7,409 Appointment Scheduling jobs in Canada

Job Description

Salary: 19-21

ABOUT WESTERN COMMUNITY COLLEGE:

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 56 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums. We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

We value diversity, equity and inclusion. Our College does not discriminate on the basis on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status. We are committed to be an equal opportunity employer and to create a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.

Position:Office Administrative Assistant

Full- Time Position: 40hours/week

Extended Health Benefits upon satisfactory completion of 3 Months Probation

Summary:

Performs front desk and administrative support functions for the Abbotsford Campus, including support for the campus director, academics, admissions staff, student services, career services, co-op placement coordinator and the faculty.

Responsibilities:

Be responsible for the following as well as other related duties as assigned:

• Performs reception and clerical duties including word processing, filing, copying, faxing, processing mail, and collating documents.
• Responsible for maintaining supplies and equipment as required to meet the needs of the instructors, students and administrative staff of the campus
• Answering and directing incoming calls and maintaining the call inquiry log
• Greeting visitors to the campus and directing them to the appropriate area
• Maintaining general security by managing access to the campus facilities and equipment and supplies
• Maintaining internal communication and messages between staff and students
• Maintaining student transcript databases through entering marks and attendance
• Maintaining policies, procedures and up to date forms files
• Keeping supplies adequately stocked
• Monitoring, and ordering general office supplies for the campus
• Liaising with external suppliers to coordinate maintenance of general office equipment

Requirements:

To be successful the individual must be committed to developing, maintaining and demonstrating the following:

• Customer service and communication and one to three years receptionist and/or customer service experience
• Advanced oral and written communication skills, including presentation, group facilitation and business writing skills
• Excellent organizational skills with ability to multi-task
• Flexible work hours
• Microsoft Office expertise

Education and Experience:

• Business diploma or equivalent
• Two to three years of experience

Work Location: In person

Job Requisition Id: 191643
Business Function: Retail
Primary City: Schefferville
Other Location(s):
Province: Quebec
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: Bilingual Imperative (--BB)
Employee Class and Level: RVSGD21 - Level 2
Working Hours: 40 hours/week
Number of Vacancies: 1
Salary: $ 21.67/h
Job Closing Date (MM/DD/YYY): 09/03/2025

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to customers.

Job Responsibilities

• Sell postal products and service to the business community and public

Job Responsibilities (continued)

Qualifications

• High school or provincial equivalency and/or experience in business administration

Other Information

Working Hours : 40 hours/ week

From Monday to Friday : 8h30 - 12h30 - 1h30 PM - 5h30 PM

Note: The ideal candidate should reside in the community. Applicants within a 50 km radius of the Post Office may be considered as needed.

As part of the selection process selected candidates will be required to complete a security screening process.

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under the Canada Post's Substance Use Policy.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our signature behaviours

Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination – We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride – We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do

Job Description

This is a medical office and we need a medical office assistant that deals with a duty for family physicians needs including answering the phone, helping patients, putting patients and the examination rooms, assistant Dr. when necessary, do computer work including test results, faxes, scans, and referrals. Experiences in family practice work would be an asset but we are ready to train The successful candidate.

Job Description

Medical Office Assistant

Regina Wellness Wheel Clinic is a non-profit healthcare organization dedicated to providing equitable, culturally responsive, and holistic care in collaboration with Indigenous communities across Saskatchewan. Our multidisciplinary team works with First Nations community health centers and local health teams to deliver primary care, harm reduction services, and chronic disease management through outreach care.

We are seeking a dedicated and organized Temporary Part-Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about supporting the delivery of outreach healthcare services to Indigenous communities in Saskatchewan. This position requires managing patient communications, scheduling, and administrative tasks to ensure smooth clinic operations in an outreach setting. The successful candidate will be highly organized, tech-savvy, and compassionate, with strong communication skills and a deep understanding of First Nations culture, particularly as it relates to the Truth and Reconciliation Commissions Calls to Action in healthcare.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Support the coordination and scheduling of appointments using electronic medical records (EMR)
• Respond to patient inquiries via in-person interactions, phone, email, and secure messaging platforms.
• Prepare providers for visits by reviewing patient charts and confirming appointments.
• Register new patients and demographics, including contact information, health card or insurance information and accurately input and update patient information in the EMR system.
• Process referrals and consults, requisitions for investigations, and follow-up communication as directed by healthcare providers.
• Communication with patients re: confirmation of appointments, scheduling requests, etc.
• Maintain patient confidentiality and follow all clinic policies and privacy regulations (e.g.,HIPA).
• Coordinate with other clinics, labs, and health agencies as needed
• Assist as needed with medical transportation for patients, in collaboration with the SHA Nursing team, patient(s) and community
• Potential to support in-person clinics as they occur, including rooming patients and disinfecting clinic rooms and surfaces between patients
• Support other administrative tasks as required to assist the healthcare team.
• Distribution of harm reduction supplies to patients

Qualifications:

• Completion of a recognized Medical Office Assistant or Medical Administrative program.
• Previous experience working in an outreach clinic or mobile healthcare setting, with the ability to adapt to varying locations and patient needs.
• Demonstrated understanding of First Nations culture, with experience providing culturally safe care and applying the Truth and Reconciliation Commissions Calls to Action in a healthcare setting.
• Proficiency in using EMR systems (e.g., MedAccess) and video conferencing platforms (WebEx)
• Proficiency with Microsoft programs
• Strong interpersonal and written communication skills.
• Excellent organizational and multitasking abilities.
• Familiarity with medical terminology and patient confidentiality guidelines.
• Understanding of the Truth and Reconciliation Commissions (TRC) Calls to Action related to healthcare, including how they guide culturally safe and equitable service delivery for First Nations, Inuit, and Métis peoples.

Regina Wellness Wheel Clinic is an inclusive and culturally responsive clinic which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative and professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Job Description

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Rockyview Surgical Centre, a division of Clearpoint Health Network is recruiting for Medical Office Assistant, Casual

Apply by: August 17, 2025
Wage: $21 – $24/hr
Location: Onsite, parking available
Position Type: Casual
Shifts: Hours are not guaranteed; shifts may vary Monday to Friday

Key Details:

• This is a casual position with variable shifts between 7:00 AM and 4:00 PM, Monday to Friday.

• Full-time hours are not guaranteed.

Who you are :

• As a Medical Office Assistant, you would arrange patient appointments, answer phone calls and manage the administrative requirements. You serve as a liaison between patients and medical staff throughout the entire process.
• You are a well organized, very efficient, and resourceful individual who can work independently with minimal supervision.
• Your time management skills are impeccable and do not falter during high-stress situations.

Job Purpose:

You will help facilitate day to day logistics for surgeons including liaising with clinicians and the surgical facility to facilitate an efficient patient experience.

Key Responsibilities:

• Identifies and resolves client concerns with urgency and good judgment to provide continuity of care including fulfilling any requests received from clients.
• Maintains privileged and highly confidential information involving client care.
• Conducts quarterly reviews pertaining to client processes, existing client files
• Acts as a custodian of client standard forms and records – maintaining an effective document management procedure.
• Prepares reports and documents
• Actively participates in all required meetings by summarizing key learnings and identifying trends pertinent to patient care and outcomes.
• Play a critical role in the Administration team
• Answering and directing incoming calls in a courteous and professional manner.
• Booking follow up appointments as required.
• Sorting incoming faxes and distributing to the correct recipient.
• Communicating messages to appropriate parties in a timely manner.
• Performing other related administrative tasks as required.
• Assisting other staff members when requested.

Skills & Qualification:

• Experience in working with electronic medical records (EMRs)
• High attention to detail and high level of accuracy
• 2-3 yrs previous experience in a medical facility would be preferred.
• Strong organization skills and ability to handle multiple demands by prioritizing effectively and respecting deadlines
• Must be well organized and be able to multi-task while working under minimal supervision.
• Excellent aptitude for interpersonal relations combined with an ability to interact with all levels of management and peers in a professional and efficient manner
• Excellent communication and customer service skills required.
• Completion of Grade 12 or equivalent.
• Proficient in advanced MS Office software and customer service-related technology platforms

Clearpoint Health Network Inc is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact for further information.

Job Description

At Erindale Health Centre, we are a multidisciplinary healthcare facility committed to providing high-quality, patient- and family-centered care. We take pride in offering a welcoming, inclusive, and trauma-informed environment that supports physical, emotional, spiritual, and social well-being. Our team works collaboratively to deliver compassionate, culturally sensitive, and evidence-based care.

We are seeking a dedicated and organized Temporary Part Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about healthcare, enjoys administrative work, and thrives in a fast-paced clinical environment. The MOA will play a key role in facilitating smooth clinic operations, ensuring quality service delivery, and enhancing patient experiences.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Perform medical transcription and maintain accurate clinical documentation

• Schedule appointments and manage patient flow using Electronic Medical Records (EMR)

• Greet and register patients, update demographic and insurance information

• Prepare and maintain patient charts and confidential records

• Manage communications (calls, emails, faxes) in a professional and timely manner

• Assist with patient referrals and outcome tracking using PROMs

• Order and organize office and medical supplies

• Maintain a clean, safe, and confidential work environment

• Support clinic quality improvement and workflow initiatives

• Participate in regular staff meetings and training sessions

Qualifications:

• Diploma in Medical Administrative Assistant from a recognized institution
• Minimum 1 year of experience in a medical or general office setting (clinical preferred)
• Experience conducting ECGs and Spirometry is considered an asset
• Clear Vulnerable Sector Criminal Record Check
• Excellent keyboarding and data entry skills
• Proficiency in Microsoft Office and EMR systems
• Strong interpersonal, communication, and organizational skills
• Ability to work both independently and collaboratively in a team
• Demonstrated cultural sensitivity and trauma-informed care approach
• Cultural sensitivity and awareness in working with diverse populations.
• Understanding medical terminology and clinical procedures is an asset.
• Ability to prioritize tasks in a fast-paced, multi-disciplinary environment

Erindale Health Centre is an inclusive and culturally responsive clinic, which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative and professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Job Description

Salary:

The New Vision Family Health Team (FHT) is seeking a full-time (1.0 FTE), permanent Medical Office Assistant.

Located in the Kitchener-Waterloo region, the New Vision Family Health Team delivers comprehensive, team-based primary care through a collaborative interdisciplinary approach. Our team includes 16 Family Physicians and approximately 40 clinical and administrative staff, working together to provide high-quality, patient-centered care. We offer a professional, supportive, and collegial work environment within a spacious facility.

Position Summary

The Medical Office Assistant is a vital member of the New Vision Family Health Team, supporting the delivery of efficient, high-quality, and patient-centered primary care. This role involves both clinical and administrative responsibilities, including direct patient interaction, clinical preparation, and accurate documentation.

Working in collaboration with physicians and the broader interdisciplinary health care team, the Medical Office Assistant helps ensure patients receive safe, timely, and compassionate care.

Key Responsibilities

• Prepare patients for examinations and treatment procedures.
• Perform and document vital signs and collect relevant clinical information at each visit.
• Identify and communicate patient health concerns to the clinical team.
• Assist physicians with minor procedures and treatments as required.
• Maintain accurate documentation of patient interactions within the Electronic Medical Record (EMR).
• Support infection prevention and control standards by ensuring exam rooms are clean, organized, and stocked.
  

Qualifications and Requirements

• Medical Office Assistant or related certification preferred.
• Current
  Basic Life Support (BLS) / CPR
• Clear
  Criminal Record Check with Vulnerable Sector Screening.
• Completion of
  health screening requirements(MMR, Varicella, Tdap, Hep B).
• Experience in a clinical or health care setting is an asset.
• Strong communication and interpersonal skills, with a patient-first approach.
• Ability to work collaboratively within an interdisciplinary team.
• Proficiency with EMRs and general computer applications.
• Demonstrated attention to detail, critical thinking, and organizational skills.

Compensation and Benefits

• Competitive salary, aligned with qualifications and experience
• Health and dental benefits
• Paid vacation and personal days
• Participation in a pension plan (HOOPP)
• Ongoing professional development opportunities
  

Why Join Us?
At New Vision Family Health Team, we are committed to providing comprehensive, team-based primary care to our community. By joining our team, you will contribute to improving health outcomes and supporting patients in a welcoming, collaborative environment.

We thank all applicants for expressing interest in this position; however, only those selected for an interview will be contacted.

Job Description

Salary: $45,299.00-$9,105.00

Health Office Assistant

We provide wholistic primary health care through a range of options including prevention, assessment, diagnosis, and treatment. Our teams include health professionals, educators and support workers representing both traditional Indigenous and contemporary models of care and use wholistic health and community development concepts.

To be a courteous and efficient first point of contact for clients and the public and provide effective administrative support functions for the CSL and related health professionals.

NOTE: Indigenous traditional practices involve burning sacred medicines including tobacco, sweetgrass, sage and cedar within the work setting.

QUALIFICATIONS:

• medical secretary diploma, office administration diploma, or equivalent combination of post-secondary education and experience;
• advanced computer skills and experience operating in a network environment with a full range of Microsoft Office applications; experience with Electronic Health Records is an asset;
• demonstrated oral and written communication skills; excellent problem solving and interpersonal skills to deal effectively with a wide variety of people; strong customer service orientation;
• personal experience and understanding of traditional Indigenous culture and healing practices; ability to work in a collaborative, de-colonial, trauma-informed, and client-centered approach and to support WNHAC values in meaningful ways;
• highly organized, detail orientated and able to prioritize and produce high standard of work;
• deep understanding and experience of Indigenous culture, values, and perspectives and relevance in a workplace; ability to speak and understand Anishinaabemowin a definite asset;
• experience working in an Indigenous organization; understanding and/or willingness to learn of Indigenous culture and values;
• proof of immunization in compliance with policy requirements is mandatory;
• valid drivers license, own vehicle and willingness and ability to travel required;
• criminal records check and current drivers abstract required;
• commitment to ongoing training and professional development relevant to job requirements; and positive attitude and capacity to act as a healthy lifestyle role model.

Salary: 45,299 - 59,105 with excellent benefits, including HOOPP pension plan. Salary is based on education and experience.

APPLICATION DEADLINE: Wednesday, September 3, 2025

Health Office Assistant Position

Email:

Website: WNHAC.org

Fax: (

Phone: (888) MYWNHAC

We thank all applicants for their interest in this position; however, please note only those selected for an interview will be contacted. As an Indigenous employer we encourage First Nations, Inuit, and Metis applicants to apply.

We welcome and encourage applications from people with disabilities and will provide accessibility accommodations as part of the application process upon request.

Job Description

Part

Position Type: Full-Time/Part-Time

Are you a skilled and dedicated Medical Office Assistant with experience or a degree in medical office administration? We have an exciting opportunity for you to join our medical clinic in Toronto, Canada. We are seeking a competent individual to join our team and contribute to the smooth operation of our practice.

Key Responsibilities:

• Greet and assist patients with professionalism and a welcoming demeanor.
• Efficiently manage patient appointments, including scheduling, cancellations, and rescheduling.
• Maintain accurate and up-to-date patient records using Accuro or similar EMR software.
• Handle billing and insurance claims, ensuring accuracy and compliance with regulations.
• Coordinate with healthcare providers, nurses, and administrative staff to facilitate a well-organized clinic.
• Maintain a clean and organized reception area, ensuring a positive patient experience.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff members.
• Assist with general administrative tasks as needed.

Qualifications:

• Previous experience as a Medical Office Assistant or a degree in Medical Office Administration is required.
• Proficiency in using Accuro or similar Electronic Medical Record (EMR) software is essential.
• Strong interpersonal and communication skills to interact effectively with patients and colleagues.
• Excellent organizational skills and attention to detail.
• Knowledge of medical terminology and office procedures.
• Ability to handle sensitive patient information with confidentiality and discretion.
• Flexibility to work in a fast-paced medical environment.
• Customer service-oriented mindset.

How to Apply:

If you meet the qualifications and are ready to take on this rewarding role as a Medical Office Assistant in our Toronto-based clinic, please submit your resume and a cover letter outlining your relevant experience. Only candidates with experience or a degree in medical office administration and proficiency in Accuro will be considered.

We value diversity and encourage applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and contribute to providing exceptional patient care at our medical clinic in East York Toronto, Canada!

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.