory of office supplies and coordinate timely procurement.
- Coordinate with facility maintenance to ensure office systems and infrastructure are operational and meet company standards.
- Process and manage the customer orders & customer inquiries that include product availability, pricing, delivery timelines, and invoicing.
- Update and manage various reports that include pricing tables, sales trackers, shipping trackers, and other various reports.
- Manage all incoming communications - mail, emails, phone calls, and in-person inquires.
Essential Skills
- Language Skills: Native English speaker, as the role involves significant phone interaction with customers, including those in the U.S.
- 3+ year of receptionist or administrative experience, (organizing schedule, copayment and entering information into the system, a bit of payroll)
- Proficiency in MS Office (Excel, Word, Outlook, Teams). Ability to manage data, perform searches, and use the Abacas accounting system (training provided).
- High school diploma or equivalent required.
Pay and Benefits
The pay range for this position is $20.00 - $30.00/hr.
Workplace Type
This is a fully onsite position in Surrey,BC.
À propos d'Aston Carter:
Aston?Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune?500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Office Administrator
Job Description
The Office Administrator serves as the primary point of contact for customers and plays a key role in overseeing the smooth and efficient operation of all office administrative functions. This role is crucial in maintaining a safe, well-organized, and productive work environment that supports manufacturing, logistics, and executive teams. Responsibilities include planning, directing, and coordinating office procedures, as well as identifying and implementing process improvements to enhance operational efficiency. Core duties involve cross-departmental communication, recordkeeping, facility management, and supporting the enforcement of company policies and procedures.
Responsibilities
- Process and manage the customer orders & customer inquiries that include product availability, pricing, delivery timelines, and invoicing.
- Update and manage various reports that include pricing tables, sales trackers, shipping trackers, and other various reports.
- Manage all incoming communications - mail, emails, phone calls, and in-person inquires.
- Support other departments with filing, data entry, document and report preparation, and other clerical activities.
- Manage Payroll
- Manage extended benefits
- Strictly adhere to all safety regulations, policies, and procedures; violations may lead to termination.
- Promote and enforce safety, health, GMP, and company standards consistently across all operations.
- Set a strong example by working safely and maintaining an organized office in support of 24/7 manufacturing.
- Assist in forecasting and budgeting for office operations, including supplies, services, and administrative expenses.
- Drive accountability and performance on administrative business metrics (accuracy, timeliness, customer service, and cost efficiency).
- Schedule and administer front office operations, including reception, filing, mail distribution, and clerical duties.
- Implement and maintain office organization systems and continuous improvement initiatives.
- Oversee all personnel functions, including recruiting, hiring, attendance tracking, and retention efforts.
- Control office-related capital and operating expenditures while staying within budgeted limits.
- Ensure high-quality standards in administrative output and service to internal customers.
- Maintain adequate inventory of office supplies and coordinate timely procurement.
- Coordinate with facility maintenance to ensure office systems and infrastructure are operational and meet company standards.
- Process and manage the customer orders & customer inquiries that include product availability, pricing, delivery timelines, and invoicing.
- Update and manage various reports that include pricing tables, sales trackers, shipping trackers, and other various reports.
- Manage all incoming communications - mail, emails, phone calls, and in-person inquires.
Essential Skills
- Language Skills: Native English speaker, as the role involves significant phone interaction with customers, including those in the U.S.
- 3+ year of receptionist or administrative experience, (organizing schedule, copayment and entering information into the system, a bit of payroll)
- Proficiency in MS Office (Excel, Word, Outlook, Teams). Ability to manage data, perform searches, and use the Abacas accounting system (training provided).
- High school diploma or equivalent required.
**We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected
classification.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:
+ Medical, dental& vision
+ RRSP
+ Insurance (Basic/Supplemental Life & AD&D)
+ Short andlong-term disability
+ Transportationbenefits
+ EmployeeAssistance Program
+ Time off/Leave(PTO, Vacation, or Sick Leave)
Pay and Benefits
The pay range for this position is $20.00 - $30.00/hr.
Workplace Type
This is a fully onsite position in Langley,BC.
À propos d'Aston Carter:
Aston?Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune?500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Description

Job Description

Seeking an Office Administrator for a fast growing construction based company in Uxbridge, ON. This individual should be looking for a full time/long term employment and interested in possessing the position; and, will be responsible for all office duties.

The ideal candidate should possess the following merits and skills:

Ø  Good in Client Relationship Management

Ø  Ability to be Multi-tasking

Ø  Advanced organizational skills

Ø  Excellent communication skills both by phone and email

Ø  Familiarity and experience with various Social Media Platforms

Ø  Good in general computer skills

Ø  Fast learner with proven ability to acquire changing & new skills

Ø  Easy to adapt to changing needs within his/her duties as well as the company’s objectives

Responsibilities:

Ø  Create accounts for new clients as well as new jobs in QuickBooks and open hard copy folders

Ø  Maintain all clients’ folders and jobs’ folders

Ø  Prepare Estimates for potential jobs, create monthly invoices for scaffold rental & invoices for finished jobs in QuickBooks

Ø  Retrieve current WSIB Clearance Certificate, prepare Form 1000 and retrieve updated Certificate of Insurance for clients as needed

Ø  Prepare delivery slips for equipment sent out to job sites by Avontus

Ø  Perform inventory management in Avontus on a regular basis

Ø  Prepare Truck Confirmation Sheets for 3rd party trucking companies and match corresponding invoices

Ø  Perform AP duties (including input vendor invoices in QuickBooks and make payments via on-line banking and maintain payable record files)

Ø  Process employee expense reports

Ø  Submit HST/GST Returns, WSIB Premiums per schedule

Ø  Other ad hoc accounting and administration duties as required

Qualifications:

Ø  College/University degree/diploma in Business Management or Accounting or similar field

Ø  3+ years of office administration experience

Ø  Self-motivated and willing to take initiative.

Ø  Proficient using Microsoft Word and Excel, at an intermediate level.

Ø  Solid knowledge and demonstrated experience in QuickBooks Desktop

Ø  Able to handle tight deadlines and work under pressure

Ø  Strong in numbers and detail-oriented

Ø  Able to work effectively on their own and in a team environment

Salary & Benefits:

Ø  $50K - $70K per annum, commensurate with experience. Benefits negotiable.

Company Description

This is a fast growing construction based company.

Company Description

This is a fast growing construction based company.