4 Administrators jobs in Vancouver

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between $18.50 and $36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Job Description

JOB SUMMARY:

The Pricing + Publications Administrative Support provides support to ensure the ongoing maintenance and integrity of pricing and item data in our ERP system (Iptor). In addition, they perform the administrative functions required for the production of publications materials. They will enter data into Excel spreadsheets, the ERP system, and portals as required and perform some basic functions using various software programs. They are also responsible for communicating and tracking advertising outreach via email. Meeting strict deadlines, following procedures, and ensuring information is accurate are critical aspects of this position.

MAIN RESPONSIBILITIES:

Item Maintenance:

• Data entry of information on all new items (sku’s).
• Follows item (sku) discontinuation process.
• Updates all information on an ongoing basis.
• Uploads various forms and information.

Pricing:

• Creates Excel spreadsheets with pricing data for our Monthly Specials.
• Enters special pricing information into the ERP system for Planners and Flyers.
• Enters other special deals as generated by the Sales Team, within deadlines.
• Enters information into on-line portals and various forms.
• Creates specific price files for designated accounts and back-up for other accounts.
• Enters price files information into the ERP system.
• Acquires knowledge and understanding of the workflow and pricing schedule.

Publications Administrative Support:

• Exports mailing lists from QlikView system and distributes various reports and publications according to schedule.
• Uploads various files to FTP server daily.
• Formats, updates, consolidates and prepares excel data files for monthly specials and catalogues at various stages of the workflow.
• Writes HTML emails for various publications and performs updates.
• Supports the mailout of biannual catalogue. Orders mailing supplies, confirms policy pages and beverage container programs.
• Updates data sources for several files pertaining to catalogue and pricing information.
• Creates annual Master Supplier Promotional Excel File.
• Performs weekly updates to Master Supplier Promotional Excel File. Responsible for maintaining file.
• Provides vacation and other coverage for various colleagues in pricing and/or publications as needed.

Other Duties:

• Advertising outreach and tracking for various publications.
• Other duties as assigned.

QUALIFICATIONS + EXPECTATIONS:

• Post-secondary education, training, or a minimum 2 years of pricing, accounting or administrative experience in a business environment or equivalent combination of education and experience.
• Computer literacy, including MS365 and proprietary ERP system.
• Advanced Excel skills and experience with VLOOKUP, pivot tables, formatting, and formulas.
• Advanced data entry skills and attention to detail.
• Mathematical skills including calculations, formulas and cost related considerations; and the ability to follow processes and procedures.
• Strong analytical and problem-solving abilities.
• Ability to follow instructions with detailed steps.
• Ability to work autonomously, work under tight deadlines and manage multiple tasks simultaneously.
• Strong communication skills, both verbal and written.
• Open to learning new software programs as required.
• Ability to adapt effectively to change and shift tasks and priorities when needed.
• Experience with Dreamweaver, Photoshop and HTML preferred.

COMPENSATION + WORKING CONDITIONS:

This is either a full-time or part-time position, working out of our office in South Burnaby. There is a possibility of a hybrid work schedule available. The starting rate for this role is $25.31/ hour.

We provide an extended medical, dental, and salary insurance package after three (3) full months of employment. Eligibility is based on a minimum number of hours worked.

Vacation pay is accrued at 6%, and 3-weeks' vacation time after the first year of employment. We have one Roving Stat (personal day) per year, and onsite parking.

PERKS + CULTURE:

Focus on Wellness:

• Extended Medical + Dental (company-paid premiums).
• Disability, Life and AD&D insurances.
• EFAP immediately upon hire.
• Generous paid time off (3 weeks’ vacation and personal day).
• Paid sick time, including dependent sick time for those with children (up to 13 days per year).
• Fitness + Well-being Subsidy.
• Discounted grocery and wellness products and lunch program.
• On-site gym.
• Dog friendly office.
• Scent-free environment.

Focus on our Community:

• Partnerships with Quest Food Exchange and The Downtown Eastside Women’s Centre.
• Paid volunteer hours.

Focus on the Environment:

• Transit Subsidy - up to 100%.
• Shuttle Service from/to 22nd SkyTrain station.
• Cycling Subsidy.
• Indoor bike lock up area.
• Recycling + Composting Program, including multiple zero-waste boxes.
• Partnership with Urban Impact.

APPLICATION INFORMATION:

Please apply with your resume listing relevant experience. Must be located in the Lower Mainland and be able to commute to our location.

Horizon is an equal opportunity employer valuing diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, ancestry, colour, place of origin, gender, gender identity, age, religion, disability, family status, sexual orientation, or any other status or characteristic protected by law. If you require assistance or a reasonable accommodation in any aspect of the application process, please contact the People + Culture department.

Horizon Grocery + Wellness is a leading distributor of organic and natural foods, household products, supplements, and natural personal care items, servicing thousands of locations across Western Canada. We thrive as a market leader via effective partnerships and primary relationships with our valued retailers and suppliers. We are a privately owned, 100% Canadian company with a 150,000 square foot Grocery facility and a 40,000 square foot Wellness facility located in south Burnaby, BC. Horizon Grocery + Wellness is the cornerstone of the Horizon Group, a privately held, Canadian-owned group of companies with distribution facilities servicing over 6000 customers across Canada.

Job Description

Salary: 15000-18000

Pivot HR Services is pleased to present this Director of Project Management role on behalf of our valued client, Olympic International.

About Us:
Founded in 1963, Olympic International Sales is Western Canadas leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, weve grown from a manufacturers representative to the regions foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether its for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

The Role:

Reporting to the COO, the Director of Project Management is a high impact position responsible for overseeing the Project Management Office (PMO) for Olympic International Sales, ensuring that all projects are executed efficiently, on time, within budget, and aligned with the companys strategic objectives. This leadership role will focus on driving process improvements, standardizing project management practices, and enhancing the overall performance of the Project Management Office to support business growth and client satisfaction.

Responsibilities:

Leadership & Strategy

• Lead and mentor junior Project Managers, providing direction, support, and mentorship to multiple project managers and coordinators in a matrix organizational setting.
• Develop and implement Project Management Office strategies, policies, and processes that align with company goals and objectives.
• Act as a key stakeholder in cross-functional leadership teams to drive project management optimization across the organization.
• Ensure effective strategy for Portfolio Management, encompassing a large number of HVAC projects.

Project Management Oversight

• Oversee and ensure the successful delivery of all HVAC projects, from inception through completion.
• Monitor the status, risks, timelines, and budgets of active projects, providing guidance to project managers to resolve issues.

Project Management & Efficiency

• Establish project management best practices, methodologies, and standards for the company. Be able to create clear and concise SOPs.
• Identify opportunities for process improvement within project management and work to standardize and streamline workflows.
• Develop key performance indicators (KPIs) to measure project success and implement corrective actions when necessary.
• Ensure a seamless process (using Smartsheet or similar tools) for project portfolio reporting.

Budget & Resource Management

• Manage and allocate resources effectively to ensure project success while maintaining cost controls.
• Oversee project management budgeting and financial tracking, ensuring that projects remain within financial guidelines and financial practices.

Stakeholder Communication & Reporting

• Serve as the main point of contact for executives and internal clients regarding reporting of ongoing strategic issues related to project management.
• Configure project portfolio management reporting to ensure regular reports, and progress updates to senior leadership and internal clients.
• Lead project-related meetings and presentations, ensuring all stakeholders are aligned and informed.

Team Development & Training

• Build and maintain a high-performing project management team through coaching, training, and continuous development.
• Provide career growth opportunities for team members, ensuring that the PMOs talent pool remains strong and capable of handling increasing project demands.

Risk Management

• Mentor project management staff to proactively identify and manage project risks, issues, and conflicts to minimize disruption and impact on project timelines and outcomes.
• Support project managers to develop contingency plans and provide solutions to address unforeseen challenges in project execution.

Key Qualifications:

Education

• Bachelors degree in business, Engineering, or a related field (Masters or MBA preferred).
• PMP (Project Management Professional) certification or equivalent.

Experience

• 8+ years of experience in project management, with a minimum of 5 years in a leadership role, ideally in the HVAC, construction, or related industries.
• In-depth knowledge of project management methodologies, tools, and software.
• Experience managing a team of project managers and supporting large, complex projects from start to finish.
• Strong financial acumen and ability to manage project budgets effectively.
• Excellent problem-solving skills, with the ability to analyze and address complex project challenges.
• Strong interpersonal and communication skills, with experience in stakeholder management and client-facing roles.
• Familiarity with project management software (e.g., Microsoft Project, Primavera, Smartsheet, etc.).

Benefits:

• Health, Vision, and Dental Care
• Paid Time Off
• Yearly Physical Health Benefit
• Training & Development, and Mentoring/Coaching
• Wellness resources (such as standing desks, ping-pong table, on-site kitchen)
• Company Events (such as BBQ, End of the Year Party etc.)
• Business Casual Dress Code

What you can expect from us:

At Olympic International Sales, we are dedicated to your professional growth, fostering collaboration, and recognizing your contributions. We strive to create an engaging and fulfilling workplace where your success aligns with ours, and we are committed to supporting you throughout your career journey.

How to apply:
Olympic International is an equal-opportunity employer that values diversity, equity, and inclusion. We encourage interest from individuals belonging to equity-seeking groups. We invite interested candidates to submit their application by April 5, 2025.