61 Administrative Staff jobs in Brampton

Job Description

Full-Time Medical Office Administrator – Brampton, ON

At MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.

We have a great career opportunity for someone looking to join a growing team of health professionals! At MedSleep, we are committed to providing the highest quality in sleep therapy services across Canada.

We provide clinical consultation, diagnostic services (sleep testing) and treatment for a wide range of sleep disorders. We are dedicated to helping our patients improve their lives through better sleep.

If you are looking for a meaningful career as a Medical Office Administrator, and are interested in joining a growing company, this may be the right opportunity for you!

Position Description:

• This position is full-time and will require someone who can work 37.5 hours per week.
  • The hours are 9:00AM to 5:00PM, Monday to Friday.
• Handling inbound and outbound calls.
• Perform administrative duties such as: handling referrals, booking patient appointments, preparing patient charts, filing, updating the EMR system and coordinating physicians' clinics.
• Help facilitate telemedicine clinics, interact with physicians and patients, and track metrics;
• Must be comfortable with hands-on patient interaction.

Skills & Qualifications:

• A minimum of 2-3+ year of professional medical administrative experience is preferred;
• Experience with Accuro is preferred;
• Excellent organizational and administrative skills with impeccable attention to detail;
• The ability to quickly learn and understand various processing in a constantly changing environment;
• An assertive, professional, and friendly interpersonal manager with strong customer service values;
• Strong written and verbal communication skills;
• Good time management skills and ability to work effectively under pressure and meet demanding deadlines;
• Ability to multi-task, assess situations and prioritize tasks accordingly;
• Good listening skills along with the ability to accept and follow direction.;

Why Join Our Team?

Looking to make an impact?  Do you love patient care? Are you a science grad looking to put your degree to use?

We are a national Canadian company that has continued to grow since its' establishment in 2004.  We believe you can reach your best self by getting proper sleep.  Which is why we are committed to providing the highest quality of sleep care.

 Why join MedSleep?

• Opportunities for career growth;
• Commitment to education - personal and professional development;
• Our positions give you DIRECT patient care. Gain patient interaction experience
• Dedicated to the growing field of the Science of Sleep;
• We value all our employees, each person counts;
• Meaningful work;
• Help shape the future of sleep!

MedSleep Offers:

• Competitive Salary.
• Comprehensive Benefits Package.
• Group RRSP Plan.
• Work-life balance.

We are a diverse organization.  Each of us is a unique individual. We’re proud to say that women represent the majority of our Senior Management team!

We love what we do and want to share that with you. Help build our legacy and future!
 

Wage starting at: $18/hour
Job Type: Full-time, Permanent
Schedule: Monday - Friday, 9 AM - 5 PM

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Job Description

At MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.
 
We provide clinical consultation, diagnostic services (sleep testing) and treatment for a wide range of sleep disorders. We are dedicated to helping our patients improve their lives through better sleep. At MedSleep, we are committed to providing the highest quality in sleep therapy services across Canada.

We have a great career opportunity for someone looking to join a growing team of health professionals! If you are looking for a meaningful career as a Medical Office Administrator, and are interested in joining a growing company, this may be the right opportunity for you. MedSleep is currently recruiting for our next amazing hire as a Medical Office Assistant in the Greater Toronto Area.

Position Description:
As part of our team this position is responsible for the co-ordination of telephone and electronic referrals, scheduling of patient visits, answering telephone inquiries, assisting patients with insurance and claim approvals, and provide support to the doctors and other team members as required. We are looking for individuals who are customer focused, patient, detail oriented with the ability to set priorities and follow through on tasks within critical deadlines.

Key Responsibilities:

• Perform administrative duties such as: handling referrals, booking patient appointments, preparing patient charts, filing, answering phone, updating the EMR system and coordinating clinicians’ clinic. 
• Answer telephone inquiries from patients and others; screening calls to determine nature and urgency of inquiry, refers calls as appropriate, and/or schedules appointments.
• Assist patients with their insurance pre-authorizations and claim approvals.
• Obtain patient medical histories, and insurance information as appropriate; update medical charts and enter patient data.
• Must be comfortable with hands-on patient interaction.
• Provide day-to-day staff support for our other team members as required.
• Review data on clinical activity; prepare associated reports as required.
• Creating invoices, processing payments and tracking metrics.
• Maintain the cleanliness and serviceability of equipment; arrange for maintenance and repair as needed.
• Ensure the professional appearance of the clinic. 
• Performing miscellaneous job-related duties as assigned.

Skills & Qualifications:

• A minimum of 3+ years of professional administrative experience is required;
• Experience in a healthcare setting or sleep therapy is considered an asset but is not required, training is provided.
• Working knowledge of an EMR systems is considered an asset.
• Excellent organizational and administrative skills with impeccable attention to detail.
• The ability to quickly learn and understand various processes in a changing environment.
• An assertive, professional, and friendly interpersonal skills with strong customer service values.
• Strong written and verbal communication skills;
• Good time management skills, ability to work effectively under pressure and meet demanding deadlines.
• Ability to multi-task, assess situations and prioritize tasks accordingly.

Why Join Our Team?

Looking to make an impact?  Do you love patient care? Are you a science grad looking to put your degree to use?

We are a national Canadian company that has continued to grow since its' establishment in 2004.  We believe you can reach your best self by getting proper sleep.  Which is why we are committed to providing the highest quality of sleep care.

 Why join MedSleep?

• Opportunities for career growth;
• Commitment to education - personal and professional development;
• Our positions give you DIRECT patient care. Gain patient interaction experience
• Dedicated to the growing field of the Science of Sleep;
• We value all our employees, each person counts;
• Meaningful work;
• Help shape the future of sleep!

MedSleep Offers:

• Competitive Salary.
• Comprehensive Benefits Package.
• Group RRSP Plan.
• Work-life balance.

We are a diverse organization.  Each of us is a unique individual. We’re proud to say that women represent the majority of our Senior Management team!

We love what we do and want to share that with you. Help build our legacy and future!
 

Wage starting at: $18-20/hour
Job Type: Full-time, Permanent

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Job Description

We are seeking a reliable, organized, and friendly Receptionist / Office Administrator to join our team. As the first point of contact for our company, you will be responsible for creating a welcoming environment for visitors and providing essential administrative support to ensure smooth day-to-day operations.

Key Responsibilities:

• Greet and assist visitors, clients, and vendors in a professional and courteous manner

• Answer and direct incoming phone calls and emails

• Maintain a clean, organized, and welcoming reception area

• Schedule appointments and manage meeting room bookings

• Handle incoming and outgoing mail, deliveries, and courier services

• Perform general administrative tasks such as data/order entry, filing, photocopying, and ordering office supplies

• Assist with coordinating meetings, events, and travel arrangements

• Support various departments with administrative tasks as needed

Qualifications:

• 1–2 years of experience in a receptionist, administrative, or customer service role

• Excellent communication and interpersonal skills

• Strong organizational and multitasking abilities

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Friendly, professional, and approachable demeanor

• Ability to work independently and as part of a team

What We Offer:

• A positive, team-oriented work environment

• Competitive compensation

• Opportunities for growth and development

Recognized and established company since 1986.
Stable and clean work space.
Family atmosphere.

Recognized and established company since 1986.
Stable and clean work space.
Family atmosphere.

Job Description

Full-Time Medical Office Administrator – Etobicoke, ON

At MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.

We have a great career opportunity for someone looking to join a growing team of health professionals! At MedSleep, we are committed to providing the highest quality in sleep therapy services across Canada.

We provide clinical consultation, diagnostic services (sleep testing) and treatment for a wide range of sleep disorders. We are dedicated to helping our patients improve their lives through better sleep.

If you are looking for a meaningful career as a Medical Office Administrator, and are interested in joining a growing company, this may be the right opportunity for you!

Position Description:

• This position is full-time and will require someone who can work 37.5 hours per week;
• Perform administrative duties such as: handling referrals, booking patient appointments, preparing patient charts, filing, answering phones, updating the EMR system and coordinating physicians' clinics;
• Help facilitate telemedicine clinics, interact with physicians and patients, and track metrics;
• Must be comfortable with hands-on patient interaction.

Skills & Qualifications:

• A minimum of 2+ year of professional administrative experience is preferred;
• A graduate of Medical Office diploma or related program is ideal but not required;
• Excellent organizational and administrative skills with impeccable attention to detail;
• The ability to quickly learn and understand various processing in a constantly changing environment;
• An assertive, professional, and friendly interpersonal manager with strong customer service values;
• Strong written and verbal communication skills;
• Good time management skills and ability to work effectively under pressure and meet demanding deadlines;
• Ability to multi-task, assess situations and prioritize tasks accordingly;
• Good listening skills along with the ability to accept and follow direction.;

Why Join Our Team?

Looking to make an impact?  Do you love patient care? Are you a science grad looking to put your degree to use?

We are a national Canadian company that has continued to grow since its' establishment in 2004.  We believe you can reach your best self by getting proper sleep.  Which is why we are committed to providing the highest quality of sleep care.

 Why join MedSleep?

• Opportunities for career growth;
• Commitment to education - personal and professional development;
• Our positions give you DIRECT patient care. Gain patient interaction experience
• Dedicated to the growing field of the Science of Sleep;
• We value all our employees, each person counts;
• Meaningful work;
• Help shape the future of sleep!

Still not convinced, here is what our employees have to say:

• They look forward to coming into work
• They feel they contribute to the success of the company
• They are proud to work at MedSleep

We are a diverse organization.  Each of us is a unique individual. We’re proud to say that women represent the majority of our Senior Management team!

We love what we do and want to share that with you. Help build our legacy and future!
 

Wage starting at: $18/hour
Job Type: Full-time, Permanent
Schedule: Monday - Friday, 8:30 PM - 5 PM

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Job Description

Salary:

The Azrieli Foundation is one of Canadas largest philanthropic foundations, supporting initiatives in education, science & healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.

Position Summary:

The Receptionist and Office Administrator is a key point of contact for staff, guests, and vendors, and the first face you see when you get to the office.

This role combines front-desk responsibilities with office administration, facilities coordination, and procurement support. In addition, the role provides direct administrative assistance to a senior leader, including calendar management, travel booking, and coordination.

Key Responsibilities

Front Desk & Administrative Support

• Greet and direct guests and visitors professionally.
• Answer, screen, and direct incoming phone calls.
• Monitor and manage the reception calendar and shared office bookings.
• Respond to ad hoc staff requests and provide general administrative support across teams.
• Provide administrative support to a senior leader, including calendar scheduling, travel booking, and meeting coordination.
• Provide basic IT setup support for meetings (Zoom, projectors, Bluetooth etc.).
• Support data entry and maintenance for internal systems, such as a CRM.

Office & Facilities Management

• Open and close office common areas (e.g., lights and TVs in meeting rooms).
• Perform regular checks on facilities, furniture, and appliances to identify maintenance needs.
• Report facility issues and coordinate repairs with property management.
• Set up and tidy meeting rooms and event spaces for both internal and external events.
• Maintain organization and cleanliness of kitchen, reception, and common spaces.

Inventory & Supply Management

• Conduct regular inventory of pantry, kitchen, office, and cleaning supplies.
• Prepare and submit supply orders from various suppliers
• Restock kitchen items (e.g., snacks, coffee), cleaning supplies, and print stations.
• Receive and distribute deliveries, shipments, and internal mail.

Procurement & Vendor Coordination

• Liaise with vendors to manage recurring supply orders and resolve delivery issues.
• Manage staff communications about ordering windows and inventory timelines.

Finance & Expense Administration

• Collect and organize receipts and invoices from vendors (Amazon, Staples, Uber, etc.).
• Maintain invoice records for reconciliation and reporting.
• Process employee expense submissions (e.g., Presto) and prepare cheque requisitions.

Event & Meeting Support

• Provide logistical support for internal events and meetings, including room setup and clean-up.
• Assist with breakfast club and other recurring team events.

Qualifications

Required

• Excellent communication and organizational skills.
• Strong time management skills and ability to multitask effectively in a dynamic office environment.
• Tech-savvy and comfortable using MS Office (Word, Excel, Outlook), Zoom, Bluetooth devices, HDMI cables, and other basic AV/meeting tech.
• Ability to work independently, take initiative, and respond flexibly to changing priorities.
• Demonstrated reliability and attention to detail in administrative and support tasks.

Preferred

• Experience managing invoices and expense reporting processes.
• Previous experience supporting an executive or senior leader, including calendar management, meeting booking, and travel coordination.
• Familiarity with CRM systems and digital file management tools.
• Experience with vendor ordering platforms (e.g., Amazon Business, Staples) and light facilities coordination.

Living Our Values

Our values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisionsevery single day. Those who succeed at the Azrieli Foundation exemplify the core principles of:

• Integrity & respect
• Taking on big challenges
• Excellence
• Passion for making a difference
• Results-oriented mindset
• Sustainable impact

Inclusivity and Accessibility

Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice.

We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply.

We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to

About the Foundation:

Driven by a strong belief in philanthropys powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.

With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.

In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others.

Job Description

* Dynamic position with a close-knit team; be part of a growing team! * Opportunity to help clients with a wide array of abilities; be part of a person's rehabilitation and recovery journey. * Permanent, full-time opportunity. * Autonomy and opportunities for growth and development.  * Etobicoke, M9C 4Z5   Making a difference for people who live with chronic pain, neurological issues, and complex injuries requires more than the same old treatments, day in and day out.    We believe that if you really want to help people live a life transformed, more meaningful, and pain-free, you need to provide a whole therapeutic experience: from a comfortable atmosphere to customized and integrated treatment plans, everything needs to stay client-focused.    Keeping all of this organized and running smoothly requires patience, dedication, and a commitment to supporting our clients.   If that sounds like you, then we want to hear from you!   We’re Propel Physiotherapy, an open-concept multi-disciplinary clinic that offers unparalleled comfort and quality services. We’ve got a range of professionals - everyone from Registered Massage Therapists, to Physiotherapists, Mindfulness coaches and more- we treat every client as an individual with specific needs and challenges. We specialize in complex orthopaedic and neurological injuries and take pride in offering a continuum of treatment options that few other clinics can match. Our clinics in Etobicoke and Pickering share their space with other occupational therapists, social workers, case managers, and chiropractors.   Due to growth, we’re looking for a new Office Administrator/Receptionist to help manage the day-to-day of our clinic so people can feel, work, and live better.    Office Administrator/Receptionist:   Reporting to the Office Manager and Clinic Manager, you’ll join our close-knit front office team, supporting with a variety of tasks like booking appointments, billing, engaging with clients, and following our COVID-19 protocols. As the face of our clinic, you’ll represent our organization professionally and positively.    Practically speaking, you will:   * Book client appointments with various professionals via phone, email, and in-person, and greet clients and engage with them upon arrival and departure * Complete billing, follow up on invoices, and examine any anomalies with client, insurance or benefit paperwork to ensure consistency * Work with the team to set up invoicing and point of sales service system (POS) * Perform screening and intake questionnaires * Complete in-house laundry duties and disinfect high contact areas * Connect with previous clients via phone and email to check-in and determine if any future appointments can be booked * Present information clearly to clients and complete light marketing duties like client follow-ups and warm win-back calls * Participate in education sessions and collaborate with team members * Assist in storing, managing, and archiving files, copying and distributing reports, and faxing/scanning documentation * Carry out marketing tasks set out by our digital strategist, including social media, and google reviews etc. Since many of our clients have complex injuries, at times combined with mental health issues, you’ll be able to support them with treatment that will improve their lives. You’ll need to be comfortable engaging with clients with trauma and disabilities, cognizant of the fact that client interactions may vary, and excited by the opportunity to make an impact in their lives on their road to recovery.   To excel in this role, you’ll need to have excellent communication skills, both written and verbal, and the ability to engage with clients with varying abilities. You’ll need to be organized, have strong time-management skills, excellent attention to detail, and be able to manage busy or stressful periods in our rewarding environment. You’ll also need to be tech savvy, as you learn and work with multiple computer programs frequently. Being proactive and thinking ahead is also an asset.   Ours is a place to grow and develop. Create professional relationships with coworkers, and lasting connections with clients. If you’re ready for a challenge, this could be the place for you.     Working with Propel Physiotherapy:   This is a permanent position, with full-time hours. You’ll typically work in the clinic Mondays to Fridays, with some weekends and the odd early morning as necessary. During your working hours, you will also support and communicate all of our clinics which include locations in Peterborough, Pickering, and Etobicoke. There is flexibility to work remotely on occasion and flex hours, ensuring the clinics needs are met. You’ll earn a competitive wage, commensurate with experience, benefits, and vacation time.   Our Etobicoke and Pickering clinics have an open gym concept with both private rooms and treatment stations.  We offer a safe working environment with pandemic safety measures and procedures firmly in place.   Our team is cohesive, we have an upbeat and positive work environment, and we support one another. Our focus is on collaboration, not competition. Teamwork and mentorship are at the heart of our culture, which means you’ll have opportunities to learn, advance/grow, and make great working relationships that will last.    Qualifications:   * Experience with reception duties and scheduling in an office administrator, receptionist, or similar role * Experience working within a similar healthcare/physiotherapy clinic environment is considered an asset. Preference will be given to those with experience supporting patient benefits and insurance needs * Experience in a customer/client-facing role, engaging with customers or clients over the phone and in-person, preferably in a healthcare setting though not required * Excellent telephone etiquette and experience communicating clearly with clients  * Strong computer literacy, and proficiency with MS Office Suite (Outlook, Word, Excel, etc.) * Personal or work experience working with individuals with disabilities or injuries * Experience using billing software for processing client payments * Post-Secondary education in related field is an asset   How to Apply:  Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us with the “Help” button in the application. If this position is offered to you, training and mentorship will come on a variety of forms. Some will be online, virtually, or over the phone. On some occasions, we'll require the candidate to travel to our Etobicoke clinic to get trained in person. We will work together with the candidate's schedule to ensure they are well-supported. We will review applications as they are received and look forward to hearing from you.

Job Description

Salary:

HR Coordinator / Office Administrator

Job Types: Full-time, Permanent

Company Overview:

Vortex Freight Systems ( is a third-party logistics (TPL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry.

Job Overview:

We are looking for a dynamic and organized HR Coordinator / Office Administrator to join our team on-site. This role supports both Human Resources and general office operations. The ideal candidate is someone who thrives in a people-focused environment and enjoys a mix of administrative, HR, and culture-building tasks. Youll be responsible for recruitment support, employee data entry, benefits coordination, and planning fun, engaging in-office activities.

Responsibilities and Duties:

• Human Resources (70%)
• Assist with full-cycle recruitment: job postings, resume screening, interview scheduling, and onboarding.
• Maintain up-to-date and accurate employee data in BambooHR.
• Coordinate benefits enrollment and updates with providers.
• Support employee onboarding and offboarding processes.
• Ensure HR documentation and processes are compliant with employment standards.
• Provide day-to-day support to employees regarding HR policies, benefits, and procedures.
• Assist with other HR administrative duties as needed.

Office Administration (30%)

• Manage office supply inventory and place orders as needed.
• Coordinate and set up employee activities and in-office events, such as: Birthday celebrations, Team-building activities, and Company events like summer BBQs and offsite outings
• Provide administrative support to other departments and leadership as required.

Skills and Qualifications:

• 13 years of experience in HR coordination and/or office administration.
• Experience with HRIS systems BambooHR experience is a strong asset.
• Basic knowledge of HR and benefits practices.
• Bilingual in Fluent in English and Spanish is an asset
  
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational, time-management, and communication skills.
• Friendly, professional demeanor with a strong sense of ownership and initiative.
• Ability to handle sensitive information with confidentiality.

Perks:

• 100% company-paid health, dental, and vision coverage
• Annual performance bonus
• Team events & employee perks including birthday treats, team lunches, seasonal outings, and company BBQs
• Supportive, fun, and people-first workplace environment
• Work on-site in a collaborative office setting

Job Description

LMC Healthcare (LMC) is Canada’s largest specialist care provider in diabetes & endocrinology. We’re transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 11 multi-disciplinary centers of excellence located in 2 provinces (Ontario & Alberta). Our 50+ Endocrinologists, many of whom are nationally renowned for their areas of expertise, are supported by an interdisciplinary team of highly qualified professionals.

Our growing team is looking for a Medical Assistant/Medical Office Administrator  who can work for us on a permanent full-time  basis supporting our LMC Etobicoke clinic (1723 Kipling Avenue, suite 2B, Etobicoke).

Responsibilities
Medical Assistant:

• Prepares the patient for the provider's evaluation, which includes but is not limited to: documenting medical history, measuring vital signs, and recording the information in the patient's chart appropriately. 
• Reviews the patient's medication list for accuracy, and records patient's social and medical history in the Electronic Medical Record (EMR).
• Coordinates the flow of patients within the clinic to ensure the efficient use of the facility and the providers' schedules. 
• Ensures the patient's required investigations are available and liaises with medical facilities or by means of electronic software 
• Promotes comprehensive and coordinated patient care by ensuring that the patient has access to, and is aware of, the entire LMC multidisciplinary team.
• Prepares the examination rooms with necessary medical and office supplies.
• Downloading various diabetes devices.
• Attends required departmental and companywide meetings.
• Assists with various administrative duties, as assigned.

• Performs check-in and check-out duties
• Manages phone calls, voicemails and patient emails
• Maintains providers' schedule including confirming, scheduling and provider templates.
• Reviews and updates patient's health records.
• Coordinates the patients' visits across LMC's multidisciplinary services.
• Ensures that patients' required investigations are available and liaises with medical facilities or by means of electronic software.
• Assisting with scheduling referrals and diagnostic service appointments for all patients.
• Uploads Faxes and Scans in a timely manner.
• Addresses patients' concerns or inquiries.
• Handles incoming and outgoing mail, and shipments.
• Maintains and orders the office and medical supplies, materials, and equipment.
• Responds to physician-assigned tasks and inquiries.
• Processes patient's accounts receivables and payable (credit card, debit, and cash payments).
• Completes third party forms and letters in compliance with legal requirements.
• Attends required departmental and companywide meetings.
• Assists with various administrative duties, as assigned.

• Previous experience as a Personal Support Worker, Medical Laboratory or Pharmacy Technician.
• Previous experience as a Medical Assistant (MA) or Nurse.
• Experience working in a medical office environment.
• Proficient in medication review.
• Proficient knowledge of Electronic Medical Records.
• Sound knowledge of medical terminology.
• Proficient computer and typing skills.

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Job Description

Salary: Based on experience

Company: Nurse Next Door Mississauga

Location: Mississauga, Ontario

89 Queensway W, Mississauga, ON, Canada

Are you an exceptionally organized and proactive Office Administrator & Executive Assistant with a passion for healthcare? Do you have a proven track record utilizing QuickBooks for financial management and Alayacare for seamless operations? If so, we want to hear from you!

Job Title: Office Administrator & Executive Assistant

At Nurse Next Door, we're on a mission to Make Lives Better for our clients and their families in Mississauga. We provide Happier Aging by delivering compassionate, personalized in-home care services, ranging from companionship and personal care to nursing support. Our vibrant culture is built on our core values: Passionate about Making a Difference, Admire People, Wow Customer Experience, and Find a Better Way. We believe in empowering our team to deliver exceptional service and foster a positive environment for both clients and caregivers.

Position Overview

This is a hybrid administrative role, offering the chance to contribute meaningfully to both front-line operations and back-office coordination. Initially part-time, this position offers growth potential for the right candidate as our local operations continue to expand.

Key Responsibilities

Office Coordination

• Greet visitors and field incoming calls and emails with professionalism and warmth
• Maintain an organized and tidy office space; ensure supplies are stocked and equipment is functional
• Support filing, document preparation, and general administrative upkeep
• Liaise with service providers and support vendor coordination

Executive Support

• Assist leadership with scheduling, calendar management, and meeting coordination
• Prepare agendas, record minutes, and track action items as needed
• Help maintain documentation, forms, and internal reports
• Uphold a high degree of confidentiality and attention to detail

Caregiver & Client Support

• Assist with onboarding of new caregivers (welcome kits, documentation, compliance)
• Help maintain caregiver and client records (digital and physical)
• Provide administrative support to the Care Designer team, including scheduling coordination or care plan follow-up
• Support internal communications between caregivers, clients, and office team as directed

Systems & Technology

• Use office tools including Microsoft Office, Google Workspace, and scheduling platforms
• Input data and assist with basic documentation in AlayaCare
• Provide light administrative support for billing and payroll tracking under leadership guidance

Qualifications

• 2+ years of administrative or office support experience (healthcare/home care is a plus)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Basic comfort with software systems and willingness to learn AlayaCare and QuickBooks
• High level of reliability, punctuality, and integrity
• Ability to work both independently and as part of a collaborative team
• Friendly, compassionate, and mission-aligned mindset

What We Offer

• A supportive, purpose-driven team culture
• Flexibility through part-time hours and potential for growth
• Ongoing learning and skill-building opportunities
• The chance to make a meaningful difference in your local community

To Apply

Please submit your resume and a brief cover letter on our website:
Visit the Careers section to apply directly.

We look forward to learning how you can help us deliver Happier Aging and support our mission to Make Lives Better.