17 Administrative Staff jobs in Belleville

Job Description

Salary:

Youth Unlimited YFC Southwestern Ontario is a youth-focused, faith-based, organization that exists to help young people throughout Southwestern Ontario attain their full life potential by showing love and care for their whole person.

Youth Unlimited YFC is looking for a self-motivated, enthusiastic individual to assist with various administrative tasks at the administrative office based in Woodstock, ON. This individual must be highly organized and flexible with the ability to handle a multitude of tasks simultaneously. They must display an excellent telephone manner and good people skills. As a team player, they must work well under pressure and be able to meet the demands of a busy office. The ideal candidate will have a working knowledge of Windows, Microsoft Office, Publisher and Google Mail. Experience with Canva and Photoshop would be an asset but is not necessary.

The salary of this staff position is determined on a scale based on education and experience and is funded on a missionary basis requiring the gathering of a personal support team. Full-time or part-time is available. Accommodation is available for applicants with disabilities.

HIRING STATEMENT:

At SWOYFC, we believe that the workplace is unified when each of us is encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC we are working hard to foster an environment of collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values, to consider applying.

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. In this way, we are working to create a diverse and inclusive workplace.

Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a full-time Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

Job Description

ADMINISTRATIVE ASSISTANT

• Provide timely, accurate information to the Manager of Administrative Services and respond appropriately to their decisions and directions.
• Communicate professionally, and effectively with customers, promoting a high standard of customer service.
• Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.
• Administer and coordinate the locate request process in compliance with Ontario One-Call and legislated timelines, including receiving and monitoring locate requests, returning completed locate packages to requesters and maintaining accurate records and filing systems.
• Collaborate with IT and GIS teams for mapping updates and system enhancements and support the maintenance of department databases including Worktech.
• Coordinate training sessions or meetings related to locates or software use.
• Receive permit applications and inquiries, distribute and receive information and facilitate approvals.
• Provide departmental records management support, including maintaining filing system and guiding staff on proper use.
• Support accounts payable activities, including the creation of purchase orders, reconciliation of invoices, and processing cheque vouchers, and maintain records of same.
• Assist with procurement and inventory functions.
• Draft routine correspondence, reports, and communication materials.

• Assist with payroll data entry and records management, including attendance and leave tracking.

• Perform data entry, data verification, and assist with the preparation of statistical reports.

• Respond to inquiries related to permits, locates, and environmental services.
• Support the use and updates of online forms, public notices, and website content.
• Provide administrative support to departmental managers and staff.
• Provide back-up to departmental Administrative Team as required.

• Two (2) year College diploma in Two (2) years diploma in Business Administration or a related field of study
• Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville

• Two (2) years municipal government or related office experience.
• Computer literacy with intermediate skills in Microsoft Office applications including Outlook, Word, Excel, etc.
• Strong organizational and time management skills; able to multitask and prioritize.
• Effective written and verbal communication abilities.
• Demonstrated accuracy in data entry, tracking, and records management.
• Ability to work independently and collaboratively in a dynamic work environment.
• Strong interpersonal skills with a customer service focus.
• Comfortable with technology and continuous learning.
• Proven ability to work with professionalism and confidence with all levels of management and the public
• Previous experience working with confidential and sensitive material

• Previous experience supporting infrastructure or compliance-related programs.
• Experience in a fast-paced office or operations environment.

• Competitive market salary

• Competitive employer-paid extended health benefits

• OMERS Pension Plan
• Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

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