136 Administrative Staff jobs in Brampton

Job Description

Job Description

Salary:

The Azrieli Foundation is one of Canadas largest philanthropic foundations, supporting initiatives in education, science & healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.

Position Summary:

The Receptionist and Office Administrator is a key point of contact for staff, guests, and vendors, and the first face you see when you get to the office.

This role combines front-desk responsibilities with office administration, facilities coordination, and procurement support. In addition, the role provides direct administrative assistance to a senior leader, including calendar management, travel booking, and coordination.

Key Responsibilities

Front Desk & Administrative Support

• Greet and direct guests and visitors professionally.
• Answer, screen, and direct incoming phone calls.
• Monitor and manage the reception calendar and shared office bookings.
• Respond to ad hoc staff requests and provide general administrative support across teams.
• Provide administrative support to a senior leader, including calendar scheduling, travel booking, and meeting coordination.
• Provide basic IT setup support for meetings (Zoom, projectors, Bluetooth etc.).
• Support data entry and maintenance for internal systems, such as a CRM.

Office & Facilities Management

• Open and close office common areas (e.g., lights and TVs in meeting rooms).
• Perform regular checks on facilities, furniture, and appliances to identify maintenance needs.
• Report facility issues and coordinate repairs with property management.
• Set up and tidy meeting rooms and event spaces for both internal and external events.
• Maintain organization and cleanliness of kitchen, reception, and common spaces.

Inventory & Supply Management

• Conduct regular inventory of pantry, kitchen, office, and cleaning supplies.
• Prepare and submit supply orders from various suppliers
• Restock kitchen items (e.g., snacks, coffee), cleaning supplies, and print stations.
• Receive and distribute deliveries, shipments, and internal mail.

Procurement & Vendor Coordination

• Liaise with vendors to manage recurring supply orders and resolve delivery issues.
• Manage staff communications about ordering windows and inventory timelines.

Finance & Expense Administration

• Collect and organize receipts and invoices from vendors (Amazon, Staples, Uber, etc.).
• Maintain invoice records for reconciliation and reporting.
• Process employee expense submissions (e.g., Presto) and prepare cheque requisitions.

Event & Meeting Support

• Provide logistical support for internal events and meetings, including room setup and clean-up.
• Assist with breakfast club and other recurring team events.

Qualifications

Required

• Excellent communication and organizational skills.
• Strong time management skills and ability to multitask effectively in a dynamic office environment.
• Tech-savvy and comfortable using MS Office (Word, Excel, Outlook), Zoom, Bluetooth devices, HDMI cables, and other basic AV/meeting tech.
• Ability to work independently, take initiative, and respond flexibly to changing priorities.
• Demonstrated reliability and attention to detail in administrative and support tasks.

Preferred

• Experience managing invoices and expense reporting processes.
• Previous experience supporting an executive or senior leader, including calendar management, meeting booking, and travel coordination.
• Familiarity with CRM systems and digital file management tools.
• Experience with vendor ordering platforms (e.g., Amazon Business, Staples) and light facilities coordination.

Living Our Values

Our values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisionsevery single day. Those who succeed at the Azrieli Foundation exemplify the core principles of:

• Integrity & respect
• Taking on big challenges
• Excellence
• Passion for making a difference
• Results-oriented mindset
• Sustainable impact

Inclusivity and Accessibility

Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice.

We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply.

We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to

About the Foundation:

Driven by a strong belief in philanthropys powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.

With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.

In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others.

Job Description

Job Description

At MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.
 
We provide clinical consultation, diagnostic services (sleep testing) and treatment for a wide range of sleep disorders. We are dedicated to helping our patients improve their lives through better sleep. At MedSleep, we are committed to providing the highest quality in sleep therapy services across Canada.

We have a great career opportunity for someone looking to join a growing team of health professionals! If you are looking for a meaningful career as a Medical Office Administrator, and are interested in joining a growing company, this may be the right opportunity for you. MedSleep is currently recruiting for our next amazing hire as a Medical Office Assistant in the Greater Toronto Area.

Position Description:
As part of our team this position is responsible for the co-ordination of telephone and electronic referrals, scheduling of patient visits, answering telephone inquiries, assisting patients with insurance and claim approvals, and provide support to the doctors and other team members as required. We are looking for individuals who are customer focused, patient, detail oriented with the ability to set priorities and follow through on tasks within critical deadlines.

Key Responsibilities:

• Perform administrative duties such as: handling referrals, booking patient appointments, preparing patient charts, filing, answering phone, updating the EMR system and coordinating clinicians’ clinic. 
• Answer telephone inquiries from patients and others; screening calls to determine nature and urgency of inquiry, refers calls as appropriate, and/or schedules appointments.
• Assist patients with their insurance pre-authorizations and claim approvals.
• Obtain patient medical histories, and insurance information as appropriate; update medical charts and enter patient data.
• Must be comfortable with hands-on patient interaction.
• Provide day-to-day staff support for our other team members as required.
• Review data on clinical activity; prepare associated reports as required.
• Creating invoices, processing payments and tracking metrics.
• Maintain the cleanliness and serviceability of equipment; arrange for maintenance and repair as needed.
• Ensure the professional appearance of the clinic. 
• Performing miscellaneous job-related duties as assigned.

Skills & Qualifications:

• A minimum of 2+ years of professional administrative experience is required;
• Experience in a healthcare setting or sleep therapy is considered an asset but is not required, training is provided.
• Working knowledge of an EMR systems is considered an asset.
• Excellent organizational and administrative skills with impeccable attention to detail.
• The ability to quickly learn and understand various processes in a changing environment.
• An assertive, professional, and friendly interpersonal skills with strong customer service values.
• Strong written and verbal communication skills;
• Good time management skills, ability to work effectively under pressure and meet demanding deadlines.
• Ability to multi-task, assess situations and prioritize tasks accordingly.

Why Join Our Team?

Looking to make an impact?  Do you love patient care? Are you a science grad looking to put your degree to use?

We are a national Canadian company that has continued to grow since its' establishment in 2004.  We believe you can reach your best self by getting proper sleep.  Which is why we are committed to providing the highest quality of sleep care.

 Why join MedSleep?

• Opportunities for career growth;
• Commitment to education - personal and professional development;
• Our positions give you DIRECT patient care. Gain patient interaction experience
• Dedicated to the growing field of the Science of Sleep;
• We value all our employees, each person counts;
• Meaningful work;
• Help shape the future of sleep!

MedSleep Offers:

• Competitive Salary.
• Comprehensive Benefits Package.
• Group RRSP Plan.
• Work-life balance.

We are a diverse organization.  Each of us is a unique individual. We’re proud to say that women represent the majority of our Senior Management team!

We love what we do and want to share that with you. Help build our legacy and future!
 

Wage starting at: $18-20/hour
Job Type: Full-time, Permanent

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Job Description

Job Description

* Dynamic position with a close-knit team; be part of a growing team! * Opportunity to help clients with a wide array of abilities; be part of a person's rehabilitation and recovery journey. * Permanent, full-time opportunity. * Autonomy and opportunities for growth and development.  * Etobicoke, M9C 4Z5   Making a difference for people who live with chronic pain, neurological issues, and complex injuries requires more than the same old treatments, day in and day out.    We believe that if you really want to help people live a life transformed, more meaningful, and pain-free, you need to provide a whole therapeutic experience: from a comfortable atmosphere to customized and integrated treatment plans, everything needs to stay client-focused.    Keeping all of this organized and running smoothly requires patience, dedication, and a commitment to supporting our clients.   If that sounds like you, then we want to hear from you!   We’re Propel Physiotherapy, an open-concept multi-disciplinary clinic that offers unparalleled comfort and quality services. We’ve got a range of professionals - everyone from Registered Massage Therapists, to Physiotherapists, Mindfulness coaches and more- we treat every client as an individual with specific needs and challenges. We specialize in complex orthopaedic and neurological injuries and take pride in offering a continuum of treatment options that few other clinics can match. Our clinics in Etobicoke and Pickering share their space with other occupational therapists, social workers, case managers, and chiropractors.   Due to growth, we’re looking for a new Office Administrator/Receptionist to help manage the day-to-day of our clinic so people can feel, work, and live better.    Office Administrator/Receptionist:   Reporting to the Office Manager and Clinic Manager, you’ll join our close-knit front office team, supporting with a variety of tasks like booking appointments, billing, engaging with clients, and following our COVID-19 protocols. As the face of our clinic, you’ll represent our organization professionally and positively.    Practically speaking, you will:   * Book client appointments with various professionals via phone, email, and in-person, and greet clients and engage with them upon arrival and departure * Complete billing, follow up on invoices, and examine any anomalies with client, insurance or benefit paperwork to ensure consistency * Work with the team to set up invoicing and point of sales service system (POS) * Perform screening and intake questionnaires * Complete in-house laundry duties and disinfect high contact areas * Connect with previous clients via phone and email to check-in and determine if any future appointments can be booked * Present information clearly to clients and complete light marketing duties like client follow-ups and warm win-back calls * Participate in education sessions and collaborate with team members * Assist in storing, managing, and archiving files, copying and distributing reports, and faxing/scanning documentation * Carry out marketing tasks set out by our digital strategist, including social media, and google reviews etc. Since many of our clients have complex injuries, at times combined with mental health issues, you’ll be able to support them with treatment that will improve their lives. You’ll need to be comfortable engaging with clients with trauma and disabilities, cognizant of the fact that client interactions may vary, and excited by the opportunity to make an impact in their lives on their road to recovery.   To excel in this role, you’ll need to have excellent communication skills, both written and verbal, and the ability to engage with clients with varying abilities. You’ll need to be organized, have strong time-management skills, excellent attention to detail, and be able to manage busy or stressful periods in our rewarding environment. You’ll also need to be tech savvy, as you learn and work with multiple computer programs frequently. Being proactive and thinking ahead is also an asset.   Ours is a place to grow and develop. Create professional relationships with coworkers, and lasting connections with clients. If you’re ready for a challenge, this could be the place for you.     Working with Propel Physiotherapy:   This is a permanent position, with full-time hours. You’ll typically work in the clinic Mondays to Fridays, with some weekends and the odd early morning as necessary. During your working hours, you will also support and communicate all of our clinics which include locations in Peterborough, Pickering, and Etobicoke. There is flexibility to work remotely on occasion and flex hours, ensuring the clinics needs are met. You’ll earn a competitive wage, commensurate with experience, benefits, and vacation time.   Our Etobicoke and Pickering clinics have an open gym concept with both private rooms and treatment stations.  We offer a safe working environment with pandemic safety measures and procedures firmly in place.   Our team is cohesive, we have an upbeat and positive work environment, and we support one another. Our focus is on collaboration, not competition. Teamwork and mentorship are at the heart of our culture, which means you’ll have opportunities to learn, advance/grow, and make great working relationships that will last.    Qualifications:   * Experience with reception duties and scheduling in an office administrator, receptionist, or similar role * Experience working within a similar healthcare/physiotherapy clinic environment is considered an asset. Preference will be given to those with experience supporting patient benefits and insurance needs * Experience in a customer/client-facing role, engaging with customers or clients over the phone and in-person, preferably in a healthcare setting though not required * Excellent telephone etiquette and experience communicating clearly with clients  * Strong computer literacy, and proficiency with MS Office Suite (Outlook, Word, Excel, etc.) * Personal or work experience working with individuals with disabilities or injuries * Experience using billing software for processing client payments * Post-Secondary education in related field is an asset   How to Apply:  Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application. If this position is offered to you, training and mentorship will come on a variety of forms. Some will be online, virtually, or over the phone. On some occasions, we'll require the candidate to travel to our Etobicoke clinic to get trained in person. We will work together with the candidate's schedule to ensure they are well-supported. We will review applications as they are received and look forward to hearing from you.

Job Description

Job Description

LMC Healthcare (LMC) is Canada’s largest specialist care provider in diabetes & endocrinology. We’re transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 11 multi-disciplinary centers of excellence located in 2 provinces (Ontario & Alberta). Our 50+ Endocrinologists, many of whom are nationally renowned for their areas of expertise, are supported by an interdisciplinary team of highly qualified professionals.

Our growing team is looking for a Virtual Medical Office Administrator - Call Center  who can work for us on a temporary full-time basis (1 year) via remote .

Responsibilities

• Promotes comprehensive and coordinated patient care by ensuring that the patient has access to, and is aware of, the entire LMC multidisciplinary team.
• Answers incoming calls to answer patient and other customer inquiries.
• Works in single or multiple skill sets or queues over different channels of customer contact.
• Schedules and coordinates patient appointments across all service lines and providers.
• Answers patient inquiries relating to their care and communicates with our sites accordingly via our Electronic Medical Records (EMR).
• Performs follow up client calls where necessary.
• Responds to voicemails and customer emails.
• Recognizes, documents, and alerts the management team of trends in customer calls.
• Manages all patient appointments and provider’s schedules appropriately.
• Attends required departmental and companywide meetings.
• Assists with various administrative duties, as assigned.
• This position is remote working in a home office environment, with occasional onsite work based on clinic needs.

Requirements

• Previous experience working remotely.
• Previous experience as a Personal Support Worker, Medical Laboratory or Pharmacy Technician.
• Previous experience as a Medical Assistant (MA) or Nurse.
• Experience working in a medical office environment.
• Proficient in medication review.
• Proficient knowledge of Electronic Medical Records.
• Sound knowledge of medical terminology.
• Proficient computer and typing skills.

LMC Healthcare is an organization committed to ensuring accessible services and communications to individuals with disabilities. Once an applicant has been selected for an interview, requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their accommodation needs known when contacted. 

We thank all candidates, however, only those candidates selected for an interview will be contacted.

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Position Summary:
The Receptionist and Facilities Coordinator plays a key role in ensuring the smooth operation of the office environment. This position provides professional front desk support and coordinates a variety of administrative and facilities-related services. The role supports day-to-day operations, promotes a welcoming and efficient workplace, and ensures adherence to company standards and procedures.
Key Responsibilities:
- Serve as the first point of contact for visitors and callers, providing professional and courteous service.
- Manage calendars, schedule meetings, and coordinate room bookings and resources.
- Support planning and execution of internal events and meetings.
- Maintain organized filing systems and ensure timely access to business documentation.
- Monitor and respond to inquiries via the central phone line and email, escalating as needed.
- Sort and distribute incoming mail and dispatch outgoing communications.
- Process invoices and vendor payments in accordance with company guidelines.
- Liaise with internal teams and external vendors to coordinate office moves, furniture needs, and contractor access.
- Maintain inventory of office supplies and place orders as needed.
- Coordinate staff training logistics including scheduling, confirmations, and cancellations.
- Prepare regular and ad-hoc reports and dashboards using collected data.
- Ensure all office facilities, supplies, and technology are functioning properly.
- Manage floor access and security protocols to maintain a safe work environment.
- Support change management initiatives and contribute to continuous improvement efforts.
- Build and maintain effective relationships with internal and external stakeholders.
Qualifications:
- 1-2 years of relevant experience in administrative or facilities coordination.
- Post-secondary education in a related field is preferred, or an equivalent combination of education and experience.
- Strong organizational and multitasking skills with the ability to prioritize effectively.
- Excellent verbal and written communication skills.
- Strong customer service orientation and problem-solving abilities.
- Ability to exercise sound judgment and act quickly when needed.
- Proficient in Microsoft Office Suite and other relevant tools.
- Collaborative team player with a proactive and adaptable approach.
Job Details:
+ Length of Contract: 12 months
+ Possibility of Extension?: Yes
+ Possibility of FTE?: Yes
+ Toronto, Ontario
+ Is this role remote?: No - in office 5 days/ week
+ Hours of Operation: 8:30 pm - 5 pm
Pay and Benefits
The pay range for this position is $18.00 - $23.00/hr.
Workplace Type
This is a fully onsite position in Toronto,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l'entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d'Allegis Group. Découvrez d'autres informations à TEKsystems.com.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Job Description
Insight Global is seeking an Administrative assistant to join one of Canada's top banking institutions. The successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able to communicate well with their peers.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
-Previous administrative experience
-Strong communication skills
-Experience working with virtual platforms
-Strong MS Suite experience
-Comfortable navigating multiple screens -Completed Post-secondary Degree or Diploma null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

Job Description

Job Description

Salary:

Join Fuller Landau:

Youll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.

Your opportunity

The Administrative Assistant is dedicated to our Advisory practice and partners with internal and external stakeholders

Your major responsibilities

• Prepare and format correspondence, reports and presentations in accordance with marketing standards
• Provide assistance in formatting financial statements and other documents using Caseview/Caseware
• Complete conflict check process from beginning to end including tracking
• Manage work in process for a number of billing partners and managers
• Calendar management including scheduling meetings, catering, off site and on site meetings
• Meeting planning and coordination for internal and external clients
• Ensure file integrity, management and back up digitally and physical copies
• Prepare corporate T2 assemblies and assist with T1 assembly during tax season
• E filing T2s, T1s and trusts returns
• Manage billing, client invoices, and internal expenses for the advisory function
• General office support as needed and shared reception duties

What we look for

• Must have 3-5 years experience as an administrative assistant in an accounting services firm
• Experience working with senior leadership in an administrative capacity
• Experience using Caseware/Caseview is required
• Experience using Tax Prep is an asset
• Expert level in Microsoft Office Suite
  • Excel utilizing pivot tables, vlookups, conditional formatting
  • Word comfort in the Design, Reference and Layout panels
• Working knowledge of Adobe Acrobat
• Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
• Experience supporting a team of five within the legal or accounting profession preferred
• Skilled in communicating with all levels of professionals including those in the legal field

What we offer

• A competitive compensation package, including an annual performance-based bonus

• Balance your work and personal life through flexible hours and hybrid working

• Additional paid time off during the summer

• A comprehensible and competitive group RRSP and Benefits plan

• Commitment to your career development with clearly defined career roadmaps

• Mentorship and support to any team member pursuing their CPA designation

• Rigorous and ongoing training thats customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information

• Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee

• A weekly on-site massage therapist and healthy snacks during busy season

• An opportunity to give back to the community through our very own Fuller Giving Foundation

About Fuller Landau

We arean accounting, tax and advisory firm with a team of over 150 people.

Our clients areleaders of private businesses, high net worth families, and the advisors who serve them.

Youll bea part of a collaborative team that supports your success and welcomes your ideas and ambition.

Diversity, Equity, and Inclusion

Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you.

Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!

Job Description

Job Description

Position Summary:

We are seeking a motivated and detail-oriented Administrative / Inside Service Representative for our client in Woodbridge, ON. The ideal candidate will be a reliable team player who is capable of multitasking independently, managing a variety of administrative and customer service responsibilities in a fast-paced environment.

If you have a background in dispatch, logistics, or service coordination, that’s a significant plus—but not required. Above all, we’re looking for someone with excellent communication skills, a high level of organization, and a customer-first mindset.

Key Responsibilities (including but not limited to):

• Act as a primary point of contact for customer inquiries via phone and email
• Create, process, and manage service orders, work tickets, and customer requests
• Coordinate with technicians, dispatchers, and logistics staff to schedule service calls efficiently
• Track and follow up on service jobs to ensure timely completion and customer satisfaction
• Maintain accurate and organized records of service calls, parts orders, and communications
• Prepare and send service reports, invoices, and quotations
• Assist with inventory tracking and ordering parts or supplies as needed
• Perform general administrative support including filing, document preparation, and data entry
• Communicate clearly and professionally with internal departments and external clients
• Participate in team meetings and contribute to continuous process improvement

Required Skills and Qualifications:

• Fluent in English , both verbal and written
• Excellent time management skills with the ability to prioritize tasks effectively
• Strong attention to detail and commitment to accuracy
• Professional email and phone etiquette
• Ability to work independently and collaboratively as part of a team
• Strong organizational and follow-up skills
• Determination and willingness to take initiative and resolve issues proactively
• Proficient in Microsoft Office (Word, Excel, Outlook) and other standard office software
• Comfortable working in a fast-paced, service-driven environment

Preferred Qualifications (a bonus but not required):

• Experience in dispatch, logistics, or service coordination
• Familiarity with customer service software or ERP systems
• Prior experience in a technical, mechanical, or field service industry

Apply directly to this Ad
Contact:

Email Resume to:

Company Description

Employment Agency

Company Description

Employment Agency