165 Administrative Role jobs in Toronto

Job Description

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Job Description

Salary:

About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending

Job Description

Salary:

Join Fuller Landau:

Youll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.

Your opportunity

The Administrative Assistant is dedicated to our Advisory practice and partners with internal and external stakeholders

Your major responsibilities

• Prepare and format correspondence, reports and presentations in accordance with marketing standards
• Provide assistance in formatting financial statements and other documents using Caseview/Caseware
• Complete conflict check process from beginning to end including tracking
• Manage work in process for a number of billing partners and managers
• Calendar management including scheduling meetings, catering, off site and on site meetings
• Meeting planning and coordination for internal and external clients
• Ensure file integrity, management and back up digitally and physical copies
• Prepare corporate T2 assemblies and assist with T1 assembly during tax season
• E filing T2s, T1s and trusts returns
• Manage billing, client invoices, and internal expenses for the advisory function
• General office support as needed and shared reception duties

What we look for

• Must have 3-5 years experience as an administrative assistant in an accounting services firm
• Experience working with senior leadership in an administrative capacity
• Experience using Caseware/Caseview is required
• Experience using Tax Prep is an asset
• Expert level in Microsoft Office Suite
  • Excel utilizing pivot tables, vlookups, conditional formatting
  • Word comfort in the Design, Reference and Layout panels
• Working knowledge of Adobe Acrobat
• Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
• Experience supporting a team of five within the legal or accounting profession preferred
• Skilled in communicating with all levels of professionals including those in the legal field

What we offer

• A competitive compensation package, including an annual performance-based bonus

• Balance your work and personal life through flexible hours and hybrid working

• Additional paid time off during the summer

• A comprehensible and competitive group RRSP and Benefits plan

• Commitment to your career development with clearly defined career roadmaps

• Mentorship and support to any team member pursuing their CPA designation

• Rigorous and ongoing training thats customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information

• Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee

• A weekly on-site massage therapist and healthy snacks during busy season

• An opportunity to give back to the community through our very own Fuller Giving Foundation

About Fuller Landau

We arean accounting, tax and advisory firm with a team of over 150 people.

Our clients areleaders of private businesses, high net worth families, and the advisors who serve them.

Youll bea part of a collaborative team that supports your success and welcomes your ideas and ambition.

Diversity, Equity, and Inclusion

Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you.

Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!

Job Description

Express Employment Professional is recruiting an Administrative Assistant for our client, a wealth management firm specializing in financial planning, retirement planning, and advisory services. This is an excellent opportunity to grow your career in financial services with a well-respected and established firm.

Position: Administrative Assistant - Hybrid
Location: Vaughan, ON
Employment Type: Full-time, 24-month contract with the potential for extension (maternity coverage)
Hours: 40 hours per week, Monday to Friday, 2 days per week onsite, 3 days remotely.

Key Responsibilities:

• · Support wealth management advisors by scheduling appointments, preparing meeting materials, reviewing

Job Description

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us:
At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.

Your Role:
The Administrative Assistant plays a key supporting role in advancing the work of the Executive team at Canada’s National Ballet School (NBS). Reporting to the Senior Executive Assistant & Board Liaison, the Administrative Assistant provides day-to-day administrative and clerical support that enables the smooth functioning of the Executive Director, Artistic Director, and Board of Directors. The job duties will be performed in a regular office environment with frequent interruptions. 

Major Duties and Responsibilities

• Provide daily administrative support to the Senior Executive Assistant & Board Liaison, including calendar coordination, document formatting, data entry, and follow-ups.
• Assist in preparing and proofreading presentations, correspondence, meeting agendas, and reports
• Coordinate internal and external meetings, including scheduling, room bookings, catering, technology support, and minute-taking as needed
• Provide administrative support to senior artistic staff, including drafting communications, and coordinating meetings and logistics
• Attend and take minutes for Board and committee meetings, ensuring accurate records and timely distribution
• Track and organize key deadlines and communications related to Board meetings and other governance activities
• Handle general inquiries from staff, board members, and external stakeholders with professionalism and discretion
• Assist with special projects and cross-departmental initiatives as assigned
• Prepare and process purchase orders, track expenses, and support invoice submission processes
• Maintain physical and digital files, ensuring organized and secure document management
• Provide backup coverage for the Senior Executive Assistant when required
• Other administrative duties as assigned

• Completion of college diploma in Office Administration or related field considered an asset
• Open to new graduates, previous internships or administrative experience considered an asset
• Experience working under pressure and managing multiple, competing tasks and priorities
• Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives
• Experience working in arts, education, or nonprofit environments is an asset
• Commitment to equity and social justice, and strong alignment with our organizational values
• Desire and ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
• Maintain a high standard of confidentiality, professionalism, and accuracy at all times
• Strong verbal and written communication skills combined with the ability to listen deeply and authentically
• Demonstrated ability to take initiative and contribute to the goals of a dynamic organization
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What's in it for you:

• Comprehensive Health Benefits: Dental, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
• Employer-Sponsored Retirement Plan
• Generous Paid Time Off: 4 weeks of Vacation, plus Personal and Sick days
• Commitment to Work-Life Balance: Standard 35-hour work week
• Professional and Personal Development Opportunities
• Bright and Beautiful Campus: Work in an environment surrounded by contemporary and historic architecture, live music and inspiring artists
• Employee Discounts: NBS Ballet Programs, The Shoe Room and at the NBS Café (onsite lunch, snacks and coffee)
• Monthly Staff Socials: Our EDI and Social Committees host monthly events, i.e. Book Club, Blue Jays Games, Drag Bingo, Lunch + Learns, Costume Contests, Bake Sales, Holiday Celebrations and more!

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Job Description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all

Job Description

Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?   

If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant.  This role is essential to the success of our work at POGO, providing a wide range of administrative support.  

As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.  

About POGO: 

POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status. 

POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions. 

Responsibilities: 

• Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others 

• Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks 

• Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items 

• Prepare, edit and format documents including correspondence, reports, presentations 

• Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics 

• Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers  

• Assist with invoicing, expense reporting and other financially related administrative activities 

• Ensure the privacy and security of personal health and confidential information  

• Participate in special projects, assignments and program initiatives 

Qualifications: 

• 3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting 

• Completion of college degree/diploma  

• Excellent oral and written communication skills  

• Detail oriented and able to work with a high degree of accuracy  

• Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met  

• Demonstrated project tracking skills  

• Self-direction and the ability to creatively problem solve, gather and summarize information  

• Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization  

• Analytical, critical-thinking skills  

• Able to work independently and as part of a collaborative team  

• Experience with Asana Project Management tool is an asset 

• Experience with REDCap survey and database management is an asset 

• Demonstrated ability to handle sensitive and confidential information  

• Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)  

What we offer: 

• Hybrid work model (employees are required to work from our Toronto office for 2 days/week) 

• A competitive compensation package including comprehensive health benefits 

• 3 weeks of paid vacation time 

• Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP) 

To apply, please include a cover letter with your resume.

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

For more information visit:
• />• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.

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