53 Business Administration jobs in Toronto

Administrative Assistant
Requisition ID: 13896
Location:
Mississauga, ON, CA, L4V 1S7
Pay Type: Salary
**Company Overview**
**COMPANY OVERVIEW**
Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.
As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we're ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We're in every construction market.
Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition.
**ABOUT THE ROLE**
The Administrative Assistant provides essential support to multiple senior leaders across various departments including the Head of HR and the Head of Health and Safety, by managing a variety of administrative and coordination tasks that enable them to focus on their strategic responsibilities. This role ensures smooth day-to-day operations through effective calendar management, meeting coordination, document preparation, and communication support. Key deliverables include organized schedules, accurate documentation, timely follow-ups, and efficient handling of internal processes, all contributing to improved productivity and team effectiveness.
**WHAT YOU'LL ACCOMPLISH**
+ Coordinate and manage calendars to ensure efficient use of leaders' time and minimize scheduling conflicts.
+ Prepare agendas, meeting materials, and follow-up notes to support productive meetings and clear action tracking.
+ Organize travel arrangements and itineraries to ensure smooth and cost-effective business travel.
+ Draft, format, and edit documents, presentations, and reports to support leadership communication and decision-making.
+ Submit and track expense reports, purchase orders, and administrative forms accurately and on time.
+ Facilitate communication and coordination between supported leaders and other departments or external contacts.
+ Maintain organized digital and physical files to ensure easy access to accurate and up-to-date information.
+ Proactively track and follow up on delegated tasks and key deadlines to ensure timely completion.
+ Support team events, recognition efforts, and internal communications to promote a positive and organized work environment.
+ Work collaboratively with Executive Assistants to provide necessary support.
+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviours
**WHAT WE'RE LOOKING FOR**
+ Post-secondary education, preferably a degree or diploma in a related field.
+ Advanced proficiency in Google suite of products and virtual meeting platforms (ie Zoom).
+ A minimum of 2 years of administrative or office support experience, ideally supporting multiple managers or departments.
+ Experience with travel arrangements and expense reporting.
+ Exceptional organizational and time management skills, with a strong ability to prioritize tasks and meet deadlines.
+ Excellent written and verbal communication skills, with a professional and polished demeanor.
+ Strong attention to detail and accuracy.
+ Ability to exercise discretion and maintain confidentiality.
+ Proactive and resourceful problem-solving skills.
+ Ability to work independently and as part of a team, and in a fast paced environment.
**Additional Requirements** :
+ Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.
**WHAT WE OFFER**
+ Flexible Health & Dental benefits coverage for you and your dependents, effective day one.
+ A generous Pension Plan designed to support you through various stages of your career and life.
+ Access to voluntary programs like RRSP and TFSA for future financial planning.
+ Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
+ Easy access to mental health and well-being support.
+ Service recognition awards to celebrate your contributions.
+ Perks & discounts on a variety of products and services.
+ Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities.
+ Financial support for new parents beyond statutory benefits.
+ An inclusive and welcoming environment where everyone can be themselves.
+ A collaborative work culture in a supportive and team-oriented work environment
+ Company-provided personal protective equipment ensuring your safety and comfort on the job.
+ A flexible work schedule to help you balance professional and personal responsibilities.
This posting is for an existing vacancy at Amrize Canada Inc.
**BUILDING INCLUSIVE WORKSPACES**
At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition!
Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

Job Description

Job Description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives   The successful candidates must possess the following Knowledge, Skills and Abilities:   * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated.  This is not a remote role.   We offer a competitive wage, and group benefit package.

Job Description

Job Description

Administrative Assistant – Partners Community Health

Partners Community Health (PCH) is a not-for-profit, charitable organization, focused on bringing healthcare services together around the needs of people living in Mississauga and West Toronto. PCH operates two new state-of-the-art LTC homes and Integrated Seniors’ Hub in West Mississauga. The new homes have a combined 632-beds and are part of PCH’s larger strategy that will introduce innovative and inclusive programs and services and new models of care delivery. PCH is also committed to building partnerships and connections that put people first, as well as a learning and leading healthcare community that provides best in class service across the aging continuum.

Position Summary:

Partners Community Health (PCH) is seeking an Administrative Assistant to support members of PCH’s leadership team.  A high performing, self-motivated individual with exceptional organizational and administrative skills and demonstrated commitment to customer service will excel in this position. You possess the ability to work in a fast-paced and constantly changing environment and are able to disseminate complex information quickly in order to maintain effective working relationships with the President, executive team, and internal and external stakeholders. You are proactive, dynamic and able to anticipate the needs of those you support.

This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.   

This position functions in a hybrid work environment and will be expected to come on-site as needed.

Key Responsibilities:

• Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight.

• Prepares and edits executive level communications, briefing notes and PowerPoint presentations.

• Represents the leadership team when communicating with internal and external stakeholders.

• Requests and tracks deliverables from direct reports and support services.

• Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support.

• Coordinates yearly performance reviews for leaders.

• Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors.

• Manages supplies and equipment ordering, invoicing, and securing of approvals from management.

• Supports device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops.

• Manages and tracks document and contract approval and sign-off processes for the Directors.

• Liaises with members of senior leadership and various departments across PCH as necessary.

• Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization.

• Other duties and special projects to support the programs may be assigned from time to time.

Qualifications:

• College certificate or administrative training equivalent required.

• Minimum 3 years of experience in a long-term care home (LTCH) or other health care related field.

• Excellent technical skills in full Microsoft Office suite, including Word, Excel, and PowerPoint.

• Minimum 3 years of experience in providing senior level administrative support.

• Proven ability to support multiple leaders and manage competing priorities.

• Strong ability to work independently and proactively with minimal direction.

• Strong verbal, written, interpersonal and customer service communication skills.

• Exceptional time management, organizational and prioritization skills.

• Proactive thinker with demonstrated ability to apply sound judgement.

• Strong problem solving, analytical and conflict resolution skills.

• The ability to function effectively during periods of rapid change and transition.

• Ability to anticipate needs and prioritize competing priorities efficiently.

• Ability to build and maintain relationships with key internal and external stakeholders.

• Models a positive, inclusive, and respectful work environment.

• Satisfactory Criminal Reference Check (with vulnerable sector screen) result

PCH is an equal opportunity employer and is committed to Equity, Diversity, Inclusion and Anti-Racism. We believe diverse and inclusive teams support strong decision making, foster a culture of belonging and allows us to better serve our people, residents, and community. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we are committed to providing accommodation and will work with employees to meet their needs through the recruitment process. If you are a person with a disability and require assistance during the application process, please let us know. We embrace an inclusive work environment and welcome members of all backgrounds, experiences, and perspectives to apply.

To learn more about PCH, visit our website here:

To learn more about the homes and Integrated Seniors’ Hub, visit here: -place/

All staff will be required to provide proof of full vaccination with a COVID-19 vaccine, with the exception of those who have an approved medical exemption or accommodation.

Applicants must be eligible to work in Canada. We would like to thank all applicants for their interest in this position, however, only those selected for an interview will be contacted.

Job Description

Job Description

Reports To: Production Manager

Job Summary:

The Production Administrative Assistant is a highly motivated individual with a positive attitude and a willingness to work in a fast-paced team-based environment. This position is an integral role and is responsible for providing the management team with exceptional support.

Key Responsibilities:

• Checking the mail and distributing them to the appropriate departments/personnel
• Prepare vehicle safety documents according to Service Ontario requirements.
• Administrative duties as assigned such as monitoring inventory and ordering office supplies; filing, copying and scanning documents; receiving, sorting, and distributing mail and courier packages.
• Complete all purchase orders for sold units and make sure all invoices are up to date.
• Completing reports etc. as requested by management.
• Perform other duties as required/requested by management.

Qualifications:

• The Administrative assistant acts as the face of our Production Department to our guests and colleagues and must have a natural ability to engage positively with people in person and on the telephone, always leaving a welcoming and professional first impression of the company.
• Strong communication skills and data entry skills are required.
• Demonstrate commitment to exceptional customer service with a willingness to go the extra mile to ensure guest satisfaction.
• Willingness to learn other roles and responsibilities and backfill other positions when needed.
• Flexible to work various shifts and overtime as and when needed.
• Attention to detail, strong organization skills, and the ability to multi-task will ensure you succeed in this role.
• Previous Reception and/or Customer Service experience an asset.

Background Check:

• Clean criminal background check.

Work Authorization:

• Legally authorized to work in Canada.

Location:

• Must be able to commute to Etobicoke, Ontario.

Compensation and Benefits:

• Competitive hourly wage.
• Overtime opportunities.
• Opportunities for advancement within the Production department.

Job Description

Job Description

Salary: 54,000-57,000

Summary

Reporting to the Director of Operations and Administration, the Administrative Assistant is responsible for carrying out core administrative duties and providing quality administrative services for the Executive Director, Director of Operations and Administration and the Manager of Administration. Technically and logistically proficient, the position supports administrative processes.

Job Duties

• Carries out core administrative duties for human resources, finances and related functions.

• Organizes and maintains effective electronic and paper filing systems; archiving as needed.

• Responsible for a range of finance-related administrative tasks, including processing of invoices, receivables and visa reconciliation.

• Helps set up and track training for staff utilizing HRdownloads.

• Support the management team in implementing communications infrastructure such as the organization website and social media.

• Utilizes Outlook and other time saving technology tools to enhance efficiency.

• Assists with the onboarding and offboarding of students and volunteers.

• Maintains confidentiality on all sensitive information using appropriate electronic applications and protocols.
• Assists in the scheduling, organization and implementation of group meetings (i.e. the EDs calendar, management meetings, staff meetings, annual bbq, board and committee meetings).
• Supports the Manager of Administration in the organization and maintenance of the HR files, including on Bamboo HR.

• Supports in other administrative tasks as required.

Requirements

• Post-Secondary Degree or Diploma in a related field

• Demonstrated abilities to work as a team player

• Demonstrated ability and interest in working with and for diverse populations

• Ability to meet deadlines

• Fully literate in Word, Excel, Outlook and Sharepoint.

• Web-development and social media skills an asset

• Outgoing, inclusive and welcoming in nature

• Resourceful, motivated and energetic

Job Description

Job Description

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Job Description

Job Description

Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

Job Description

Job Description

We’re looking for a motivated professional to step into a full-time, 6-month contract role that plays a key part in our in-office team. This is a great chance to gain valuable experience, contribute to meaningful work, and build lasting professional connections.
Please note: This is a temporary, in-office position with a fixed term of 6 months. Contract roles are not benefits-eligible unless otherwise stated.

Canacre’s core services focus on leadership in Environment and Land services throughout the project lifecycle. At Canacre, we emphasize continuous development and growth. Our commitment to investing in industry knowledge and the expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with stakeholders, mitigating tomorrow’s environment, land and right-of-way risks today.
 
At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.

The Administrative Coordinator has strong interpersonal communication, organizational, and leadership skills. They should be familiar with office management procedures and basic accounting principles. The Administrative Coordinator provides administrative support to Canacre employees throughout Canada and/or the USA.

DUTIES AND RESPONSIBILITIES:

• Oversee day-to-day office operations, such as managing the reception area, greeting visitors, and answering the phone.
• Administer and manage company phone lines and relevant inboxes. Answering phone calls, directing inquiries, and facilitating communication between departments and external parties.
• Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain a high level of professionalism in all interactions.
• Maintaining and organizing records critical to the business.
• Photocopy and organize documents for distribution, mailing, binding, and filing.
• Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports as needed.
• Provide general and relevant information to office and field teams through email communications.
• Coordinate deliveries of business cards, new hire welcome gifts, and IT equipment to employees.
• Coordinate the logistical aspects of departmental programs such as meetings, seminars, workshops, special projects, and events.
• Manage calendars by preparing travel schedules, booking travel arrangements, making reservations, and organizing meetings, appointments, and events for Canacre employees.
• Ensure that the company's safety and onboarding items are regularly monitored, maintained, and restocked as needed.
• Maintain, monitor, and restock office supplies, kitchen items, and food inventory levels with company purchasing policies and budgetary restrictions.
• Organize kitchen, common areas, supply rooms, conference rooms, reception, and bulletin boards.
• Coordinates maintenance and alteration of office areas and equipment.
• Assist with financial tasks, such as bookkeeping, record-keeping, and overseeing company expenses and billing cycles.
• Data entry into financial, personnel, and legal databases.
• Update and maintain internal contact and professional membership lists.
• Supporting project teams with administrative tasks, managing deadlines, and tracking progress.
• Provide administrative support throughout the office and organization as required.
• Support operational programs as requested.

Perform other duties as assigned.

QUALIFICATIONS:

• Post-secondary education in general administration or related field.
• Minimum 1 year experience working in an office environment.
• Able to work independently and as part of a team while delivering exceptional customer service.
• Outstanding organization, interpersonal, verbal, and written communication skills; able to effectively interface with employees at all levels.
• Strong leadership skills.
• Strong administrative and data management skills.
• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
• Ability to respond quickly in a dynamic and changing environment.
• Results-oriented, with the ability to complete assignments on time and manage multiple priorities.
• Strong attention to detail while being able to perceive and analyze problems, develop alternatives and implement solutions.
• Ability to move around the office to access files, equipment, and meeting rooms, including standing, walking, and sitting for extended periods.
• Occasionally lift and carry items up to 25 pounds, such as office supplies or small boxes.
• Requires fine motor skills to operate office equipment

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match with one of our upcoming projects

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Job Description

Job Description

We are seeking an Administrative Assistant/Manager to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills