114 Administrative Staff jobs in Burnaby

Location: Surrey, BC (in-office role) beside King George Skytrain

Job Type: Full-time

About Us

LWA Consulting provides commodity tax recovery services to organizations. We are seeking a highly organized, detail-oriented Office Administrator to support the daily operations of our firm. This role is best suited for someone proactive, reliable, and comfortable managing a variety of administrative and accounting tasks.

Key Responsibilities

Daily Tasks

• Answer and direct incoming calls, communication with clients as needed
• Monitor shared email accounts (personal, contact, scheduling)
• Review bank accounts for deposits and payments received
• Track and update client files, including follow-ups and invoicing
• Maintain office supplies and purchase items when needed (e.g., Staples, London Drugs)
• Enter payables and prepare payment runs
• Review reports, letters, and schedules before client delivery
• Update CRM with changes as needed

Ongoing & Monthly Responsibilities

• Complete bank reconciliations (twice monthly)
• File GST, PST, and source deduction returns on a monthly/quarterly/annual basis
• Maintain and renew business licenses, insurance policies, and corporate filings
• Prepare and issue T4/T4A slips annually
• Support WCB reporting and other compliance filings
• Maintain organized digital filing systems, including expenses, invoices, and shared costs between entities

What We're Looking For

• 2+ years of office administration or bookkeeping experience
• Strong organizational skills with attention to detail
• Ability to handle confidential information with discretion
• Comfortable with basic accounting tasks (reconciliations, payables, invoicing)
• Proficiency with MS Office (Excel, Word); familiarity with CRA online services, online banking, and accounting software is an asset
• Proactive, reliable, and able to work independently

Why Join Us

• Supportive, professional team environment
• Opportunity to gain hands-on experience with both administrative and financial functions
• Long-term stability
• On-site gym access
• Hybrid flexibility – option to work from home part of the week once established and if it's the right fit

Job Types: Full-time, Permanent

Pay: $47,000.00-$52,000.00 per year

Benefits:

• Casual dress
• On-site gym
• Paid time off

Language:

• English (required)

Work Location: In person

Job Description

Salary: $21/HR

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career?If your answer is yes,Community Fire Prevention Ltd.,sounds like the place for you!

WHO ARE WE?

Centrally located in Port Coquitlam, Community Fire Prevention Ltd., is a proud family owned and operated Canadian based business that has provided 35 years of fire prevention services to the Metro Vancouver area. We are a modern company with old-fashioned values and pride ourselves on being a trusted leader within the Fire Prevention industry. In addition to maintaining safe communities our core focus is to provide 'next-level' service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:

People First, Wow Every Customer, Everything is Possible and Own it!

Interested in learning more about our team? Check out ourInstagram page!

THE OPPORTUNITY:

Were hiring an office administrator to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Were looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment. If you are prepared to make a substantial impact and help drive our companys success, we encourage you to apply and join our committed team.

Key Responsibilities:

• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Provide support to management, including handling correspondence, preparing documents, and scheduling meetings.
• Manage communication channels, such as phone calls and emails.
  
• Maintain filing systems and ensure the proper retention, protection, and disposal of records.
• Manage data entry and other record-keeping tasks.
• Oversee office supplies to ensure resources are available when needed.
• Establish and implement office policies and procedures to maintain order and efficiency.
• Review and update office policies as necessary to reflect changing needs.
• Assist with budget preparation and track expenditures.
• Process invoices and manage accounts payable and receivable.
• Coordinate with building management for office maintenance and repairs.
• Ensure a safe and clean work environment.
• Provide regular office operations reports to management and identify areas for improvement.

OUR IDEAL CANDIDATE:

You are an enthusiastic individual seeking a career full of growth and believe in our core values; you prioritize customer satisfaction by creating connection and value empowering others. The successful applicant will contribute to a respectful, flexible, and upbeat team environment that values diversity and inclusion for all.

The ideal candidate would have the following attributes, strengths and experience:

• Keeps track of multiple tasks simultaneously.
• Strong verbal and written communication skills.
• Works well with others and can foster a positive work environment.
• Completes tasks on time and can properly prioritize work.
• Proficiency in using office software and database management.
  
• Provides excellent customer service.
• Comfortable tracking office budgets, expenses, and supplies.
• Works effectively as part of a team and contributes to a collaborative office culture.
• Ability to plan, coordinate, and execute office projects or events.
  
• Detail oriented and comfortable working in a fast-paced environment.
• Must be self-motivated, resourceful, and proactive.
• Must have excellent English communication skills (verbal and written) and a positive friendly attitude.
• Able to work 40hrs per week (overtime and on-call rotation as needed).

PLEASE NOTE:Open to both internal and external applicants. Local applicants only. Candidates selected to fill this position will need to supply a Drivers Abstract and a Criminal Background Check.

WHATS IN IT FOR YOU?

• Competitive Salary with incentive structures
• On the job training and opportunity for company paid education
• Career growth and advancement opportunities
• A supportive and energetic work environment / family friendly culture
  
• Company social events
• Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability and vision care after three months
• Group RRSP with employer matching program after three months

INTERESTED IN THE NEXT STEP TO JOIN US?

If this opportunity sounds like the right fit for you, please submit your resume today.

Comfire is proud to be an equal opportunity employer and encourages applications from all qualified individuals. Should you have any questions regarding accommodation or how your unique abilities translate to the role please Please note that only short-listed candidates will be contacted.

Job Description

Position: Office Administrator

Reports to: Human Resources & Office Coordinator and CEO

ABOUT US

At UP Vertical Farms, our mission is to become one of the largest and most sustainable indoor vertical farm producer of baby leafy greens by 2023, producing the safest, most nutritious, and best tasting salad greens. Our hands-free, high density, tech-driven vertical farm puts people and our planet first. It also supports the local economy by producing the most flavourful greens, picked at the peak of freshness, and delivered to the local market with speed and precision. Learn more about our mission at

POSITION DESCRIPTION

Reporting to the Human Resources & Office Coordinator and the CEO, the Office Administrator provides a range of support to the operations at UP Vertical Farms. They will provide general administrative support by updating and creating documents, data entry, receiving and tracking invoices, answering emails and phone calls, welcoming onsite visitors, purchasing office and operational supplies, and other duties as instructed.

DUTIES

• Performs day-to-day clerical activities; this includes but is not limited to:

1. Greeting onsite visitors by managing the entrance and visitor log
2. Answering and directing incoming inquiries over the phone and through email
3. Collecting and distributing the mail
4. Filing digital and physical paperwork
5. Maintaining a safe and tidy office environment

• Manages supply inventory and purchases office supplies
• Develops relationships with current clients, potential clients, contractors, and vendors
• Assists with various operational and growing needs
• Invoices customers and manages Accounts Payable and Receivable
• Records expense and invoice payments in databases
• Other duties as instructed

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work independently after receiving directions
• Ability to manage multiple tasks under specific timelines
• Excellent organizational and prioritization skills
• Strong attention to detail
• Ability to communicate effectively in English both verbally and in writing
• Ability to lift up to 25lbs

QUALIFICATIONS

• A background and/or education in business administration, office administration, or other related fields
• 1-2 years experience working in an office setting, preference may be given to candidates with construction or agricultural experience
• An interest or passion in growing food sustainably
• Basic accounting experience is considered an asset
• Experience with Microsoft Office Suite (i.e., Word, Outlook, Excel, Teams, etc.)
• B.C. Class 5 Driver’s License

WORK CONDITIONS

• 8:00am – 4:30pm, Monday to Friday
• Ability to work indoors and outdoors in various weather conditions
• Use of personal vehicle will be required, UP Vertical Farms provides mileage reimbursements

The health and safety of our employees, industry partners, clients, and communities is our top priority. As such, UP Vertical Farms requires all employees to be fully vaccinated against COVID-19.

At UP Vertical Farms, our mission is to become the largest and most sustainable indoor vertical farm producer of baby leafy greens by 2023, producing the safest, most nutritious, and best tasting salad greens. Our hands-free, high density, tech-driven vertical farm puts people and our planet first. It also supports the local economy by producing the most flavourful greens, picked at the peak of freshness, and delivered to the local market with speed and precision. Learn more about our mission at

At UP Vertical Farms, our mission is to become the largest and most sustainable indoor vertical farm producer of baby leafy greens by 2023, producing the safest, most nutritious, and best tasting salad greens. Our hands-free, high density, tech-driven vertical farm puts people and our planet first. It also supports the local economy by producing the most flavourful greens, picked at the peak of freshness, and delivered to the local market with speed and precision. Learn more about our mission at

Job Description

Salary: $43,000 - $48,000 Annually

Supercharge your career at Nucleus Networks!

What makes Nucleus different from other Managed IT Services providers? To start, our focus goes beyond just keeping the lights on. We work with every one of our clients to help supercharge their business, transforming their IT from a system that just needs support to one that is driving business results and helping them grow. We are one of BCs top 5 Best Workplaces and a top 5 Finalist for BCs Best Company, we pride ourselves on our culture, our unique approach to delivering rapid-response IT services, and our continued obsession with providing the best client experience possible.

We are a team of over 80 experienced IT Professionals focused on providing industry-leading IT Services to clients across Canada. Weve also been recognized as one of North Americas top Managed IT Services Providers as well as one of the top ten MSPs in Canada. Our vision is to be the best MSP in Canada for SMBs and we are looking for talented people who want to be a part of our journey and help us get there!

Role Summary

TheOffice Administrator is a role that supports many aspects of Nucleus daily operations. Assisting with various tasks across all departments and disciplines, the Office Administrator is a highly organized and proactive member of the Nucleus team. This role is pivotal in ensuring smooth office functioning, and involves a mix of administrative, logistical, marketing and people-focused responsibilities. The Office Administrator is someone who enjoys working in a collaborative environment, is task-oriented and has a keen eye for detail. The Office Administrator works full-time in our Downtown Vancouver office.

Key Responsibilities

Administrative and Operational Support

• Manage all shipping and receiving activities, including courier coordination and inventory tracking.
• Handle travel bookings for staff, including flights, accommodations, and itineraries.
• Provide event planning support for internal and external functions, including logistics, catering, and vendor coordination.
• Maintain office supplies and liaise with vendors and building management for procurement and maintenance.
• Prepare monthly expense reports for the CEO and submit to Finance.

Marketing and Sales Enablement Support

• Digital presence management: Maintain and update company social media accounts (LinkedIn, Instagram, Facebook, Twitter); create and schedule social media posts across platforms to support brand visibility and engagement.
• Assist with marketing initiatives, including campaign coordination, content creation, and promotional material distribution.
• Draft and publish blog posts, monthly newsletter.
• Support the launch of marketing campaigns to clients and prospects.
• Event Management: Coordinate logistics for internal and external events.
• Assist with various sales and marketing enablement as required.

People & Culture Support

• Support recruitment efforts by posting job ads, scheduling interviews, and coordinating candidate communications.
• Assist with onboarding new hires and maintaining employee records.
• Prepare regular reports for the Manager, People & Culture, including recruitment metrics, engagement activities, and administrative updates.
• Have an active role on the Nucleus social committee, planning and organizing both virtual and in-person social events.

Required Skills & Qualifications

• Proven experience in office administration or a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with the Microsoft Office Suite.
• Knowledge of Adobe applications and Canva is preferred.
• Proficiency with HubSpot, WordPress, and other social media platforms is preferred.
  
• Experience with travel booking tools and event planning is an asset.
• Familiarity with recruitment processes and HR reporting is preferred.

Perks!

• An award-winning culture and organization that focuses time and energy on YOU and fostering an awesome workplace
• Monthly Staff Socials we offer an outgoing culture that provides lots of opportunities to connect with your co-workers
• Competitive Salary & Benefits
• Birthdays Off!
  

All qualified applicants will receive consideration for employment without regard to race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

Job Description

The Client:
Our client is an employee-owned, award-winning, architectural practice firm with a proven track record in practical, innovative and economical design. During a history spanning over 60 years, our client has designed some of Canada’s most notable buildings.

They serve both Canadian and international clients with the immediacy and attention of a local service. Their design influence can currently be found in eight of Canada’s provinces, and in Nunavut.

The Role: Office Administrator

• travel arrangements
• conference room bookings
• Uptime - building management system
• lunch & learn organization
• meeting assistance/org
• office supply management
• receiving schedules, letters, package.
• coordinate office maintenance/accounts: security, hydro, coffee, recycling, cleaners, etc
• liaison with other administrative departments such as accounting
• Onboarding assistance

Project specific:

• meeting minutes, agendas
• take on some project coord tasks for projects without PC
• admin type tasks
  

Overview

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in managing daily office operations, ensuring efficient workflow, and providing support in various accounting functions. This position requires proficiency in accounting software and a strong understanding of bookkeeping practices.

This position is in-person and flexible working hours are available. Working hours will vary depending on operational requirements and increased hours are expected during month-end and year-end reconciliations and filings.

The primary function of this position is to location, organize, scan, and file accounting paperwork, in addition to interfacing with off-site accountants.

Promotional opportunities are available after the successful completion of probation and proven ability to manage accounting and administrative tasks.

Responsibilities

• Manage day-to-day office operations, including scheduling and correspondence.
• Perform bookkeeping tasks such as accounts payable and accounts receivable management.
• Conduct account reconciliation and bank reconciliation to ensure accuracy in financial records.
• Assist with payroll processing and maintain accurate employee records.
• Prepare financial reports and assist with budgeting and account analysis.
• Utilize accounting software such as QuickBooks, Sage, or Xero for various financial tasks.
• Support the finance team with any additional accounting functions as needed.
• Maintain organized filing systems for financial documents and office records.

Qualifications

• Proven experience as an Office Administrator or in a similar role within an accounting environment.
• Proficiency in accounting software: Sage 50 and/or QuickBooks.
• Strong understanding of bookkeeping principles and practices.
• Experience with payroll processing is a plus.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks while maintaining accuracy and efficiency.
• Strong communication skills, both verbal and written.
• Familiarity with budgeting processes and account analysis techniques is beneficial.

Job Type: Part-time

Pay: $18.00-$21.00 per hour

Expected hours: 15 – 25 per week

Work Location: In person

Job Description

Salary: $45,000.00-$0,000.00

Are you a warm, bubbly, and enthusiastic individual who loves creating unforgettable first impressions? If so, we invite you to join our luxury collision repair group as a Receptionist/Office Administrator and be the welcoming face of our state-of-the-art facilities. As the first point of contact for our valued clientele, youll provide exceptional customer service, ensure seamless client communication, and embody the professionalism and elegance that define our brand.

Please note the following Roles and Responsibilities for this position which includes but is not limited to:

• Greet customers
• Answer and direct phone calls
• Check deductible for files before completed
• Collect payments from customers
• Coordinate with the detail department & Production Manager in preparation for pick-ups
• Contact customers for scheduling of estimate and repairs as well as vehicle pick up
• Monitor and remind customers who did not pick up over 24 hours
• Update appointment calendars and schedule appointments
• Taking tow-in vehicle request
• Create ICBC files, other private insurance files, dealership, and private job repairs
• Prepare all paperwork and key tags for each job orders
• Assign jobs to each estimator
• Checking customers loss of use coverage and liability in order to determine billing ICBC or claiming ATS
• Send rental reservation request to ICBC and claim rental vehicle reimbursement (clawback(s))
• Monitoring Hertz rental bills
• Monitoring the White Board, making sure picked-up vehicles are removed from it
• Making rental reservations for customers with Hertz or any other rental companies
• Monitor rental vehicle in and out dates
• Coordinate valet service for customers without rentals
• Checking Color Sand and Buff, parts invoices, and total amount when closing files
• Enter and manage cycle time, ensure ICBC payment submitted with correct cycle time and total repair amount
• Maintain cleanliness of lobby and washroom
• Receiving and sorting daily mail, deliveries, and couriers
• Invoice completed files and export invoices to QuickBooks
• Apply payment to correct RO in QB
• Organizing past month files
• Maintain office supplies and place orders when necessary
• Perform other clerical receptionist duties such as filing, photocopying, faxing, refilling supplies at complimentary drink area, etc.
• Set up Employee ID for new employees
• Enter timecard for employees who did not punch in and out.
• Assist manager to monitor employee calendar
• Assist in month-end closing
• Ensure Synergy sales matches with QB
• Maintain work in progress payables
• Other duties as assigned

An ideal candidate should be able to demonstrate some if not all the following qualifications:

• Automotive dealership service experiences an asset
• A team player who is focused on providing exemplary customer service
• Excellent communication
• Ability to multi-task in a fast-paced work environment
• Strong organizational skills and detail oriented
• Working knowledge of computers

To illustrate our dedication to our family, some of the benefits we provide are as follows:

• Competitive Wages with optional Group Registered Retirement Saving Plans (RRSP) & Deferred Profit-Sharing Plan
• Exceptional Benefits Plan (Extended Health Care, Dental, Vision, and per year for each practitioner.
• Company Sponsored Opportunities to Travel abroad for Training
• Company Sponsored Education, and Opportunities for Growth
• State of the Art Facility with Ergonomic Workstations
• Employee Reward, Annual Safety Shoes Reimbursement, and Employee Referral Bonus Programs
• Company Sponsored Recreational Event(s)
• No.1 Collision and/or Mercedes-Benz Collision Apparel(s) provided
• Company Lunch(es)

For a quick virtual tour of our facility or for more information about us; please click the following link:


If you are interested, please do not hesitate to take this opportunity or wait to apply. For more information about our open position(s), please visit us at:


Only the candidates who are chosen to advance to the next step of our recruitment process will be contacted through phone or email.

Please note that internal applicants will be given first consideration.

Job Description

In office position for medical office administration. Will include checking in patients, making office and surgical appointments, answering phone calls, communication with in office doctor and nurse, faxing prescriptions and requisitions, checking email correspondence from patients and colleagues. Any special tasks will be trained fully.

Job Description: Office Administrator / HR Coordinator

Position Summary

The Office Administrator / HR Coordinator plays a key role in supporting the operations of the office while facilitating core Human Resources functions. This role ensures smooth administrative processes, assists with recruitment and onboarding, manages payroll documentation, and coordinates compliance for immigrant labor programs. The ideal candidate is organized, detail-oriented, and able to balance administrative efficiency with confidentiality and professionalism in HR matters.

Key Responsibilities

Office Administration

• Support management with scheduling, meeting coordination, and documentation needs.
• Maintain organized filing systems (both digital and physical) for company records and employee files.

Human Resources Support

• Coordinate and post job postings across internal and external platforms.
• Pre-Screen applicants (this can be done over Zoom), coordinate & schedule interviews for face-to-face interviews with managers.
• Assist with reference checks, background checks, and hiring documentation.
• Facilitate new hire orientations for each department, ensuring a smooth onboarding experience.
• Collect, verify, and process all new hire paperwork, ensuring accuracy and compliance for payroll and HR records.
• Serve as a point of contact for employees regarding HR policies and procedures, escalating issues as appropriate.
• Supports the disciplinary process in accordance with company policy, including involvement in employee terminations.
• Responsible for drafting, reviewing, and filing employee contracts in compliance with company policies and legal requirements.

Payroll & Compliance

• Ensure all employee documentation required for payroll is complete, accurate, and submitted in a timely manner.
• Liaise with payroll and finance teams to resolve discrepancies or missing documentation.
• Support payroll operations by handling timesheets, sick leave and vacation tracking, wage updates, and maintaining employee payroll reports.
• Maintain confidential employee files and adhere to all compliance requirements regarding employment records.

Immigrant Labor Program Management

• Oversee and coordinate the full cycle of recruitment for all permanent and temporary team members- including the TFW Program LMIA Applications.
• Oversee the administration of immigrant labor processes, including documentation, compliance, and communication with external agencies.
• Track visa/work permit timelines and ensure deadlines are met for renewals and submissions.
• Support management in maintaining compliance with all government labor and immigration regulations.
• Act as a liaison between the company, employees, and immigration agencies to ensure smooth coordination.

This is a part-time role, requiring 16–24 hours per week, with some flexibility in scheduling.

Qualifications

• Proven experience in office administration or human resources (2–3 years preferred).
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of confidentiality, discretion, and professionalism.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems (asset but not required).
• Knowledge of payroll processes and employment law is an advantage.
• Experience with immigration processes or willingness to learn is highly valued.

Personal Attributes

• Detail-oriented and thorough in documentation.
• Adaptable and able to work independently with minimal supervision.
• Strong interpersonal skills with the ability to build trust with employees and external partners.
• Problem-solver who can anticipate needs and respond proactively.