30 Administrative Roles jobs in Ottawa

Job Description

Salary: $ per hour

. Career Opportunity

Position Title: . Medical Office Assistant

Classification: .Medical Office Assistant

Job Type: .Casual/Relief (no guaranteed weekly hours)

Department: . . Primary Health Care

Location: .Eccles

Reporting to: .Manager, Primary Health Care

Compensation: $2.73/hr- 27.42/hr plus 14 hours of paid personal leave and optional participation in the . HOOPP pension plan.

Deadline To Apply: October 1, 2025, 5:00pm

Submit To:

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About us

We are Somerset West Community Health Centre (SWCHC), a non-profit, community-governed organization that serves over 18,000 clients annually. Established in 1978, SWCHC provides a wide range of health care services such as primary health care, health promotion, community development, mental health, and harm reduction. We are deeply connected to the communities we serve and committed to removing barriers to accessing services for people who experience vulnerabilities because of their age, income, ability, sexual orientation or gender identity, and language or culture.

SWCHC strives to ensure that our team reflects the communities we serve. We work within an anti-racist, anti-oppressive framework that acknowledges the existence and impacts of systemic racism and seeks to ensure that systems are fair and equitable for everyone.

What the Program Entails

SWCHC is well known for its excellent Community Health Centre (CHC) model and its professional health services team, but it has also become a leader in offering a wide range of community-building activities and advocacy programs. Our team of doctors, nurses, dietitians and more offer a range of medical services.

What Youll Do

The MOA is responsible for providing administrative support to SWCHC staff and clients while facilitating access to programs and services of the busy Primary Health Care clinics.

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What Were Looking For

Life and Work Experience

• • 35 years experience in a clinic setting
  • Knowledge of PS Suite (an asset)
  • Successful criminal reference check, including vulnerable sector screening
    

Your Education Path

• • • • Medical Office Assistant diploma (an asset)
        

Required Language

• Fluency in English required.
• Working knowledge of French preferred
• Other languages considered an asset.

What You Bring to the Table

• Strong interpersonal skills
• Ability to work effectively in an interprofessional environment
• Excellent communication skills
• Proficient computer skills
• Commitment to the principles of health equity, inclusion, and anti-racism/anti-oppression

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Your Day-to-Day at a Glance

As our Medical Office Assistant, your responsibilities include, but are not limited to,

• Scheduling clients
• Appointment registration
• Answering phones
• Maintaining medical files
• Scanning
• Faxing

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Ready to Apply?

Take your career to the next level! Submit a cover letter and your resumeby5:00pm on October 1st, 2025, to:

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Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

We welcome and encourage applications from members of Indigenous, Black and racialized communities, Two-Spirit, nonbinary, LGBTQ+ people; people with disabilities; and members of other equity seeking groups. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

We sincerely appreciate your interest in working with us. Due to high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted.

Looking to hire immediately. Administrative assistant.

Must be available Mon-Fri, Weekends are an optional set of hours. 8am-3pm or 3pm-8pm shifts available.

Looking for someone who is a fast learner, flexible, and has great communication skills.

We have a very fast paced environment, and require multi-tasking, as well as dealing with clients on the phone. As well as aiding in organization, inventory, payroll, creating estimates, posting social media and working with AI (Chatgpt, Gemini)

A successful candidate will have the following:

• Experience with Excel
• Experience with QuickBooks
• Experience with Word, SharePoint, as well as general computer skills
• Payroll experience
• Ability to work without direct supervision at times
• A strong work ethic, and ability to use critical thinking skills
• Some experience with social media posting.
• Experience in a call center or collections is an asset.
• Bilingualism is an asset

We are looking at holding interviews early next week and having a candidate available for training ASAP.

Please send your resume as well as a contact # that you can be easily reached at.

Work Remotely

• Potentially on Occasion.

Job Types: Full-time, Part-time, Permanent

Pay: From $25.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• On-site parking

Education:

• Secondary School (required)

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)

Licence/Certification:

• drivers licence (preferred)

Work Location: In person

Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a Part-time Week End Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

Job Description

Salary:

CLV Group is a premier Canadian real estate firm specializing in the acquisition, development, and management of high-quality real estate assets. We deliver exceptional returns by aligning strategic acquisitions with expertly executed developments, innovative asset management, and operational excellence. Our consistent performance is no accident - its driven entirely by the strength of our people.

What truly differentiates CLV is our belief that real estate can, and should, be a force for good. Were not just in the business of buildings; were in the business of building better communities. From office-to-residential conversions to mixed-use developments, we approach every project through a lens of sustainability, impact, and long-term value.

Our culture is rooted in passion, purpose, and a strong sense of community. We cultivate thriving environments where residents, businesses, and neighbourhoods flourish. Philanthropy and social responsibility are embedded into our DNA, ensuring that as we grow, so do the communities we serve. We want to show the world that a business can scale AND do good at the same time.

CLV is at a pivotal moment of expansion. With aggressive growth projections and a robust pipeline of projects, we are actively scaling across all areas of our business. For investors, that means strong fundamentals and long-term value creation. For top-tier talent, it means meaningful work, career growth, and a chance to be part of something transformative.

If you are a professional looking to build a rewarding career in real estate - CLV Group offers an unparalleled opportunity to grow, contribute, and make a lasting impact.

Find out more about our upcoming projects here:Real Estate Development Ottawa | CLV Group.

It is important to note that this role is for CLV Realty Corporation Brokerage, a key piece of CLV's total real estate platform. For reference, for over 45 years, CLV Realty Corporation has proudly served as a cornerstone of Ottawa's real estate landscape, focusing on the vibrant communities that make up our beloved Nation's Capital and its surrounding areas. Theexpertise of our brokerage team spans a diverse range of properties, from single-family homes of all sizes to apartment buildings, owner-occupied multi-family properties like duplexes and triplexes, and expansive building lots. Additionally, this team specializes in commercial leasing, offering a comprehensive portfolio of retail, office, and warehouse spaces. With top-notch agents dedicated to securing the best lease rates possible, CLV Realty Corporation is the trusted partner for all your commercial real estate needs.

Today we are excited to share that we have an opening for an Administrative Assistant to support our Managing Director and our Real Estate Brokerage team. This is a key administrative role within a high-performing team, well-suited to an experienced professional who thrives in fast-paced, entrepreneurial environments. The successful candidate is solutions-oriented, trusted across all levels of the organization, and brings a positive, calm, and "get-it-done" mindset. Known for exceptional judgment, professionalism, and attention to detail, this individual ensures seamless operations and empowers leadership to focus on high-impact priorities.

Please note: The position is posted on our careers site under a different title, though the responsibilities are very similar. We will calibrate the final title, scope, and compensation to the successful candidates experience.

In addition to the duties typically expected of an executive assistant, responsibilities will include:

• Lead calendar and schedule management for senior team members, coordinating internal and external meetings, briefing materials, and follow-ups.
• Prepare polished information packages and presentations for investors and key stakeholders.
• Anticipate operational needs and ensure meeting logistics, travel coordination, and document preparation are proactively addressed.
• Draft, edit, and format correspondence, reports, legal agreements, and presentations.
• Track and follow through on outstanding items, deadlines, and bring-forward systems.
• Manage internal communications and support cross-functional alignment with key stakeholders.
• Uphold discretion and confidentiality in handling sensitive information and executive correspondence.
• Assist in planning and supporting corporate initiatives and events, including research, logistics, and day-of execution.
• Maintain administrative systems including contact databases, filing, invoicing, and records.

Qualifications & Profile:

• Experience in a support role in a real estate, investment, or high-growth corporate environments is preferred, but not necessary. We will be excited by potential too!
• Known for integrity, discretion, and professionalism; consistently trusted to handle sensitive information.
• Highly organized, detail-focused, and dependable, with excellent follow-through.
• Strong written communication skills and formatting abilities; experience preparing professional documentation for executive audiences.
• Comfortable working with financial documents, legal agreements, and investor materials.
• Proficient in the Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and capable with communication and file management tools.
• Demonstrates excellent interpersonal skills and emotional intelligence; builds strong relationships across all levels.
• Able to thrive in a collaborative, in-office environment, contributing positively to team culture and responsiveness.

Most importantly, we are a small yet mighty team. This is a roll up your sleeves, help where you are needed kind of role. We are looking for a new team member who will be a culture builder and brand champion, someone who will support our success when and as needed, as our team will do for you when you need it.

This role is based in our offices five days a week, giving you the opportunity to work closely with your colleagues, learn from experienced professionals, and grow in a highly engaged team environment.

Learn more about our working at CLV here: Talent and Culture - CLV Group

We are committed to diversity in our workforce and are proud to be an equal opportunity employer. We are excited to work with talented people, period. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national or ethnic origin, gender, age, disability, sexual orientation, gender identity and/or expression, marital or civil status, political affiliation, family or parental status, or any other status protected by the laws or regulations in the jurisdictions in which we operate.

We strive to make our website and application process accessible to all users. Accommodation is available upon request for candidates taking part in all aspects of the selection process. Please send an email
and let us know the nature of your request and your contact information. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.

Our team handles a lot of sensitive information, which means we require all candidates that receive and accept employment offers to complete a background check before being hired.

Thank you for your time and desire to join our winning team and to play a critical role in developing future communities across Canada.

Only selected candidates will be contacted. No phone calls please.

We appreciate your interest in exploring an opportunity with CLV Group!

Job Description

About Us
We are a premier cybersecurity consultancy, blending advanced offensive and defensive strategies to safeguard our customers.

Large enterprises from a range of industries trust us for advanced adversarial emulation and for critical support in managing their cyber frameworks. Governments trust us with classified projects, relying on our precision and discretion to handle sensitive information securely.

We’re a small group that makes a big impact. Our deep technical expertise and our commitment to clients continues to fuel our success, and with success comes growth – we’re currently searching for a driven and highly organized Administrative Assistant .

This is an outstanding opportunity to join an accelerating startup in a role that’s crucial to the company’s continued success.

Key Responsibilities

• Coordinate the review, revision and execution of legal agreements insurance documents, purchase orders, and others.
• Support our consulting practices with project administration and coordination.
• Manage executive calendars, appointments, and meetings.
• Coordinate travel logistics and prepare detailed itineraries.
• Handle emails, phone calls, internal and external communications.
• Prepare reports, analyses and presentations on operational processes and expenses.
• Monitor and organize office supplies, collaborating with colleagues as necessary.
• Coordinate mailing and shipment of equipment and documents, e.g., laptops.
• Lead the planning and execution of internal and external-facing events, including booking sites and travel, coordinating with vendors, and helping to represent the company at trade shows and conference.
• Process Canadian Government Security Clearance as the Alternate Company Security Officer
• Manage communications with post-secondary co-op program coordinators.
• Update company website and LinkedIn page in coordination with Sales and Marketing.
• Lead or support other administrative initiatives.

• 2-4 years of proven experience in administrative support roles, preferably in technology companies.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously, in a remote work environment.
• Experience coordinating legal and operational documents, such as contracts, insurance forms, and purchase orders.
• Project coordination abilities, particularly in support of consulting or client service teams.
• Advanced calendar management skills, including scheduling across time zones for executives and team members.
• Skilled and experienced in travel planning and shipping logistics.
• Outstanding communication and interpersonal skills, and acute attention to detail.
• Proficiency in preparing operational reports, data summaries, and executive-level presentations.
• Event planning skills, including vendor coordination.
• Basic content management and social media skills, especially updating company websites and LinkedIn pages.
• Initiative-driven, capable of leading or supporting various administrative projects independently.
• Tech-savvy, with advanced proficiency in Microsoft Office.
• Discretion and professionalism, especially when handling confidential documents and executive communications.

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Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a full-time Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

Job Description

Description

We are currently seeking a detail-oriented and organized Administrative Assistant to join Vinod Medical Systems, a leading wholesale company. In this role, you will play a crucial part in ensuring the smooth operation of the office and providing administrative support to various departments. The Administrative Assistant position at Vinod Medical Systems is vital for maintaining efficient office procedures and contributing to the overall success of the company.

As a Remote Administrative Assistant at Vinod Medical Systems, you will be involved in a variety of projects ranging from managing office correspondence to organizing company records. This role requires strong communication skills, attention to detail, and the ability to multitask effectively. If you are looking to be part of a dynamic team in a remote working environment, this opportunity is perfect for you.

• Manage and coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist in the preparation of regularly scheduled reports and presentations.
• Handle incoming and outgoing communication, including emails and phone calls.
• Organize and maintain physical and digital files, records, and databases.
• Coordinate meetings, appointments, and travel arrangements for team members.
• Assist in the preparation of documents, letters, and other materials.
• Monitor office supplies and place orders when necessary.
• Provide general administrative support to executives and team members.

• Proven experience as an administrative assistant or in a related role.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and work independently.
• Attention to detail and problem-solving skills.
• Knowledge of office management systems and procedures.
• Ability to handle confidential information with discretion.

Job Description

Salary:

Join Our Vibrant Team as an Administrative Assistant!

Are you a motivated, customer-focused individual ready to thrive in a dynamic environment? We're looking for a proactive Administrative Assistant to become an integral part of our growing organization. If you're a team player who excels under minimal supervision, meets deadlines with ease, and juggles multiple tasks efficiently, we want to hear from you! This position is full time, Monday to Friday from 8:30 AM - 5:00 PM.

Key Responsibilities:

• Provide essential administrative support to Property Managers
• Address telephone and email inquiries from owners, residents, and service providers
• Liaise with service providers for quotes and service requests
• Maintain and update owner/resident lists
• Scan and organize documents on Sharepoint by property
• Prepare and distribute mail-outs and email correspondence to owners and residents
• Draft various types of correspondence, including arrears letters and notices
• Manage filing and reception coverage as needed
• Perform other related duties as they arise
• Maintain documents and service requests through our online portal, Buildium

Qualifications:

• Minimum of a High School Diploma
• Exceptional telephone etiquette and a customer-centric personality
• Proficiency in MS Office and other computer skills
• Excellent communication skills, including grammar and spelling
• Ability to perform well under pressure
• Diligent, reliable, and a strong team player
• Prior experience in the Property Management industry is a plus
• Bilingualism is an asset

Why Apollo?

Apollo is a dynamic and progressive organization that has thrived in the National Capital Region for over 28 years. We value teamwork and reward commitment, honesty, and loyalty. We firmly believe our people are our greatest strength, and we're dedicated to fostering an environment where you can grow and succeed. This position offers an excellent opportunity to gain valuable experience and advance your career within our company. We believe in promoting from within and providing our Team Members with opportunities for growth and advancement.

Benefits:

• RRSP matching
• 3 weeks vacation
• Long-term disability (LTD)
• Dental care
• Health care

Join us and be part of a team where your contributions are valued, and your potential is unleashed. Apply today and embark on an exciting career journey with us! Only successful candidates will be contacted.