87 Business Administration jobs in Toronto

Job Description

Job Description

You could work anywhere. Why us?

• Join a pre-IPO startup with capital, traction and runway ($240M funded | 60X revenue growth in 5 years | $T market size)

• Partner with our VP of BizOps & Analytics, Armando La Rocca (ex-BCG, Better)

• Disrupt a massive market and take us to a 10B business in the next few years

• Be immersed in a talent-dense environment and greatly accelerate your career growth

About the opportunity:

Jerry is looking for a Business Operations Associate to join our growing team! We hit a huge milestone in early 2024 by achieving profitability and have ambitious goals for the next few years — scale from 5M to 50M customers and become a $1 B business. As a Business Operations Associate, you will play a key role in championing data-driven decisions across the company’s most critical business initiatives (including carrier growth and development, building new products from 0-1, etc.). As part of the business operations & analytics team, you will leverage advanced machine learning models to conduct in-depth analyses and extract insights that will shape our growth strategies.

Jerry is building the first super app to make car ownership affordable and accessible – insurance, buy/sell, registration, loans, safety, repairs, parking, etc – a $2T ma ket in the U.S. We started with insurance in 2019, and since then we’ve launched loan refinancing, driving insights, repair marketplace, car diagnostics, and a GenAI-powered chatbot & voicebot. We have amassed over 5M customers, raised $2 0MM in funding, scaled our revenue 60X and our team to 225 across 6 countries.

Here's what an ex-Bain teammate has to say about joining Jerry:

“I’ve really enjoyed my time at Jerry. From day one, I’ve owned complex, high-impact problems and have the opportunity to apply structured thinking, deep customer research, and analytics to drive real results.

The Data Science & BizOps team is incredibly versatile, and there are no rigid rules on ownership. If you have a strong, data-backed hypothesis, you are given the resources needed to drive projects from start to finish—but what really sets Jerry apart is the talent density. Working with exceptionally sharp, driven teammates has accelerated my growth and made the experience deeply rewarding.”

How you will make an impact:

• Partner with marketing, product, and business development teams to integrate customer performance insights into user and partner acquisition strategies

• Lead the design, execution, and analysis of A/B experiments on new and existing features, extracting key insights to inform product and business strategies

• Define, understand, and test levers to drive profitable and scalable user acquisition and partnership growth

• Identify opportunities to automate manual processes and optimize operational efficiency 

Preferred experience:

• Bachelor’s degree in a quantitatively or intellectually rigorous discipline

• 1+ years of management consulting experience from a top firm (McKinsey, Bain, and Boston Consulting Group preferred) OR relevant experience in business analysis/operations

• High level of comfort with SQL and/or running complex data analysis

Who you are:

• You have a framework for problem solving and live by first principles

• You are comfortable communicating with audiences varying from front-line employees to the company’s C-suite

• You set a very high bar for yourself and for your team, and you are constantly pushing that bar higher in the pursuit of excellence

While we appreciate your interest and application, only applicants under consideration will be contacted.

Jerry.ai is proud to be an Equal Employment Opportunity employer. We prohibit discrimination based on race, religion, color, national origin, sex, pregnancy, reproductive health decisions or related medical conditions, sexual orientation, gender identity, gender expression, age, veteran status, disability, genetic information, or other characteristics protected by applicable local, state or federal laws.

Jerry.ai is committed to providing reasonable accommodations for individuals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, please contact us at

The successful candidate’s starting pay will fall within the pay range listed on this job posting, determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Ranges are market-dependent and may be modified in the future. In addition to base salary, the compensation may include opportunities for equity grants.

We offer a comprehensive benefits package to regular employees, including health, dental, and vision coverage, paid time off, paid parental leave, 401(K) plan with employer matching, and wellness benefits, among others. Equity opportunities may also be part of your total rewards package. Part-time, contract, or freelance roles may not be eligible for certain benefits.

About Jerry.ai:

Jerry.ai is America’s first and only super app to radically simplify car ownership. We are redefining how people manage owning a car, one of their most expensive and time-consuming assets. 

Backed by artificial intelligence and machine learning, Jerry.ai simplifies and automates owning and maintaining a car while providing personalized services for all car owners' needs. We spend every day innovating and improving our AI-powered app to provide the best possible experience for our customers. From car insurance and financing to maintenance and safety, Jerry.ai does it all.

We are the #1 rated and most downloaded app in our category with a 4.7 star rating in the App Store. We have more than 5 million customers — and we’re just getting started. 

Jerry.ai was founded in 2017 by serial entrepreneurs and has raised more than $240 million in financing

Join our team and work with passionate, curious and egoless people who love solving real-world problems. Help us build a revolutionary product that’s disrupting a massive market.

Compensation Range: $1 0K - 130K

Job Description

Job Description

Who we are

Imagine a world where your birthplace doesn’t limit your dreams. That’s what Passage is here to create. We aren’t just a bridge of financial support; we connect families all around the world to life-changing opportunities. We believe in a future where deserving students can pursue their dreams & ambitions—even if their parents don’t have money.

Our mission is bold but simple: by 2030, we aim to dismantle the barriers preventing brilliant minds from accessing the opportunities they deserve. Starting with financial barriers, we’re offering loans to international students and refugees, helping them pursue better education in Canada and unlock a world of possibilities—not just for themselves, but for their families and future generations, too.

Admin: It’s important to note that we maintain an in-office working policy , and we require candidates to either reside in Toronto or be open to relocating to the area and committing to a five-day-a-week in-office schedule .

Who you are

We're hiring a Business Operations Associate to help run and evolve the engine behind our growth. This isn’t a back-office role—this is a front-row seat to how strategy becomes execution. You’ll be deep in operational workflows one day, then in a cross-functional brainstorm the next. You’ll analyze, optimize, and help build systems that scale our mission—and our impact.

If you're early in your career, hungry to grow fast, and energized by solving complex problems with a practical mindset, this is for you. We’re looking for someone who thrives in fast-moving environments, takes initiative, and wants real ownership—fast. This is your chance to be part of something meaningful from the ground up, with a clear path to grow.

What you will do

Own and Optimize Core Workflows

• Own operational processes including loan application processing, underwriting, diligence, and servicing.

• Ensure systems are audit-ready, accurate, and consistently up to date.
  

Build Tools and Systems That Scale

• Create and refine SOPs, dashboards, and internal tooling to streamline workflows and improve team productivity.

• Identify operational bottlenecks and drive continuous improvement.
  

Collaborate Across Teams

• Coordinate across credit, finance, and product teams to move applications from intake to decision.

• Jump into high-priority special projects with senior leaders—strategy meets execution.

Qualifications

• 1–3 years of experience in business operations, consulting, finance, or a similarly demanding environment.

• Educational background in Banking, Business Administration, Finance, Economics, or a related field.

• Strong communication, high ownership, and a team-first mindset.

• You want more than a role—you want momentum. You’re ambitious, proactive, and ready to own outcomes.

• Excellent organization, communication, and energized by problem-solving.

Nice to Haves

• Unique skillset in data analysis, programming, mathematics another technical field.

• Previous experience founding a startup or initiative, showcasing entrepreneurial spirit and leadership, or having worked in a startup during early or growth stages. 

If your experience doesn’t perfectly match every requirement but you’re excited about this role and confident you can thrive in it, we encourage you to apply.

Job Description

Job Description

You could work anywhere. Why us?

• Join a pre-IPO startup with capital, traction and runway ($240M funded | 60X revenue growth in 5 years | $T market size)

• Partner with our VP of BizOps & Analytics, Armando La Rocca (ex-BCG, Better)

• Disrupt a massive market and take us to a 10B business in the next few years

• Be immersed in a talent-dense environment and greatly accelerate your career growth

About the opportunity:

Jerry is looking for a Senior Associate, Business Operations to join our growing team! We hit a huge milestone in early 2024 by achieving profitability and have ambitious goals for the next few years — scale from 5M to 50M customers and become a $1 B business. As a Senior Associate, Business Operations, you will play a key role in championing data-driven decisions across the company’s most critical business initiatives (including carrier growth and development, building new products from 0-1, etc.). As part of the business operations & analytics team, you will leverage advanced machine learning models to conduct in-depth analyses and extract insights that will shape our growth strategies.

Jerry is building the first super app to make car ownership affordable and accessible – insurance, buy/sell, registration, loans, safety, repairs, parking, etc – a $2T ma ket in the U.S. We started with insurance in 2019, and since then we’ve launched loan refinancing, driving insights, repair marketplace, car diagnostics, and a GenAI-powered chatbot & voicebot. We have amassed over 5M customers, raised $2 0MM in funding, scaled our revenue 60X and our team to 225 across 6 countries.

Here's what an ex-McKinsey teammate has to say about joining Jerry:

"I’ve really enjoyed working at Jerry because it’s allowed me to flex the strategy muscles I built at McKinsey while also getting much closer to implementation. Unlike traditional consulting, I’m not just handing off a recommendation — I actually get to own the metrics, design A/B tests, and see how our strategies play out in the real world.

Jerry has a deeply data-driven culture. We A/B test everything, and there’s been a big investment in data infrastructure — from clean, well-structured data to a strong data engineering team that supports real decision-making. As a result, the data and BizOps team is seen as a core strategic partner within the company.

Another thing I’ve appreciated is the team itself. A lot of people here come from MBB, so I’ve still got the energy, sharp thinking, and high bar that I had at McKinsey — but now I also get to build, test, and iterate on the strategies I help develop. It’s a great mix of ownership, rigor, and impact."

How you will make an impact:

• Partner with marketing, product, and business development teams to integrate customer performance insights into user and partner acquisition strategies

• Lead the design, execution, and analysis of A/B experiments on new and existing features, extracting key insights to inform product and business strategies

• Define, understand, and test levers to drive profitable and scalable user acquisition and partnership growth

• Identify opportunities to automate manual processes and optimize operational efficiency 

Preferred experience:

• Bachelor’s degree in a quantitatively or intellectually rigorous discipline

• 2+ years of management consulting experience from a top firm (McKinsey, Bain, and Boston Consulting Group preferred) OR relevant experience in business analysis/operations

• High level of comfort with SQL and/or running complex data analysis

Who you are:

• You have a framework for problem solving and live by first principles

• You are comfortable communicating with audiences varying from front-line employees to the company’s C-suite

• You set a very high bar for yourself and for your team, and you are constantly pushing that bar higher in the pursuit of excellence

While we appreciate your interest and application, only applicants under consideration will be contacted.

Jerry.ai is proud to be an Equal Employment Opportunity employer. We prohibit discrimination based on race, religion, color, national origin, sex, pregnancy, reproductive health decisions or related medical conditions, sexual orientation, gender identity, gender expression, age, veteran status, disability, genetic information, or other characteristics protected by applicable local, state or federal laws.

Jerry.ai is committed to providing reasonable accommodations for individuals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, please contact us at

The successful candidate’s starting pay will fall within the pay range listed on this job posting, determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Ranges are market-dependent and may be modified in the future. In addition to base salary, the compensation may include opportunities for equity grants.

We offer a comprehensive benefits package to regular employees, including health, dental, and vision coverage, paid time off, paid parental leave, 401(K) plan with employer matching, and wellness benefits, among others. Equity opportunities may also be part of your total rewards package. Part-time, contract, or freelance roles may not be eligible for certain benefits.

About Jerry.ai:

Jerry.ai is America’s first and only super app to radically simplify car ownership. We are redefining how people manage owning a car, one of their most expensive and time-consuming assets. 

Backed by artificial intelligence and machine learning, Jerry.ai simplifies and automates owning and maintaining a car while providing personalized services for all car owners' needs. We spend every day innovating and improving our AI-powered app to provide the best possible experience for our customers. From car insurance and financing to maintenance and safety, Jerry.ai does it all.

We are the #1 rated and most downloaded app in our category with a 4.7 star rating in the App Store. We have more than 5 million customers — and we’re just getting started. 

Jerry.ai was founded in 2017 by serial entrepreneurs and has raised more than $240 million in financing.

oin our team and work with passionate, curious and egoless people who love solving real-world problems. Help us build a revolutionary product that’s disrupting a massive market.

Compensation Range: $1 0K - 160K

Job Description

Job Description

You could work anywhere. Why us?

• Join a pre-IPO startup with capital, traction and runway ($240M funded | 60X revenue growth in 5 years | $T market size).

• Work closely with brilliant leaders and teammates from companies like McKinsey, BCG, Bain, Nvidia, NerdWallet, Lemonade, GEICO, a16z, Amazon, etc.

• Disrupt a massive market and take us to a 10B business in the next few years.

• Be immersed in a talent-dense environment and greatly accelerate your career growth

About the opportunity:

Jerry.ai is looking for a Director, Business Operations & Strategy (Marketplace Growth) to help scale our core insurance business. We hit a huge milestone in early 2024 by achieving profitability and have ambitious goals for the next few years — scale from 5M to 50M customers and become a $1 B business. In this high-visibility role, you'll report directly to our VP of Insurance Operations, and own the systems, strategy, and execution behind Jerry’s quoting engine, automation infrastructure, and carrier performance. Working cross-functionally with product, engineering, and analytics, you will create a seamless user experience and ensure ongoing carrier success to drive critical outcomes for our insurance marketplace (loss ratio, retention, and conversion). This is a unique opportunity to shape the strategy of a category-defining fintech company at scale.

Jerry.ai is building the first super app to make car ownership affordable and accessible – insurance, buy/sell, registration, loans, safety, repairs, parking, etc – a $2T ma ket in the U.S. We started with insurance in 2019, and since then we’ve launched loan refinancing, driving insights, repair marketplace, car diagnostics, and a GenAI-powered chatbot & voicebot. We have amassed over 5M customers, raised $2 0MM in funding, scaled our revenue 60X and our team to 225 across 6 countries.

Preferred experience:

• Bachelor’s degree in a quantitative discipline (Electrical Engineering, Computer Engineering, Industrial Engineering, Operations Research, etc)

• 7+ years of management consulting experience from a top firm (McKinsey, Bain, and Boston Consulting Group preferred)

• Track record of hiring and managing high-performing teams

Who you are:

• You have a structured framework for problem-solving and live by first principles

• You are comfortable communicating with audiences varying from technical stakeholders, business partners, to the company’s C-suite

• You set a very high bar for yourself and for your team, and you are constantly pushing that bar higher in the pursuit of excellence

While we appreciate your interest and application, only applicants under consideration will be contacted.

Jerry.ai is proud to be an Equal Employment Opportunity employer. We prohibit discrimination based on race, religion, color, national origin, sex, pregnancy, reproductive health decisions or related medical conditions, sexual orientation, gender identity, gender expression, age, veteran status, disability, genetic information, or other characteristics protected by applicable local, state or federal laws.

Jerry.ai is committed to providing reasonable accommodations for individuals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, please contact us at

The successful candidate’s starting pay will fall within the pay range listed on this job posting, determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Ranges are market-dependent and may be modified in the future. In addition to base salary, the compensation may include opportunities for equity grants.

We offer a comprehensive benefits package to regular employees, including health, dental, and vision coverage, paid time off, paid parental leave, 401(K) plan with employer matching, and wellness benefits, among others. Equity opportunities may also be part of your total rewards package. Part-time, contract, or freelance roles may not be eligible for certain benefits.

About Jerry.ai:

Jerry.ai is America’s first and only super app to radically simplify car ownership. We are redefining how people manage owning a car, one of their most expensive and time-consuming assets. 

Backed by artificial intelligence and machine learning, Jerry.ai simplifies and automates owning and maintaining a car while providing personalized services for all car owners' needs. We spend every day innovating and improving our AI-powered app to provide the best possible experience for our customers. From car insurance and financing to maintenance and safety, Jerry.ai does it all.

We are the #1 rated and most downloaded app in our category with a 4.7 star rating in the App Store. We have more than 5 million customers — and we’re just getting started. 

Jerry.ai was founded in 2017 by serial entrepreneurs and has raised more than $240 million i financing.

Join our team and work with passionate, curious and egoless people who love solving real-world problems. Help us build a revolutionary product that’s disrupting a massive market.

Compensation Range: $1 0K - 230K

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.
**We are Hiring an Operations Business Partner!**
**Job Summary:**
**Core Responsibilities and Tasks:**
+ Build and maintain business knowledge for assigned areas of responsibility, including service, sales and aftermarket.
+ **Serve as key, trusted advisor to leadership on business direction, particularly related to OTC business processes.**
+ Demonstrate thorough understanding of business strategies, competitive landscape and current, anticipated and potential future business challenges. -Collaboratively create solutions from a holistic systems and process thinking perspective within a relevant business context.
+ Ensure OTC processes are meeting the needs of the given segment/region and provide regular reporting on the performance of the operations support team. -Obtain feedback from the business on the performance and work with Operations Support teams to incorporate changes to drive value for the organization.
+ Partner with Operations Support teams to bring business knowledge into process improvements.
+ **Be a liaison between the business and other functional groups (IT, Operations -Support, Finance, etc.) A proactive change agent with a strong sense of urgency to drive results Performs and audits necessary SOA**
**Requirements:**
+ **Required: Bachelor's degree preferred with 8 years of applicable work experience or High school diploma plus 10 years of applicable work experience.**
+ Intra-departmental communication for purpose of alignment/informationsharing/guidance/leadership
+ **Experience related to contract management and sales distribution.**
+ **Experience with Order to Cash processes.**
+ Experience with Finance AP
+ Able to executive tasks with high levels of autonomy
+ Collaborate and coordinates with other disciplines
+ Advanced level understanding of concepts in execution, broader organizational impact, and strong organization skills:
+ Strong execution and organization skills: Strong understanding of general business concepts
+ Strong communication skills
+ **Solid User of standard Microsoft Office applications (Outlook, Word, Excel, PowerPoint)**
+ **Strong SAP fluency in relevant area of expertise (e.g. SD, CS, CM module) Strong understanding of business reporting and delivering insights from those reports**
+ **Fluency in a Field Service and Microsoft Dynamics 365 and Smartsheet CRM application like (MS Field Service or MS CRM)**
**High Impact Behaviors:**
- Continuous Professional Development: Professionals should be committed to lifelong learning, seeking out opportunities for self-improvement, and staying abreast of industry trends and best practices.
- Collaboration and Teamwork: Effective professionals understand the value of collaboration. They work well with others, contribute to team goals, and understand that diverse perspectives can lead to better solutions.
- Results Driven Performance: High performing professionals focus on delivering results. They set high standards for their own performance and are committed to achieving objectives efficiently and effectively.
Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.
At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.
Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
Sedgwick is an Equal Opportunity Employer.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Sedgwick retains the discretion to add or to change the duties of the position at any time.
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

Job Description

Job Description

Are you an experienced office administrator ready to make a meaningful impact in a dynamic environment?   

If so, we’re seeking a motivated, organized and detail-oriented individual to join our team as full-time Administrative Assistant.  This role is essential to the success of our work at POGO, providing a wide range of administrative support.  

As an Administrative Assistant, you will be a key professional who keeps the wheels of our work turning. From organization to coordination to general support, our team relies on your expertise so that collectively, we can make a significant impact for children with cancer and their families in Ontario.  

About POGO: 

POGO partners to achieve an excellent childhood cancer care system for children, youth, their families, survivors, and healthcare teams in Ontario and beyond. POGO champions childhood cancer care, and as the collective voice of this community, is the official advisor to Ontario's Ministry of Health on children's cancer control and treatment. POGO is a non-profit organization with charitable status. 

POGO is a great place to grow your career and support the advancement of the childhood cancer system in Ontario. We offer a highly flexible work environment, great benefits and an inclusive team culture that values your contributions. 

Responsibilities: 

• Serve as a front-line point of contact and a positive representative for POGO with external stakeholders, including volunteer committees, clinicians, vendors, attendees, and others 

• Support program teams in delivering on milestones and priorities with day-to-day administrative and operational tasks 

• Assist in the preparation and scheduling of meetings, including agendas, logistics, minutes, and action items 

• Prepare, edit and format documents including correspondence, reports, presentations 

• Support in planning and organizing events, special functions, conferences and other activities including managing travel arrangements and other logistics 

• Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers  

• Assist with invoicing, expense reporting and other financially related administrative activities 

• Ensure the privacy and security of personal health and confidential information  

• Participate in special projects, assignments and program initiatives 

Qualifications: 

• 3-5 years of relevant work experience in an office administrative position, ideally within a healthcare, not-for-profit or public sector setting 

• Completion of college degree/diploma  

• Excellent oral and written communication skills  

• Detail oriented and able to work with a high degree of accuracy  

• Demonstrated organizational skills and flexibility, coupled with ability to prioritize a diverse workload and ensure timelines are met  

• Demonstrated project tracking skills  

• Self-direction and the ability to creatively problem solve, gather and summarize information  

• Excellent interpersonal skills and relationship-building capabilities, and the ability to interact with external stakeholders, staff and leaders in the organization  

• Analytical, critical-thinking skills  

• Able to work independently and as part of a collaborative team  

• Experience with Asana Project Management tool is an asset 

• Experience with REDCap survey and database management is an asset 

• Demonstrated ability to handle sensitive and confidential information  

• Advanced proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)  

What we offer: 

• Hybrid work model (employees are required to work from our Toronto office for 2 days/week) 

• A competitive compensation package including comprehensive health benefits 

• 3 weeks of paid vacation time 

• Participation in a defined pension plan with Healthcare of Ontario Pension Plan (HOOPP) 

To apply, please include a cover letter with your resume.

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

POGO is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements.

For more information visit:
• />• Facebook/LinkedIn: @PediatricOncologyGroupofOntario (POGO)
• Twitter/Instagram: @pogo4kids

We gratefully appreciate all interest; however, only those selected for an interview will be contacted.

POGO is working in partnership with HR à la carte for our recruitment efforts.

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Job Description

Job Description

Alexa Translations is a leading translation service provider that helps the world’s largest and most prestigious legal, financial and government industries with translation solutions that elevate the way they do business. Since 2002, we have grown our reputation by forging long-term relationships built on trust. Helping our clients reach their business goals is the foundation of our success.
We have built best-in-class Artificial Intelligence (A.I.) machine translation technology that is specifically trained for the Canadian legal and financial markets. It delivers complex, industry-specific translations with unprecedented quality and unmatched speed.

Job Summary

The Administrative Assistant supports day-to-day operations and strategic priorities. This role is key in enabling the CEO to operate efficiently and stay focused on high-impact initiatives. The ideal candidate is a strong communicator, skilled multitasker, and comfortable working in a fast-paced, client-facing environment.
 Duties and Responsibilities1. Calendar & Meeting Coordination

• Manage the CEO’s calendar, including scheduling via verbal requests, email, LinkedIn, and other platforms.
• Coordinate internal and external meetings, ensuring appropriate timing and minimizing conflicts.
• Follow up with clients if no response is received within 3 business days.

2. Internal Meeting Logistics

• Schedule internal team meetings on behalf of the CEO or other departments as requested.
• Participate in recurring internal meetings including sales meetings, bi-weekly process improvement sessions, BOA meetings, and others as needed.
• Capture meeting notes, ensure CRM updates, and follow through on next steps (e.g., scheduling demos, sending materials).

3. External Meeting Preparation

• Confirm logistics for in-person meetings, including venue reservations and client confirmations.
• Coordinate and assist with quarterly management team meetings (restaurant reservations, coffee/lunch logistics).
• Support the CEO’s involvement with Junior Achievement by scheduling and coordinating related meetings.

4. Travel Coordination

• Plan and coordinate all CEO travel, including identifying key contacts in destination cities and arranging meetings.
• Book flights, hotels, and manage itinerary planning.
• Submit travel claims via AMEX or airline portals.

5. Credit Card & Expense Management

• Prepare and submit CEO’s AMEX and other expense reports.
• Act as liaison with AMEX for any company credit card issues.

6. Podcast Management

• Coordinate podcast guests from invitation through post-recording follow-up.
• Send podcast kits and ensure guest approval of recordings before publishing.

7. Social Media & Communications

• Set reminders for CEO to review and post approved marketing materials on social platforms.
• Manage the main company inbox and web contact forms, redirecting inquiries and forwarding quotes appropriately.

8. Administrative & Ad Hoc Support

• Handle event registrations, client gift coordination, sending brochures, submitting reimbursements, and preparing/sending legal documents via DocuSign.
• Assist with day-to-day office needs, including occasional hospitality tasks like coffee preparation.

9. Internal Support & Office Coordination

• Train new sales team members on best practices for scheduling and virtual meetings.

• Responsible for managing the day-to-day office operations and overseeing the general administrative functions and any events or activities in the office in the Toronto location.
• Support the development of SOPS if needed. 

 Qualifications Experience

• 2+ years of experience in an administrative role supporting management teams.

Education

• Bachelor’s degree desired

Skills and Competencies 

• Experience communicating with C-level executives
• Familiarity with CRM systems (HubSpot preferred)
• Excellent time management, organization, and problem-solving skills
• High level of professionalism, discretion, and attention to detail

Language Requirements

• French is considered an asset.

 

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