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Data Entry and Administrative Support
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Job Description
Salary: $20/hour
Join Our Team and Make a Difference!
Since 1973, Smithers Community Services Association (SCSA) has been a cornerstone of support for the residents of Smithers and the surrounding communities. We are a non-profit organization with a $ million annual budget and around 70 staff, including casual and seasonal employees, dedicated to delivering impactful programs.
Our Vision:
To create a diverse and inclusive community where every individual is embraced and empowered.
Our Mission:
We are dedicated to cultivating safe and inspiring environments that promote community service and Reconciliation. We strive to enrich the lives of individuals from all walks of life, fostering a brighter future for everyone.
Through an equity lens, we center community voices and support individuals in reaching their full potential.
If you share our values of honesty, integrity, accountability, and professionalism, join us on our journey. This position represents an opportunity to contribute meaningful and enduring impact.
PROGRAM: Admin
POSITION: Data Entry and Administrative Support
JOB TYPE: Temporary Part-Time
JOB POSTING #: JP-
WORK HOURS AND SCHEDULE: Approximately 14 to 20 hours per week, scheduled over 2 to 3 days, with shifts ranging from 4 to 7 hours per day, depending on operational needs.
DATE POSTED: October 16, 2025
CLOSING DATE: We will conduct rolling interviews and may close this position if suitable candidates are found. Early submissions are recommended.
START DATE: As soon as possible
SALARY RANGE: 20.00 per hour
NO: OF POSITIONS: 1
PROGRAM SUMMARY:
The Finance and Administration department at Smithers Community Services Association plays a critical role in supporting the operational efficiency of all our programs. The team is responsible for accurate financial reporting, compliance, and records management.
As part of a departmental transition, we are seeking a part-time team member to assist with data entry and administrative support, with a focus on financial document handling and support to our bookkeeper.
POSITION SUMMARY:
The Data Entry and Administrative Support role involves managing financial documentation and supporting data entry tasks into the organizations accounting system. The role focuses on maintaining the accuracy and organization of digital financial records, scanning and uploading documents, and assisting with other administrative functions as needed.
REPORTING RELATIONSHIPS:
- Reports To:Bookkeeper/Executive Director
- Direct Reports: None
RESPONSIBILITIES:
- Scan and upload financial documents to the accounting system
- Organize, label, and file digital and physical documents
- Assist the bookkeeper with basic data entry tasks
- Maintain confidentiality and accuracy of financial information
- Support general administrative tasks within the Finance department
- Coordinate with other staff as needed for document submission and follow-up.
QUALIFICATIONS:
- Experience in an administrative or data entry role preferred
- Familiarity with accounting or finance environments is an asset
- Strong attention to detail and accuracy
- Ability to manage repetitive tasks efficiently
- Comfortable using digital filing systems and office equipment (scanner, printer, etc.)
- Proficient in Microsoft Office Suite, especially Excel and Outlook.
ADDITIONAL REQUIREMENTS:
- Understand and be committed to terms of confidentiality and sign a pledge of confidentiality.
- Undergo a Criminal Record Check.
- Possess a valid Class 5 Drivers License.
The Smithers Community Services Associations ensures equitable, objective hiring processes based on merit. Committed to diversity within our community and our staff, we welcome all applications, including those from visible minority members, Indigenous persons, persons with disabilities, persons of any sexual orientation or gender identity, and other individuals not listed here who may contribute to our inclusive practice and the further diversification of ideas.
REVISED DATE: October 2025
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English
Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
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Posted 5 days ago
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English
Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
Work setting Responsibilities Tasks Experience and specialization Computer and technology knowledge Additional information Work conditions and physical capabilities Personal suitability Benefits Health benefits Employment groupsThis employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- Does not require Canadian work experience
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.
This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.
Office administrative assistant
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English
Education- or equivalent experience
Work must be completed at the physical location. There is no option to work remotely.
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Education Experience On siteWork must be completed at the physical location. There is no option to work remotely.
Responsibilities Tasks Additional information Work conditions and physical capabilities Personal suitabilityBe The First To Know
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Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
Support for youths
- Offers on-the-job training tailored to youth
Membership in a group is not a job requirement. All interested applicants are strongly encouraged to apply.
This employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self-identify as a member of any employment group, you are encouraged to indicate it in your application.
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