7,514 Appointment Scheduling jobs in Canada

This is a remote position.

We are looking for a dedicated Office Assistant to join Swipe Tech, a leading tech company. As an Office Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing office supplies, and assisting with various projects. This position is vital to maintaining an efficient and organized work environment at Swipe Tech.

As an Office Assistant at Swipe Tech, you will have the opportunity to work on diverse projects and collaborate with different teams within the company. Your attention to detail, organizational skills, and ability to multitask will be key to your success in this role. Join us in our mission to drive innovation and excellence in the tech industry.

Job Description

Salary: $47,150 - $55,264

Sagkeeng Child and Family Services is a First Nations CFS Agency who strives to recruit inspired, accountable, and driven individuals to join our diverse talented team of professionals. If you are an individual that is looking to commit and be a part of our progressive environment, we want you to be a part of our team!

General Duties:

The Office Administrative Assistant performs a variety of administrative and clerical duties. The Administrative Assistant provides support to Managers and staff, assisting in daily office needs and managing the Agencys administrative activities. Duties include, but not limited to:

• Maintains computer and manual filing systems.
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  Handle sensitive information in a confidential manner.
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  Resolves office administrative issues.
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  Performs general clerical duties to include, but not limited to: photocopying, faxing, mail distribution and filing.
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  Creates and modifies various documents using Microsoft Office.
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  Answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
• Help and coordinate with planning and managing events
• Ensure case management specific administrative duties are completed as per direction of supervisor.
• Performs clerical duties such as scheduling meetings for service delivery teams, faxing, scanning, uploading to CFSIS as directed, or compiling data for the purposes of case management.
• Coordinates and organizes direct service meetings and supervision appointments for the service delivery management team.
• Completes internal and external correspondence, legal documents, forms, letters, and other documents as directed by supervisor.
• Understands and adheres to all agency policy and procedures.
• Completes confidential administrative services for the direct service supervisors such as completing supervision forms, or standards compliance tracking.
• Direct service administrative duties may include but are not limited to:
  • CFSIS compliance tracking and follow-up with direct service supervisor.
  • Assistance with supervision, and uploading supervision documents.
  • Special Rate tracking and renewals.
  • Maintaining and updating standard agency forms such as social history, placement requests, permanency planning forms, and prompting direct service workers when such forms require updating.
  • Uploading case specific documentation to CFSIS. (This might include SDM documents, case notes, photos, other recordings, etc.).

Qualifications:

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  Minimum grade twelve diploma; desired Office Administration diploma.
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  Preferred, one (1) years experience directly in the social services/child care profession.
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  Excellent interpersonal, verbal, written and organizational skills.
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  Demonstrated ability to work as part of a team.
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  Excellent verbal, written and organizational skills.
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  Strong problem solving, decision-making and interpersonal skills.
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  Ability to speak and/or understand the Ojibway language is considered a definite asset.

Qualified candidates will be required to undergo a criminal record check, child abuse registry check, and a prior contact check as a condition of employment.Sagkeeng Community members and Indigenous candidates will be given preference and are encouraged to self-identify as being of Indigenous descent.

Job Description

Job Responsibilities:

• Collaborate with other departments, such as billing and customer service, to ensure efficient operations.
• Data Entry
• Appointment Booking
• Reconciling sales order records with shipping documents to ensure clients are billed correctly for purchased and transferred items
• Following up through emails or phone calls with Customer issues and concerns
• Answering phones

Job Requirements:

• Proficiency in Microsoft Office
• Familiar with Inventory management systems
• Strong analytical and problem-solving skills.
• Excellent communication and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

No phone calls, please. We thank all applicants; however, only those selected for an interview will be contacted. Fastfrate is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from all qualified candidates including women, members of visible minorities, persons with disabilities, and indigenous peoples. By submitting your resume, you consent Fastfrate. to share this information within its divisions in order to identify other employment opportunities that you may be suitable for.

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We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Job Description

Our client is a positive contributor to the community of Lloydminster with a reputation of trust and respect. We are in search of a self-motivated energetic Medical Office Admin who goes above and beyond focusing on productivity through motivation, teamwork, and communication.

Benefits:

• Permanent
• $18 - $20 /hour
• 8:30 am – 4:30 pm Monday – Thursday (1 hr lunch); with approximately 1 Friday a month as well
• Training provided
• Start ASAP

Responsibilities:

• Scheduling and managing appointments, picking up and reading medical reports
• Contacting and communicating with patients
• Office mail, correspondence, supplies, reconciliations
• Reviewing claims and patient insurance
• Answering phones and taking messages
• Greeting patients and handling initial inquiries
• Scanning health cards and updating patient demographic information
• Assisting patients with the use of an automated vital signs machine
• Ensuring optimal workflow
• Checking in patients & confirming all information
• Recalling patients for follow up
• Doing vitals on patients
• Collecting payments for uninsured services
• Filing documents
• Inventory

Skills:

• Enthusiastic, self-motivated, adaptable, willing to learn, fast learner
• Excellent computer skills, Microsoft Office including excel with Accuro being an asset
• Superior people skills, communication and interpersonal skills
• Time management, multi-tasking
• Superior organization skills with excellent attention to detail
• Working as part of a team
• Personal integrity, respect, and confidentiality

For more information, or if you are interested in this opportunity, please submit a recent resume and references to TJ at Jetstream Personnel Consulting: Qualified applicants only.

We thank all interested candidates for their time and efforts; however, only candidates we wish to interview will be contacted.

Job Description

Salary: $22.73/hr-$7.42/hr

.Career Opportunity

Position Title: .Medical Office Assistant

Classification:.Medical Office Assistant

Job Type:.Permanent 1FTE (35hs a week)

Department:.Primary Health Care

Location: .Eccles/Rosemount

Reporting to: .Manager, Primary Health Care

Deadline To Apply: .October 10, 2025, 5:00pm

Submit To: .

Compensation: 22.73/hr - 27.42/hr plus a comprehensive compensation package that includes time-off entitlements, health benefits, life insurance, and participation in the HOOPP pension plan.

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About us

We are Somerset West Community Health Centre (SWCHC), a non-profit, community-governed organization that serves over 18,000 clients annually. Established in 1978, SWCHC provides a wide range of health care services such as primary health care, health promotion, community development, mental health, and harm reduction. We are deeply connected to the communities we serve and committed to removing barriers to accessing services for people who experience vulnerabilities because of their age, income, ability, sexual orientation or gender identity, and language or culture.

SWCHC strives to ensure that our team reflects the communities we serve. We work within an antiracist, anti-oppressive framework that acknowledges the existence and impacts of systemic racism and seeks to ensure that systems are fair and equitable for everyone.

What the Program Entails

SWCHC is well known for its excellent Community Health Centre (CHC) model and its professional health services team, but it has also become a leader in offering a wide range of community-building activities and advocacy programs. Our team of doctors, nurses, dietitians and more, offer a range of medical services.

What Youll Do

SWCHC is looking for an experienced Medical Office Assistant to work in our busy Primary Health Care clinics.

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What Were Looking For

Life and Work Experience

• 35 years experience in a clinic setting
• Knowledge of PS Suite (an asset)
• Successful criminal reference check, including vulnerable sector screening

Your Education Path

• Medical Office Assistant diploma (an asset)

Required Language

• Fluency in English required.
• Working knowledge of French preferred
• Other languages considered an asset.

What You Bring to the Table

• Strong interpersonal skills
• Ability to work effectively in an interprofessional environment
• Excellent communication skills
• Proficient computer skills
• Commitment to the principles of health equity, inclusion, and anti-racism/anti-oppression

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Your Day-to-Day at a Glance

As our Medical Office Assistant, your responsibilities include, but are not limited to,

• Scheduling clients
  
• Appointment registration
  Answering phones
  
• Maintaining medical files
  
• Scanning
  
• Faxing
  

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Ready to Apply?

Take your career to the next level! Submit a cover letter and your resume by 5:00pm on October 10th, 2025, to:

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Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

We welcome and encourage applications from members of Indigenous, Black and racialized communities, Two Spirit, nonbinary, LGBTQ+ people; people with disabilities; and members of other equity seeking groups. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

We sincerely appreciate your interest in working with us. Due to high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted.

Job Description

Salary: $21.00 per hour

About the Organization

First Nations Technical Services Advisory Group Inc. (TSAG) is a not-for-profit provider of quality technical service and training for First Nations in Alberta. TSAGs purpose is to assist First Nations in gaining the tools and knowledge they need to achieve and maintain high standards in technology and services within the community. This is a full-time position including weekends and will be located in Edmonton, Alberta.

Role and Responsibilities

• OurMedical Office Assistantsare an important part of our team who provide outstanding administrative support to patients, co-workers and stakeholders, in keeping with our commitment to patient centered care. They ensure the efficient, professional and organized operation of the clinic office.A patient champion, supporter, fact finder with a relentless drive to achieve success in administrative excellence.

What you would do:

• Ensure optimal patient care through friendly, enthusiastic and professional service with all patients and team members
• Answer telephone calls and emails and provide excellent customer service for all questions or concerns.
• Coordinate a detailed and accurate intake of information on the patient's first visit to the clinic
• Coordinate virtual appointments
• Provide support to physicians in using the EMR
• Become a trainer and Super user of the EMR application
• Use electronic medical record files and coordinate the scheduling of future appointments for patients with all providers as directed
• Produce accurate end of day reports, weekly and monthly statistic reports
• Other administrative tasks as assigned by the Clinic Team Manager
• Record and prepare minutes of meetings, seminars and conferences
• Set up and maintain computerized information filing systems
• Create physician schedule and adjust schedule as required
• Complete accurate clinic billing
• Responsible for Booking, scheduling and reporting
• Responsible for submitting and reconciling shadow billings through the EMR

What you need:

• Excellent communication and interpersonal skills to maintain effective rapport with patients and staff members
• Ability to exercise good judgement, resourceful, strong organizational skills
• Ability to investigate, understand and resolve issues
• Remain cool, calm and collected in high pressure situations
• Able to adapt to change with clinic operations to continuously learn and strive for improved Patient care
• Self-starter with an ability to work independently and collaboratively in a team environment
• Experience with Shadow Billing and WCB Billing
• Experience with referrals
• Excellence and comfort with technology

Responsibilities

• Communication with patients including by phone, and by email and other virtual applications like Zoom
• Customer service activities including appointment bookings, prescription printouts, troubleshooting technology
• Office administrative tasks including processing mail, filing, and faxing.

The Successful Candidate

• Passionate about customer experience; a great communicator who can provide exceptional patient care
• Committed to excelling as a member of a high performing team
• Able to multi-task in a fast-paced environment
• Good computer knowledge, including Microsoft Office suite

• 
  Ability to work in a team as well as independently

• Ability to multi-task
• Attention to detail

Qualifications and Education Requirements

• Must have in clinic experience with TELUS Medaccess

• MOA Diploma
• At least 2 years experience as a Medical Office Assistant in a physicians office or recent graduate from a recognized Medical Office Assistant Program.
• Strong Computer Skills and very comfortable working on computers in a virtual setting
• Excellent English skills, both written and oral
• Customer Service Experience

• 
  Must have billing or referral experience
• 
  Asset to have previous experience working in a virtual clinic

Benefits:

For the full time position, you'll also be entitled to an excellent package which includes:

• Health and Dental benefits program
• A registered pension plan with company matching of up to 5%
• Fully paid vacation days when the office is closed between Christmas and New Year's Day
• 2 weeks of vacation on joining that increases to 3 weeks after 2 years and increases further with your length of service
• Fully reimbursed travel should you need to travel on behalf of the organization

Additional Notes

• No phone calls please. Apply online only.
• Full time position including weekends.
• Training will be provided.
• Work environment may be in the office or remotely at home and will be reviewed on a regular basis

We thank all applicants for their interest in this position but only those selected for an interview will be contacted. Position is for Edmonton area residents only.

Job Description

Clearpoint Health Network (CHN) is one of Canada’s largest and trusted providers of independent surgical and multi-disciplinary medical centres. Working in close collaboration with regional health organizations, hospitals, insurance providers, and workers’ compensation boards, Clearpoint delivers high-quality care across Canada, meeting the needs of patients while alleviating capacity pressures on public health systems.

New Westminster Surgical Centre, a division of Clearpoint Health Network, is now hiring a Medical Office Assistant (MOA)

Employment Type: Casual

Wage $23.00/hr-$30.00/hr Based on Experience

Position Summary

As a Medical Office Assistant, you coordinate patient appointments, manage phone inquiries, and handle administrative tasks to ensure smooth operations. You act as a liaison between patients and Surgeons and their office’s. You will work as a Team with Anesthesia providers, nursing, Procurement, and Medical Device Reprocessing for accurate slate booking. While maintaining organized records, managing surgical bookings, and supporting billing and office administration.

Key Responsibilities:

• Organize patient charts, liaison with surgeon’s offices to ensure proper documentation is present in the patient chart
• Work with Health Authorities to ensure smooth bookings for their patients
• Work with Anesthesia providers and nurses as to appropriateness of patients for surgery in an out-patient facility
• Responsible for surgical bookings in a timely fashion
• Deal with issues related to bookings, supplies and staffing under direction of Nurse Manager
• Maintain a clean and organized work environment
• Receive supplies from delivery companies as needed
• Organize courier services as needed
• Greet patients when required, and admit them to facility
• Answer incoming telephone calls and deal with them appropriately

Qualifications :

• Successful completion of a recognized Medical Office Assistant program with Certificate is required
• Minimum 2 years' experience required, with previous experience in a medical office environment within the last five years
• Proficient in Microsoft Office with accurate data entry / keyboarding skills
• Ability to prioritize workload to meet established workload timelines with frequent interruptions
• Must be able to work independently and multi-task
• Strong communication and organizational skills
• Familiarity with medical terminology
• Ability to adhere to strict regional policies and procedures and legislated requirements regarding patient confidentiality
• Experience using a Health EMR or O.R. booking systems preferred, but not required

Clearpoint Health Network Inc. is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Accommodation is available upon request for candidates taking part in all aspects of the selection process.