9 Administrative Professionals jobs in Kingston

ST. LAWRENCE YOUTH ASSOCIATION

Has an opening for a part time

Financial & Business Administrative Assistant at St. Lawrence Youth Association

Part time, Permanent

START DATE: October 2025

HOURS: Part time Financial & Business Administrative Assistant eight-hour shifts, Wednesday to Friday weekly. Position will work in Kingston

SALARY: Starting at $28.38 to 30.55 per hour plus 10% in lieu

Our Mission: SLYA provides restorative and preventative youth justice programs that are responsive and individualized to help youth grow as confident, capable and successful individuals.

Bring your knowledge and experience to St. Lawrence Youth Association, (SLYA) to work with an HR team to deliver administrative/budget services. The Administrative Assistant plays a crucial role in supporting the efficient operation of the organization's daily functions. By working closely with the Administration and Human Resource team you will provide assistance in a variety of organizational and logistical tasks to support the key business operations such as; planning, organizing, staffing, coordinating, reporting, recording and budgeting.

Mandatory requirements:

Criminal reference check that is declared suitable for vulnerable sector employment

A bachelor's degree, College Diploma, or certification/experience in Accounting, Finance Business Administration, or a related field to successfully perform the essential job duties

Strong experience in accounting practices

Proficiency in full suite of Microsoft Office products

Attention to detail and a high level of accuracy

Strong organizational and time management skills, and ability to multitask

Excellent communication and teamwork skills

Ability to handle financial and personal confidential information with discretion

Bilingualism and volunteer experience is an asset

Duties/Responsibilities:

Administration Support

• Accounts payable, accounts receivable, reconciliation
• Tracking of invoices, payments, donations and deliverables
• Schedule and organize meetings/events, maintain agendas, prepare minutes etc.
• Support the preparation of reports, memos, letters and other documents and resources

Communication/Teamwork

• Proven Organizational skills, detail oriented to ensure accuracy, and comfortable working independently.
• Perform related duties as assigned by supervisor
• Work with vendors for follow up and ordering

Technical

• Computer skills i.e. Microsoft Office, Excel
• Maintain compliance with all company policies and procedures
• Confidentiality

EDUCATION: Proof of Education Diploma/Degree/Certificate in relevant field of study and/or 3 years experience

Please apply in writing with a cover letter and resume outlining your experience with the Duties/Responsibilities to:

By: October 1, 2025 at midnight

St. Lawrence Youth Association is committed to fostering a barrier-free - accessible hiring process that ensures the inclusion of all qualified talents. We see diversity and inclusion as an integral part of our success and an important source of creativity to our company and to our entire economy. As part of this commitment, St. Lawrence Youth Association will ensure that persons, who self-identify as persons with disabilities/disabled people, are provided all possible accommodations in the job application or interview process unless such accommodations would cause an undue hardship. We encourage equity-seeking members of the designated groups and from all diverse backgrounds to apply and, to please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience for everyone.

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us

Job Summary

A Brief Overview

This position acts as the first point of contact and provides reception support including responding to general inquiries, and booking, cancelling and/or rescheduling appointments. This position monitors and submits requests for referrals, tests, and/or specialist appointments. This position also initiates, updates, and maintains medical records.

The schedule for this position requires the incumbent to work evenings and weekends.

Job Description

What you will do

Acts as the first point of contact and provides reception support including responding to general inquiries, and booking, cancelling and/or rescheduling appointments for accessing clinic, health, and/or accessibility services.

Monitors and submits requests for referrals, tests, and/or specialist appointments.

Provides various medical forms to students for completion.

Collects and records payments for services including third-party fees, vaccines, cancellations, etc.

Initiates, updates, and maintains medical records.

• Maintains and updates inventory of office supplies, forms, manuals, and health information leaflets.

Required Education

• One-Year Post Secondary Certificate or Diploma.

Required Experience

• More than 6 months and up to and including 1 year of experience.

Required Licenses and Certifications
Satisfactory Criminal Records Check required.

• Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Basic knowledge of standardized, work procedures, general facts, or the use of simple equipment that is typically acquired through on the job training.

• Provide clear, concise information to others that requires basic courtesy and minimal explanation or interpretation.

• Ability to relay unwelcome information or deal with minor conflicts/complaints.

• Prioritize own work to deliver objectives on time and to meet standards and expectations.

• Follows direction and seeks clarification when required.

• Resolve recurring problems and situations using established procedures and guidelines.

• Bring forward problems, obstacles or challenges to work completion in a timely manner so deadlines continue to be met.

• Awareness of human rights, diversity, equity, Indigenization and inclusion.

• Understand university specific processes and policies to address human rights or equity concerns.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources

Smile Again Denture Clinic is a patient-centered denture clinic dedicated to delivering quality care and exceptional service in a warm, professional environment. We are currently seeking a reliable, organized Office Administrator to become a key part of our front office team.

Key Responsibilities:

• Greet and check in patients in a warm, professional manner
• Schedule and confirm appointments
• Answer phone calls and respond to emails
• Handle insurance claims, pre-authorizations, and patient billing
• Maintain accurate patient records and manage filing
• Handle general administrative duties to support the clinic
• Order and manage office and clinical supplies; ensure inventory is stocked
• Prepare and presenttreatment plans to patients; discuss procedures, timelines, and costs.

Qualifications & Requirements:

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with dental or medical office software (asset, but not required – training provided)
• Comfortable learning and using new software and digital tools
• Excellent organizational and multitasking skills
• Strong written and verbal communication
• Friendly, professional, and patient-focused demeanor
• Ability to maintain confidentiality and professionalism at all times
• Previous experience in a dental or medical office is an asset

Job Type: Full-time

Pay: $21.00-$27.00 per hour

Benefits:

• On-site parking
• Paid time off

Language:

• English (preferred)

Work Location: In person

CasualClericalAdministrativeStaff Effective:October 2025

SalaryRange: $ $32.07

AbouttheLimestoneDistrictSchoolBoard

The Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabe and Haudenosaunee. We acknowledge their enduring presence on this land, as well as the presence of Métis, Inuit, and other First Nations from across Turtle Island. We honour their cultures and celebrate their commitment to this land.

The LDSB is the region's only fully inclusive school board. Limestone schools serve more than 20,500 students in 55 schools and five alternative education centres covering a geographic area of 7,719 square kilometres across the City of Kingston, the Townships of Central Frontenac, North Frontenac, South Frontenac, Addington Highlands, Loyalist, Stone Mills, the Frontenac Islands and the Town of Greater Napanee.

PositionOverview

The Limestone District School Board is currently accepting applications for the role of Casual Office Administration from individuals who are committed to providing support to Limestone District School Board schools throughout the district. The first point of contact, your customer service philosophy is welcoming, supportive, and inclusive of all staff, students, families, and members of the broader school communities. In this capacity, you will provide frontline reception, including greeting and assisting staff, students, and visitors, answer phones, collect and enter data, as well as perform a variety of additional administrative tasks to support the needs of the school.

Qualifications&Experience

• Secondary School Diploma. Diploma in Office Administration considered an asset
• One or more years of related secretarial / office administration experience
• Proficiency in all areas of office administration
• Superior customer service skills
• Effective public relations, interpersonal and communications skills
• Ability to maintain discretion and confidentiality
• Flexible and adaptive to changing needs and priorities
• Strong organizational and time management skills
• Demonstrated problem solving and conflict resolution skills
• Proficiency in the use of computer applications, including Word, Excel and Outlook

Casual administrative staff gain valuable knowledge, skills and experience that will facilitate progression to a permanent role.

HowtoApply

Interested applicants are asked to submit an application package that includes a cover letter and resume outlining how your qualifications, skills, and experience relate to the position, as well as proof of qualifications. Packages must be submitted by 12:00pm, October 10th, 2025 to

• Cover letter (addressed to Melissa Brown-Lott, Human Resources Consultant)
• Resume
• Proof of diploma uploaded on your Supporting Documents page within your ApplyToEducation account

Internationally trained professionals/applicants with equivalent international experience are encouraged and invited to apply.

Interviews will take place in-person at the LDSB Board Office on Monday October 20th.

CommitmenttoDiversityandInclusion

Across LDSB, we are committed to removing systemic barriers not only in recruitment but in retention and promotion as well so that you can see yourself in Limestone. The LDSB is dedicated to promoting fair and equitable hiring practices that will move us forward in hiring staff who reflect the full diversity and lived experiences within the communities we serve.

We invite and welcome you, through your cover letter, to self-identify as someone who has lived experiences, and who can bring valuable, diverse knowledge and perspective to our district and the students and communities we serve.

Accommodation will be provided to applicants to enable equitable participation in the recruitment process. Applicants can request accommodation at any time during the recruitment process.

Applicants who are transgender may provide records in a different name than their current legal name or name of common usage. This will not prejudice prospective employees in any way, and such information will remain confidential.

The Kingston community promotes and supports the diversity that continues to grow within our communities. For more information about Kingston and/or the LDSB, including equitable recruitment, retention and promotion practices, please visi

We thank you for your interest. Only those applicants who have been selected for an interview will be contacted and invited to participate in the interview process.

Our Intention: To make a positive difference in the lives

of every student, in every classroom, in every school.

Karen McGregor, Chair | Krishna Burra, Director of Education and Secretary | Craig Young, Treasurer

Job Title: Administrative Assistant Work From Home - Remote Panelists

Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

• Child Related (individuals with children 18 yrs or younger)
• Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
• Entertainment (TV shows, movies, and video games)
• Food (If you buy fast food, casual dining, or upscale dining)
• Sports (Casual viewers and die-hard fans)
• Electronics (Tell us which devices you prefer and why)
• Pets (Animal lovers needed! Dogs, cats, and other pets)
• Automobiles (Do you own, make payments, or lease your vehicle?)

• Show up at least 10 minutes prior to discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

• Must have either a smart phone with working camera or webcam on desktop/laptop.
• Must have access to a reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative Assistant experience is not necessary

• Flexibility to take part in discussions online or in-person.
• No commute needed if you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are launched to the public.

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.