1,460 Administrative Role jobs in Canada
Data Entry and Administrative Support
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Salary: $20/hour
Join Our Team and Make a Difference!
Since 1973, Smithers Community Services Association (SCSA) has been a cornerstone of support for the residents of Smithers and the surrounding communities. We are a non-profit organization with a $ million annual budget and around 70 staff, including casual and seasonal employees, dedicated to delivering impactful programs.
Our Vision:
To create a diverse and inclusive community where every individual is embraced and empowered.
Our Mission:
We are dedicated to cultivating safe and inspiring environments that promote community service and Reconciliation. We strive to enrich the lives of individuals from all walks of life, fostering a brighter future for everyone.
Through an equity lens, we center community voices and support individuals in reaching their full potential.
If you share our values of honesty, integrity, accountability, and professionalism, join us on our journey. This position represents an opportunity to contribute meaningful and enduring impact.
PROGRAM: Admin
POSITION: Data Entry and Administrative Support
JOB TYPE: Temporary Part-Time
JOB POSTING #: JP-
WORK HOURS AND SCHEDULE: Approximately 14 to 20 hours per week, scheduled over 2 to 3 days, with shifts ranging from 4 to 7 hours per day, depending on operational needs.
DATE POSTED: October 16, 2025
CLOSING DATE: We will conduct rolling interviews and may close this position if suitable candidates are found. Early submissions are recommended.
START DATE: As soon as possible
SALARY RANGE: 20.00 per hour
NO: OF POSITIONS: 1
PROGRAM SUMMARY:
The Finance and Administration department at Smithers Community Services Association plays a critical role in supporting the operational efficiency of all our programs. The team is responsible for accurate financial reporting, compliance, and records management.
As part of a departmental transition, we are seeking a part-time team member to assist with data entry and administrative support, with a focus on financial document handling and support to our bookkeeper.
POSITION SUMMARY:
The Data Entry and Administrative Support role involves managing financial documentation and supporting data entry tasks into the organizations accounting system. The role focuses on maintaining the accuracy and organization of digital financial records, scanning and uploading documents, and assisting with other administrative functions as needed.
REPORTING RELATIONSHIPS:
- Reports To:Bookkeeper/Executive Director
- Direct Reports: None
RESPONSIBILITIES:
- Scan and upload financial documents to the accounting system
- Organize, label, and file digital and physical documents
- Assist the bookkeeper with basic data entry tasks
- Maintain confidentiality and accuracy of financial information
- Support general administrative tasks within the Finance department
- Coordinate with other staff as needed for document submission and follow-up.
QUALIFICATIONS:
- Experience in an administrative or data entry role preferred
- Familiarity with accounting or finance environments is an asset
- Strong attention to detail and accuracy
- Ability to manage repetitive tasks efficiently
- Comfortable using digital filing systems and office equipment (scanner, printer, etc.)
- Proficient in Microsoft Office Suite, especially Excel and Outlook.
ADDITIONAL REQUIREMENTS:
- Understand and be committed to terms of confidentiality and sign a pledge of confidentiality.
- Undergo a Criminal Record Check.
- Possess a valid Class 5 Drivers License.
The Smithers Community Services Associations ensures equitable, objective hiring processes based on merit. Committed to diversity within our community and our staff, we welcome all applications, including those from visible minority members, Indigenous persons, persons with disabilities, persons of any sexual orientation or gender identity, and other individuals not listed here who may contribute to our inclusive practice and the further diversification of ideas.
REVISED DATE: October 2025
Adjointe Administrative / Administrative Assistant
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Salary:
Adjoint(e) administratif(ve)
Dorval - Prsentiel
Vous aimeriez joindre une entreprise en pleine croissance, reconnue mondialement, avec une mission positive?
Alors Smardt est lendroit idal pour vous!
Nous sommes le chef de file mondial dans la fabrication de refroidisseurs centrifuges sans huile, avec des oprations en Australie, au Canada, aux tats-Unis, en Allemagne et en Chine. Nos machines rvolutionnaires haute efficacit nergtique soutiennent une croissance rapide sur les marchs cls. lavant-garde de linnovation, Smardt Amrique du Nord acclre le dveloppement de produits qui offrent dimportantes conomies dnergie nos clients.
Nous sommes prsentement la recherche dun(e) Adjoint(e) administratif(ve) motiv(e) soutenir nos quipes, assurer le bon droulement de nos activits et offrir un service de qualit suprieure nos clients.
Principales responsabilits
- Prparer et traiter les bons de commande, factures et bons dachat
- Dvelopper et maintenir des formulaires et outils Excel
- Effectuer la mise jour de linventaire
- Rpondre rapidement aux demandes des clients par courriel et tlphone
- Effectuer le suivi hebdomadaire avec les fournisseurs et clients
- Contribuer la satisfaction de la clientle en offrant un service rapide et professionnel
- Soutenir les tches lies la qualit et aux garanties (p. ex. : RMA)
- Collaborer avec la clientle du march nord-amricain
- Effectuer toute autre tche connexe confie par le superviseur
Comptences et qualifications
- Bilinguisme obligatoire anglais et franais ou espagnol (oral et crit)
- Excellente matrise de la suite Microsoft Office (Excel, Word, Outlook; 365 est un atout)
- Exprience avec un systme ERP (Microsoft Navision, un atout)
- Exprience avec des outils de gestion de projets (Monday.com, Jira ou quivalent)
- Exprience avec des systmes de billetterie / support client (Freshdesk ou quivalent)
- Solides comptences organisationnelles et capacit grer plusieurs priorits
- Orientation client et excellentes aptitudes en communication
Ce que nous offrons
- Salaire comptitif
- Une quipe dynamique dans une entreprise en forte croissance
- Assurance mdicale et dentaire paye 100 % par lemployeur
- REER avec contribution de lemployeur jusqu 6 %
- Formation continue et dveloppement professionnel
- vnements dentreprise etculture collaborative
nonc sur lgalit en emploi
Smardt est un employeur souscrivant au principe de lgalit en emploi, engag promouvoir un milieu de travail inclusif et diversifi o chaque individu est trait avec dignit et respect. Nous ne faisons aucune discrimination fonde sur la race, la couleur, la religion, le sexe (y compris la grossesse, lorientation sexuelle et lidentit de genre), lorigine nationale, lge, le handicap, linformation gntique, le statut de vtran, ltat civil ou toute autre caractristique protge par les lois applicables.
***
Administrative Assistant
Dorval, In-person
Would you like to join a global, growing company with a positive mission?
Then Smardt is the right place for you!
We are the leading manufacturer of oil-free centrifugal chillers with operations across Australia, Canada, USA, Germany, and China. Our revolutionary high-efficiency machines are driving rapid growth in key world markets. At the cutting edge of innovation, Smardt North America is accelerating product development to deliver substantial energy savings for our customers.
We are currently seeking an Administrative Assistant who is excited about supporting our teams, ensuring smooth operations, and delivering outstanding service to our customers.
Main Responsibilities
- Prepare and process sales orders, invoices, and purchase orders
- Develop and maintain forms and Excel trackers
- Support inventory updates
- Respond promptly to customer inquiries via email and phone
- Manage weekly vendor and customer follow-ups
- Contribute to customer satisfaction by ensuring quick, professional responses
- Provide support with quality and warranty tasks (e.g., RMAs)
- Liaise with customers across the North American market
- Perform other related tasks as assigned by your supervisor
Core Competencies & Skills
- Bilingual English and French or Spanish (reading & writing)
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook; 365 is an asset)
- Experience with ERP systems (Microsoft Navision an asset)
- Experience with project management tools (e.g., Monday.com, Jira, or similar)
- Experience with help desk systems (Freshdesk or similar)
- Strong organizational skills and ability to manage multiple priorities
- Customer-focused with excellent communication skills
What We Offer
- Competitive salary
- A dynamic team within a high-growth company
- 100% employer-paid medical and dental coverage
- RRSP with employer contributions up to 6%
- Ongoing training and professional development
- Company events and a supportive, collaborative culture
Equal Employment Opportunity Statement
Smardt is an equal opportunity employer committed to fostering an inclusive and diverse workplace where all individuals are treated with dignity and respect. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable law.
*Bilingual Data Entry & Administrative Clerk (Insurance)
Posted 12 days ago
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Administrative Assistant
Posted today
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We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office and providing support to various departments.
Responsibilities:- Manage and coordinate office activities and operations
- Handle incoming calls and emails, directing them to the appropriate personnel
- Assist in scheduling appointments and meetings
- Prepare and maintain documents, reports, and records
- Organize and maintain filing systems
- Perform general administrative tasks as needed
- Proven experience as an administrative assistant or in a similar role
- Proficient in MS Office and other relevant software
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Attention to detail and problem-solving skills
- High school diploma or equivalent; associate's degree preferred
- Previous experience in office administration or related field
- Ability to work independently and as part of a team
- Competitive salary
- Healthcare benefits
- Paid time off
- Career development opportunities
- Friendly and supportive work environment
Company Details
Administrative Assistant
Posted 18 days ago
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We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate will have a strong background in office administration, excellent organizational skills, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and enjoy working with people, we want to hear from you.
Job Duties:
* Provide administrative support to ensure efficient operation of the office
* Manage front desk responsibilities, including greeting visitors and handling inquiries
* Answer multi-line phone systems with professionalism and courtesy
* Perform data entry and maintain accurate records
* Assist with filing and organizing documents for easy retrieval
* Utilize Microsoft Office and Google Workspace for various tasks, including typing reports and creating presentations
* Handle customer service inquiries and provide exceptional customer support
* Proofread documents for accuracy and clarity
* Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
* Collaborate with team members to streamline processes and improve office efficiency
Requirements:
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
* Strong computer skills with the ability to learn new software quickly
* Excellent typing skills with attention to detail for data entry tasks
* Prior clerical experience in an office setting is preferred
* Exceptional organizational skills to manage multiple priorities effectively
* Strong phone etiquette and customer service skills for interacting with clients and visitors
* Experience in a medical or dental office is a plus, particularly as a dental receptionist or in bookkeeping roles
* Ability to proofread documents accurately for spelling and grammatical errors
If you possess these skills and are ready to contribute to a thriving team environment, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.
Company Details
Administrative Assistant
Posted 3 days ago
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Administrative Assistant
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
Administrative Assistant Administrative Assistant
Administrative Assistant
Posted 3 days ago
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Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**
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Administrative Assistant
Posted 3 days ago
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**The future you want is within reach.**
At PCL, your personal and professional growth is our passion. We're excited to help you discover what's next in your journey so you can build a legacy that you're proud of. With locations and projects across North America and beyond, exciting opportunities are waiting for you in dozens of cities.
We're also looking at what's next for you and how we can help you build a career you're proud of. PCL is Canada's largest general contactor, regularly named one of North America's Best Managed Companies.
You could be part of a company that is 100% employee-owned, and that is rapidly expanding in the Montreal and Quebec market.
Here's how an Administrative Assistant for our Montreal office contributes to our team:
**Responsibilities**
+ Draft, proofread, and format documents (reports, letters, submissions, presentations, etc.).
+ Ensure that documents comply with company standards (spelling, grammar, formatting).
+ Manage document scanning, printing, and archiving.
+ Keep databases and electronic files up to date.
+ Collaborate with various departments to meet documentation needs.
+ Ensure the confidentiality of information processed.
+ Support the administrative team in various office tasks (mail, filing, organizing meetings).
**Qualifications**
+ Excellent command of written French.
+ Degree in office automation, secretarial studies, administration, communications, or a related field.
+ Very good knowledge of word processing tools (Microsoft Word, PowerPoint).
+ Ability to work with rigor and attention to detail.
+ Organizational skills and ability to manage priorities.
+ Discretion and professionalism.
+ Ability to work independently and as part of a team.
+ Relevant experience in word processing or administrative support (desirable).
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.
Should you require an accommodation during the application process, please contact us at with the position and location you are interested in.
Together, we can build success and a better future. Let's get started!
Employee Status: Regular Full-Time
Company: Construction PCL Inc.
Primary Location: Montréal, Quebec
Job: Administrative Assistant
Requisition: 9798
Administrative Assistant
Posted 5 days ago
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Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
An exciting opportunity has opened up in the Edmonton Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team.
Your Key Responsibilities
- Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc.
- Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
- Coordinating travel itineraries and arrangements.
- Monitoring and supporting weekly timecards submissions
- Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
- Processing expense reports
- Record and Distribute Invoices
- Perform other administrative duties as required.
Your Capabilities and Credentials
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Must be willing and able to take initiative when needed.
- Flexibility to learn new skills.
- Proficiency in project financial administration would be considered an asset.
- Experience compiling and preparing specifications, contracts or reports would be considered an asset.
- Proficiency in all MS Office Suite.
Education and Experience
- High School Diploma with minimum of 5-10 years' administration experience.
- Position will primarily work in an office setting.
**Primary Location:** Canada | AB | Edmonton
**Organization:** 1101 Water-CA Alberta-Calgary AB
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 07/10/ :10:43
**Req ID:**
Administrative Assistant
Posted 11 days ago
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Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.
Your Key Responsibilities
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all of Stantec's ISO requirements.
- Prepare Project Set-up forms for initiation into Oracle.
- Assist Project Managers in the preparation of project risk assessments and other safety forms
- Prepare and set-up IWO's (including scope of work, budget, and timing considerations), as required.
- Assist the Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the PM and team leads on a weekly basis.
- Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.
- Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key Team members.
- Take and circulate minutes of project team meetings.
- Monitor accounts receivable and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key QA requirements and update master peer review schedule for all projects.
- Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Liaise with Project Manager/Team, and with client where agreed with Project Manager.
- Assist in negotiation of additional fees and invoice payment where appropriate.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
- Formal training in Project Management principles will be considered an asset.
- Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe.
- Familiarity with Oracle will be an asset.
- Must be comfortable using a wide variety of forecasting and planning tools.
- Willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong multi-tasking skills a necessity.
- Self-motivated and eagerness to learn are definite assets.
- Experienced in providing administrative support to a large group of people considered an asset.
- Excellent problem-solving skills.
- Demonstrated attention to detail.
- Ability to negotiate.
- Ability to be persistent when needed.
Education and Experience
- Minimum of 3 years' experience in an Engineering or Architectural consulting company, in a Project Coordinator or Administrative capacity, assisting a Project Management team.
- Previous experience with financial documents, including budgets is required. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Ottawa
**Organization:** BC-1316 Buildings-CA East BSS
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 29/09/ :09:13
**Req ID:**