13 Administrative Staff jobs in St. Catharines

Job Description

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara, Hamilton, and Halton regions, with offices spanning from Burlington to Welland. The firm was founded in 1940 and features a dynamic group of professionals. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients, and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us, nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live. As one of Hamilton-Niagara’s Top Employers for 2025 and one of Canada's Top Small & Medium Employers for 2025, we lead in offering our employees an exceptional place to work. We offer all of our employees: * Competitive compensation and benefits package * Flexible work-life balance and summer hours * Professional development, learning, and growth support * A dynamic team of employees who desire to see everyone succeed! Our St. Catharines office has an immediate opening for a full-time    Administrative Professional. The role plays a key role in coordinating all scheduling activities within the office while providing essential support to various administrative functions. This position requires a high level of organization, attention to detail, and the ability to adapt to shifting priorities as responsibilities may fluctuate throughout the year to meet evolving business needs. Key duties include managing calendars, coordinating meetings, and providing a reliable backup for general administrative tasks. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment, contributing to the smooth and efficient operation of the office and its teams. Reporting to the Administrative Lead, Managers and Partners, you will be responsible for: * Portraying a professional business image by promptly and courteously satisfying the needs of our clients in person, through email and over the phone * Monitoring, addressing, and routing general office emails to ensure prompt and appropriate responses * Assembling financial statements, corporate and personal tax returns, other tax filings, and preparing enclosure letters and other correspondence * Managing the workflow schedule by assigning unallocated tasks to staff based on their availability and qualifications. * Drafting and formatting internal and client correspondence with a high level of accuracy * Preparing and performing daily bank deposits and drafting bank memos as necessary * Entering disbursements including corporate financial statements, T2s/T3s, T1s, and expense reports * Performing year-end file lockdowns, roll forwards, and scanning and archiving of documents * Calling and interacting with Canada Revenue Agency (CRA) with respect to various items including but not limited to, requesting extension on post assessment reviews, setting up HST accounts, gathering general client information and uploading documentation to CRA * Tracking assignment, completion, and submission of post assessment reviews for both personal and corporate clients * Supporting billing processes, including entry of disbursements, preparation of interim/final invoices, and generation of WIP/AR reports * Assisting with Accounts Receivable collections, including generating statements, making collection calls, and processing adjustments * Training new employees on internal administrative systems, including timesheet entry and reporting tools, and providing general administrative support across departments as needed * Planning and executing special events, and managing ad hoc projects as required. The successful candidate will have: * Successful completion of a Business or Office Administration program, or equivalent experience * Minimum five (5) years of experience in an administrative role, preferably within a public accounting firm * Proficiency in Word, Excel, PowerPoint, with an aptitude to learn standard Firm software and other relevant applications and technical/office equipment * The ability to differentiate when to take action independently or to escalate to appropriate personnel * The ability to multitask and meet multiple and/or unexpected deadlines in a demanding environment * Sound judgment regarding confidential matters and time-sensitive material * Strong knowledge of Microsoft Outlook, including managing emails, calendars, and meeting requests * Knowledge of CaseWare, CaseView, Doc.It, Taxprep an asset If you are a confident, dedicated, and hard-working professional who is motivated to achieve high standards of quality service and value to clients, we would love to hear from you! We appreciate all who express interest; however, only those selected for an interview will be contacted.  In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.

Job Description

Co-ordinate administrative services

Manage the operations of a department providing several administrative services

Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services

Hire and train or arrange for training of staff

Interview, hire and provide training for staff

Plan, administer and control budgets for client projects, contracts, equipment and supplies

Prepare reports and briefs for management committees evaluating administrative services

Quantrix run high quality plastic bottles for personal care, household, pharmacies etc. our clients appreciates us not just for our work, but for the way we do our business- with professionalism and responsibility at every step.

Quantrix run high quality plastic bottles for personal care, household, pharmacies etc. our clients appreciates us not just for our work, but for the way we do our business- with professionalism and responsibility at every step.

Job Description

Cheekbone Beauty is a proudly Indigenous-owned and founded cosmetics company with a mission to help every Indigenous person see and feel their value while crafting sustainable colour cosmetics that do not end up in landfill. We are driven by purpose, sustainability, and inclusivity, and strive to make a positive impact through every product we create.

Position Summary
We are seeking a motivated and detail-oriented individual to join our team as an Entry-Level Sales Rep & Administration Coordinator. This dual-role position supports the Sales and Operations teams in achieving business goals through excellent customer service, sales support, and administrative efficiency. This position is funded through a government initiative to support employment for Indigenous youth. As such, preference will be given to applicants who identify as Indigenous and meet the program's youth eligibility criteria.

Key Responsibilities
Sales Support

• Assist with order processing, tracking, and follow-up communications.
• Respond to customer and retailer inquiries via email and phone in a timely and professional manner.
• Maintain and update CRM systems with client information, leads, and sales data.
• Support B2B and DTC sales initiatives by preparing product samples, presentations, and sales materials.
• Assist with planning and execution of trade shows, pop-ups, and other sales events.
• Collaborate with the Cheekbone Beauty Marketing team to support the execution of brand campaigns and the development of social media content.

Administrative Support

• Provide general administrative support including scheduling meetings, preparing reports, and maintaining digital files.
• Support inventory management by tracking stock levels and assisting with order fulfillment.
• Collaborate with other departments (marketing, operations, and logistics) to ensure seamless communication and task completion.
• Perform data entry tasks as needed.

• First Nations secondary and post-secondary students ordinarily resident on reserve, in recognized communities or on community lands
• Inuit secondary and post-secondary students who are residents in Canada but reside outside their territory and are no longer eligible to be funded by their territory
• Eligible youth must be legally entitled to work in Canada. Youth means persons aged 15 to 30 at the start of the program's activities. Eligible youth must be registered as secondary or post-secondary students during the preceding academic year and intend to go to school for the next academic session.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM software is a plus.
• Ability to multitask in a fast-paced, purpose-driven environment.
• A passion for beauty, sustainability, and Indigenous representation is strongly encouraged.
• Valid driver’s license

• Opportunity to grow and develop skills with a socially conscious, rapidly expanding company.
• Collaborative and supportive team environment.
• Training and development opportunities.
• Employee discounts.

Apply
If you're ready to take the next step in your career and make a difference, we’d love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you're excited about this opportunity. Applications will be reviewed on a rolling basis.

Cheekbone Beauty is an equal-opportunity employer dedicated to fostering an inclusive workplace. Accommodations are available upon request for candidates participating in the selection process.

Job Description

Salary:

Youth Unlimited YFC Southwestern Ontario is a youth-focused, faith-based organization that exists to help young people throughout Southwestern Ontario attain their full life potential by showing love and care for their whole person.

Youth Unlimited YFC is looking for a self-motivated, enthusiastic individual to assist with various administrative tasks at the satellite in St. Catharines. This individual must be highly organized and flexible and able to handle many tasks simultaneously. They must display excellent telephone manners and good people skills. As a team player, they must work well under pressure and meet the demands of a busy satellite. The ideal candidate will have a working knowledge of Windows, Microsoft Office, Publisher and Google Mail.

The salary of this staff position is determined on a scale based on education and experience. It is funded on a missionary basis, requiring the gathering of a personal support team. Accommodation is available for applicants with disabilities.

HIRING STATEMENT:

At SWOYFC, we believe that the workplace is unified when we are encouraged, recognized, and able to serve out of our gifts. We believe that we can serve our youth most effectively when our staff represent the communities in which we serve. At SWOYFC, we work hard to foster collaboration, diversity, inclusivity and respect. We encourage people of all ethnicities and abilities who love Jesus and are aligned with our vision and values to consider applying.