11,478 Administrative Role jobs in Canada

Administrative Assistant / Adjointe Administrative

You're organized. You're resourceful. You don't like being bored.

You love helping others-but you're also the kind of person who sees what needs to be done and takes action without being asked.

If that sounds like you, Elite Coaching might be exactly where you belong.

Chez Elite Coaching, on aide nos clients à transformer leur corps et leurs habitudes de vie. C'est un studio d'entraînement privé haut de gamme où chaque détail compte - et c'est là que tu entres en jeu.

We're looking for a bilingual Administrative Assistant / Administrative Coordinator. This is a versatile, 100% in-person role - part right-hand to the founder, part client service expert, and part organized operations manager.

Tu seras le premier visage que les clients voient, la voix qu'ils entendent, et la personne qui garde nos systèmes bien huilés.

Tu travailleras en collaboration directe avec le fondateur, nos coachs, et notre adjointe virtuelle aux Philippines, qui t'épaulera pour les tâches répétitives.

$45,000 - $5,000 yearly

Concrètement, voici ce que tu feras :

• Accueillir les clients avec le sourire et une présence professionnelle
• Gérer les horaires et les réservations
• Assurer l'accueil, la facturation et l'intégration des nouveaux clients
• Suivre l'inventaire des suppléments et effectuer les commandes
• Keep the studio presentable, organized, and running like clockwork
• Oversee reporting (tracking KPIs and weekly stats with Excel) to help the founder make key decisions
• Participer au contenu visuel (photos avant/après)
• Aider avec les traductions en français et la communication interne
• Déléguer efficacement les tâches répétitives à notre assistant virtuel
• Prendre les devants quand tu vois quelque chose à améliorer

Ton profil:

• Bilingue (français impeccable, anglais fonctionnel)
• You're organized, proactive, and resourceful
• You love supporting people, but you also take initiative and anticipate problems before they arise
• You can multitask, manage shifting priorities, and stay calm under pressure
• À l'aise avec la technologie (Google Drive, Mac, etc.)
• Bonne avec les gens - empathique mais professionnelle
• Ouverte à apprendre et évoluer
• You enjoy being in the studio, not behind a remote screen
• Bonus : t'as déjà bossé dans un studio, une clinique ou un centre de services
• Bonus : tu t'intéresses à la santé, au fitness ou au développement personnel

Horaire et salaire

• 35 heures par semaine , du lundi au vendredi (horaires flexibles)
• Lundi au vendredi, congés les fins de semaine
• Salaire annuel : $ à $ , selon ton xpérience après la période de probation.

Les avantages

• Accès gratuit à notre gym privé
• Séances d'entraînement avec coachs à tarif préférentiel
• Suppléments à prix coûtant
• 2 semaines de vacances la première année, 3 après
• Café bio gratuit et ambiance humaine et motivante
• Une petite équipe dynamique qui vise haut

Ce job a un vrai impact.

Tu seras au cœur de l'action, dans un environnement où les gens se dépassent et changent leur vie. Ton travail va compter - chaque jour.

Prête à postuler?

Send us in French:

• Your résumé (CV)
• A short cover letter (in French) that answers these 3 points: Pourquoi ce poste d'adjointe administrative / coordinatrice administrative t'attire chez Elite Coaching? En quoi es-tu excellente pour ce type de rôle? Donne un exemple où tu as dû gérer plusieurs priorités en même temps.
• Envoie le tout par courriel.

We're hiring immediately - only personalized applications in French will be considered.

Découvre notre univers ici:

On a super hâte de faire ta connaissance.

François Preece, Fondateur, Elite Coaching

Elite Coaching est un studio privé d'entraînement privé haut de gamme situé dans le Mile-End à Montréal, reconnu pour offrir des transformations physiques, axées sur des résultats concrets et durables. Nous proposons une expérience exclusive sur rendez-vous seulement, centrée sur un accompagnement personnalisé en entraînement, nutrition et habitudes de vie.

Dirigé par François Preece (21+ ans d'expérience), notre studio s'est bâti une solide réputation dans l'industrie - avec plus de 180 avis 5 étoiles sur Google qui témoignent de la qualité constante de nos résultats et de notre service haut niveau. On n'est pas un simple gym : on est un centre de transformation fondé sur des valeurs d'excellence, d'intégrité et de croissance.

Si tu es passionné(e) par l'idée d'avoir un réel impact, que tu t'épanouis dans un environnement de haute performance - on veut te rencontrer.

Compensation details: 0 Yearly Salary

PIca3c170afc5a-2373

We are looking for a highly organized and proactive Administrative Assistant to provide support to our team and ensure the smooth day-to-day operation of the office. The ideal candidate will be detail-oriented, resourceful, and able to multitask efficiently in a fast-paced environment.

• Perform general office duties such as filing, typing, scanning, and data entry
• Schedule appointments and meetings, manage calendars, and prepare meeting materials
• Answer and direct phone calls and emails to appropriate staff
• Maintain office supplies inventory and order new materials as needed
• Assist with the preparation of reports, presentations, and correspondence
• Greet and assist visitors and clients in a professional manner
• Organize and maintain physical and digital filing systems
• Handle confidential information with discretion
• Support HR, finance, or other departments with administrative tasks as needed

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus)
• 1–3 years of administrative or office experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to prioritize tasks and work independently
• Attention to detail and problem-solving ability

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team and ensure smooth daily operations. The ideal candidate will be responsible for handling clerical tasks, managing schedules, coordinating communications, and assisting with office operations to improve efficiency across the organization.

• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare, organize, and maintain documents, reports, and records (both digital and physical).
• Assist in the preparation of presentations, spreadsheets, and reports.
• Greet and assist visitors, ensuring a professional office environment.
• Manage office supplies inventory and place orders as needed.
• Support bookkeeping and expense tracking (if applicable).
• Perform data entry and maintain accurate filing systems.
• Provide administrative support to managers and staff as requested.
• Assist with onboarding of new employees and HR-related tasks.

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Proven experience as an Administrative Assistant, Secretary, or Office Assistant.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic computer skills.
• Attention to detail with problem-solving abilities.
• Ability to handle confidential information with discretion.

The Administrative Assistant uses experience and professionalism to support a team of Service Delivery professionals in their daily responsibilities. The position’s primary focus is to provide outstanding administrative support, while representing the Firm in a professional manner, maintaining a positive attitude and functioning as a team player.


Duties and responsibilities:

• Maintains communications (e-mail, written, phone, and fax) while team is traveling.
• Makes travel arrangements for team members as needed.
• Handles and safeguards confidential information and sensitive material.
  
• Client
  
• Maintains calendar appointments and deadlines to ensure proper accountability and client deadlines are observed.
• Answers telephone calls and takes accurate and concise messages, escalating appropriately.
• Creates files, as needed, for clients and projects utilizing Microsoft® Excel and Access.
• Utilizes strong grammar, spelling, and proofreading skills.
  
• Value
  
• Tracks and reports time and expenses in detail for self and Manager as needed.
• Organizes and prioritizes multiple tasks and completes them under time constraints.
• Assists with other projects as needed.
• Performs other duties as assigned.
  
  Education And Experience
  
  High-school diploma or general equivalency diploma (GED) required with one to two years related administrative support experience.
  
  Computer Skills
  
  To perform this job successfully, an individual must have intermediate knowledge of Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.
  

Scope of Duties and Responsibilities of an Administrative Assistant

An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an organization. This role covers a wide range of responsibilities that may vary depending on the company’s size, industry, and structure. At its core, the position involves managing daily administrative tasks, maintaining organization, and assisting in communication between staff, management, and external stakeholders.

Typical duties include handling correspondence through phone calls, emails, and scheduling meetings or appointments. Administrative Assistants are often responsible for managing calendars, coordinating travel arrangements, preparing reports, and drafting professional documents. They may also maintain filing systems, update records, and oversee office supplies to ensure operations run without disruption.

Beyond clerical duties, Administrative Assistants frequently serve as the first point of contact for clients and visitors, providing professional support and fostering a positive impression of the organization. The role may also involve assisting with event planning, supporting financial processes such as invoicing or expense tracking, and ensuring compliance with company policies.

With strong organizational skills, attention to detail, and proficiency in office software, Administrative Assistants play a critical role in improving productivity, enhancing communication, and supporting both staff and leadership.

Summary

Responsible for providing day-to-day administrative and business support to the Human Resources Department, specifically within the Recruiting Division, and carrying out administrative responsibilities as established through departmental needs.

Assignment Details

Location: After an initial training period, this role offers a remote working schedule


Essential Duties and Responsibilities include the following. Other duties may as assigned.
• Assist with processing background checks for applicants and employees.
• Answer the Human Resources department phone line and respond to basic inquiries.
• Serve as lead in assigning and tracking department inquiry tickets.
• Issue parking permits for new and existing employees.
• Assist with new hire orientation operations, including preparing and collecting required documentation.
• Print and issue employee badges.
• Support recruiting by sending and receiving candidate video interviews.
• Distribute and track employment assessments.
• Provide general administrative support to the Human Resources department as needed.

Minimum Qualifications
• High School Diploma or General Equivalency Diploma (G.E.D.)
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.


Knowledge, Skills & Abilities
• Basic skills in PC and systems applications
• Good customer service and telephone etiquette skills
• Good organizational skills
• Good oral and written communication skills
• Ability to multitask
• Ability to adapt to various working environments
• Ability to work independently and/or in a team environment

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role will involve a variety of tasks including managing schedules, coordinating meetings, and handling correspondence. The successful candidate will have excellent communication skills and the ability to prioritize tasks effectively.

• Manage and organize office files and documents
• Answer and direct phone calls
• Coordinate meetings and appointments
• Prepare and distribute correspondence, memos, and reports
• Assist in the preparation of presentations and reports
• Manage office supplies and inventory
• Perform data entry and maintain databases
• Handle incoming and outgoing mail

• High school diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Excellent time management and organizational skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures

We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.

⸻

Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity

⸻

Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude

⸻

Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support